MADHYA PRADESH RURAL ROAD DEVELOPMENT AUTHORITY (AN AGENCY OF PANCHAYAT & RURAL DEVELOPMENT DEPARTMENT, GOVT. OF M. P.) Block-II, 5 th Floor, Paryavas Bhawan, Bhopal (M.P.) 462 011 DETAILED NOTICE INVITING TENDER EL-38 No. 13053/22/D-12/MPRRDA/2018 Bhopal, Dated : 20/06/2018 Online Percentage rate Tenders are invited for "Shifting/Raising of High Voltage (HV)/Medium Voltage (MV)/Low Voltage (LV) lines and poles from alignment of PMGSY/CMGSY Road from contractors having 'A' class valid license issued by Madhya Pradesh Licensing Board (Electrical) and registered with MPPWD in appropriate class of contractors on e-procurement portal https://www.mpeproc.gov.in. Contractors are to quote rate in percentage below/above or at par of the estimated rates given in BOQ including all Taxes. S. No. Name of District Name of Block Package No. No. of Road Name of PIU P.A.C. in Lakh. Period for compilation Cost of Tender Document 1 2 3 4 5 6 7 8 9 10 Call 1 Agar Susner MP-51-EL-03 1 Shajapur-2 (Agar ) 3.47 03 Months 2000 2nd 2 Bhopal Berasia MP-05ELP2-1 1 Bhopal 213.04 06 Months 15000 1st 3 Burhanpur Khakhnar MP-48-EL-009 1 Burhanpur 11.40 03 Months 2000 1st 4 Chhindwara Chhindwara MP-07-EL-110 2 Chhindwara-3 10.11 04 Months 2000 2nd 5 Chhindwara Chouri MP-07-EL-112 7 Chhindwara-3 27.14 05 Months 5000 2nd 6 Chhindwara Mohkheda MP-07-EL-113 3 Chhindwara-3 9.50 03 Months 2000 2nd 7 Chhindwara Mohtkhed MP-07-EL-94 3 Chhindwara-3 14.60 04 Months 2000 2nd 8 Chhindwara Mohkhed MP-07EL-114 3 Chhindwara-3 22.00 04 Months 5000 1st 9 Chhindwara Mohkhed MP-07-EL-115 3 Chhindwara-3 23.12 04 Months 5000 1st 10 Chhindwara Mohkhed MP-07-EL-116 3 Chhindwara-3 23.52 04 Months 5000 1st 11 Chhindwara Mohkhed MP-07-EL-117 3 Chhindwara-3 14.24 03 Months 2000 1st 12 Dewas Tonkkhurd MP-10-EL-06 1 Dewas-1 10.73 04 Months 2000 2nd 13 Dewas Tonkkhurd MP-10-EL-05 1 Dewas-1 8.70 03 Months 2000 2nd 14 Dewas Khategaon MP-10-EL-02 1 Dewas-2 16.27 04 Months 2000 3rd Page 1 of 9
15 Dewas Khategaon MP-10-EL-03 1 Dewas-2 7.18 03 Months 2000 3rd 16 Dewas Khategaon MP-10-EL-04 2 Dewas-2 13.58 04 Months 2000 3rd 17 Dhar Tirla MP-11-EL-27 2 Dhar-1 15.70 04 Months 2000 1st 18 Guna Raghogarh MP-13-EL-P.2-01 1 Guna-2 14.36 04 Months 2000 2nd 19 Guna Bamori MP-13-EL-03 2 Guna-1 21.84 05 Months 5000 2nd 20 Mandsaur Mandsaur MP-24-EL-32 6 Mandsaur 38.84 06 Months 5000 2nd 21 Panna Pawai MP-28-EL-13 5 Panna-1 17.06 03 Months 2000 2nd 22 Panna Pawai MP-28-EL-14 3 Panna-1 4.17 02 Months 2000 2nd 23 Panna Ajaygarh MP-28-EL-15 4 Panna-1 7.52 03 Months 2000 2nd 24 Panna Shahnagar MP-28-EL-012 2 Panna-2 1.72 02 Months 1000 2nd 25 Sagar Bina MP-33-EL-75 6 Sagar-1 19.05 04 Months 2000 2nd 26 Sagar Bina MP-33-EL-74 6 Sagar-1 27.71 05 Months 5000 2nd 27 Sagar khurai MP-33-EL-71 2 Sagar-1 3.43 02 Months 2000 2nd 28 Sagar Malthone MP-33-EL-73 1 Sagar-1 17.81 04 Months 2000 2nd 29 Sagar Malthone MP-33-EL-72 3 Sagar-1 17.13 04 Months 2000 2nd 30 Sagar Malthone MP-33-EL-76 1 Sagar-1 2.26 02 Months 2000 1st 31 Sagar Bina MP-33-EL--77 1 Sagar-1 33.89 05 Months 5000 1st 32 Sehore Ichhawar MP-35-EL-25 3 Sehore 14.71 04 Months 2000 2nd 33 Ujjain Mahidpur MP-43-EL-035 1 Ujjain-2 134.10 06 Months 12500 1st 1 (a) The amount of Bid Security is 1% of PAC rounded off to the nearest thousand rupees. The bidders are required to pay Bid Security online as appearing on e- procurement portal plus service charges through Debit / Credit Card, Internet Banking, or System generated Bank Challan for NEFT / RTGS before Page 2 of 9
submission of Bid. Bid Security of disqualified / unsuccessful bidders will be refunded online in the Bank A/c notified by the bidders at the time of submission of Bids. To avoid last day rush / breakdown in system contractors are advised to ensure payment of Bid Security at least one day in advance before the end date of Bid Submission. Department will not be responsible if contractor fails to pay Bid Security due to Server / Power failure or any other reason. 1 (b) The bidders are required to submit original affidavit strictly on prescribed form (Annexure A of this NIT) affirming correctness of information furnished with the bid to GM PIU concerned or in MPRRDA Head Office at Bhopal within two days from the last date fixed for opening of Technical Bid. Scanned Copy of this affidavit is to be uploaded with the technical bid online. If affidavit is not on prescribed form bidder will be disqualified at envelope A stage. The employer will complete technical evaluation process on the basis of this scanned copy of affidavit. If original affidavit is not submitted within the prescribed time line or does not match with the scanned copy uploaded online, financial bid of such bidder will not be opened and Bid Security will be forfeited. 2. Bidding is open to all eligible bidders fulfilling qualifying criteria as given in the bidding document and registered with MPPWD or contractors registered in appropriate class, with other State/Central Government departments, institutions, undertakings and authorities. Bidders not registered with MPPWD, will have to get themselves registered by the time of contract signing. For this purpose bidders are advised to apply for registration in PWD simultaneously so that there may not be any delay in signing the agreement if they become successful bidder. Undue delay on the part of the bidder in getting registered with MPPWD may result in cancellation of award and forfeiture of bid security. 3. Bid documents consisting of qualification information and eligibility criterion of bidders, plans, specifications, drawings, the schedule of quantities of the various classes of work to be done and the set of terms & conditions of contract to be complied with by the Contractor can be seen online on the website http://www.mpeproc.gov.in. Tender documents will be issued online from http://www.mpeproc.gov.in as per time schedule mentioned in Key Dates after making online payment of cost of bid document as mentioned above and service charges as appearing on the portal through Debit Card/Credit Card or Internet Banking. A contractor participating in the tender for a particular package, for the first time, will have to pay cost of bid document as indicated in the NIT against each package. However, if a contractor who participated in the tender for a particular package in any previous call and paid full cost of bid document, submits bid for the same package in the second or subsequent calls, he is required to pay processing fee of Rs. 1000/- only through Debit Card/Credit Card or Internet Banking in addition service charges as appearing on the portal will have to be paid online. EMD instrument and original affidavit is to be submitted in the PIU, concerned or MPRRDA Head qrs. Bhopal as the case may be. Contractors submitting Tender online, if awarded work, will have to sign agreement on the authentic copy of the tender document, available in the office of GM PIU concerned. Page 3 of 9
4. Time allowed for completion of each package is as given in table above, against each package. 5. Technical bids will be opened online as per time schedule mentioned in Key Dates in the office of concerned General Manager, Project Implementation Unit in the presence of bidders who may like to be present. If the office happens to be closed on the date of opening of the bids as specified, the bids will be opened on the next working day at the same time and venue. 6. Financial bid shall be opened at MPRRDA Hqur. Bhopal as per time schedule mentioned in Key Dates in the presence of bidders who may like to be present. 7. To qualify for award of the Contract, each bidder should have in the last three years: (a) (b) achieved in any one year minimum financial turn over (from electrical works) equivalent to 75% of amount put to tender (PAC of the package) Satisfactorily completed at least one similar work equal in value to 1/2 of the PAC of work for which the bid is invited. 8. The bid for the work shall remain open for acceptance for a period of ninety days from the date of opening of bids. If any bidder/ tenderer withdraws his bid/ tender before the said period or makes any modifications in the terms and conditions of the bid, his earnest money shall stand forfeited. 9. A bidder shall not be permitted to bid for works in the Project Implementation Unit responsible for award and execution of contracts in which his or his spouse s near relative(s) (defined as first blood relations, and their spouses) is/are posted as Accountant/Accounts Officer or as an officer in any capacity between the grades of General Manager and Sub- Engineer (both inclusive). 10. No Engineer of gazetted rank or other Gazetted officer employed in Engineering or Administrative duties in an Engineering Department of the State Government is allowed to work as a Contractor for a period of two years after his retirement from Government service, without Government permission. If the contractor or any of his employees is found at any time to be such a person who had not obtained the permission of the Government as aforesaid, before submission of the tender or engaged in the Contractor s service. His contract is liable to be cancelled and earnest money will be forfeited. 11. Contractors are to quote rate in terms of percentage below/above/at par of the estimated rates given in the BOQ. Change of the specification, unit and quantity given in BOQ is not permissible. 12. Security Deposit Security deposit is 10% (Ten percent) of the contract amount. On award of work, within 10 days, contractor has to pay 2.5% (Two point five percent) SD in the form of FDR in favour of GM PIU MPRRDA and sign the agreement. Failure to pay SD and signing the agreement within the specified time limit will be sufficient ground for cancellation of award and forfeiture of EMD. Remaining 7.5% (Seven point five percent) SD will be retained from each running payment. 13. Procedure for e-tendering For e-tendering procedure contractors may refer Annexure-1 to this NIT. 14. Contractors who are black listed / debarred by MPRRDA or in any other department, for participation in tender are not allowed to participate in the tenders unless otherwise decided by MPRRDA. 15. Conditions given in this NIT will prevail over the conditions given in the tender document in case of inconsistency between the two. Relevant clauses of Tender document may be treated to have been amended as per the conditions of this NIT. Page 4 of 9
16. Information relating to work in hand should be given showing the name of department agreement no. etc. 17. For a particular package, if lowest rates offered by two or more bidders are equal, they will be invited to submit revised rates, in sealed envelopes before taking decision on tender. 18. Other details can be seen in the bidding document for Shifting / Raising of High Voltage (HV)/ Medium Voltage (MV)/ Low Voltage (LV) Lines and Poles from Alignment of PMGSY Roads Aug. 2009 available on the e-tendering portal. Key Dates S. No Stages Date & Time 1 Purchase of tender Start Date 25.06.2018 17:30 hrs 2 Pre-bid meeting -NA- 3 Purchase of tender End Date 13.07.2018 17:30 hrs 4 Bid submission End Date 17.07.2018 17:30 hrs 5 6 7 Mandatory Envelop A Open Date and Time Technical Proposal open Start Date and Time Financial bid open Start Date and Time 18.07.2018 11:00 hrs 18.07.2018 11:30 hrs 23.07.2018 10:30 hrs Note:- Last date for submission of original affidavit is upto 16:00 hrs. on 20.07.2018 Chief General Manager M.P. Rural Road Development Authority Bhopal End. No. 13054/22/D-12/MPRRDA/2018 Bhopal, Dated : 20/06 /2018 Copy to: 1. Secretary, Public Works Departments / Agriculture Department / Finance Department Mantralaya Bhopal 2. Commissioners Public Relation, Ban Ganga Bhopal. 3. Engineer in Chief Public Works Departments, Satpura Bhawan, Bhopal. 4. Chief Engineer, Public Works Departments, Jabalpur/ Gwalior / Indore/ Bhopal /National Highway / Bridge. 5. Managing Director Rajya Setu Nigam, Arera Hills, Bhopal. 6. Chief Engineer, Central Public Works Departments, E-3/4B Arera Colony Bhopal. 7. All Divisional Commissioners 8. All Collectors 9. Chief Executive Officers, Zilla Panchayat (all). 10. Chief General Manager, All MPRRDA. 11. General Manager Programme Implementation Units (all). 12. Manager (IT) MPRRDA, Bhopal Chief General Manager M.P. Rural Road Development Authority Bhopal Page 5 of 9
Annexure A SAMPLE FORMAT OF AFFIDAVIT Package no... Affidavit I S/o. Aged years resident of (address..) (For and behalf of....), do here by and herewith solemnly affirm / state on oath that: - 1. Information furnished with the Bid for the package no. mentioned above is correct in all respects to the best of my knowledge and belief. 2. No retired gazetted officer who has retired within last two years is in the employment with the firm. 3. No near relative is working in the department, (Note: - By the term near relatives is meant Wife, Husband, Parents and Son, Brother, Sister, Brotherin-law, Father-in-law, Mother-in-law.) 4. *I hereby certify that I have been authorized by.... (the bidder) to sign on his / their behalf, the bid of the package no. mentioned above. Deponent (..) Authorized signature / for and on behalf Verification I S/o. do here by affirm that the contents submitted in Technical & Financial Bid are true to the best of my knowledge and belief and are based on my / our record. Verified that this.. date of 20 at (Place). Deponent (..) Authorized signature / for and on behalf Page 6 of 9
Annexure-1 to Detailed NIT 1 Procedure for participation in E-tendering. 1.1 Registration of Bidders on e-procurement System: All the Bidders (Contractors) registered / intending to be registered with Madhya Pradesh Rural Road Development Authority are required to register on the e-procurement System on the website http://www.mpeproc.gov.in. The Bidders (Contractors) registered with other departments who are also eligible to participate in tenders processed by Madhya Pradesh Rural Road Development Authority are also required to be registered on the eprocurement System on http://www.mpeproc.gov.in. For more details, please contact Vender M/s TCS with Antres System Ltd. whose contact name and phone numbers are available in the e-tendering portal. 1.2 Digital Certificates: The Bids submitted online should be signed electronically with a Class III Digital Certificate to establish the identity of the Bidder submitting the Bid online. The Bidders may obtain Class III Digital Certificates issued by an approved Certifying Authority authorized by the Controller of Certifying Authorities, Government of India. A Class III Digital Certificate is issued upon receipt of mandatory identity proofs alongwith an Application Form. Only upon the receipt of the required documents, a Digital Certificate can be issued. Note: It may take upto 7 working days for issuance of Class III Digital Certificate; hence the bidders are advised to obtain them at the earliest. Those Bidders who already has valid Class III Digital Certificate need not to obtain another Digital Certificate for the same. The Bidders may obtain more information and the Application Forms required to be submitted for the issuance of Digital Certificate from Vender M/s TCS with Antres System Ltd. whose contact name and phone numbers are available in the e-tendering portal. Important Note: Bid for a particular tender can be submitted during the ONLINE BID SUBMISSION stage only using the Digital Certificate that is used to encrypt the data and sign the hash during the ONLINE BID PREPARATION AND HASH SUBMISSION stage. In case, during the process of a particular tender, the bidder looses his Digital Certificate because of any problem (such as misplacement, virus attack, hardware problem, operating system problem, etc.); he may not be able to submit his bid online. Hence, the bidders are advised to keep their Digital Certificates in a safe place under proper security to be used whenever required. The digital certificate issued to the Authorised User of a Partnership firm / Private Limited Company / Public Limited Company / Joint Venture and used for online bidding will be considered as equivalent to a no-objection certificate / power of attorney to that user. In case of Partnership Firm, majority of the Partners have to authorize a specific individual through Authority Letter signed by majority of the Partners of the firm. In case of Private Limited Company, Public Limited Company, the Managing Director / any other Person (having designated authority to authorize a specific individual) has to authorize a specific individual through Authority Letter. Unless the certificate is revoked, it will be assumed to represent adequate authority of the specific individual to bid on behalf of the Organization for online tenders as per Information Page 7 of 9
Technology Act 2000. This Authorized User will be required to obtain a Digital Certificate. The Digital Signature executed through the use of Digital Certificate of this Authorized User will be binding on the firm. It shall be the responsibility of Management / Partners of the concerned firm to inform the Certifying Authority, if the Authorized User changes, and apply for a fresh digital certificate for the new Authorised User. 1.3 Set Up of Bidders Computer System: In order for a Bidder to operate on the e-procurement System, the Computer System of the Bidder is required to be set up for Operating System, Internet Connectivity, Utilities, Fonts, etc. A help file on setting up of the Computer System can be obtained from e-procurement Cell. 1.4 Publishing of N.I.T.: For the Tenders processed using the e-procurement System, only a brief Advertisement related to the Tender shall be published in the newspapers and the Detailed Notice shall be published on the e-procurement System. The contractors can view the Detailed Notice and the time schedule for all the Tenders processed using the e-procurement System on the website http://www.mpeproc.gov.in. 1.5 Key Dates: The Bidders are strictly advised to follow the time schedule (Key Dates) of the Tender for their side for tasks and responsibilities to participate in the Tender, as all the stages of each Tender are locked before the start time and date and after the end time and date for the relevant stage of the Tender as set by the concerned Department Official. 1.6 Purchase of Tender Documents: For purchasing of the tender documents bidders have to pay cost of tender document as appearing in the NIT and Service Charge as appearing on the portal online ONLY, The Tender shall be available for purchase to concerned eligible contractors immediately after online release of the Tender and upto scheduled date and time as set in the key dates. Arrangements have been made for the Bidders to make payments for cost of Tender Document online via Debit Card / Internet Banking or Cash Card. In case of online tendering, the application form for the purchase of tender documents shall not be required. For the list of available modes of electronic payments that are presently accepted on the Online Payments Gateway Service, please check the link List of e-payments accepted Online on http://www.mpeproc.gov.in. 1.7 Preparation of Bids and Submission of Bid Seals (Hashes) of Online Bids by the Bidders: The Bidders have to prepare their Bids online, encrypt their Bid Data in the Bid Forms and submit Bid Seals (Hashes) of all the envelopes and documents required to be uploaded related to the Tender as per the time schedule mentioned in the key dates of the Notice Inviting Tenders after signing of the same by the Digital Signature of their authorized representative. 1.8 Generation of Super - Hash: After the time of submission of Bid Seal (Hash) by the Contractors has lapsed, the bid round will be closed and the concerned Department Official shall generate a Tender Super Hash which shall be digitally signed by the Department Official. 1.9 Decryption and Re - Encryption Bids: Bidders have to decrypt the Bid Data with their Digital Certificate and re-encrypt the Bid Data and also upload the relevant documents using Online Briefcase feature for which they Page 8 of 9
had generated the Bid Seals (Hashes) during the Bid Preparation and Hash Submission stage within the specified time as stated in the time schedule (Key Dates). The encrypted data of only those Bidders who have submitted their Bid Seals (Hashes) within the stipulated time, as per the tender time schedule (Key Dates), will be accepted by the system. A Bidder who has not submitted Bid Seals (Hashes) within the stipulated time will not be allowed to decrypt and re-encrypt his Bid Data or upload the relevant documents. 1.10 Submission of Earnest Money Deposit: The Bidders shall submit Earnest Money Deposit instrument in favour of GM PIU concerned of MPRRDA with original affidavit in a sealed envelope by post or through courier and the same should reach the concerned PIU Office or MPRRDA Headquarter Bhopal upto the time and date given in the key dates. The Bidders have to upload scanned copy of Earnest Money Deposit instrument and Affidavit alongwith the reference details. For any further queries, Bidders may kindly contact, The Service Provider of e-procurement System, Vender M/s TCS with Antares System Ltd. whose contact name and phone numbers are available in the e-tendering portal or IT Manager of MPRRDA (Mobile No. 9425677661) Page 9 of 9