BFOR TH BOARD OF OTY OMMISSIORS FOR MLTOMAH OTY, ORGO RSOLTIO O. 8-81 Adpting the Fiscal Year 29 Budget fr Multnmah unty and Making Apprpriatins Thereunder, Pursuant t ORS 294.435 The Multnmah unty Bard f unty mmissiners Finds: a. The Multnmah unty budget, as prepared by the duly appinted Budget Officer has be nsidered and apprved by the Bard. b. A public hearing n this budget was held befre the Multnmah unty Tax Supervising and nservatin mmissin n the 28th day f May 28. c. The budget is n file in the Office f the hair f Multnmah unty. d. The Bard has made certain amdmts t the abve-described budget and thse amdmts are attached t this reslutin as Attachmt A. e. The apprpriatins authrized are attached t this reslutin as Attachmt B. f. Bard budget ntes f actins t be tak during the next year are attached t this reslutin as Attachmt. g. The Tax Supervising and nservatin mmissin has certified the budget and there is ne remmdatin with a respnse attached t this reslutin as Attachmt D. The Multnmah unty Bard f unty mmissiners Reslves: 1. The bdget, incldingattachmts A, B, and, is adpted as the bdget f Multnmah unty, Oregn. 2. The apprpriatins shwn in Attachmt B are authrized fr the fiscal year July 1, 28 t June 3,29. ADOPTD this 5th day f June, 28. BOARD OF OTY OMMISSIORS FOR MLTOMAH OTY, ORGO RVIWD: By---l:"""",,,,'h""- _ SBMITTD BY: arl Frd, Directr, Departmt f unty Managemt
g. g g _1 L6 cd -,... ui c Q, ( ('I).- M. il".,. u) c(.". 1 I w L6 ),... c ( ('I). :::) a. 2 M m w ('I) c!f 'lit 2,... z c( L6..J c( m z z w..j (....... m j..j s >- fj u. "2 >- g e u. e: m I e: ; m e: 8 e: m ' :::J S e: e: :::J J u. m L :s t! ' :::J c e " e: e:.,.2 e: e: I & :::J :::> :: > u, 2.,.. 1 1 a. J Q. e.c :"I "I "I D.. a.m......... " s g q iii S L6 a) as s II) II) ('I) c Q, ('I)!. u:: " M ") c( 1 g g s S L6 a) as <6 II) II) ('I) ( ('I),... 2 a. M Sf <6 t:::.- ('I) <» z z z II) II) z z z z II) 'lit II) O 2-1 l- s e: s: g e: "2 e - s.,. '6 Ig (5 "iii.-.. <» e: fi) 5!!! :::J 2 e:.. () m II) ::... - g> >- e- II) I- -... >. u. s s e:... fi) e: - 18 6' 1 fi).. e: OOl :::J :: l- e: e: _ Q. _ ::: fi) J :e 5 c: Ig ' :::J fi) I- 8 z m e:. u. :::J.iQ. f s: i..: fi) :!::: S. ::. -... e:! : e: _ (5 :r: l!. :::J.= :r: > e: g. :::> 5 S S. fi) ' :::J (.. ' fi) "" 2J u. e: ''. s., :::J Q I fi) fi) e e: :: u!!! :::J- fi) " "2:. j fi) -.::.!!!:: e: c: e: :t::: fi) fl) 8.1- e:l Q, a. e: 5. g.li= :::J ' 18 :::JQ. )( t! O:::J : 8.ss 1 -.!!! Q).c fl) "Q " W O r., w :: :: "5.!m I.' s 1-1- :::J ('t') a. OQ.,.. :r: lij z 2 e: " 1.. L I) I...... 'i e: e: e: Q..s g Q) Q) e.s::. I.. 1 :t::: 1 Om Om D.. Z :: Z Z Z
I 1 "..I')- a.i')- "- u." -,.: c( I &:L I ID.". ) W a:: ;:). t- a Z W.. x w W Z I M Z &:L t-...: M c: -g a "S; " Q) c: Q) :::: =:: -c <.. s li= @ < - I Q)'' Q) LL <...!? Q) Q)...! ::::- S c ;:, i: a) " :t:e I c: ::;, " " "O LL Q) ::;, "'"') Q.! <- > ljl w c(.c: "- f 1 _c: Q) a < &:L II) :: z & e " I (I) Q. e l. 5 Q. 1:: Q) a "8.. "" :::: ::::.! c "c <II( ".c i ( I" n 1 II11 Iii < J I '" 'h 1:1 "'! I,, "c I " :::s LL l! - ) - e tn! e :::s :::s >- z & > W > e ) Z ":::s c(.= i= LL ":::s z " 13 LLm :::.. LL =b tn ).=.! e:::s a:: " tj) «I :::s :s J LL LL._ - - W Q. :::s )( «lo- Z W - :5 "; tn S >.2 c( c(-... Z m
I I s g 6 u) ) e '<t II.s c " 6 e u) «S c si a. «I- Z w : ::J: «i. I g> :;, c: iii 2 '.- Q) iii )(.a " < 6 Ll)Ll) r-- r-- :;, It). r-- ::t:
'<t <.1 <. -c < 1 <.' I I Q) I > (1)1 (1) (1)1 I IX) Q).c Q)O..c :: >- '; J!j c m = ::I>. "".. m LL I/) <'''O =c:.!!l Q).!!1 I/).-...J c.c ::I m. -...9 :2 fj c: -.- ==:c i} et: Oli=-S! J!! Q) Q) a. iii m.. :5. 1/)" m <ma. Q) I/) m I/).- ::I 21 Q) m :rlq) (")L...c Q).Q m tsq)q) I/) m- "t:: :5 g m " >.- u.. 'Oc-' t5 Q) r:::..eq) L.. W._ a.l a..c " ti:.1;;. t:.- Q) m I/) ::I.c... Q). (") It'!i;O -;;;:Qg {! I/) I/) Q).cQ».. "L..O Q) m88 1 > I/).- '<t Illma "O::I<O a.'s a. "O"OQ)Lei :::Il:D.. <. <. a 1. vi '<t < Lei IJ " IJ IJ ;2) n Lei... IJ l! s: v «l... -e \Ii "... Q).., s: 1 v ««l ::I... < s " «l '" I/) :;:; 1:: ::I as " t5 '" IJ a::: Q I/) '6... IJ W a. " «... a. LL " -c ::I t-.... I/) It'!.!!! - I/) Z.!:! m W I '..,.c it.. :: :I:.., :: ::J I/) ::J '<t '<t.;:: t- «> < 1. '"x... -c " ::I Xl -c...
- I.. I ajl I.. I I I... I 1 1 I I ') I O' I M I 1 :. :m ::J ex).... S Q).?:- Q) >..., ::J.5: "O.2 Q) 1ij.c Q) OD ".. m Q). m :g, «u. c:i 1.. c:i Ṇ... c:i ọ... g 8 L'i ')... IX) II 8 1 v... 1 ri ọ... ') IX) l.. s c "' c( j c ọ... lfl,..: I -g Z..., L'i J: J:.. 1 'l.. J: caq. c( z w :e :::: c(... s Xl Q). = u. ii c= OD ".5:!l m L'i::J 1 g..... ('I)... S l!! (!)c g,g._. ::J lll- " > ::JW &.!ld m (!)t-
,... <J.' ' I 1..,. t-: 1 < M 1 ri 1 ) 1 1 al 1 M ) ) II II Ṃ.. Lti,... JM,..: "' I c( J: i c - c g 1::.- I +:m a. s..=! 5l r::::l c > G) wg) c( I 1l tll z!.gs!: I- tll- W l3ll!& J: <clg) I. t! ;;!i ('t) c( < M ) 1,...,..: 1 1 < < 1 M_ cd J: ) M ri < J: J:,... ọ.,.
<D a l;:l <D. LO v a LO ( ) "'i LO a 8 slo <D cd V LO ( ) "'i LO.s c " c c( "'J- " ( ) u : LO : S c i ca c. -e z w ::: J: c( :2 :c «l.. m Q) Q) 1- Q) tij () ::;] : tij B " Q) tij gj c "iii ::;] O "- : ọ.. <D
.. <, I I '1 '1 Ili '1.. ('I) 8 '1 < ri '1 ex>. it < L:('I) - '1 ('1) J2 -. t-- O Gi 8 >«u u 1lI:::.f!l '" 1'" "J2 ;:, ::s.- u '1 '1 < ri '1 ':!. ex> it L:... 2-g l' ":.. co LL c: ;:,. L: '" 1'" -gj2tf.c:(l!! 1Il..J..- c: u8 ex> '1... ex> v Ili t--.. Ṇ. 1.. OJ ọ..... X.. vi c: " c: «.. " ;:, aj < ('I) t-- ri ('I) '1 '1 Ili '1.. s 8 '1 < ri '1 s. t--.. II c 'ts «- Sc... :::c g ::: ::: ::: :::... 'G a.. I.f!l c: Q. S Gi > LL OI c:..._..3 J2 Q. c: <,> c:.!! IlI > >.- '" i3 t3. 'iij ;:, ttl c:.- ::: c: t5 c: l!! I- " c: ;:, LL c: 13 ljl c: l!! I- " c: ;:, LL c: n c: l!! I- " c: ;:, LL 1 ('I) 1 v.... 1.. g 1 '1 1 '1 1 '1
Attachmt B Apprpriatins Schedule Multnmah unty, Oregn Fiscal Year July 1,28 t June 3, 29 ndepartmtal District Attmey Overall unty xpditures unty Human Services Health mmunity Justice Sheriff unty Managemt mmunity Services ash Transfers Library Fund Asset Preservatin Fund apital Debt Retiremt Fund Falities Fund Fleet Managemt Fund 18,449,277 19,799,784 46,987,466 54,538,99 54,129,69 98,79,55 33,896,564 11,196,865 All Ages 337,788,7 16,287,262 56, 24,2, 1,75, 299,91 Ttal ash Transfers 42,422,163 ndn cy 16,458,786 396,669,19 mmunity Services 46,121,174 ash Transfers Willamette River Bridge Fund Bicycle Path nstructin Fund 5,441,65 64, Ttal ash Transfers 5,55,65 51,626,824 unty Managemt 12, 12, Multnmah unty Page 1 615128
Attachmt B Apprpriatins Schedule Multnmah unty, Oregn Fiscal Year July 1,28 t June 3, 29 ndepartmtal District Attrney unty Human Services Health ummunity Justice Sheriff unty Managemt mmunity Services 1,844,733 6,391,355 14,52,618 81,988,234 28,868,839 1,538,924 1,523,547 193,91 All Agdes 235,87,151 ntin 75,419 235,945,57 mmunity Services ash Transfers Geral Fund nting LAD ORR PRSRVATIO FD (1512) mmunity Services 1,359,912 ntintlcy 1,32,88 Ttal Apprpriatin 2,68, Mu/tnmah unty Page 2 615128
Attachmt B Apprpriatins Schedule Multnmah unty, Oregn Fiscal Year July 1,28 t June 3, 29 mmunity Justice Sheri A Ages District Attrney Health mmunity Justice Sheriff 151,342 1,67,358 1,16,267 2,797,18 All AgD 5,779,75 5,779,75 APITAL IMPROVMT FD (257) unty Managemt 48,524,738 ash Transfers Willamette River Bridge Fund 1,923,23 Ttal Apprpriatin 5,447,941 Mu/tnmah unty Page 3 615'28
Attachmt B Apprpriatins Schedule Multnmah unty, Oregn Fiscal Year July 1,28 t June 3,29 ndepartmtal unty Managemt 3,114,642 87,94,932 All Ages 9,29,574 ntingcy 4,671,88 94,88,662 unty Managemt ash Transfers Geral Fund ntingcy FAILITIS MAAGMT FD (355) unty Managemt 34,373,738 ash Transfers apital Imprvemt Fund 3,49,361 Asset Preservatin Fund 1,983,964 Ttal ash Transfers 5,33.325 ntingcy 1,69,939 Ttal Apprpriatin 41,98,2 Multnmah unty Page 4 6/5128
Attachmt June 5, 28 - FY 29 Budget tes SAAP Grant The Sheriff's Office applies fr the State riminal Ali Assistance Prgram (SAAP) each year thrugh the Bureau f Justice Administratin (BJA). Typically the Sheriff's Office des nt receive ntice f award r grant amunt until at least the 3rd quarter f the fiscal year. Histrically, award amunts have ranged frm $25,- $7,, with an average f abut $45,. ses f the funds are restricted t rrectins activities and the BJA prvides criteria defining apprpriate use. In past years, due t the uncertainty f the grant, we have nt budgeted fr this pttial revue. Hwever, by nt estimating the pttial grant revue during budget adptin, wh an award is made Oregn Budget Law requires a supplemtal budget t apprpriate the funds. By earmarking the pttial grant award in ntingcy, the funds can be apprpriated by a simple budget mdificatin. The Sheriff's Office has requested the earmark f $5, fr FY 29. Flash Mney Wapat The unty understands that, n ccasin, the use f large sums f mney knwn as "flash mney" is a necessary elemt t the successful investigatin f drug, prperty, and ther types f crimes by the Sheriff's Office. In rder t further an investigatin, the use f flash mney is an imprtant tl t the infiltratin f the criminal terprise and in gaining the acceptance and nfidce f an alleged criminal. The unty als understands that there is a risk f lss wh flash mney is used during these types f investigatins. The unty acknwledges the sum f $1, as an acceptable risk wh using flash mney in a criminal investigatin. Prir t any request t apprpriate funds fr Wapat peratins, the Bard desires a detailed plicy briefing reprting n the data, analysis and reslutin f the fllwing issues: SB 4 implemtatin impact and risk Lng term finanal sustainability IP 4O/S8 187 utme planning; active state partnership valuatin f the prpsal with remmdatins by prfessinals utside f the unty Jail - clarificatin staffing levels at the jails Treatmt - discussin f the prgrams relatinship t mmunity and ther partners and differt ppulatins Treatmt - mparisn f this prgram t River Rck and Interchange; and an analysis f the expected utmes Treatmt - mparisn f sts fr prviding the prgram inhuse vs. ntracting ut services Treatmt - discussin f the screing criteria Page 1
Attachmt - FY 29 Budget tes June 5, 28 Treatmt - why is alhl and drug treatmt nt perated by the Departmt f unty Human Services (DHS)? Treatmt - discussin f the prgram design and evidce based results Treatmt - mre infrmatin n MS respnse time Wapat Desin Making Prcess Pretrial ntinuum, Sbering and Detx Prgrams, Mtal Health risis Triage and Sub-Acute apital and Jail Retry Plan 1. Apprve the budget amdmt addressing the start up sts incurred by Falities, DJ, rrectins Health, and MSO betwe July 1 and December 31, 28. (This amdmt draws apprximately $766,186 n the $6.9 millin reserved in ntingcy fr Wapat peratins in FY 29) 2. Schedule briefing sessins in mid-june with the currt Bard n ptins fr a public safety levy fr vember, 28. 3. Schedule briefmg sessins with new and prspective Bard members n ptins fr a public safety services levy fr vember, 28, and t explain the Wapat prpsal. 4. Schedule anther briefing sessin with the currt Bard (with prspective Bard members invited) t review the mre detailed plans fr the peratins f Wapat. 5. Make a final desin n the peratin f Wapat by August, 28. This additinal $2.4 millin placed in ntingcy can be allcated as needed amngst any f the fllwing issues: A. hanges t the pretrial system. The Deputy hief Operating Officer is wrking with the currt JA pre-trial wrk grup in develping a prpsal fr a st effit, data driv pretrial data llectin and release desin framewrk. The remmdatins will address the best lng term structure fr prviding pretrial services in the unty. The gals f the prject are: 1. Streamlined data gathering system; create ne system, used by all criminal justice staff t gather relevant infrmatin fr evaluatin, classificatin, and pttial release f inmates. 2. nifrm release criteria, validated t increase likelihd f n additinal criminal behavir and appearance fr legal prceedings. 3. Apprpriate levels f supervisin t gvern releases, based n dangerusness t mmunity and likelihd f urt appearance. 4. Overall mst effit use f system resurces by prviding a single, prmpt mprehsive review that results in timely release desin and apprpriate level f supervisin. Maintain a single list f mst likely t be released. Have list available as needed, subject t jail verride based n nduct in jail and/r Page 2
Attachmt - FY 29 Budget tes June 5, 28 changes in charges by the DA. B. Stable funding fr the sbering and detx prgrams. The hair has spnsred discussins with varius mmunity partnerships arund stable, increased funding fr the sbering and detx prgrams ffered by tral ity ncern. Thse discussins have prduced sme psitive develpmts, but are nt mplete. T insure ntinuity fr FY9, the hair may need t request sme additinal funding.. A Mtal Health risis Triage ter/sub-acute Fality wuld supply much-needed 24/7 psychiatric supprt fr mtally ill persns, diverting them frm the far mre stly ptins f incarceratin r hspital admissin. Sub-acute service sures that individuals wh might therwise be hspitalized will have the pprtunity t stabilize and return t their mmunity. The Bard directs the Departmt f unty Human Services (DHS) t bring frward a plan fr perating the Sub-Acute Fality fr Mtal Health t the Bard by September 1st. This budget nte will allw nsideratin f additinal ne time nly expditures if needed t mve frward n nstructin f the Sub- Acute Fality fr Mtal Health in the evt the unty is nt able t fmd the peratin and full mmitmt necessary frm the ity, the State and/r partner ages. D. Jail retry plan: This budget nte earmarks an additinal expditure f up t $5, in ntingcy fr the Multnmah unty Sd hance Prject: Successful Retry frm Jail t mmunity. The funds wuld be released fllwing Bard adptin f a "Plan fr The Multnmah unty Sd hance Prject: Successful Retry frm Jail t mmunity". T prepare the Plan fr The Multnmah unty Sd hance Prject: Successful Retry frm Jail t mmunity we must establish a wrk grup t: Prepare an invtry f currt services fr jail retry; this wuld include services in the Departmt f mmunity Justice fr retry frm prisn, jail discharge planning, transitin services, Prject 57, and thers; Design The Multnmah unty Sd hance Prject including husing, emplymt, health and mtal health care, reunificatin with families, drug and alhl treatmt, revery supprt, parting classes fr incarcerated parts, dmestic vilce prevtin services; Page 3
Attachmt - FY 29 Budget tes June 5, 28 Idtify staff functins that wuld seek t "span" the bundary betwe the jail and mmunity prviders and t determine the necessary training and/r qualificatins fr this wrk. Fr example, staff uld be lcated in the jails t falitate jail staff training and t wrk with the inmates n their individual retry plans while they are incarcerated - plans wuld include linking inmates t husing and service prviders. Als, staff uld be lcated in the mmunity t advcate fr increased emplymt and ther retry services by wrking with service prviders, emplyers, faith-based grups and thers. Sheriff's Office Authrizatin fr Over-Staffmg Deputies urthuse ntitlemts The recruitmt, hiring and training f Law nfrcemt Deputies and rrectins Deputies (Deputy) is a mpetitive and resurce intsive prcess. Befre a Sheriff's Deputy can beme a self-suffit emplyee, six mnths t a year f recruitmt, hiring, and training must ccur. The Sheriff's Office wants t keep Deputy vacanes, as well as ther pst-driv classificatin vacanes t a minimum. Over the next five years, apprximately 17% f the Deputy wrk frce will be eligible fr retiremt. Histrically, the Sheriff's Office has averaged a 7% annual attritin rate in the Deputy jb classificatins. It is imprtant t minimize the amunt f time a psitin is vacant and careful managemt f vacanes by antipating attritin evts will result in bth a psitive impact n the emplyee's well-being and ntribute t the reductin f the agcy's depdce upn vertime. This budget nte authrizes the Sheriff's Office t verfill budgeted Deputy psitins by 1. Ff. It is expected that this strategy will prvide the needed flexibility t keep vacanes filled yet remain within budgeted apprpriatin. The currt zning fr the rth Hawthrne Bridgehead Blck, the preferred site fr a new Multnmah unty urthuse, limits the height f develpmt and precludes the nstructin f a building f suffit size t meet the needs f the new urthuse. The prcess fr btaining the required zning fr the new urthuse is a significant step in the prcess. It is imprtant that the wrk t btain the zning begin immediately t insure that the site is ready nce nstructin funding is idtified. This budget nte authrizes the Falities Divisin t gage utside legal unsel, ifnecessary, spealizing in land use matters, t assist in land use titlemts fr the rth Hawthrne Bridgehead fr a unty urthuse and implemt Reslutin 8-76. All wrk will be dne in partnership with the unty Attrney's Office. Page 4
Attachmt - FY 29 Budget tes June 5, 28 Falities has $1, budgeted in FY 29 within the urthuse prject t assist with btaining the necessary zning requiremts. urthuse 21 Prject Manager In rder t ntinue the mmtum the urthuse Prject has expericed ver the past several years, $5, is earmarked in the Falities Fund ntingcy t prvide fr a part-time urthuse Prject Manager dedicated t develping a finanng plan fr the urthuse Prject. The psitin wuld mmce January 1,29. Page 5
ATTAHMT D The Bard makes the fllwing respnse t the remmdatin made by the Tax Supervising and nservatin mmissin (TS) which is ntained in the letter certifying the FY 29 unty budget. 1. Remmdatin - xpditures exceeded apprpriatins The audit fr the year ding June 3, 27 nted the fllwing ver-expditures: Willamette Rive Bridge fund $ $3,221, Lcal Budget Law des nt allw the expditure f mnies beynd the legal authrity. All funds be clsely mnitred thrughut the year t sure apprpriatin authrity is in place prir t expding mnies Respnse- Fllwing is the respnse included in ur FY 27 audit's Managemt Advisry Letter: "Geral Ledger has a year-d prcess t review Departmt budgets and idtify any budget ver expditures r pttial ver expditures. Hwever, this ver expditure in the Bridge Fund was nt prperly idtified dring ur year-d review prcess as certain line items in the bdgetary reprt were imprperly gruped tgether. In further reviewing ur budget t actual review prcess, we have revised the reprts t mre clearly idtify line items that may result in budget ver expditures and pttial ver expditures. In ur discussins with the Departmt, the budget vilatin was caused by additinal sts incurred earlier than antipated in the bdget related t the Sauvie Island Bridge replacemt prject. The budget antipated flat spding frm fiscal year 27 thrugh the d f the prject in fiscal year 29. Hwever, the ffsite fabricatin f the bridge arch began in fiscal year 27 ncurrt with a surge in effrt at the bridge site. This began t drive the actual expditures ver the budgeted level during fiscal year 27. AT year-d the verall Bridge Fund has apprximately $23 millin in unbligated funds. Als in ur discussins, it was nted that the Departmt f mmunity Services managemt has a prcess t review bdget t actual expditures peridically, hwever the prcess was nt perfrmed nsisttly fr all dedicated funds including the Bridge Fund. pn disvering the budget vilatin, the Departmt is revising and dcumting their budget t actual review prcess t include all dedicated funds. In additin, the Departmt has added anther level f review t the prcess that will be perfrmed by the Business Manager t sure any ver expditures r pttial ver expditures are idtified early.