Representatives Present: Kari Andersn, David Bernstein, Jhn Brchert, Lynn Burbank, Jaki Cttingham-Zierdt, Will Craig, LeAnn Dean, Stacy Depner-Hve, Susan Derr, Frank Duma, Pam Enrici, Elaine Hansen (plycm), Mary Heppner, Penny Kessler, Mary Laeger-Hagemeister, Ingrid Nuttall, Rand Rasmussen, William Rberts, Carline Rsen, Karen Strauman-Raymnd, Pam Stenhjem, Larry Strey, Jill Trites, Angie Vail, and Sheryl Weber-Paxtn Senatrs Present: Wendy Friedmeyer, Andrew Hill, Gail Hckert (plycm), Clleen O Neill, and Paul Sper Alternates Present: Susan Bartlutti, Gail Hckert, Rand Rasmussen, and Dale Swansn Regrets: Elaine Challacmbe, Barbara Jensen, Catherine Rasmussen, Barbara Van Drasek, and Kendra Weber Representatives Absent: Fred Dulles, and Jacb Jhnsn Senatrs Absent: Tina Falkner, Kelly Culhane, Peter Haeg, and Jim Hildebrand Call t Order: Jaki called the meeting t rder at 9:00am. She then asked fr a mtin t apprve the minutes f the Octber meeting. The minutes were apprved unanimusly. Cnsent Agenda: Jaki asked that the agenda be amended t mve the Prfessinal Develpment and Recgnitin Cmmittee wrk plan t the furth item and the Executive Cmmittee reprt t the thirteenth item, at the request f Pam Stenhjem. The agenda was apprved with this change. Prfessinal Develpment and Recgnitin Reprt Pam Stenhjem (handut) Pam reprted n the Prfessinal Develpment wrk plan fr 2006-2007. Her cmments are utlined belw. The guidelines fr the Outstanding Unit Award will be reviewed and updated t align with unit s strategic wrk and gals. The cmmittee recmmends increasing the award amunt. PD&R will wrk cllabratively with the Cmmunicatins cmmittee t prmte the award. Erin Gerge, Elaine Challacmbe, and Karen Straumann- Raymnd are the award crdinatrs. Guidelines will be develped fr the new Outstanding Service Award. Erin Gerge, Elaine Challacmbe, and Karen Straumann-Raymnd are the award crdinatrs. The Spring P&A Recgnitin event will be develped t crdinate with the Outstanding Unit Award. Ingrid Nuttall is the crdinatr f the spring event.
Carline Rsen and Sue Barilutti will wrk t develp a file f P&A prfiles that can be used in the Prfile and the Brief. Larry Strey is researching a CAPA WIKI, which wuld prvide infrmatin abut prfessinal develpment resurces fr P&A. Pam and Carline will cntinue the wrk f gathering quantifiable data that illustrate the critical rle f P&A in reaching the University s Strategic gal. Budget Reprt Stacy Depner-Hve, CAPA Vice Chair Stacy nted that all CAPA cmmittees had reviewed the 2006-2007 CAPA budget. She asked if there was any further discussin needed n the budget. Hearing n further discussin she mved fr apprval f the budget, and it was unanimusly apprved. Stacy nted that there wuld likely be an increase in travel expenses because f changes t representatin and mre representatives attending meetings frm the crdinate campuses. She will keep the cmmittee infrmed if any adjustments need t be made t the budget allcatins. Representatin and Gvernance Reprt David Bernstein, Chair David reprted that Mary Laeger-Hagemeister and Katy Rasmussen were each elected as University Extensin representatives. With this, Mary is nw qualified t serve as a full Senatr. The Carlsn Schl f Management has tw candidates and will hld an electin befre the December CAPA meeting. David is wrking with the ther unrepresented units t identify nminees and hld electins. David electrnically distributed instructins fr generating a list f P&A in each unit. Representatives are asked t their cnstituent lists and cntinue t develp regular cmmunicatin with P&A in their units. David encuraged members t get invlved and adpt a unit that needs representatin. Thse wh are willing shuld cntact David fr mre infrmatin. David asked if there were any questins r discussin f the R&G annual wrk plan. Hearing n discussin there was a mtin t apprve the wrk plan. The 2006-2007 R&G wrk plan was apprved unanimusly. Regent Human Resurces Guiding Principles Nan Willhelmsn, Directr, HR Plicy and Academic Emplyment (handut) Nan reprted the Bard f Regents Human Resurce plicies have been under review this fall. These plicies have been revised as a set f guiding principles that are t functin at an versight level and t set the tne and directin f functinal administrative plicy. These Guiding Principles were created at wrk sessin f the Bard f Regents where the Regents expressed their active supprt fr emplyees here at the University. The principles were put frth at the Octber Bard meeting and the fllwing draft will be reviewed at the Nvember Bard meeting: The fllwing principles will guide the develpment f human resurces plicies at the University f Minnesta. Given the imprtance f human capital t fulfilling the missin
f ur institutin, these principles shall supprt the establishment f a culture f excellence and are meant t reflect the nature f a public research university. 1. Recruit, engage, and retain talented, diverse faculty and staff wh cntribute t and supprt the missin f a tp ranked public research university. 2. Partner with emplyees t supprt their prfessinal develpment, grwth and vitality in an engaged wrk envirnment. 3. Utilize cmpensatin, benefits and human resurce practices t emply and reward a high achieving faculty and staff. 4. Develp and supprt leadership at all levels f the rganizatin, recgnizing its imprtance in creating a culture f excellence. 5. Cmmunicate regularly with emplyees and evaluate each individual s perfrmance using apprpriate criteria and standards. Utilize frmal and infrmal recgnitin systems t identify and reward excellence. 6. Expect and supprt ethical cnduct and respnsible behavir frm all emplyees. 7. Ensure that each emplyee experiences and cntributes t a wrkplace that is respectful, inclusive, and respnsive t bth prfessinal and persnal needs. Prvide an envirnment where pen cmmunicatin is encuraged. 8. Structure HR plicies, system, and practices t increase the verall effectiveness and prductivity f faculty and staff. CAPA discussed ways in which staff can prmte these principles at the unit level. Frank said the principles ffer a break thrugh emphasis n the value f staff t the University. He added that the Executive cmmittee is encuraged by this develpment and asks representatives t cmmunicate with their cnstituents abut this develpment. Benefits and Cmpensatin Frank Duma, Chair (handut) Frank annunced the next B&C meeting will take place n Tuesday, Nvember 21, 2:00-3:30 pm, Laukka Rm, McNamara Center. The cmmittee will wrk with Nan t review and prvide feedback n the draft f the Wrk-Life and Persnal Leaves plicy. The plicy gverns wrk life and persnal leave pprtunities f faculty, academic prfessinal and administrative, civil service, unin-represented staff, and graduate assistant emplyee grups f the University. The plicy will guide the revisin and develpment f further administrative plicy and prcedure in the fllwing categries: Bereavement Civic duties such as jury, vting, and military service Disability Medical Parental Persnal
Vacatin Frank then called fr discussin f the B&C wrk plan, nting that it wuld functin as a living dcument and be subject t any necessary changes. Hearing n discussin a mtin was made t apprve the dcument. The wrk plan was unanimusly apprved. Cmmunicatins Reprt Jhn Brchert, Chair Jhn reprted the Breeze script fr the emplyee rientatin is cmplete and will be reviewed by the Executive Cmmittee. The script will be taped by the end f December. The Cmmunicatins Audit will be sent t all P&A by December 1st. The questins remain the same as the nes used in the last audit dne in 2003. The audit will be annunced in the CAPA Newsletter. The Web cnstituency pll has been psted t the site. Issues related questins will be updated each 4-6 weeks. The pll is part f an effrt t engage mre P&A gvernance and slicit feedback n specific issues. Legislative Update, Dnna Petersn, Assciate Vice President, University Relatins (handuts) VP Petersn began by discussing the fllwing data frm the 2006 electin results. There are frty-fur DFL United States Senatrs and twenty-three GOP Senatrs. There are twenty-seven wmen and eighteen freshmen United States Senatrs. There are eighty-nine DFL United States Huse Representatives and frty-five GOP Representatives. She said that histrically Minnesta has tended t vte DFL in the urban areas and sme specific rural areas. In this electin sme f the suburbs vted DFL, including Wdbury and Minnetnka. Rchester will have a by-partisan delegatin. In Brainerd the incumbent GOP Senatr was re-elected and the tw incumbent GOP Huse Representatives were nt re-elected. There will be a new Majrity Leader named t the Minnesta Huse f Representatives. Larry Pgemiller was re-elected t represent the University District in the Minnesta Huse. Senatr Sandy Papas will cntinue as Chair f the Educatin Cmmittee. She said by-partisan party leadership wuld appint the cmmittee chairs and then the cmmittee membership wuld be selected. VP Petersn then turned t Biennial Budget Request fr 2008-2009. She said that in the past the University has apprached the biennial request as ne piece f legislatin pertaining t nly higher educatin. Hwever, this year the request wuld be
apprached nt nly as a request fr higher educatin funding but t the many ther interests represented by the request including; medical research, nantechnlgy science and engineering and related business interests, and envirnment and agricultural interests t name a few. She then discussed the principles f the budget request and they as utlined belw: The University s biennial budget investment prpsal will align with and supprt the gals f strategic psitining. The University will ensure the highest quality educatinal experience t all students withut regards t incme level. Cre investments will sustain the University s cmpetitive psitin and its unique value t Minnesta s lng-term ecnmic prsperity and quality f life. The biennial budget prpsal is based upn a lng-term financial strategy that includes predictable state supprt with a University cmmitment t increase ther resurces. She said the President frames the request using these principles with a strategy f investing in frward mtin. Sme f the gals related t the principles include: A 3.25% salary increase t sustain quality and cmpetitiveness. Advancing the quality f undergraduate and graduate educatin. Investing in technlgy and related infrastructure. Cntinued stewardship f the facilities and peratinal systems. Investing in and creating the future Minnesta. Addressing current shrtages and building the health wrkfrce and clinical sciences. Raising the average level f cmpensatin fr University faculty t cmpete with ther universities natinally. The current gal is t mve frm the lwer third f institutinal cmpensatin averages t the middle third. Cmplimenting the Minnesta business cmmunity in the areas f research and nantechnlgy. The University is wrking t stabilize tuitin rate increases t predictable and manageable levels f apprximately 4.5% annually. She said tuitin increases stand in direct crrelatin t state funding. The significant tuitin increases f 14.7% in the fiscal years 2004 and 2005 ccurred at a time f significant decreases in state funding. Last year the legislature asked t see mre than a 1% reallcatin f University funds in rder t decrease the capital-bnding request. She said President Bruininks tld the legislature that 1% reallcatin is all that can reasnably be requested f the University. VP Petersn encuraged CAPA members t becme invlved in the University s Legislative Netwrk Grassrts cmmittee by sending a representative t the meetings. The cmmittee wrks t raise grassrts legislative supprt fr the University.
She said that peple shuld remember the budget surplus prjectin des nt accunt fr inflatin. When inflatin is factred in the surplus prjectin is eliminated. The questin fr the University then is what amunt f mney there will be available t draw frm. The cmpetitin fr funds is great and the transprtatin bill that was passed during the electin will take mney ut f the general fund. Hwever, she says there is an increased cncern cming frm legislative members and their cnstituents abut higher educatin and its rle as a driving frce in the scial and ecnmic health f the state. Cmmunicatins Reprt Jhn Brchert, Chair Jhn resumed his reprt by asking fr questins abut the Cmmunicatins wrk plan. With n questins raised a mtin was made t apprve the wrk plan and it was apprved unanimusly. P&A Classificatin and Cmpensatin Wrk Grup - Stacy Depner-Hve and Frank Duma, C-Representatives Stacy reprted that the cmmittee is in a phase f fcusing n cmmunicatins and cllecting feedback. There will be seventeen fcus grups including at least ne n each f the crdinate campuses. Ntes will be taken at each sessin and the feedback will be cmpared t the initial plan develped by the wrk grup. Frank said that he and Stacy are available t facilitate wrk grup infrmatin sessins with P&A at a unit level. Several sessins have already taken place and there are currently tw scheduled fr later this mnth. Peple may cntact him abut scheduling a sessin. It was nted that the wrk grup is nt addressing issues related t utcme implementatin, their charge is t address the brad issues related t P&A classificatin and cmpensatin. Civil Service Reprt Cathy Marquardt, Vice Chair Cathy reprted n the Octber CSC meeting, prviding the fllwing highlights: Vice President Carrier held a Q&A sessin and discussed the issues belw: The financing f Staff Day. Access t Regents Schlarship and cnsistency f plicy applicatin in this area. An imprved cmmitment frm supervisrs regarding meeting the criteria f perfrmance based management and merit cmpensatin. The Regents HR Guiding Principles. The cmmittee discussed the FM rerganizatin and related Civil Service advcacy issues. 1. Cmplaints were relayed frm cnstituents and members whse minr children have been cntacted by Harris Health Services regarding disease management withut parental cnsent.
Prfessinal develpment funds are nearly expired fr this year. The cmmittee has requested additinal funds fr fiscal year 2008. Executive Cmmittee Jaki Cttingham Zierdt, Chair Jaki reprted the Linda Thrane, Vice President, University Relatins, has resigned her psitin and will being ging t the University f Texas. There will be a search t fill this psitin. The Regents meeting included discussin f the need t be cmpetitive in the recruitment and retentin f prfessinal staff. Gerald Fischer suggested the next capital bnd request may include funds fr this purpse. The Regents reviewed the 2008-2009 Biennial Request and the Regents HR Guiding Principles. SCFA will prpse a tuitin benefit fr all University emplyee dependents at the Nvember Senate meeting. The President s Emerging Leadership Prgram is invlved in a public engagement prject which may be f particular interest t thse wh wrk in University Extensin. Tm Sullivan will discuss the rle f Prfessinal Staff in a transfrmed University beginning at 9:00am at the December CAPA meeting. Gd f the Order: Hearing n further business Jaki adjurned the meeting at 12:00pm. Sara Balick University Senate