CSUB Field Trip Policy Per the CSU Chancellor s Executive Order No. 715, the following constitutes the Field Trip Policy of California State University, Bakersfield (CSUB). For the purposes of this policy, field trip is defined as any off campus activity associated with a CSUB class. Students conducting research on their own time (e.g., independent study or thesis research) are not considered to be on field trips. Nursing students with laboratory sessions off site (e.g., clinical experiences) are also not considered to be field trip participants. For all CSUB field trips, the guidelines are: 1. A field trip should be made a course requirement and must appear in the course s syllabus with specific field trip dates. 2. The faculty member or instructor should visit the general area prior to the field study or be able to demonstrate sufficient knowledge of the area. Students should be provided with information about the area. 3. A detailed day-to-day instructional agenda must be prepared and distributed to all participants. a. This should include a general itinerary associated with the trip. b. One copy of the itinerary should be sent to the University Police Department and one to the department responsible for the course. 4. As needed, plan for and accommodate students with special needs. 5. Provide training for any equipment to be used on the trip. 6. Review permissible conduct rules and have each student sign the Field Trip Policy Awareness Form at least 24 hours prior to the field trip date. These include: a. The CSUB policy regarding alcohol and chemical substances (i.e. no alcoholic beverages or chemical substances except personal prescriptions medication, shall be transported in any state/university vehicle or personal private vehicle used in support of a university sponsored activity. See CSUB policy on alcohol at http://www.csub.edu/studentconduct/students/policies.shtml#alcoholpolicy and the policy on illicit drugs at http://www.csub.edu/studentconduct/students/policies.shtml#drugpolicy b. The CSU policy Use of University and Private Vehicles Policy Guidelines at http://www.csub.edu/bas/srm/documents/vehicle_policy_guideline_up.pdf c. The CSUB conduct policy at http://www.csub.edu/studentconduct/documents/studentcodeofconduct.pdf 7. All students must fill out the CSUB Waiver of Liability and Hold Harmless Agreement at least 24 hours prior to the field trip date. 8. Have students provide the names of people who should be contacted in the event of an emergency on the Field Trip Participant List. One copy of this list goes with you, one goes to the department and one copy goes to the University Policy Department. 9. Should there be an accident or injury, faculty should fill out STD 268 Report of Non- Vehicle Accident (http://www.documents.dgs.ca.gov/orim/std268s.pdf ) 10. Determine transportation needs. a. Recommend that students provide their own transportation to and from field trip sites whenever possible.
b. For university provided ground transportation (non-commercial), all drivers must be state employees or identified university volunteers and must be authorized to drive vehicles on university (state) business. c. For rented vehicles, contract through the University or State contracted vehicle rental agencies. All drivers must be state employees or identified University volunteers. If there is an accident involving a vehicle, please file STD 270 Report of Vehicle Accident (http://www.documents.dgs.ca.gov/osp/pdf/std270.pdf ) 11. In case of an accident: Immediately phone 911 in all cases involving serious injury or death, multiple injuries, or extensive property damage. Your first priority is to care for any injured individuals. Know in advance who you are going to call for help while on a field trip. Be familiar with the location of local hospitals. Have at least one other participant carry emergency numbers and be certain they know what to do in an emergency. Record all pertinent information on the Accident Identification Card, STD. Form 269, before leaving the scene of the accident. If another vehicle is involved, detach the appropriate portion of the form and give it to the driver of the other vehicle. Immediately telephone (661) 654-2066 and give a verbal report of the accident. If no answer, leave a message giving your name, department, telephone number where you can be reached, and a brief description of the accident. Make no comment or statement regarding the accident to anyone except investigating police, CSUB or other state officials, or an identified representative of the State s insurance adjuster. If the situation attracts media attention, phone the Public Information Officer at 661-654-2137. Refer all media inquiries to the PIO. All drivers involved in an accident while driving on official CSUB business must complete the Report of Vehicle Accident, STD. Form 270, and submit it to the CSUB Department of Public Safety Services, within 48 hours. The appropriate administrator of every driver involved in an accident while driving on official CSUB business must investigate each accident promptly and thoroughly and prepare a Review of State Driver Accident, Form STD 274 and submit it to the CSUB Department of Public Safety Services, within five days. The CSUB Department of Public Safety Services will coordinate all reporting requirements. Note: In the event a driver is involved in an accident and the other party is non-cooperative do not get involved in a confrontation. Obtain as much information as possible, i.e., vehicle license plate number, make of car, description of driver, etc. and report this information to local police and to the CSUS Public Safety Office.
Forms Guide Form Purpose Copies Filed Field Trip Participant Roster Form Record of attendance for trip With the instructor on the trip and with the Dean s office 1 Policy Awareness Form Waiver of Liability and Hold Harmless Agreement Alcohol, drug, conduct and use of own vehicle awareness With the instructor on the trip and with the Dean s office 1 Releases CSUB from liability With the Dean s office 1 1 Collected by the department no less than 24 hours prior to the field trip date and filed in the school office. Documentation and Compliance 1. This policy will be disseminated by the Dean s Office to departments with courses requiring field trips at the beginning of each academic quarter. 2. The Dean s Office shall monitor adherence to this policy, and shall store all relevant documentation for a period of 3 years following each scheduled field trip.
RELEASE OF LIABILITY, PROMISE NOT TO SUE, ASSUMPTION OF RISK AND AGREEMENT TO PAY CLAIMS Activity: Activity Date(s) and Time(s): Activity Location(s): In consideration for being allowed to participate in this Activity, on behalf of myself and my next of kin, heirs and representatives, I release from all liability and promise not to sue the State of California, the Trustees of The California State University, California State University, Bakersfield and their employees, officers, directors, volunteers and agents (collectively University ) from any and all claims, including claims of the University s negligence, resulting in any physical or psychological injury (including paralysis and death), illness, damages, or economic or emotional loss I may suffer because of my participation in this Activity, including travel to, from and during the Activity. I am voluntarily participating in this Activity. I am aware of the risks associated with traveling to/from and participating in this Activity, which include but are not limited to physical or psychological injury, pain, suffering, illness, disfigurement, temporary or permanent disability (including paralysis), economic or emotional loss, and/or death. I understand that these injuries or outcomes may arise from my own or other s actions, inaction, or negligence; conditions related to travel; or the condition of the Activity location(s). Nonetheless, I assume all related risks, both known or unknown to me, of my participation in this Activity, including travel to, from and during the Activity. I agree to hold the University harmless from any and all claims, including attorney s fees or damage to my personal property that may occur as a result of my participation in this Activity, including travel to, from and during the Activity. If the University incurs any of these types of expenses, I agree to reimburse the University. If I need medical treatment, I agree to be financially responsible for any costs incurred as a result of such treatment. I am aware and understand that I should carry my own health insurance. I am 18 years or older. I understand the legal consequences of signing this document, including (a) releasing the University from all liability, (b) promising not to sue the University, (c) and assuming all risks of participating in this Activity, including travel to, from and during the Activity.
I understand that this document is written to be as broad and inclusive as legally permitted by the State of California. I agree that if any portion is held invalid or unenforceable, I will continue to be bound by the remaining terms. I have read this document, and I am signing it freely. No other representations concerning the legal effect of this document have been made to me. Participant Signature: Participant Name (print): Date: If Participant is under 18 years of age: I am the parent or legal guardian of the Participant. I understand the legal consequences of signing this document, including (a) releasing the University from all liability on my and the Participant s behalf, (b) promising not to sue on my and the Participant s behalf, (c) and assuming all risks of the Participant s participation in this Activity, including travel to, from and during the Activity. I allow Participant to participate in this Activity. I understand that I am responsible for the obligations and acts of Participant as described in this document. I agree to be bound by the terms of this document. I have read this two-page document, and I am signing it freely. No other representations concerning the legal effect of this document have been made to me. Signature of Minor Participant s Parent/Guardian: Name of Minor Participant s Parent/Guardian (print) Date Minor Participant s Name
Field Trip Policy Awareness Form I,, in preparation for the field trip with Name (please print) on Instructor Name, have reviewed the CSUB policies pertaining to conduct, Date alcohol and drugs, found in the webpages: http://www.csub.edu/studentconduct/students/policies.shtml#alcoholpolicy http://www.csub.edu/bas/srm/documents/vehicle_policy_guideline_up.pdf http://www.csub.edu/studentconduct/documents/studentcodeofconduct.pdf I further understand that when I provide my own transportation to and from the field trip sites, I assume all risk and take full responsibility for my actions. Signature Date Name Address City, State, Zip