Tamil Nadu Energy Development Agency, Chennai-6 Supply, Installation, Commissioning, Testing and 5 year Comprehensive Maintenance of SPV power plants for Energising a cluster of existing street lights, after replacing the lights by LED lamps, with grid backup and Standalone LED based SPV Street Lighting Systems in the state of Tamil Nadu. Tender Ref: TEDA/1488A/SSLS/SE/2011-12 1. Clarifications to the Pre-bid queries Sl. No. Page No Tender Clause Query Abstract Clarifications 1. 13 2. Tender Data Sheet 2. 14 3.Tender Criteria point No.2 3. 14 3.Tender Criteria point No.2 4. 14 3.Tender Criteria 5. 14 3. Tender Criteria point No.1(b) 6. 15 3.Tender Criteria - point No.3 Installation of sample system in 48 hrs. is not practical for foreign bidders. Extend it to reasonable 2 weeks to take care of travel & visa arrangements. Criteria should include manufacturer of charge controllers as well. Criteria may be relaxed for the bidder to either be a manufacturer or seller or installer. We have support from manufacturer, can we take the lead we are keen to participate in this tender with a consortium agreement with our partners. One of the partners of the consortium has their P&L sheets of only last 2 FY because that company was incorporated in June 2009. Would their bid be considered? Turnover Criteria To be eligible for category - I in all 4 regions, does turnover have to be 4 times Rs. 8 Cr? The duration for installation of sample system(s) is revised to 72 hrs Yes. 1
7. 15 3.Tender Criteria - point No.3(b) 8. 15 3. Tender Criteria - point No.3a 9. 15 3. Tender Criteria - point No. 3b 10. 15 3. Tender Criteria - point No. 5 11. 15 3. Tender Criteria - Point No. 3 12. 16 3.Tender Criteria-point No.7 13. 16 3.Tender Criteria 14. 16 3. Tender Criteria - point.no.7 15. 24 5.Tender Cost and EMD Should the Consortium formed too have 3 years turn over of 8 crores / annum? Min average Annual Turnover for the bidder in the last three audited years, to qualify for category-i in a single region shall be revised to Rs. 4 Cr. Min average Annual Turnover for consortium partners in the last three audited years, to qualify for category-i in a single region shall be revised to Rs. 3 Cr. Min manufacturing capacity for SPV panel shall be 125/250 Wp or equivalent so as to source PV modules of 130Wp etc., Should the company have minimum turnover for each year? Is it sufficient if the company has zero turnover in the first two years and a high turnover in the third year, thus achieving the required average turnover Experience in installation of min 50 KW. Will experience in installation of utility plants > 1MW be eligible? Whether PV modules sold along with Solar products will be considered. We have experience in installation of CFL based stand alone SPV street lighting systems. whether we are eligible to participate? If we have a consortium, the EMD should be in consortium name or the individual companies in consortium should bare the EMD amount. PV modules not less than 125/250Wp shall be used. Eligible Yes Company having experience in installation of CFL based stand alone SPV street lighting systems is also eligible to participate in category-ii. EMD should be in the name of prime bidder 2
16. 24 5.Tender Cost and EMD 17. 37 9.4 Award of contract 18. 40 10.7 Installation & Completion Schedule 19. 43 11. Pre- Dispatch Inspection 20. 45 12.1 Scope of Work Earnest Money Deposit (EMD) to be exempted for those companies/consortium partners registered with DIC & NSIC in Tamil Nadu If a bidder becomes L1 in one region and he has the capacity to undertake the entire job, will he get the full order for that region or not? If no, then what will be the basis of sharing the quantity. Will L1 get higher quantity than other? Will he get the districts of his preference. The time period specified is not sufficient to complete the work. Shall a bidder offer all the components in one place for pre-dispatch inspection instead of carrying out inspection at respective manufacturing plants? Whether the scope of work includes the dismantling of existing light fittings? 21. 48 12.2 Insurance It is difficult for the supplier to insure the systems during 5 year CMC period 22. 48 12.2 Insurance Whether the insurance premium for 2 nd -5 th year need to be paid by the supplier. 23. 48 12.2 Insurance Who will implement the claim from insurance? If it is bidders responsibility, then we request that some sort of safety and resource mechanism to be provided. We are worried about theft of LED lamps. 24. 49 12.6 Service Centres We have teams in two districts. Can we fulfill our O&M obligations from our already existing teams/locations without creating additional infra. A clause exempting SSI from payment of EMD is added and is given in the corrigendum below. The successful bidder will be allotted the entire quantity for the region. However TEDA has the right to apportion the quantity. If apportioned, min of 60% will be given to L1 bidder in districts of his preference. Yes. Insurance premium during 5 year comprehensive maintenance period shall be paid by the supplier Insurance shall be claimed by the supplier during 5 year comprehensive maintenance period. 3
25. 51 13. Warranty What document is required from the manufacturer of PV module for warranty after 5 year comprehensive maintenance period. 26. 54 16. Payment Terms Payment term should be relaxed and include advances against bank guarantees. Warranty for life as well as for performance of PV panel, as per the conditions specified in the tender document, has to be provided by the manufacturer for 25 years. The successful bidder is responsible for replacement of panels not fulfilling the warranted life & performance during the warranty period 27. 54 16. Payment Terms 28. 55 17A. Plants 29. 56 17A. Plants 30. 57 17A. Plants Whether payment will be made in Foreign Currency? PV module & battery capacity is not sufficient for the load profile Colour temperature to be corrected to 5500 6500K Thin film performance is not satisfactory & is used nowhere for similar applications 4 Colour temperature is corrected to 5500 6500K
31. 61 17A. Plants point No.3(iii) 32. 62 17A. Plants - point No.(3.x) 33. 66 17A. Plants - point. No. 5. III(vii) 34. 68 17A. Plants point No. 5(VI) 35. 73 17B. for LED based standalone SPV lighting systems. street Is lens cover acceptable in place of toughened clear glass? Following clause in specification for LED lighting units to be clarified: Time based automatic ON/OFF/Dimming of lights. Based on the location (latitudelongitude), the controller should calculate day s sunrise-sunset timings for switching ON/OFF Difficult to achieve > 95% efficiency for a 600 VA inverter. To be relaxed to >85% Roles & responsibilities of the Remote Monitoring Units. PV module & battery capacity is not sufficient for the load profile Acceptable subject to fulfilling the conditions as specified in the tender document An algorithm is available to calculate the sun rise & sun set timings of a particular location by feeding the latitude & longitude of that location. Inverter efficiency is revised to >85% Min parameters as mentioned in 5(VI) of clause 17A will be monitored 5
36. 73 17B. for LED based standalone SPV street lighting systems. 37. 77 17B. for LED based standalone SPV street lighting systems - Point.no-III (10) 38. 86 Techno Commercial Bid - A 1.2 EMD 39. 50 & 51 40. 55,63, 73&78 Amount 12.7 Comprehensive Maintenance for 5 year & 13. Warranty 17A & 17B. Colour temperature to be corrected to 5500 6500K Input voltage to light source to be corrected to 12V DC. Details for BG may also be added Confirm that LED lamps are also considered as spares and to be replaced free of cost. Also clarify if the LED lamp burns during Grid operation due to grid voltage, what is the resource? Consider LIFEP0 4 Batteries Colour temperature is corrected to 5500-6500 K Input voltage to light source is corrected to 12V DC & input power factor criteria deleted Details of BG shall be furnished in place of DD All components including LED lamps have to be replaced free of cost during 5 year Comprehensive maintenance period. Necessary Protection features as specified in the tender document will take care of grid over voltage. 41. 58,74 & 82 42. 62 & 77 43. 62 & 77 17A & 17B. & 18. Minimal Requirements/ Standards 17A & 17B. 17A & 17B. The clause insisting PV modules to qualify salt mist Corrosion testing as per IEC 61701 to be deleted Only 20W LED shall be used or lesser wattage fulfilling the condition of min 15 lux shall be used? IS standard for light distribution to be followed The minimum lux level requirement is modified and is given in the corrigendum below. The minimum lux level requirement is modified and is given in the corrigendum below. 6
44. 73 & 77 45. 55, 57 & 74 17B. for LED based standalone SPV street lighting systems. 17A & 17B Electronics efficiency is 85% or 90%. Whether Imported modules are allowed? The total electronics efficiency should be atleast 85%. Imported modules are also allowed. Note: Left out queries will be clarified shortly. 7
2. Corrigendum -1 dated 03.01.2012 Please note that the corrigendum document is part of the Tender. The Bidders are requested to sign and stamp the corrigendum document and submit in the Bid without fail Sl. No Page No. Tender Clause As Existing 1. 13 2. Tender Sl.No.8 Due date for Data Sheet submission of sample system to TEDA: Will be intimated only to the bidders who are qualified in Techno Commercial bid and they have to install the sample system(s) within 48 hours of notification. To be read as Sl.No.8 Due date for submission of sample system to TEDA: Will be intimated only to the bidders who are qualified in Techno Commercial bid and they have to install the sample system(s) within 72 hours of notification. 2. 56 17A. for Energisation of Existing Street Lights Plants Broad parameters performance Inverter under the heading PCU : Single phase 600 VA, IGBT based high frequency PWM sine wave with efficiency >95% Broad performance parameters Inverter under the heading PCU : Single phase 600 VA, IGBT based high frequency PWM sine wave with efficiency >85% 66 Criteria 5.III(vii) under the heading Power Conditioning unit : Efficiency > 95% Criteria 5.III(vii) under the heading Power Conditioning unit : Efficiency > 85% 3. 56 & 73 17A & 17B. Broad performance parameters Light Output: White colour (colour temperature 55000-65000 K) minimum 15 LUX when measured at the periphery of 4 meter diameter from a height of 5 meter. The illumination should be uniform without dark bands or abrupt variations, and soothing to the eye. Higher light output will be preferred. Broad performance parameters Light Output: White colour (colour temperature 5500-6500 K) minimum 15 LUX when measured at the periphery of 4 meter diameter and min 1 LUX when measured at the periphery of 40 meter diameter, from a height of 5 meter. The illumination should be uniform without dark bands or abrupt 8
variations, and soothing to the eye. Higher light output will be preferred. 62. Criteria (ix) under Sl.No.3 LED Lighting Units with Luminaries and Diffusers : Lux level at ground from light source at a height of 5 meter, when measured at the periphery of 4 meter diameter, shall be minimum of 15 lux with full power rating, out an initial period of 5 years. Criteria (ix) under Sl.No.3 LED Lighting Units with Luminaries and Diffusers : Lux level at ground from light source at a height of 5 meter, when measured at the periphery of 4 meter diameter, shall be minimum of 15 lux and when measured at the periphery of 40 meter diameter shall be minimum 1 lux, with full power rating, out an initial period of 5 years. 4. 73 17B. for LED based standalone SPV street lighting systems. Criteria 10 under Sl.No. III Light Source Important Parameters: LED DC current regulation better than 3 % Input 220 V AC nominal CRI - > 75 % Lighting quality- Free from glare and flickering Ambient temp upto 50 deg Input power factor - >0.95 Power Conversion efficiency - > 92 % Criteria 10 under Sl.No. III Light Source Important Parameters: LED DC current regulation better than 3 % Input 12 V DC CRI - > 75 % Lighting quality- Free from glare and flickering Ambient temp upto 50 deg Total electronics efficiency > 85 % 5. Following condition is added under Clause No. 5.3 Earnest Money Deposit (EMD) g) The following categories of industries are exempted from payment of Earnest Money Deposit. i) The Small Scale Industrial units located within the State and Registered with the Tamil Nadu Small Industries Development Corporation. ii) The Small Scale Industrial units located within the State and Registered with National Small Industries Corporation(NSIC) 9
iii) The SSI units holding Permanent Registration certificate from the District Industries Centres of Directorate of Industries and Commerce in respect of those items for which the Registration Certificate has been obtained. iv) Departments of the Government of Tamil Nadu. v) Undertakings and Corporations owned by Government of Tamil Nadu. vi) Labour Contract Co-operative Societies registered within Tamil Nadu. vii) Tiny Industries classified under SSI, registered with the State of Tamil Nadu, and Registration Certificate issued by Department of Industries and Commerce/Government of Tamil Nadu. viii) Small Scale Industrial units located outside the State but registered with National Small Industries Corporation (NSIC) in respect of the items manufactured by them. h) Industries exempted from payment of EMD shall enclose duly attested Photostat copy of their Registration Certificate showing the subject materials specifying capacity which they are permitted to manufacture and the period of validity of the certificate as proof of eligibility for exemption from payment of EMD. i) Those Tenderers who are exempted from payment of E.M.D shall furnish in lieu of EMD an under taking in a non-judicial stamp paper of value not less than Rs. 80.00 (Rupees Eighty only) in the prescribed format, as per Appendix- 5 furnished below, to the effect to pay penalty an amount equivalent to EMD in the event of nonfulfillment or non-observance of any of the conditions stipulated in the contract consequent to such breach of contract. j) Undertaking and proof of exemption of EMD shall be kept in the EMD cover as specified in clause 5.3 (b). TENDERS RECEIVED WITHOUT PROOF FOR EXEMPTION OF EMD AND UNDERTAKING WILL NOT BE READOUT AND WILL BE REJECTED SUMMARILY. 10
Appendix -5 DRAFT UNDERTAKING IN LIEU OF E.M.D. (To be furnished in non-judicial stamp paper of value not less than Rs.80/) THIS DEED OF UNDERTAKING EXECUTED AT ON THIS THE DAYOF TWO THOUSAND AND BY M/S. a company registered under companies Act 1956, having its registered office at hereafter called Tenderer (which expression shall where the context so admits mean and include their Agents, Representatives, Successors-in-office and Assigns) TO AND IN FAVOUR OF TAMIL NADU ENERGY DEVELOPMENT AGENCY having its office at 68, College Road, EVK Sampath Maaligai, 5 th Floor, Chennai 600 006, herein called the TEDA (which expression shall where the context so admits mean and include its successors in office and Assigns). WHEREAS the tenderer is required to pay Earnest Money Deposit of Rs. for participation in the tender for supply and installation of in terms of specification No. AND WHEREAS the tenderer is exempted from payment of EMD as per, subject to the tenderer executing an undertaking to the value of Rs. (Rupees only) representing the amount equivalent to the amount of EMD specified to be paid to TEDA in the event of non-fulfillment or breach of any of the conditions of the tender by the Tenderer as mentioned hereunder. AND WHEREAS in consideration of the acceptance by TEDA of the above proposal, The tenderer has agreed to pay to TEDA the said amount of Rs. in the event of :- 11
i. Withdrawing his tender before the expiry of the validity period ii. Withdrawing his tender after acceptance or fails to remit the Security Deposit. iii. Violating any of the conditions of the tender issued by the competent authority. NOW THE CONDITION OF THE above written undertaking is such that if the tenderer shall duly and faithfully observe and perform the conditions specified as above, then the above written undertaking shall be void, otherwise it shall remain in full force. The tenderer undertakes not to revoke this guarantee till the contract is completed under the terms of contract. The expression, tenderer and TEDA hereinafter before used shall include their respective successors and assign in office. IN WITNESS WHERE OF THIRU acting for and on behalf of the Tenderer has signed this deed on the day, month and year herein before first mentioned. SIGNATURE NAME IN BLOCK LETTERS SEAL OF THE COMPANY In the presence of Witnesses Signature Name and Address Signature Name and Address 12