MIUTES FIAE OMMITTEE UIVERSITY OF SOUTHER IDIAA BOARD OF TRUSTEES July 11, 1997 The University of Southern Indiana Board of Trustees Finance ommittee met on Friday, July 11, 1997, in the onference enter of the ew Harmony Inn in ew Harmony, Indiana. Present were Trustees harles ombs, Tina Kern, and James Will Sr. Also attending were Vice President Richard Schmidt and Business Office Director and ontroller Michael Whipple. There being a quorum present, Mr. ombs called the meeting to order at 1:3 p.m. Mr. Schmidt reported on the proposed increase in student fees and discussed in detail the student parking fee. The mparison of tuition/fees for undergraduate Indiana students (Attachment 1) was reviewed. Discussion followed on the student fees and budget. An itemied listing of the proposed fees and budget for 1997-98 will be reviewed at the Board of Trustees meeting. An analysis of interim financing plans from banking institutions for the Liberal Arts enter project was reviewed by Mr. Schmidt and Mr. Whipple. (Attachment 2) Discussion followed on the rates. Mr. Schmidt reported the best overall plan was from BD Bank,.A. On a motion by Mr. Will, sended by Mrs. Kern, the mmittee voted to approve the following resolution subject to the Board of Trustees approval of authoriing a resolution at its July 11, 1997 meeting, and to remmend approval of BD Bank,.A. to the Board of Trustees for interim financing for the Liberal Arts enter. WHEREAS, the Board of Trustees (the "Board") of the University of Southern Indiana (the "University) has heretofore received approval from the Indiana General Assembly for the nstruction and financing of a new classroom facility on its campus, as described more particularly in Exhibit A hereto (the "Project); and WHEREAS, the Finance ommittee of the Board (the "Finance ommittee") anticipates that the Board, by resolution to be nsidered for adoption at its July 11, 1997 meeting, will authorie the Treasurer of the Board (the 'Treasurer") to develop a plan of financing for the Project (the "Plan"), including the selection of mmercial or investment bankers, which may include the issuance of one or more notes under one or more loan agreements from time to time, in whole or in part up to the maximum authoried amount of the Project as described in Exhibit A plus other sts incidental to the financing as authoried by Indiana ode 2-12-6, and to present such Plan to the Finance ommittee; and WHEREAS, the Finance ommittee anticipates that the Board will authorie the Finance ommittee to approve any Plan developed and presented by the Treasurer which is nsistent with the nditions hereof and which is deemed appropriate by the Finance ommittee (as such Plan may be modified or supplemented by the Finance ommittee); and WHEREAS, the Finance ommittee anticipates that the Board will further delegate to the Finance ommittee the power to authorie the execution and delivery of such legal documents as may be necessary or appropriate to the financing, subject to the following nditions: a. The total amount of indebtedness incurred (excluding refundings of
financings for the Project authoried from time to time) shall not exceed the legislative authoriation described in Exhibit A hereto, plus incidental sts permitted by statute; The interest rate or rates of such financings may be variable or fixed, and if fixed, may not exceed 8 percent per annum in true interest st; and The final maturity of any authoried interim financings incurred may not exceed five (5) years from the date of issuance; and WHEREAS, the Finance ommittee further anticipates that the Board will authorie the hair, Vice hairs, and Treasurer of the Board to execute and deliver any notes, loan agreements, other ntracts, agreements, certificates, etc. as may be necessary or appropriate to the financing, subject to the further approvals required from this Finance ommittee; and WHEREAS, the Treasurer has presented a Plan to the Finance ommittee, which includes a proposal for interim financing of the Project featuring the financial institution and other terms and nditions as set forth in Exhibit B hereto. OW, THEREFORE, BE IT RESOLVED by this Finance ommittee as follows (all subject to, and effective only upon receipt of, the anticipated authoriation and delegation from the Board as described above): The Finance ommittee hereby approves the Plan developed by the Treasurer and presented to this Finance ommittee, including the proposal for interim financing and the selection of the financial institution and the other terms and nditions as set forth in Exhibit B hereto. The Finance ommittee hereby authories the Treasurer to cause to be prepared and to approve in final form any notes, loan agreements, other ntracts, agreements, certificates, etc. as may be necessary or appropriate, subject to and setting forth the terms of the interim financing described in the Plan and in Exhibit B hereto. The hair, Vice hairs, and Treasurer of the Board are hereby authoried to execute and deliver any notes, loan agreements, other ntracts, agreements, certificates, etc. as may be necessary or appropriate to nsummate the interim financing as approved herein and as described in the Plan and in Exhibit B hereto, the approval of all such documents to be nclusively evidenced the execution and delivery thereof. The Finance ommittee hereby designates the tax-exempt indebtedness to be incurred in calendar year 1997, pursuant to the authoriation for interim financing set forth herein, in an amount not to exceed $1,5, as described in Exhibit B hereto, to be a qualified tax-exempt obligation under Section 265(b)(3) of the Internal Revenue ode of 1986, as amended. Mr. Whipple updated the mmittee on the vendor change for the University's purchasing credit card. itiens Bank credit card portfolio was recently acquired by MBA America Bank. This change will not affect usage of the card. There being no further business, the meeting adjourned at 2:5 p.m.
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Finance ommittee Meeting 7-11-97 Exhibit A PROJET DESRIPTIO EW OSTRUTIO - LIBERAL ARTS ETER Budget Agency umber: G--93-1-1 DESRIPTIO OF THE PROJET: The University of Southern Indiana proposed the nstruction of a general purpose classroom building (the Liberal Arts enter) in its 1995-97 apital Improvement Budget Request. This project includes related site preparation for the building and expansion of the central campus chiller plant to acmmodate the facility. Projections for the building include approximately thirty (3) general classrooms, twenty-two (22) specialied instructional facilities for individual disciplines, eighty (8) faculty offices, and administrative and academic/administrative support facilities. The building will be located southwest of the University enter and east of Reflection Lake near the former location of the hildren's enter. As part of the site preparation for the project, the hildren's enter has been moved to the area near the Theatre enter and the Radio enter. The primary function of this classroom building is to provide additional classrooms and faculty offices. The building also will provide specialied facilities and service areas for the School of Liberal Arts. The general purpose classrooms and lecture rooms will be available for scheduling by all academic schools. PROJET SIZE: approximately 11, GSF ESTIMATED PROJET OST: $15,2, ATIIPATED OSTRUTIO SHEDULE: Bid Date 8/97 Start onstruction 9/97 Occupancy 8/99
rinance uommlttee meeting 7-11-97 Exhibit B EXHIBIT B TERMS OF ITERIM FIAIG FOR THE LIBERAL ARTS ETER PROJET Maximum Principal Amount: $1,5, tax-exempt $6,95, taxable Final Maturity: January 31, 1999 Interest Rate: Tax-exempt: Fixed at the prevailing rate on U.S. Treasury obligations of like maturity, plus 75 basis points, divided by 1.565363, plus 22 basis points Taxable: Fixed at the prevailing rate on U.S. Treasury obligations of like maturity, plus 75 basis points Interest Payable: Semiannually (December 31, 1997; June 3, 1998; December 31, 1998) and at Final Maturity Principal Payable: At Final Maturity Financial Institution: BD Bank,.A. Financing Documents: Loan Agreement; Promissory ote Prepayment Provisions: o Restrictions Demand Provisions: one or Demand upon default Fees: one Security: Junior lien on student fees