The Mississippi State Department of Health EOPs and HVAs Presented By: Lillie Bailey
Introductions Emergency Operations Plan (EOP) Hazard Vulnerability Assessment (HVA) Exercising and Implementation Do it ALL over again
What is an emergency? Any unforeseen situation that threatens or disrupts a company or facility and or causes physical or environmental damage. Can cause actual or potential hazard to life, environment, facility, production, and company s image. Emergencies can be natural or manmade.
Natural Disasters Drought Earthquake Fires Flood Pandemic Flu Heat wave Hurricane Ice Storm Landslide Thunderstorm Tornado Tsunami Volcano
Blackouts Chemical Spills Fires Terrorism Intruder/Active Shooter
What is an Emergency Operations Plan (EOP)? EOPs are a detailed written document that explains what emergencies are likely at your facility and WHO will do WHAT during a particular situation. Establishes a chain of command for better organization during an emergency or disaster. A well developed EOP and proper training and planning before an emergency situation will result in fewer injuries and ultimately save lives. Preparedness-Response-Recovery-Mitigation
Things to consider when developing your EOP: Top 5 hazards from your Hazard Vulnerability Assessment Hazards at site and worse case scenarios Chain of command-who is doing what and when Knowledge of internal resources available Information on external resources available
TRAIN YOUR STAFF ON WHAT TO DO!!! Every employee needs to know the plan: Potential emergencies Evacuation procedures and routes Communication procedures Alarm Systems Suppression Systems Reporting procedures for personnel Shutdown procedures
Last update to EOP template Risk Assessment and Emergency Planning Policies and Procedures Communications Plan Training and Testing What is coming next Essential Elements of Information Supply Chain Management
What is a Hazard Vulnerability Assessment? The HVA is a systematic approach to recognizing hazards that may affect a facility in its ability to provide services. The purpose is a prioritization process that will result in a risk assessment for all hazards. The risks associated with each hazard are analyzed to prioritize planning, mitigation, response and recovery activities.
Your HVA should be: Specific to your facility Specific to your facility type disaster role Challenge the parameters of a disaster Challenge what risk is Think outside the box
There are categories considered in the process of assessing an HVA Probability that an event will occur Risk of disruption to the organization associated with the event Preparedness Level
The probability may be based on statistics and objective information but also may be intuitive and highly subjective. Historical data Known Risk Statistics Things to be considered:
The risk of an event is assessed based on the assumption that the risk occurs at the worst possible time and with a full patient load. Threat life and/or health Disruption of service Damage for failure possibilities Loss of trust Financial impact and legal issues
Preparedness of the facilities ability to manage risks. Includes items such as: Status of current EOP Training Back up systems Community resources Scope of response capability
Training and Testing your Plan Training to all new and existing staff and volunteers in their expected role Document training and demonstrate outcomes Provide annual refresher training Annual full-scale community-wide exercise and an additional exercise of your choice (paperbased tabletop, functional exercise, etc.) After Action Report (AAR) and Improvement Plan (IP) Maintain documentation of all exercises and emergency events
The World Changes Do it ALL over again Update once a year Adjust based on events Consider mitigation improvements
North Public Health Region Burt Schmitz 662-237-9225 Kandace Smith 662-841-9015 Central Public Health Region Ben Barham 601-482-3171 Amy Billingsley 662-364-0984 South Public Health Region Christy Hoover 601-823-2205 Sandra Mapp 601-342-1380
Lillie Bailey lillie.bailey@msdh.ms.gov 601-933-7183