Name of Organization / Group Person Responsible Address QUILCENE SCHOOL DISTRICT #48 PO BOX 40 QUILCENE, WA 98376 (360) 765-3363 Phone / 765-4183 Fax APPLICATION FOR USE OF FACILITIES Phone Reason for Use Date(s) Requested Time of Day *Room / Space Requested (*If kitchen is a requested, renter must acquire a Jefferson County temporary health permit #360-379-4496) Supervision Will you be charging participants? Check one: No Yes If Yes, Admission cost Tuition cost Participation fee Other Liability Insurance Coverage is required in an amount not less than $50,000 due to bodily injury or death of one person or at least $100,000 due to bodily injury or death of two or more persons in any accident. Insurance Company Policy # A deposit of $30.00 is required to process your request. Balance is due prior to use of the facility *An additional charge will be assessed for lost keys and/or any damages* Immediate loss of privilege will occur with any proof of alcoholic beverages or smoking being permitted on school property. By signing below I acknowledge that I have read policies 4260 and 4260P (Student Sports- Concussion, Head Injury and Sudden Cardiac Arrest) and understand and agree to the conditions set forth therein. Additionally, I have read and understand the Sudden Cardiac Arrest information sheet (SSB 5083 SCA Awareness Act). I also agree to pay total fees charged as assessed by the fee schedule below. Signature of Applicant Date Superintendent and/or Principal s Signature Date
For District Use Only Points Accumulated Fee Charged Time and Day Group Facilities Equipment Deposit $30.00 Total
Use of School Facilities Community Relations Policy 4620 The board subscribes to the belief that public schools are owned and operated by and for its patrons. The public is encouraged to use school facilities but shall be expected to reimburse the district for such use to insure that funds intended for education are not used for other purposes. The superintendent is authorized to establish procedures for use of school facilities, including rental rates, supervisory requirements, restrictions and security. Those using school facilities shall maintain insurance for accident and liability covering persons using the district s facilities under the sponsorship of the organization. For rental rate purposes, organizations seeking the use of school facilities have been divided into the following categories. See Attached. School or Child-related Groups or Other Government Agencies includes those organizations whose main purpose is to promote the welfare of boys and girls or to provide members of the community access to government programs or opportunities for civic participation. Examples are: Scouts, Campfire, PTA, 4-H, city or county sponsored recreation groups, polling places, political caucuses and governmental groups. When facilities are used outside of regular school hours, or the district incurs extra utility, cleaning or supervision cost, a fee, to be established by the superintendent, shall be charged to recoup those costs. The superintendent has the discretion to waive any or all fees. Nonprofit Groups includes those organizations which might wish to use school facilities for lectures, promotional activities, political rallies, entertainment, college courses, or other activities for which public halls or commercial facilities generally are rented or owned. The district shall charge a rental rate in excess of cost incurred, except that such excess charges may be waived when a services club or other nonprofit group is raising funds for charitable purposes. Professional fund-raisers representing charities must provide evidence that they are registered and bonded by the State of Washington. Such fund-raisers must provide evidence that the charity will receive at least sixty (60) percent of the gross revenues received from the public prior to approval to use the facilities. Similar treatment may be granted public universities and colleges when offering college courses within the community or when any university / college is offering a course for staff at the request of the district. Nonprofit groups of the kind that in most communities have their own facilities (churches, lodges, veterans groups, granges, etc.) who wish to use the district facilities on a regular, but temporary, basis may do so under this rental rate, but for no more than two years and may not average more than twelve hours of use per week. Commercial Enterprises include profit making organization and business enterprises. While the district would prefer these organizations use commercial or private facilities, facilities may be rented for non-regular use at the prevailing rate charged by commercial facilities in the area. District sponsored activities, including curricular and co-curricular functions, retain first priority in use of facilities. Holidays by special arrangement only and dependent upon availability of personnel. Authorization for use of school facilities shall not be considered as endorsement of or approval of the activity group or organization not for the purposes it represents.
A. Group Category Points 1. School Related 0 2. Non - Profits a. Youth 0 b. Adult 2 3. Commercial Community a. 1-10 Participants 3 b. 11-25 Participants 4 4. Commercial Non - Community a. 1-10 Participants 5 b. 11-25 Participants 6 5. Commercial Large Groups 10 B. Facilities Points 1. Classrooms 1 2. Cafeteria 5 3. Gym 5 4. Playfields 2 5. Kitchen 10 C. Equipment Points 1. VCR 4 2. TV 4 3. 16mm projects 4 4. Computers 4 5. Easels / Paper 5 6. Sound System 5 D. Length of Use Points 1. 1-1.5 hrs 2 2. 1.5-3.0 hrs 3 3. 3.0-6.0 hrs 5 E. Time of Day Points 1. Monday through Friday a. 3:00 p.m. to 6:00 p.m. 3 (School Days) b. 6:00 p.m. - 11:00 p.m. 5 (School Days) 2. Weekends & Holidays a. 8:00 a.m. - 5:00 p.m. 6 b. Evenings 10 Fee Schedules Charge per Events 0-6 points $3.00 per hour 7-11 points 5.00 per hour 12-15 points 10.00 per hour 16-18 points 15.00 per hour 19-22 points 20.00 per hour When it is necessary for a custodian to clean up after the event or group, you will be billed their hourly wage for the time it takes to clean the facility.
Cross References: Policy 3422 Student Sports Concussion, Head Injury and Sudden Cardiac Arrest Legal References: RCW 4.24.660 Liability of school districts under contracts with youth programs RCW 28A.230.180 Access to campus and student information directories by official recruiting representatives Informing students of educational and career opportunities. RCW 28A.320.510 Night schools, summer schools, meetings, use of facilities for RCW 28A.335.150 Permitting use and rental of playgrounds, athletic fields, or athletic facilities RCW 28A.335.155 Use of buildings for youth programs Limited immunity 20 USC Sec. 7905 Boys Scout of America Equal Access Act 34 CFR Sec. 108.6 Equal Access to Public School Facilities For The Boy Scouts of America and Other Designated Youth Groups AGO 1973 No. 26 School districts Use of school facilities for presentation of programs Legislature Elections Management Resources: Policy and Legal News, February 2014 Policy and Legal News, July, 2013 Policy and Legal News, June 2013 Policy News, December 2011 Policy News, August 2009 Other updates/corrections Equal access to K-12 campuses law goes into effect Use of School Facilities policy clarification Changes in WSSDA s Policy Reference Manual Concussion and Head Injuries Legislation Adoption Date: 11.18.1997 Re-Adoption: 01.23.2001; 11.20.2013 Quilcene School District Revised: 12.00; 08.09; 12.11; 06.13; 07.13; 2.14; 10.15 Classification: Essential
Use of School Facilities Application for use of the school facilities shall be made to the facilities coordinator. The superintendent shall develop and recommend to the board a fee schedule applicable for use of school facilities. The fee schedule shall be evaluated on a biennial basis (See Policy 4260 for fee schedule). Sponsoring organizations shall provide sufficient, competent adult and / or special supervision, and the amount of adequate supervision shall be agreed upon at the time authorization is issued. Alcoholic beverages and illegal drugs shall not be permitted in school facilities or on school property at any time. Tobacco use is prohibited in school facilities and on school property. All applications for use of school facilities shall hold the district free and without harm from any loss or damage, liability or expense that may arise during or be caused in any way by such use or occupancy of school facilities. Also, in the event that property loss or damage is incurred during use or occupancy, the amount of damage shall be decided by the superintendent and approved by the board and a bill for damages shall be presented to the group using or occupying the facilities during the time the loss or damage was sustained. All applicants for use of school facilities shall maintain accident and liability insurance for persons using district facilities under the applicant s sponsorship in an amount not less than $50,000 due to bodily injury or death of one person or at least $100,000 due to bodily injury or death of two or more persons in any accident. If use of the district s facilities is to be ongoing, the applicant shall provide evidence to the district once every thirty days that the insurance remains in effect. Additionally, youth organizations engaged in sports activities and using school facilities must submit a signed state of compliance with the policies, described in RCW 28A.600.190 for the management of concussion and head injury in youth sports. The superintendent possesses the authority to make the decision on use of and charges for use of school facilities by a group. A group may appeal such decision to the board. Because of the value the district s playing fields are to the community s total recreational opportunity, the fields may be used by all residents. The use must be appropriate and compatible with each play field and its surrounding area. Such use shall not result in destruction, damages, or undue wear or pose a hazard to children or others. Activities which endanger others or cause damage to fields and lawns are restricted. Should damage to fields and lawns occur, the superintendent shall make reasonable effort to obtain restitution for the damage. A custodian or other authorized staff member must be on the premises when any non-school group is using school facilities.