WODCON XX The Art of Dredging 3-7 June 2013 Square Meeting Centre Brussels, Belgium Congress Exhibition Booking Form Please complete the form in BLOCK LETTERS and return it with payment details to: Congrex Belgium - WODCON XX Organisation Office Elina Jutelyte Avenue Louise 287, Brussels, Belgium Tel. : +32 (0)2 627 0166 Fax : +32 (0)2 645 2671 e-mail: wodcon@congrex.com On receipt of this booking form you will receive a confirmation of your selected stand from the organiser. Full payment must be received within 14 days after that date otherwise the stand(s) will be released to other interested parties. The Exhibitors manual will be provided later. Exhibitor company details Name of organization VAT Number Address City Postcode Country Tel Fax E-mail Stand contact for correspondence Job title E-mail (if different from above) Exhibition stands and fees All fees are payable in Euros ( ). It is mandatory to charge the Belgium Value Added Tax (VAT) at the rate of 21% on all fees unless the company is based in Belgium (VAT identified in Belgium). Please provide the VAT number in order to issue an appropriate invoice. Standard stand, 6m² (w:d=3x2m): EXHIBITION DATES Set-up 3 June 2013 Exhibition 4-6 June 2013 Dismantling 7 June 2013 Members of CEDA/EADA/WEDA - 3100 + VAT 651 = 3751 Non-members - 4000 + VAT 840 = 4840
The standard stand fee includes: /See standard booths examples further in the document/ Walls in system 250 high Fascia with company name 2 spotlights per unit of 6 sqm 1 table 80 x 80 cm and 2 chairs 1 power socket Carpeted floor under the exhibit stands Two exhibition staff registrations (see details below) Company profile (max 100 words) and logo in the congress programme booklet distributed worldwide with CEDA s official magazine, Dredging and Port Construction (circulation: 8000); and on the congress website and in the congress proceedings The EXHIBITION STAFF REGISTRATION includes: Refreshments during breaks Lunch on Tuesday, Wednesday and Thursday Networking drink on Monday Town Hall reception on Tuesday Gala Dinner on Wednesday This fee does not include entry to the congress sessions or the congress papers. Staff who would like to attend the technical sessions should register as congress delegates. I would like to reserve standard stand unit(s) Member rate 3100 + VAT 651 = 3751 Non-member rate 4000 + VAT 840 = 4840 Qty Total I would like to register additional exhibition staff I would like to register participants to attend congress sessions 300 + VAT 63 = 363 Member early fee 950 + VAT 199,5 = 1149,50 Member late fee 1050 + VAT 220,5 = 1270,50 (after 15 March 2013) Non-member early fee 1300 + VAT 273 = 1573 Non-member late fee (after 15 March 2013) 1400 + VAT 294 = 1694 Stand number(s) Please indicate your stand preference. For stand numbers please refer to the exhibition floor plan at the end of the form. I would like to reserve stand number(s) The stands will be allocated on a first-come-first-served basis. Every effort will be made to assign exhibition stands according to the preferences indicated, however, preferred choices cannot be guaranteed. The stand is being confirmed upon receipt of the payment. We request that the text of the fascia board should be as follows: Company name: Company description and logo Please send your company profile description (maximum 100 words) and company logo in eps. and jpg. format to Elina Jutelyte wodcon@congrex.com. Additional requirements will be supplied at applicable costs.
Method of payment Payment must accompany this application. Payments must be made in Euro ( ). With all payments please mention WODCON XX Exhibition and the exhibitor s name. Exhibitors will not be permitted to start work on their stands before their fee has been paid in full. All bank costs must be paid by the payee. We will pay our exhibitors fee, By direct bank transfer to Bank: KBC Bank St.Gilles Ma Campagne Address: Avenue Brugmann 12, 1060 Brussels Account NO. 731-0228822-71 IBAN: BE 49 7310 2288 2271 BIC: KREDBEBB CONGREX BELGIUM NV CEDA/WODCON With credit card (Please tick the box and we will follow-up with instructions in regards to the credit card payment) TERMS AND CONDITIONS 1. Exhibition fees are refundable, minus 150 administrative charge for cancellation received by 15 March 2013. Cancellations must be received in writing. No refunds will be made after this date and for no-show. All refunds will be processed after the congress. Cancellations will not be accepted and refunds will not be given after 15 March 2013. 2. CEDA accepts no liability for damage to exhibits by loss, damage, fire, water, storms, strikes, riots, or any cause whatever. Exhibitors are advised to insure against such liability. 3. Exhibitors are responsible for all personal injury or damage to property arising in connection with your trade stand and display area, howsoever caused. You hereby indemnify CEDA in respect of any claim and demands in respect thereof. 4. Exhibitors must have Public and Product Liability insurance which covers your trade stand. 5. Exhibitors must have submitted a completed trade stand application form, paid the trade stand registration fee prior the congress. 6. Exhibitors are not allowed to sub-let any portion of the space allocated to them, nor re-let the space to another person or organisation. 7. Exhibitors must keep all exhibited material within the confines of your designated area and respect building and dismantling times of the exhibition. 8. CEDA reserves the right to change the venue and duration if exceptional circumstances demand. In the event of change of venue and/or duration, the agreement to participate will remain in force as long as Exhibitor have been informed at least 14 days before the changes. 9. CEDA reserve the right to refuse entry to the venue or to remove any trader who does not comply with the above Conditions or in any way threatens to interfere with another participants or exhibitors of the congress. Declaration by the exhibitor The undersigned, duly representing the company referred to above, declares that the company wants to participate in the WODCON XX Exhibition and agrees that this application, when approved by the WODCON XX Organisation Office, shall constitute, together with the Terms and Conditions a legally binding contract The undersigned has read and fully agrees to the Terms and Conditions of the WODCON XX. Date Name of duly authorised representative Signature of duly authorised representative: Company stamp: If you have any problems in completing this form or any questions relating to participation in the exhibition please contact WODCON XX Organisation Office at +32 (0)2 627 01 66
Catering Entrance to the exhibition hall To the session rooms
STANDS EXAMPLE