YANTIS INDEPENDENT SCHOOL DISTRICT ANNUAL FINANCIAL REPORT RUTHERFORD, TAYLOR & COMPANY, P.C. Certified Public Accountants 2802 Washington Street Greenville, Texas 75401 (903) 455-6252
ANNUAL FINANCIAL REPORT TABLE OF CONTENTS INTRODUCTORY SECTION Page Exhibits Certificate of Board... 3 FINANCIAL SECTION Independent Auditor s Reports: Report on Basic Financial Statements... 5 Report on Internal Controls and Compliance (Government Auditing Standards)... 7 Schedule of Findings and Questioned Costs... 9 Management s Discussion and Analysis (Required Supplementary Information)... 12 Basic Financial Statements: Government-wide Financial Statements: Statement of Net Position... 21 A-1 Statement of Activities... 22 B-1 Fund Financial Statements: Balance Sheet Governmental Funds... 23 C-1 Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Position... 24 C-2 Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds... 25 C-3 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities... 26 C-4 Statement of Fiduciary Net Position Fiduciary Funds... 27 E-1 Notes to the Basic Financial Statements... 28 F-1 Required Supplementary Information: Budgetary Comparison Schedule General Fund... 53 G-1 Schedule of District s Proportionate Share of the Net Pension Liability... 54 G-2 Schedule of District Net Pension Contributions... 55 G-3 Schedule of District s Proportionate Share of the OPEB Liability... 56 G-4 Schedule of District OPEB Contributions... 57 G-5 Notes to Required Supplementary Information... 58 G-6 Other Supplementary Information: Schedule of Delinquent Taxes Receivable... 60 J-1 Budgetary Comparison Schedules Required by the Texas Education Agency School Breakfast and National School Lunch Program... 61 J-3 Debt Service Fund... 62 J-4 Schedule of Required Responses to Selected School FIRST Indicators... 63 J-5 2
CERTIFICATE OF BOARD Yantis Independent School District Name of School District Wood County 250-905 Co.-Dis!. Number We, the undersigned, certify that the attached auditor's report of the above named school district was reviewed and / approvedl disapproved for the year ended August 31, 2018, at a meeting of the board of school trustees of such school district on 1> a... UV' 'n e-v' \ \ I L 0 \ ~ If the auditor's report was checked above as disapproved, the reasons(s) therefore is/are (attach list if necessary): 3
FINANCIAL SECTION 4
RUTHERFORD, TAYLOR & COMPANY, P.C. Certified Public Accountants 2802 Washington Street Greenville, Texas 75401 (903) 455-6252 Fax (903) 455-6667 Members of the Board: Report on the Financial Statements INDEPENDENT AUDITOR S REPORT We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of the Yantis Independent School District (District), as of and for the year ended August 31, 2018, and the related notes to the financial statements, which collectively comprise the District s basic financial statements as listed in the table of contents. Management s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor s Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the Yantis Independent School District as of August 31, 2018, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended, in accordance with accounting principles generally accepted in the United States of America. 5
Independent Auditor s Report Continued Change in Accounting Principle As discussed in Note Q to the financial statements, in 2018 the District adopted various accounting pronouncements issued by the Governmental Accounting Standards Board including GASB No. 75, Accounting and Financial Reporting for Postemployment Benefits Other than Pensions. Our opinions are not modified with respect to this matter. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management s discussion and analysis and budgetary comparison information be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management s responses to our inquiries, the basic financial statements and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the District s basic financial statements. The schedules identified in the table of contents as other supplementary information are presented for the purpose of additional analysis, and are not a required part of the basic financial statements. The other supplementary information schedules are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the other supplementary information schedules are fairly stated in all material respects in relation to the basic financial statements as a whole. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated December 6, 2018, on our consideration of the District s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District s internal control over financial reporting and compliance. December 6, 2018 Greenville, Texas 6
RUTHERFORD, TAYLOR & COMPANY, P.C. Certified Public Accountants 2802 Washington Street Greenville, Texas 75401 (903) 455-6252 Fax (903) 455-6667 INDEPENDENT AUDITOR S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Board of School Trustees Members of the Board: We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of the Yantis Independent School District (District), as of and for the year ended August 31, 2018, and the related notes to the financial statements, which collectively comprise the District s basic financial statements, and have issued our report thereon dated December 6, 2018. Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the District s internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the District s internal control. Accordingly, we do not express an opinion on the effectiveness of the District s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity s financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Compliance and Other Matters As part of obtaining reasonable assurance about whether the District s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that is required to be reported under Government Auditing Standards. 7
Report on Internal Control Continued Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the District s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. December 6, 2018 Greenville, Texas 8
SCHEDULE OF FINDINGS AND QUESTIONED COST Financial Statement Findings (Section I) 2018-1 Depository Security Criteria: Condition Found: Questioned Costs/Basis: Instances/Universe: Effect: Recommendation: Per contract, the District s approved depository bank must provide securities with market value in excess of cash on deposit making adjustments for Federal Deposit Insurance Corporation coverage. The Depository failed to provide securities to cover the District s cash balance throughout the year. None The District s deposits were found to be unsecured four periods out of twelve periods reviewed. District depository funds are at risk of loss during periods of inadequate security. The District should request a monthly report from the depository that compares the balances on deposit with the depository with the market value of pledged securities and available FDIC insurance coverage. If amounts are not secured, the depository should provide additional securities to cover the deficit. These monthly reports should be reviewed by the District to ensure appropriate actions are taken by the depository to comply with contractual assurances to secure the District s funds on deposit. 9
SCHEDULE OF FINDINGS AND QUESTIONED COST Prior Year Findings (Section II) NONE 10
SCHEDULE OF FINDINGS AND QUESTIONED COST Corrective Action Plans (Section III) 2018-1 Depository Security The District contacted the depository when identified and the depository covered the deficiency. 11
MANAGEMENT S DISCUSSION AND ANALYSIS This section of Yantis Independent School District s annual financial report presents our discussion and analysis of the District s financial performance during the year ended August 31, 2018. Please read it in conjunction with the District s basic financial statements, which follow this section. FINANCIAL HIGHLIGHTS The District s total combined net position was $ 2,082,050 at August 31, 2018. During the period, the District s expenses were $ 591,640 less than the $ 3,671,911 generated in taxes and other revenues for governmental activities. The total cost of the District s programs decreased from last year as the District implemented GASB 75 in the current year. The implementation caused a significant reduction for OPEB plan changes which are reflected as decreases to both revenue and expenses. The General Fund reported a fund balance this period of $ 1,721,460. The District issued no new debt during the year ended August 31, 2018. OVERVIEW OF THE FINANCIAL STATEMENTS This annual report consists of three parts management s discussion and analysis (this section), the basic financial statements, and required supplementary information. The basic financial statements include two kinds of statements that present different views of the District: Figure A-1, Required Components of the District s Annual Financial Report The first two statements are government-wide financial statements that provide both long-term and short-term information about the District s overall financial status. The remaining statements are fund financial statements that focus on individual parts of the government, reporting the District s operations in more detail than the government-wide statements. The governmental funds statements tell how general government services were financed in the short term as well as what remains for future spending. Proprietary fund statements offer short- and long-term financial information about the activities the government operates like businesses, such as the print shop. Fiduciary fund statements provide information about the financial relationships in which the District acts solely as a trustee or agent for the benefit of others, to whom the resources in question belong. The basic financial statements also include notes that explain some of the information in the basic financial statements and provide more detailed data. The statements are followed by a section of required supplementary information that further explains and supports the information in the basic financial statements. Figure A-1 shows how the required parts of this annual report are arranged and related to one another. 12
MANAGEMENT S DISCUSSION AND ANALYSIS Figure A-2 summarizes the major features of the District s basic financial statements, including the portion of the District government they cover and the types of information they contain. The remainder of this overview section of management s discussion and analysis explains the structure and contents of each of the statements. GOVERNMENT-WIDE STATEMENTS The government-wide statements report information about the District as a whole using accounting methods similar to those used by private-sector companies. The statement of net position includes all of the government s assets and liabilities. All of the current year s revenues and expenses are accounted for in the statement of activities regardless of when cash is received or paid. The two government-wide statements report the District s net position and how they have changed. Net position the difference between the District s assets and liabilities is one way to measure the District s financial health or position. Over time, increases or decreases in the District s net position are an indicator of whether its financial health is improving or deteriorating, respectively. To assess the overall health of the District, one needs to consider additional nonfinancial factors such as changes in the District s tax base and student population. The government-wide financial statements of the District include the governmental activities. Most of the District s basic services are included here, such as instruction, extracurricular activities, curriculum and staff development, health services and general administration. Property taxes and grants finance most of these activities. FUND FINANCIAL STATEMENTS The fund financial statements provide more detailed information about the District s most significant funds not the District as a whole. Funds are accounting devices that the District uses to keep track of specific sources of funding and spending for particular purposes. Some funds are required by State law and by bond covenants. The Board of Trustees establishes other funds to control and manage money for particular purposes or to show that it is properly using certain taxes and grants. The District has the following kinds of funds: Fund Statements Type of Statements Government-wide Governmental Funds Proprietary Funds Fiduciary Funds Entire Agency s government The activities of the district Activities the district that are not proprietary or operates similar to private fiduciary businesses: self insurance Scope Figure A-2. Major Features of the District's Government-wide and Fund Financial Statements Required financial statements Accounting basis and measurement focus Type of asset/liability information Type of inflow/outflow information (except fiduciary funds) and the Agency's component units Instances in which the district is the trustee or agent for someone else's resources Statement of net assets Balance sheet Statement of net assets Statement of fiduciary net assets Statement of activities Statement of revenues, expenditures & changes in fund balances Statement of revenues, expenses and changes in fund net assets Statement of changes in fiduciary net assets Accrual accounting and economic resources focus All assets and liabilities, both financial and capital, short-term and long-term All revenues and expenses during year, regardless of when cash is received or paid Modified accrual accounting and current financial resources focus Only assets expected to be used up and liabilities that come due during the year or soon thereafter; no capital assets included Revenues for which cash is received during or soon after the end of the year; expenditures when goods or services have been received and payment is due during the year or soon thereafter Statement of cash flows Accrual accounting and economic resources focus All assets and liabilities, both financial and capital, and short-term and longterm All revenues and expenses during year, regardless of when cash is received or paid Accrual accounting and economic resources focus All assets and liabilities, both short-term and longterm; the Agency's funds do not currently contain capital assets, although they can All revenues and expenses during year, regardless of when cash is received or paid Governmental funds Most of the District s basic services are included in governmental funds, which focus on (1) how cash and other financial assets that can readily be converted to cash flow in and out and (2) the balances left at year-end that are available for spending. Consequently, the governmental fund statements provide a detailed short-term view that helps you determine whether there are more or fewer financial resources that can be spent in the near future to finance the District s programs. Because this information does not encompass the additional long-term focus of the government-wide statements, we provide additional information on the subsequent page that explains the relationship (or differences) between them. 13
MANAGEMENT S DISCUSSION AND ANALYSIS Fiduciary funds The District is the trustee, or fiduciary, for certain funds. The District is responsible for ensuring that the assets reported in these funds are used for their intended purposes. All of the District s fiduciary activities are reported in a separate statement of fiduciary net position. We exclude these activities from the District s government-wide financial statements because the District cannot use these assets to finance its operations. FINANCIAL ANALYSIS OF THE DISTRICT AS A WHOLE The District s combined net position were $ 2,082,050 at August 31, 2018. Table A-1 Yantis Independent School District s Net Position Total Percentage Governmental Activities Change 2018 2017 2017-2018 Assets: Cash and Investments $ 2,457,695 $ 2,005,588 22.54% Other Assets 316,831 547,840-42.17% Capital Assets less Accumulated Depreciation 2,419,892 2,635,390-8.18% Total Assets $ 5,194,418 $ 5,188,818 0.11% Total Deferred Outflows of Resources $ 382,760 $ 508,059-24.66% Liabilities: Current Liabilities $ 152,776 $ 175,732-13.06% Long-term Liabilities 2,569,838 1,710,884 50.21% Total Liabilities $ 2,722,614 $ 1,886,616 44.31% Total Deferred Inflows of Resources $ 772,514 $ 52,469 1372.32% Net Position: Net Investment in Capital Assets $ 1,779,892 $ 1,834,950-3.00% Restricted 730,262 654,109 11.64% Unrestricted (428,104) 1,268,733-133.74% Total Net Position $ 2,082,050 $ 3,757,792-44.59% Approximately $ 730,262 of the District s restricted net position represent funds held for debt retirement. These funds are restricted for the retirement of tax supported debt. The unrestricted net position represents resources available to fund the programs of the District next year. CHANGES IN NET POSITION The District s total revenues were $ 3,671,911. 86% of the District s revenue comes from local property taxes (See Table A-2). 10% comes from state aid and federal grants, while only 4% relates to charges for services and other miscellaneous revenues including investment earnings. The total cost of all programs and services was $ 3,080,271. 46% of these costs are for instruction and instructional related staff and student services. The District s tax collection percentage rate (current and delinquent base tax only) was 99.76%. The total tax collection percentage rate (base tax and penalty and interest) was 100.91%. 14
MANAGEMENT S DISCUSSION AND ANALYSIS GOVERNMENTAL ACTIVITIES Table A-2 Changes in Yantis Independent School District s Net Position Total Governmental Activities Percentage Change 2018 2017 2017-2018 Program Revenues: Charges for Services $ 88,765 $ 65,306 35.92% Operating Grants and Contributions (224,368) 503,699-144.54% General Revenues: Property Taxes 3,369,935 3,208,625 5.03% State Aid Formula 425,178 554,492-23.32% Investment Earnings 12,201 23,238-47.50% Miscellaneous 200 47,055-99.57% Total Revenues $ 3,671,911 $ 4,402,415-16.59% Expenses: Instruction $ 1,417,632 $ 2,417,177-41.35% Instructional Resources and Media Services 18,795 32,545-42.25% Curriculum and Staff Development 4,629 4,659-0.64% School Leadership 177,058 273,418-35.24% Guidance, Counseling and Evaluation Services 25,380 70,738-64.12% Health Services 36,421 58,002-37.21% Student (Pupil) Transportation 131,213 134,952-2.77% Food Services 180,901 244,484-26.01% Cocurricular/Extracurricular Activities 195,744 223,132-12.27% General Administration 236,681 271,120-12.70% Plant Maintenance and Operations 349,424 434,259-19.54% Security and Monitoring Services 14,009 15,650-10.49% Data Processing Services 85,682 87,806-2.42% Debt Service 23,596 27,499-14.19% Payments for Shared Service Arrangements 102,491 99,401 3.11% Other Intergovernmental Charges 80,615 78,423 2.80% Total Expenses $ 3,080,271 $ 4,473,265-31.14% Excess (Deficiency) Before Other Resources, Uses and Transfers $ 591,640 $ (70,850) 935.06% Increase (Decrease) in Net Position $ 591,640 $ (70,850) 935.06% Net Position - Beginning (September 1) $ 3,757,792 $ 3,828,642-1.85% Prior Period Adjustment (2,267,382) - -100.00% Net Position - Beginning, as Restated $ 1,490,410 $ 3,828,642 Net Position - Ending (August 31) $ 2,082,050 $ 3,757,792-44.59% 15
MANAGEMENT S DISCUSSION AND ANALYSIS Sources of Revenue for Fiscal Year 2018 - See Table A-2 Changes in Pottsboro Independent School District s Net Assets Operating Grants and Contributions -4% Charges for Services 2% Miscellaneous 0% Property Taxes 82% Investment Earnings 0% State Aid Formula 10% Functional Expenses for Fiscal Year 2018 - See Table A-2 Debt Services 1% Intergovernmental Charges 6% Support Services - Non-Student Based 14% General Administration 8% Instruction and Instructional - Related Services 47% Support Services - Student (Pupil) 18% Instructional and School Leadership 6% 16
MANAGEMENT S DISCUSSION AND ANALYSIS Table A-3 presents the cost of selected District functions as well as each function s net cost (total cost less fees generated by the activities and intergovernmental aid). The net cost reflects what was funded by state revenues as well as local tax dollars. The cost of all governmental activities this period was $ 3,080,271. However, the amount that our taxpayers paid for these activities through property taxes was only $ 3,369,935. Some of the cost was paid by those who directly benefited from the programs, $ 88,765 or By grants and contributions, $ (224,368). Yantis Independent School District's Net Cost of Selected District Functions Table A-3 Total Cost of Services % Net Cost of Services % 2018 2017 Change 2018 2017 Change Instruction 1,417,632 2,417,177-41.35% 1,629,440 2,125,293-23.33% School Leadership 177,058 273,418-35.24% 229,132 260,232-11.95% General Administration 236,681 271,120-12.70% 277,354 261,930 5.89% Plant Maintenance and 349,424 434,259-19.54% 385,156 425,396-9.46% Debt Service 23,596 27,499-14.19% 17,777 21,921-18.90% FINANCIAL ANALYSIS OF THE DISTRICT S FUNDS Revenues in the governmental funds totaled $ 4,398,373. This represents an increase of $ 35,882 from the prior year revenues of $ 4,362,491. This change is due to increased state aid and local revenue. Expenditures in the governmental funds totaled $ 4,152,528. This represents a decrease of $ 80,650 from the prior year expenditures of $ 4,233,178. The change represents an effort to reduce overall costs in the District. GENERAL FUND BUDGETARY HIGHLIGHTS Over the course of the year, the District revised its General Fund budget several times. With these adjustments, actual expenditures were $ 29,019 below final General Fund budget amounts. The most significant variance resulted in general administration. Resources available were $ 135,849 above the final General Fund budgeted amounts. The favorable variance was generally due to better than expected attendance and increased state aid. 17
MANAGEMENT S DISCUSSION AND ANALYSIS CAPITAL ASSETS AND DEBT ADMINISTRATION CAPITAL ASSETS At year end, the District had invested $ 8,722,845 in a broad range of capital assets, including land, equipment, buildings and vehicles (See Table A-4). Table A-4 Yantis Independent School District's Capital Assets Total Percentage Governmental Activities Change 2018 2017 2017-2018 Land $ 77,583 $ 77,583 0.00% Buildings and Improvements 7,860,350 7,860,350 0.00% Vehicles 541,855 541,855 0.00% Equipment 243,057 229,711 5.81% Totals at Historical Cost $ 8,722,845 $ 8,709,499 0.15% Total Accumulated Depreciation (6,302,953) (6,074,109) 3.77% Net Capital Assets $ 2,419,892 $ 2,635,390-8.18% DEBT At period-end, the District had $ 652,009 in debt outstanding as shown in Table A-5. More detailed information about the District s debt is presented in the notes to the basic financial statements. Bond Ratings - The District s bonds presently carry AAA ratings. Yantis Independent School District's Debt Table A-5 Total Percentage Governmental Activities Change 2018 2017 2017-2018 Bonds Payable $ 640,000 $ 785,000-18.47% Other Debt Payable 12,009 15,440-22.22% Total Debt Payable $ 652,009 $ 800,440-18.54% 18
MANAGEMENT S DISCUSSION AND ANALYSIS ECONOMIC FACTORS The District s property valuation has increased from the prior year with additional new homes and other improvements. Local property tax rates are restricted by state statute, without local elections, to $ 1.04 for maintenance and operations. The state funding formula was changed to provide state funds to replace the lost local property tax revenue. This change in funding and other legislative changes could impact the District s financial operations, including cash flows. Student population has remained at a steady historical growth rate in the District. The economic outlook for the area is for growth to be relatively slow, as indicated by property value changes in prior year. Housing has not expanded at the rate of other north central Texas communities. These economic conditions should allow the District to maintain constant funding and staffing levels. The State has increased funding levels for the 2017-2019 biennium, which will affect the revenue levels of the District. With these increases in funding, the District anticipates monitoring expenditure levels to ensure financial stability remains strong. A challenge to the State s funding system resulted in the system being held constitutional. Future legislative sessions could produce minor changes to funding for student populations. The legal process ended the challenges by the various interested parties including the State. State funding will continue under the present system until legislative changes occur. CONTACTING THE DISTRICT S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens, taxpayers, customers, and investors and creditors with a general overview of the District s finances and to demonstrate the District s accountability for the money it receives. If you have questions about this report or need additional information, contact Belinda Brown, Business Manager for the District. 19
BASIC FINANCIAL STATEMENTS 20
STATEMENT OF NET POSITION AUGUST 31, 2018 Exhibit A-1 Data Control Codes 1 Governmental Activities ASSETS 1110 Cash and Investments $ 2,457,695 1225 Property Taxes Receivable, Net 151,718 1240 Due from Other Governments 164,753 1290 Other Receivables, Net 360 Capital Assets: 1510 Land 77,583 1520 Buildings and Improvement, Net 2,196,123 1530 Furniture and Equipment, Net 146,186 1000 Total Assets $ 5,194,418 DEFERRED OUTFLOWS OF RESOURCES 1701 Deferred Outflows - Refunding $ 2,125 1705 Deferred Outflows - Pensions 360,631 1706 Deferred Outflows - OPEB 20,004 1700 Total Deferred Outflows of Resources $ 382,760 LIABILITIES 2110 Accounts Payable $ 21,540 2140 Interest Payable 1,003 2165 Accrued Liabilities 127,475 2300 Unearned Revenues 2,758 Noncurrent Liabilities: 2501 Due within one year 150,000 2502 Due in more than one year 502,009 2540 Net Pension Liability 624,787 2545 Net OPEB Liability 1,293,042 2000 Total Liabilities $ 2,722,614 DEFERRED INFLOWS OF RESOURCES 2605 Deferred Inflows - Pensions $ 231,632 2606 Deferred Inflows - OPEB 540,882 2600 Total Deferred Inflows of Resources $ 772,514 NET POSITION 3200 Net Investment in Capital Assets $ 1,779,892 Restricted For: 3850 Debt Service 730,262 3900 Unrestricted (428,104) 3000 Total Net Position $ 2,082,050 The accompanying notes are an integral part of this statement. 21
STATEMENT OF ACTIVITIES Exhibit B-1 Data 1 3 4 Program Revenues Operating Net (Expense) Revenue and Changes in Net Position Control Charges for Grants and Governmental Codes Functions/Programs Expenses Services Contributions Activities Governmental Activities: 11 Instruction $ 1,417,632 $ - $ (211,808) $ (1,629,440) 12 Instructional Resources and Media Services 18,795 - - (18,795) 13 Curriculum and Staff Development 4,629 - - (4,629) 23 School Leadership 177,058 - (52,074) (229,132) 31 Guidance, Counseling and Evaluation Services 25,380 - (5,401) (30,781) 33 Health Services 36,421 - (11,569) (47,990) 34 Student (Pupil) Transportation 131,213 - (7,914) (139,127) 35 Food Services 180,901 20,578 161,025 702 36 Co-curricular/Extracurricular Activities 195,744 68,187 (10,891) (138,448) 41 General Administration 236,681 - (40,673) (277,354) 51 Plant Maintenance and Operations 349,424 - (35,732) (385,156) 52 Security and Monitoring Services 14,009 - - (14,009) 53 Data Processing Services 85,682 - (15,150) (100,832) 72 Interest on Long-term Debt 23,246-5,819 (17,427) 73 Bond Issuance Costs and Fees 350 - - (350) 93 Payments for Shared Service Arrangements 102,491 - - (102,491) 99 Other Intergovernmental Charges 80,615 - - (80,615) TG Total Governmental Activities $ 3,080,271 $ 88,765 $ (224,368) $ (3,215,874) TP Total Primary Government $ 3,080,271 $ 88,765 $ (224,368) $ (3,215,874) General Revenues: MT Property Taxes, Levied for General Purpose $ 3,131,288 DT Property Taxes, Levied for Debt Service 238,647 IE Investment Earnings 12,201 GC Grant and Contributions Not Restricted to Specific Programs 425,178 MI Miscellaneous 200 TR Total General Revenues $ 3,807,514 CN Change in Net Position $ 591,640 NB Net Position - Beginning (September 1) 3,757,792 PA Prior Period Adjustment $ (2,267,382) Net Position - Beginning, as Restated 1,490,410 NE Net Position - Ending (August 31) $ 2,082,050 The accompanying notes are an integral part of this statement. 22
BALANCE SHEET - GOVERNMENTAL FUNDS AUGUST 31, 2018 Exhibit C-1 10 50 98 Data Debt Other Total Control General Service Governmental Governmental Codes Fund Fund Funds Funds ASSETS 1110 Cash and Investments $ 1,709,771 $ 720,202 $ 27,722 $ 2,457,695 1225 Property Taxes Receivable, Net 140,677 11,041-151,718 1240 Due from Other Governments 147,952-16,801 164,753 1290 Other Receivables 338 22-360 1000 Total Assets $ 1,998,738 $ 731,265 $ 44,523 $ 2,774,526 LIABILITIES Current Liabilities: 2110 Accounts Payable $ 18,491 $ - $ 3,049 $ 21,540 2150 Payroll Deductions & Withholdings 484 - - 484 2160 Accrued Wages Payable 115,204-9,201 124,405 2200 Accrued Expenses 2,422-164 2,586 2300 Unearned Revenues - - 2,758 2,758 2000 Total Liabilities $ 136,601 $ - $ 15,172 $ 151,773 DEFERRED INFLOWS OF RESOURCES 2600 Total Deferred Inflows of Resources $ 140,677 $ 11,041 $ 151,718 FUND BALANCES Restricted Fund Balances: 3480 Retirement of Long-Term Debt $ - $ 720,224 $ - $ 720,224 3490 Other Restrictions - - 200 200 Committed Fund Balance: 3545 Other Committed Fund Balance 26,566-29,151 55,717 3600 Unassigned 1,694,894 - - 1,694,894 3000 Total Fund Balances $ 1,721,460 $ 720,224 $ 29,351 $ 2,471,035 Total Liabilities, Deferred Inflows 4000 of Resources and Fund Balances $ 1,998,738 $ 731,265 $ 44,523 $ 2,774,526 The accompanying notes are an integral part of this statement. 23
RECONCILIATION OF THE BALANCE SHEET (GOVERNMENTAL FUNDS) TO THE STATEMENT OF NET POSITION AUGUST 31, 2018 Exhibit C-2 Total fund balances - Balance Sheet (governmental funds) $ 2,471,035 Amounts reported for governmental activities in the statement of net position are different because: Capital assets used in governmental activities are not reported in the funds. 2,419,892 Property taxes receivable unavailable to pay for current period expenditures are deferred in the funds. 151,718 Payables for bond principal which are not due in the current period are not reported in the funds. (640,000) Payables for bond interest which are not due in the current period are not reported in the funds. (1,003) Other long-term liabilities which are nto due and payable in the current period are not reported in the funds. 3,431 Other long-term assets are not available to pay for current period expenditures and are deferred in the funds. 2,125 Recognition of the District's proportionate share of the net pension liability is not reported in the funds. (624,787) Deferred Resource Inflows related to the pension plan are not reported in the funds. (231,632) Deferred Resource Outflows related to the pension plan are not reported in the funds. 360,631 Recognition of the District's proportionate share of the net OPEB liability is not reported in the funds. (1,293,042) Deferred Resource Inflows related to the OPEB plan are not reported in the funds. (540,882) Deferred Resource Outflows related to the OPEB plan are not reported in the funds. 20,004 Bond premiums are amortized in the SNA but not in the funds. (15,440) Net position of governmental activities - Statement of Net Position $ 2,082,050 The accompanying notes are an integral part of this statement. 24
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - GOVERNMENTAL FUNDS Exhibit C-3 10 50 98 Data Debt Other Total Control General Service Governmental Governmental Codes Fund Fund Funds Funds REVENUES 5700 Local and Intermediate Sources $ 3,153,900 $ 238,913 $ 81,267 $ 3,474,080 5800 State Program Revenues 590,041 5,819 23,948 619,808 5900 Federal Program Revenues 11,396-293,089 304,485 5020 Total Revenues $ 3,755,337 $ 244,732 $ 398,304 $ 4,398,373 EXPENDITURES Current: 0011 Instruction $ 1,930,415 $ - $ 137,809 $ 2,068,224 0012 Instructional Resources and Media Services 6,752 - - 6,752 0013 Curriculum and Staff Development 4,629 - - 4,629 0023 School Leadership 273,851 - - 273,851 0031 Guidance, Counseling and Evaluation Services 35,325 - - 35,325 0033 Health Services 56,005 - - 56,005 0034 Student (Pupil) Transportation 122,176 - - 122,176 0035 Food Services 5,335-213,499 218,834 0036 Cocurricular/Extracurricular Activities 121,606-47,523 169,129 0041 General Administration 315,095 - - 315,095 0051 Plant Maintenance and Operations 412,396 - - 412,396 0052 Security and Monitoring Services 859 - - 859 0053 Data Processing Services 114,219-328 114,547 0071 Principal on Long-term Debt - 145,000-145,000 0072 Interest on Long-term Debt - 26,250-26,250 0073 Debt Issuance Cost and Fees - 350-350 0093 Payments for Shared Service Arrangements 102,491 - - 102,491 0099 Other Intergovernmental Charges 80,615 - - 80,615 6030 Total Expenditures $ 3,581,769 $ 171,600 $ 399,159 $ 4,152,528 1100 Excess (Deficiency) of Revenues Over Expenditures $ 173,568 $ 73,132 $ (855) $ 245,845 OTHER FINANCING SOURCES (USES) 7915 Transfers In $ - $ - $ 14,021 $ 14,021 8911 Transfers Out (14,021) - - (14,021) 7080 Net Other Financing Sources (Uses) $ (14,021) $ - $ 14,021 $ - 1200 Net Changes in Fund Balances $ 159,547 $ 73,132 $ 13,166 $ 245,845 0100 Fund Balances - Beginning (September 1) 1,561,913 647,092 16,185 2,225,190 3000 Fund Balances - Ending (August 31) $ 1,721,460 $ 720,224 $ 29,351 $ 2,471,035 The accompanying notes are an integral part of this statement. 25
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES Exhibit C-4 Net change in fund balances - Total Governmental Funds $ 245,845 Amounts reported for governmental activities in the statement of activities are different because: Capital outlays are not reported as expenses in the SOA. 13,346 The depreciation of capital assets used in governmental activities is not reported in the funds. (228,844) Certain property tax revenues are deferred in the funds. This is the change in these amounts this year. (1,972) Expenses not requiring the use of current financial resources are not reported as expenditures in the funds. 2,823 Repayment of bond principal is an expenditure in the funds but is not an expense in the SOA. 145,000 (Increase) decrease in accrued interest from beginning of period to end of period. 181 GASB 75 requires certain expenditures to be de-expended and recorded as deferred resource outflow. 19,800 OPEB contributions deferred in the prior year were expended in the current year (15,418) Pension expense relating to GASB 75 is recorded in the SOA but not in the funds. 449,080 GASB 68 requires certain expenditures to be de-expended and recorded as deferred resource outflow. 63,519 Pension contributions deferred in the prior year were expended in the current year (63,758) Pension expense relating to GASB 68 is recorded in the SOA but not in the funds. (37,962) Change in net position of governmental activities - Statement of Activities $ 591,640 The accompanying notes are an integral part of this statement. 26
STATEMENT OF FIDUCIARY NET POSITION - FIDUCIARY FUNDS AUGUST 31, 2018 Exhibit E-1 Data Control Codes Agency Fund Student Activity ASSETS 1110 Cash and Investments $ 24,156 1000 Total Assets $ 24,156 LIABILITIES 2190 Due to Student Groups $ 24,156 2000 Total Liabilities $ 24,156 NET POSITION 3000 Total Net Position $ - The accompanying notes are an integral part of this statement. 27
NOTES TO THE BASIC FINANCIAL STATEMENTS Exhibit F-1 (Page 1 of 24) A. Summary of Significant Accounting Policies The basic financial statements of the Yantis Independent School District (District) have been prepared in conformity with accounting principles generally accepted in the United States of America (GAAP) applicable to governmental units in conjunction with the Texas Education Agency s Financial Accountability System Resource Guide (Guide). The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing governmental accounting and financial reporting principles. 1. Reporting Entity The Board of School Trustees (Board), a seven member group, has governance responsibilities over all activities related to public elementary and secondary education within the jurisdiction of the District. The Board is elected by the public and as a body corporate has the exclusive power and duty to govern and oversee the management of the public schools of the District. All powers and duties not specifically delegated by statute to the Texas Education Agency (Agency) or to the State Board of Education are reserved for the Board, and the Agency may not substitute its judgment for the lawful exercise of those powers and duties by the Board. The District is not included in any other governmental reporting entity as defined by GASB in its Statement No. 14, The Financial Reporting Entity. There are no component units included within the reporting entity. The District receives funding from local, state, and federal government sources and must comply with the requirements of these funding source entities. 2. Basis of Presentation Basis of Accounting a. Basis of Presentation Government-wide Statements The statement of net position (SNP) and the statement of activities include the financial activities of the overall government, except for fiduciary activities. Eliminations have been made to minimize the double-counting of internal activities. Governmental activities generally are financed through taxes, intergovernmental revenues, and other nonexchange transactions. The statement of activities (SOA) presents a comparison between direct expenses and program revenues for each function of the District s governmental activities. Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. The District does not allocate indirect expenses in the statement of activities. Program revenues include (a) fees, fines, and charges paid by the recipients of goods or services offered by the programs and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues. Fund Financial Statements The fund financial statements provide information about the District s funds, with separate statements presented for each fund category. The emphasis of fund financial statements is on major governmental funds, each displayed in a separate column. All remaining governmental funds are aggregated and reported as nonmajor funds. 28
NOTES TO THE BASIC FINANCIAL STATEMENTS Exhibit F-1 (Page 2 of 24) A. Summary of Significant Accounting Policies (Continued) The District reports the following major governmental funds: General Fund This is the District s primary operating fund. It accounts for all financial resources of the District except those required to be accounted for in another fund. Debt Service Fund This fund is used to account for the accumulation of resources for, and the payment of general long-term debt principal, interest and related costs. In addition, the District reports the following fund types: Special Revenue Funds The District accounts for resources restricted to or designated for specific purposes by the District or a grantor in a special revenue fund. Most Federal and some State financial assistance is accounted for in a special revenue fund, and sometimes unused balances must be returned to the grantor at the close of specified project periods. The Board can commit specific types of resources to specific purposes which are included as special revenue funds. Agency Funds These funds are reported in the fiduciary fund financial statements. These funds are used to report student activity funds and other resources held in a purely custodial capacity (assets equity liabilities). Agency funds typically involve only the receipt, temporary investment, and remittance of fiduciary resources to individuals, private organizations or other governments. b. Measurement Focus Basis of Accounting Government-wide, Proprietary and Fiduciary Fund Financial Statements These financial statements are reported using the economic resources measurement focus. The government-wide and proprietary fund financial statements are reported using the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Nonexchange transactions, in which the District gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, grants, entitlements and donations. On an accrual basis, revenue from property taxes is recognized in the fiscal year for which the taxes are levied. Revenue from grants, entitlements, and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. Governmental Fund Financial Statements Governmental funds are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Under this method, revenues are recognized when measurable and available. The District considers all revenues reported in the governmental funds to be available if the revenues are collected within sixty days after year-end. Revenues from local sources consist primarily of property taxes. Property tax revenues and revenues received from the State are recognized under the susceptible-to-accrual concept. Miscellaneous revenues are recorded as revenue when received in cash because they are generally not measurable until actually received. Investment earnings are recorded as earned, since they are both measurable and available. Expenditures are recorded when the related fund liability is incurred, except for principal and interest on long-term debt, which are recognized as expenditures to the extent they have matured. Capital asset acquisitions are reported as expenditures in governmental funds. Proceeds of long-term debt and acquisitions under capital lease are reported as other financing sources. When the District incurs an expenditure or expense for which both restricted and unrestricted resources may be used, it is the District s policy to use restricted resources first, then unrestricted resources. 29