Fort Worth Chapter of the Texas Society of Certified Public Accountants and Fort Worth Chapter, Texas Society of Certified Public Accountants Continuing Education Corporation Combining Financial Statements For the Year Ended May 31, 2013
Charles O. Paul Certified Public Accountant 7408 Continental Trail P.O. Box 820402 N. Richland Hills, TX 76182 Fort Worth, TX 76182 (817) 498-0884 Charles@CharlesPaulCPA.com Fax (817) 605-0074 INDEPENDENT AUDITOR'S REPORT Board of Directors Fort Worth Chapter of the Texas Society of Certified Public Accountants and Fort Worth Chapter, Texas Society of Certified Public Accountants Continuing Education Corporation We have audited the accompanying combining financial statements of The Fort Worth Chapter of the Texas Society of Certified Public Accountants (the Chapter) and Fort Worth Chapter, Texas Society of Certified Public Accountants Continuing Education Corporation (the Corporation), which comprise the statement of financial position as of May 31, 2013 and the related combining statements of activities, cash flows and functional expenses for the year then ended, and the related notes to the financial statements Management s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor s Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the combining financial statements referred to above present fairly, in all material respects, the combined financial position of The Chapter and The Corporation as of May 31, 2013, and the combined changes in its net assets and its combined cash flows for the year then ended in accordance with accounting principles generally accepted in the United States of America. Charles O. Paul, CPA October 24, 2013 North Richland Hills, Texas
Combining Statement of Financial Position May 31, 2013 Continuing Fort Worth Education Elim- Combined ASSETS Chapter Corporation inations Total Cash and cash equivalents $ 232,256 $ 4,958 $ - $ 237,214 Temporary investments 52,777 100,000-152,777 Accounts receivable 5,594 83-5,677 Prepaid expenses 14,007 - - 14,007 Total current assets 304,634 105,041-409,675 Property and equipment Furniture and equipment 75,642 - - 75,642 Accumulated depreciation (59,151) - - (59,151) Net property and equipment 16,491 - - 16,491 Other assets Website development, net of $3,607 accumulated amortization 27,442 - - 27,442 Total assets $ 348,567 $ 105,041 $ - $ 453,608 LIABILITIES AND NET ASSETS Current Liabilities: Accounts payable and accrued expenses $ 24,776 $ - $ - $ 24,776 Unearned revenue 115,661 - - 115,661 Total current liabilities 140,437 - - 140,437 Commitments and contingencies Net assets: Unrestricted 186,377 104,941-291,318 Temporarily restricted 21,753 100-21,853 Total net assets 208,130 105,041-313,171 Total liabilities and net assets $ 348,567 $ 105,041 $ - $ 453,608 The accompanying notes are an integral part of the combining financial statements (2)
Combining Statement of Activities For the Year Ended May 31, 2013 Fort Worth Chapter Continuing Education Corporation Temporarily Temporarily Combined Combined Unrestricted Restricted Total Unrestricted Restricted Total Unrestricted Eliminations Total SUPPORT AND REVENUE: Membership dues $ 237,904 $ - $ 237,904 $ - $ - $ - $ 237,904 $ - $ 237,904 Seminars and continuing education courses 284,576-284,576 1,174-1,174 285,750-285,750 Corporate sponsorship 9,025 6,500 15,525 - - - 9,025-15,525 Media Advertising 11,910-11,910 - - - 11,910-11,910 Referral service 2,625-2,625 - - - 2,625-2,625 Meeting revenue 36,086-36,086 - - - 36,086-36,086 Interest 469-469 339-339 808-808 Contributions - - - - 1,041 1,041 - - 1,041 Publications 1,269-1,269 - - - 1,269-1,269 Other income 1,338-1,338 - - - 1,338-1,338 Assets released from restriction 47,660 (47,660) - 1,041 (1,041) - 48,701 - - 632,862 (41,160) 591,702 2,554-2,554 635,416-594,256 Expenses: Program services 454,339-454,339 2,043-2,043 456,382-456,382 Supporting services: Administration 96,275-96,275 1,715-1,715 97,990-97,990 550,614-550,614 3,758-3,758 554,372-554,372 Change in net assets 82,248 (41,160) 41,088 (1,204) - (1,204) 81,044-39,884 Net assets, beginning of year 104,129 62,913 167,042 106,145 100 106,245 210,274-273,287 Net assets, end of year $ 186,377 $ 21,753 $ 208,130 $ 104,941 $ 100 $ 105,041 $ 291,318 $ - $ 313,171 The accompanying notes are an integral part of the financial statements (3)
Combining Statement of Cash Flows For the Year Ended May 31, 2013 Continuing Fort Worth Education Combined Chapter Corporation Total Cash flows from operating activities: Change in net assets $ 41,088 $ (1,204) $ 39,884 Adjustments to reconcile the increase in net assets to net cash provided by operating activities: Depreciation 8,407-8,407 Amortization 3,607-3,607 Decrease (Increase) in accounts receivable 2,314 66 2,380 Increase in prepaid expenses (7,979) - (7,979) Increase (decrease) in accounts payable and accrued expenses (3,347) - (3,347) Decrease (Increase) in unearned revenue 25,686-25,686 Net cash provided by operating activities 69,776 (1,138) 68,638 Cash flows from investing activities: Change in temporary investments (246) 752 506 Website development (31,049) - (31,049) Capital expenditures (5,704) - (5,704) Net cash used in investing activities: (36,999) 752 (36,247) Cash flows from financing activities: - - - Net increase in cash and cash equivalents 32,777 (386) 32,391 Cash and cash equivalents, beginning of year 199,479 5,344 204,823 Cash and cash equivalents, end of year $ 232,256 $ 4,958 $ 237,214 Schedule of non-cash investing and financing activities: None Supplemental cash flow information: Interest earned $ 469 $ 339 $ 808 Interest paid - - - Income taxes paid - - - The accompanying notes are an integral part of the financial statements (4)
Combining Statement of Functional Expenses For the Year Ended May 31, 2013 Program Services Administration Continuing Continuing Fort Worth Education Fort Worth Education Chapter Corporation Total Chapter Corporation Total Total Audit $ - $ - $ - $ 1,625 $ 1,625 $ 3,250 $ 3,250 Awards 1,272-1,272 - - - 1,272 Seminars and conferences 100,648 1,000 101,648 - - - 101,648 Santa Accountants - 1,043 1,043 - - - 1,043 Chapter meeting 23,283-23,283 - - - 23,283 Committee Expense 24,130-24,130 - - - 24,130 Depreciation expense 5,885-5,885 2,522-2,522 8,407 Amortization expense 2,886-2,886 721-721 3,607 Insurance - - - 987-987 987 Internet connection 3,407-3,407 1,136-1,136 4,543 Merchant fees 8,844-8,844 2,211 12 2,223 11,067 Miscellaneous - - - 664 78 742 742 Newsletter 10,790-10,790 - - - 10,790 Office expense 10,260-10,260 4,397-4,397 14,657 Office personnel costs 173,524-173,524 57,842-57,842 231,366 Printing expense 378-378 - - - 378 Postage and delivery 3,871-3,871 1,659-1,659 5,530 Public relations 2,017-2,017 - - - 2,017 Occupancy 48,893-48,893 16,298-16,298 65,191 Contract labor 2,244-2,244 - - - 2,244 Taxes - other 1,084-1,084 - - - 1,084 Travel 6,784-6,784 - - - 6,784 Telephone and Communications 6,020-6,020 2,007-2,007 8,027 TSCPA meeting 1,294-1,294 - - - 1,294 Website expenses 16,825-16,825 4,206-4,206 21,031 Total $ 454,339 $ 2,043 $ 456,382 $ 96,275 $ 1,715 $ 97,990 $ 554,372 The accompanying notes are an integral part of the financial statements (5)
Notes to Combining Financial Statements 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (a) Organization and Principles of Combination The Fort Worth Chapter of the Texas Society of Certified Public Accountants (the Chapter) and Fort Worth Chapter, Texas Society of Certified Public Accountants Continuing Education Corporation (the Corporation) are non-profit professional organizations incorporated under the laws of the State of Texas. The purpose of the Chapter is to advance the profession of public accountancy. The purpose of the Corporation is to aid, promote, and develop education and research relating to the study, teaching and practice of public accountancy. The accompanying combining financial statements reflect the combining and combined financial statements of the Corporation and the Chapter. In 2009, the board of directors that governs both organizations adopted a plan to transfer seminar and conference activities from the Continuing Education Corporation to the Chapter. The plan does not call for any change in the Corporation s purposes and does not call for distribution of the Corporation s assets otherwise than in fulfillment of its current tax exempt purposes. (b) Basis of Accounting The combining financial statements of the Chapter and the Corporation have been prepared on the accrual basis of accounting. (c) Financial Statement Presentation The Chapter and the Corporation report information regarding their combined financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets and permanently restricted net assets. (d) Furniture and Equipment The Chapter and the Corporation capitalize acquisitions with cost greater than $500 and estimated useful life greater than one year at cost. Depreciation is computed using the straight-line method with an estimated useful life of five years. (6)
Notes to Combining Financial Statements 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) (e) Unearned Revenue Membership dues received prior to the beginning of the applicable fiscal year are deferred until the due date and then recognized ratably over a twelve month period. Dues received during the fiscal year are deferred and recognized as revenue on a straight-line basis over the remaining months of the current fiscal year. The Corporation recognized revenues when earned rather than received for proctors and continuing education programs. (f) Contributions The Chapter and the Corporation record contributions received as unrestricted, temporarily restricted, or permanently restricted support depending on the existence and/or nature of any donor restriction. Contributions are required to be reported as temporarily restricted support and are then reclassified to unrestricted net assets upon expiration of the time restriction. If the restrictions are met in the year the contribution of the temporarily restricted gift is made, it is listed as an unrestricted contribution. (g) Income Taxes The Chapter and the Corporation are exempt from Federal income taxes under provisions of Section 501(c) 6 and 501(c) 3, respectively, of the Internal Revenue Code. (h) Cash and Cash Equivalents For purposes of the statement of cash flows, management considers cash on hand and in banks as well as investments where the initial maturity is less than ninety days, including cash restricted for specific use, to be cash and cash equivalents. Temporary investments consist of certificates of deposit with an original maturity of more than 30 days. The certificates of deposit are valued at costs, which approximates fair value. (7)
Notes to Combining Financial Statements 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) (i) Use of Estimates The process of preparing financial statements in conformity with accounting principles generally accepted in the United States of America requires the use of estimates and assumptions regarding certain types of assets, liabilities, public support and revenue, and functional expenses. Such estimates primarily relate to unsettled transactions and events as of the date of the financial statements. Accordingly, upon settlement, actual results may differ from estimated amounts. (j) Concentrations of Credit Risk Concentrations of credit risk consist of cash and accounts receivable. Cash is held in quality financial institutions. Additionally, the Chapter and the Corporation, by policy, limit amounts of exposure to any one financial institution. Accounts receivable is due from members in the normal course of business. (k) Uncollectible Accounts An allowance for uncollectible accounts has not been provided for in the financial statements. Management believes that there are no material uncollectible accounts receivable. (l) Expense Allocation The costs of providing various programs and other activities have been summarized on a functional basis in the combining statement of activities and in the combining statement of functional expenses. Accordingly, certain costs have been allocated among the programs and supporting services benefited. (m) Subsequent Events Management evaluates subsequent events through the date of the report, which is the date the financial statements were available to be issued. (8)
2. LEASES AND COMMITMENTS Notes to Combining Financial Statements The Chapter and the Corporation share leased office space. Total rent expense relating to this office space was $58,796 for the year ending May 31, 2013. Effective October 1, 2010, the Chapter entered into a lease for facilities. The lease is for seventy-five months and allows for three months with no cost. Rents range under this lease from $0 to $5,865 per month. Rental expense under this lease is being accrued on the straight-line basis. Included in accounts payable and accrued expense on the Statement of Financial Position is $20,408 for rental expense incurred but not yet due under the lease. The future minimum lease payments under this lease are as follows: 2014 63,103 2015 65,918 2016 68,733 2017 41,052 The Chapter leases a copy machine under a five-year lease. The Chapter is required to pay a minimum of $316 per month with an overage charge of $.0106 per copy for copies in excess of 9,000 per month. The lease terminates in 2016. The future minimum lease payments under this lease are as follows: 2014 3,792 2015 3,792 2016 3,792 2017 1,896 3. RELATED PARTY TRANSACTIONS During the year, the Chapter paid wages of $19,454 to a member of the Board of Directors for supervision of aspects of the Chapter s Continuing Education operations. (9)
Notes to Combining Financial Statements 4. TEMPORARILY RESTRICTED NET ASSETS Temporarily restricted net asset activity at May 31, 2013 for the Continuing Education Corporation consists of $100 that is related to scholarships. Temporarily restricted net assets in the Chapter represent $6,500 in Corporate Sponsorships which were received before May 31, 2013 but are restricted for events occurring in the year ended May 31, 2013 and thus are time restricted, plus $18,253 which was granted by the Corporation to the Chapter to pay for a portion of the increased occupancy costs related to the new leased facilities. 5. WEBSITE DEVELOPMENT In 2012, the Chapter entered into a Website development agreements. The Chapter incurred total costs of $31,049 under these agreements. This cost is being amortized over a five-year period that commenced November 2012. Amortization of $3,607 was charged to the Statement of Activities in the year ended May 31, 2013. (10)