CHAPLIN BOARD OF FINANCE Chaplin, Connecticut Meeting Minutes January 14, 2019

Similar documents
CHAPLIN BOARD OF FINANCE Chaplin, Connecticut Special Meeting Minutes November 26, 2018

Beacon Falls Board of Finance 10 Maple Avenue Beacon Falls, CT 06403

ASHFORD BOARD OF FINANCE REGULAR MEETING JANUARY 24, :00 p.m.

TOWN OF SOMERS BOARD OF SELECTMEN MINUTES REGULAR MEETING

Wednesday, December 12, pm Adella G. Urban Administrative Offices Conference Room 323 Route 87, Columbia, CT

Beacon Falls Board of Finance 10 Maple Avenue Beacon Falls, CT 06403

BOARD OF SELECTMEN TOWN HALL ROSE ROOM FEBRUARY 08, 2017 MINUTES

Chester Board of Finance Regular Meeting, February 18, 2016 Page 1 of 6

Presentation of the Capital Improvement Program. By the Capital Improvement Program Committee January 11, 2017

I. Call to Order and Roll Call Chairperson Erica Bromley called the meeting to order at 7:07 p.m.

Chaplin Board of Education Chaplin, Connecticut Meeting Minutes March 8, 2017, 6:30 pm Chaplin Elementary School Library/Media Center

PARK BLOOMINGDALE CONDOMINIUM ASSOCIATION MINUTES OF THE BOARD OF DIRECTORS MEETING October 11, 2017

TOWN OF EAST HADDAM Board of Finance Special Meeting Minutes March 20, 2018 Municipal Office Building Meeting Room 1

COMMISSIONER COURT MAY 8, 2006

Finance Committee Meeting. January 23, :30 PM Veterans Memorial Building, Room Main Street Millis, MA

TOWN OF GUILFORD BOARD OF SELECTMEN BUDGET

THE SPECIAL BUDGET WORKSHOP OF THE RICHMOND CITY COUNCIL WAS CALLED TO ORDER AT 5:30 P.M., ON MONDAY, MAY 1, 2017, BY MAYOR RIX.

MIDDLEFIELD BOARD OF FINANCE 405 Main Street Middlefield, Connecticut Minutes of the January 10, 2019 Regular Meeting

Four Lakes Condominium Association B Minutes of the Board of Director s Meeting June 18, 2018

MUNICIPAL BUDGET COMMITTEE Monday, January 8, 2018 Town Hall Meeting Room (2ND Floor) Conway Town Hall, Conway, NH

North Berwick Board of Selectmen's Minutes: November 6, 2007 NORTH BERWICK BOARD OF SELECTMEN MINUTES NOVEMBER 6, 2007

Approval of Minutes from July 16, 2015 Motion by Gorman, second by Park, to approve July 16, 2015 Minutes as written. Unanimously Approved.

SHELTON BOARD OF EDUCATION FINANCE COMMITTEE REGULAR MEETING

ASHFORD BOARD OF FINANCE REGULAR MEETING FEBRUARY 19, :00 p.m.

Borough Of Stonington Board of Warden and Burgesses Regular Meeting March 19, 2018

The Municipal Budget Committee Meeting of Wednesday October 28, 2015 was called to order at 7:00 p.m. at the Knightly Meeting Room.

MIDDLEFIELD BOARD OF SELECTMEN 405 Main Street Middlefield, Connecticut Minutes of the February 19, 2019 Regular Meeting

MINUTES CITY OF MATHIS 4B ECONOMIC DEVELOPMENT CORPORATION REGULAR BOARD MEETING MEDC OFFICE, 111 E. SAN PATRICIO AVE.

East Haddam TRI-BOARD MEETING Education Finance Selectmen. Photo Heather Conley Photography, LLC

TOWN OF GILMANTON BUDGET COMMITTEE MEETING TUESDAY OCTOBER 28, 2014

Preston Board of Finance Special Meeting Wednesday January 3, 2018 Preston Town Hall 7:00 pm. Ian Stammel seated until arrival of J.

TOWN OF EAST HADDAM Board of Finance Special Meeting Minutes March 24, 2018 Municipal Office Building Meeting Rooms 1 and 2

TOWN OF NEW LONDON, NEW HAMPSHIRE 375 MAIN STREET NEW LONDON, NH

Town of Woodbury Town Budget Meeting June 22, 2015

TOWN OF DEEP RIVER ADOPTED FINAL BUDGET FOR FISCAL YEAR SUMMARY TOTALS 15-May-17

HARRISON BOARD OF SELECTMEN MEETING Thursday April 14, :00P.M.

Board of Finance Regular Meeting Minutes of December 18, 2017

MINUTES ST. JOHNSBURY SELECTBOARD MONDAY, SEPTEMBER 22, 2008

Finance Committee Meeting Minutes

STATE OF MAINE. M:\2017\cm_2017_05_08.doc 5/19/2017 Page 1 of 32

TOWN OF NEW FAIRFIELD, CONNECTICUT. FINANCIAL REPORT June 30, 2012

TOWN OF SOMERS BOARD OF SELECTMEN MINUTES - REGULAR MEETING Monday, June 12, :00 p.m., following Town Meeting Town Hall Auditorium

LCOG BUDGET COMMITTEE Chris Pryor, Chair Steve Recca, Secretary Sherry Duerst-Higgins Matt Keating

New Hartford Board of Finance Special Meeting Wednesday, March 30, 7:00 pm

Dan Coleman Jacquelyn Gist Randee Haven-O Donnell Lydia Lavelle

District Officers Salaries

Minutes of the Meeting of the Village Board of Trustees held at 7:39 p.m. at Village Hall, 16 West Genesee Street, Baldwinsville, NY.

BEACON FALLS BOARD OF FINANCE Monthly Meeting October 10, 2017 Minutes (Subject to Revision)

Town of Stockbridge Annual Operating Budget FINAL General Government FY 2017 FY 2018 FY 2019

Chairperson Schiller, Mayor Christman, Alderpersons Jackson, Stangel, Kuehl, and Zimmerman

These minutes are a general summary of the meeting and are not intended to be a verbatim transcription. Public Hearing

BEACON FALLS BOARD OF SELECTMEN REGULAR MONTHLY MEETING MONDAY, JANUARY 14, 2013 MINUTES (Draft, Subject to Approval)

Northwood Board of Selectmen Minutes of December 8, 2015

PLEASE NOTE CHANGE OF LOCATION. Sandwiches will be provided. ***************************** Agenda

MINUTES OF REGULAR MEETING. Wednesday, December 19, 2012 at 7:30 p.m.

November 13, Council Member Mitch Regenfuss

TOWN OF KINGSTON Finance Committee 26 Evergreen Street Kingston, MA Minutes Training Session II October 21, 2015

Memorandum. From left to right as viewed from the audience or upon entering the main door of the chambers: Mayor Roger Perryn

Mukwonago Village Hall, 440 River Crest Ct., Mukwonago

CITY COUNCIL MEETING CITY OF FRIDLEY SEPTEMBER 26, Councilmember Barnette Councilmember Saefke Councilmember Varichak Councilmember Bolkcom

Andover Board of Finance Regular Meeting Budget Workshop Monday, April 10, 2017, 7pm Community Room, Town Hall Minutes BOF Members: Present:

BOARD OF FINANCE MEETING MINUTES MONDAY, APRIL 19, :30 P.M. GREENE COMMUNITY CENTER

(TOTAL MANASSAS CITY PUBLIC SCHOOLS PROJECTS DOLLARS IN THOUSANDS I

Open Meeting Minutes. The meeting was called to order at 4:00 p.m.

FY Town of Kent Approved Budget Mil Rate to be set by the Board of Finance on 5/19/17 PROPOSED CURRENT BUDGET BUDGET %

Malcolm M. Gill, Robert V. Withrow, Hart L. Daley, Scott W. Belskis and Norine H. Clarke. WVAC, Lewiston SunJournal, Rumford Falls Times

TOWN OF FARMINGTON PLANNING BOARD March 2, 2011 APPROVED MINUTES

TOWN OF ASHFORD, CONNECTICUT BASIC FINANCIAL STATEMENTS, SUPPLEMENTARY INFORMATION, AND INDEPENDENT AUDITOR S REPORT

SECTION 6: CAPITAL IMPROVEMENT DETAIL

Geneseo Central School District 4050 Avon Road Geneseo, New York Board of Education Meeting Minutes

TOWN OF RYE BUDGET COMMITTEE 2016 BUDGET WORK SESSION Thursday, December 8, :30 p.m. Rye Town Hall

Greater New Haven Water Pollution Control Authority 260 East Street New Haven, CT p f

Expenditure Budget History

VOTED: Motion of Jeffrey Wall, Seconded by James Lavin, to open the Public Hearing at 4:06pm Unanimous vote

William Floyd School District Budget Presentation #1

MINUTES 4, :30AM

CITY OF CORAL SPRINGS POLICE OFFICERS PENSION BOARD MEETING FEBRUARY 13, 2017

REGULAR MEETING, TOWN OF LIVONIA March 6, 2014

Town of Swanzey, New Hampshire. Town of Swanzey Planning Board. Meeting Minutes December 12, 2013

May 10, :00 p.m. MINUTES

Town of Brunswick, Maine

MINUTES REGULAR CITY COUNCIL MEETING JUNE 1, 2015, AT 6:46 P.M. CITY HALL, 116 FIRST STREET, NEPTUNE BEACH, FLORIDA

ADOPTED: 6/19/18 As Written

Capital Region Educational Service District 113 Board of Directors Meeting Minutes March 8, I. Routine Items

BOROUGH OF BERNARDSVILLE Mayor & Borough Council Meeting Minutes May 9, 2011

TOWN OF RYE BOARD OF SELECTMEN 2017 BUDGETS Thursday, October 20, :30 a.m. to 4:30 p.m. Rye Town Hall

Town of Durham Board of Selectmen Regular Meeting Minutes, DPW Budget January 26 th Selectman Wakeman called the meeting to Order at 6:30 p.m.

Town of Buxton Minutes for March 16, 2016 Selectmen s Meeting. Prepared by: Beverly Gammon

Back to Basics Charter School Foundation, Inc. Board of Directors Meeting Wednesday, August 10, 2016 Room 208

Board of Selectmen Special Budget Workshop Minutes of January 18, 2018

MUNICIPALITY OF CARLISLE COUNCIL MINUTES APRIL 8, 2014

MEETING MINUTES BOARD OF SELECTMEN JANUARY 18, 2007

TOWN OF WATERFORD, CONNECTICUT. ADOPTED BUDGET Fiscal Year - July 1, 2017 June 30, 2018

MINUTES GEORGETOWN PLANNING BOARD Memorial Town Hall 3 rd Floor Wednesday, January 18, :30 p.m.

FINANCE & STRATEGIC PLANNING COMMITTEE MEETING Monday, January 21, :00 P.M. AGENDA

Looking ahead to next Monday night s Study Session, the following schedule has been prepared: A light dinner will be served in the Council Family Room

IASCD Board Meeting November 14, 2012 Hotel on the Falls, Idaho Falls

TOWNSHIP COMMITTEE MEETING September 24, 2018

TOWN OF GRANT-VALKARIA, FLORIDA TOWN COUNCIL WORKSHOP MEETING WEDNESDAY, DECEMBER 1, 2010 AT 7:00 P.M

Minutes of a Special Meeting of the Board of Directors of the Verde Valley Fire District Meeting Held June 12, 2018

Transcription:

CHAPLIN BOARD OF FINANCE Chaplin, Connecticut Meeting Minutes January 14, 2019 Chairperson Dick Weingart called the meeting to order at 7:10 PM. Present were Board members Link Diwan, Cesar Beltran and Alternate Linda Caron. Unable to attend were Board members Jean Lambert, Doug Dubitsky and Marc Johnson; Alternate Matt Foster and Alternate Bill Jenkins. Others present were First Selectman Bill Rose and Selectman Joe Pinto. 3. SEATING OF ALTERNATES: Alternate Linda Caron was seated for Board member Jean Lambert who could not attend tonight s meeting. 4. FIRST AUDIENCE FOR CITIZENS: None 5. GUESTS: None 6. ADDITONS OR CHANGES TO AGENDA: Add to agenda a bullet under Item #7b, Update on CCM Budget Workshop. Move Item #10b on agenda to Item #7 as Item #7a1. 7. REPORTS: a. First Selectman monthly report: An email was received from Policy Development Coordinator regarding municipal spending cap with potential penalties in 2021 for exceeding expenditure gap. 1) Review pending Board of Selectmen Employee Compensation Proposal (Longevity): Dick Weingart presented proposals for pending Board of Selectmen Employee Compensation for Longevity for the Finance Manager, Administrative Assistant and Senior Center Director. The Board of Selectmen propose 1% for 5 years, 5% for 10 years and 10% for 15 years. The Board of Finance presented two proposals: Proposal #1 1% for 5 years, 3% for 10 years and 5% for 15 years; Proposal #2 2% for 5 years, 4% for 10 years and 6% for 15 years. Link Diwan asked about funding for the Longevity Bonus. Bill Rose reported there is funding in the current budget from Employee Benefits to implement the Longevity Bonus this year and a policy will be included in the employee handbook. Dick Weingart reported that he does not support levels in the Board of Selectmen s proposal for longevity bonus. b. Board Member Reports: Selectmen s monthly meeting: Covered already Annual Report for FY 2017-18: Annual Reports not received to date include the following: Board of Assessment Appeals, Burning Official and Rec Commission. Link Diwan suggested conducting a photo contest with town agencies with the winner s photo to be showcased on the cover of the Annual Report. Bill Rose suggested using a photo from a project that was completed. Financial Audit RFP:

Revisions were made to the Audit RFP and a draft will be submitted to the First Selectman for review. The final copy will be posted on the town website. Salary Study Committee: Covered already Financial Procedures Working Group: The financial procedures for the town are drafted and waiting on procedures from the CIP Committee and Board of Education. The next meeting will be held on January 29 th to review the audit. FY 2017-18 Audit: A draft of the FY 2017-18 audit is expected soon and will be presented to the Board of Finance at their February meeting. Update on CCM Budget Workshop: Link Diwan reported on the CCM Budget Workshop that focused on calculating revenues first, then doing expenditure budgets. CCM is geared towards larger towns. Dick Weingart reported that CCM offers a catalog of reference materials for new Board members with many available workshops. c. Staff Reports: Accountant: Review and accept monthly Financial Statements; identify questions for follow up: - Library software (includes data subscriptions) was posted to equipment maintenance. There needs to be an appropriate line item for information technology. - Bill Rose reported that the well at the Library is done and tested. Costs are a little higher than expected due to a new pump and expansion tank. - Other current assets on the Balance Sheet (cafeteria, education grants, PreK) need tracking. Tax Collector: Review and accept monthly Tax Collections Report; identify questions for follow up: The Board was presented with a copy of the Tax Collections Report. Collections are moving along as expected with a rate of 59.1%. Motion to accept Tax Collections Report from July 2018- December 2018, was made by Linda Caron, seconded by Cesar Beltran and carried unanimously. Assessor & Treasurer: Reports as requested 8. APPROVAL OF MINUTES: a. Regular Meeting Audit RFP Sub-Committee Special mtg 10/23/18; Regular mtg 12/10/18: Motion to approve the Audit RFP Sub-Committee Special Meeting minutes from 10/23/18, was made by Link Diwan with the following corrections: Item #3a should read Chaplin will issue a Page 2 of 5

contract beginning in FY 2019 plus the option for three consecutive years. Item #3B should read GAO (Government Accountability Office). Item #3b should read Page 8 change date to June 30, 2014. Item #3c should read He is a member of the Government Finance Officers of CT and can publish a notice on their website. The motion was seconded by Linda Caron and carried unanimously. Motion to approve the Regular Meeting minutes from 12/10/18, was made by Cesar Beltran, seconded by Link Diwan and carried unanimously. 9. CORRESPONDENCE: Covered already 10. OLD BUSINESS: a. Review draft BOF Annual Activity Calendar: The Board reviewed the BOF Annual Activity Calendar. The following was added to the month of January: COST Meeting and Annual Conference. b. Review pending Board of Selectmen Employee Compensation Proposal (Longevity): Moved to Item #7a1 c. Review Board of Education (BOE/CES) FY 2018-19 Budget Status: Cesar Beltran presented update from the BOE/CES meeting. The Business Manager reported that the budget is in good shape overall except Special Education. There is an outplaced student from the STEM Magnet School with a potential cost of $100,000. Replacing an evening custodian has been difficult. A reception will be held this week for new Principal Kevin Chavez. d. Review BOF member attendance at COST CT Town Meeting, Wed. January 16, 2019 Aqua Turf: Dick Weingart, Link Diwan, Cesar Beltran, Linda Caron and Doug Dubitsky will attend the COST CT Town Meeting on January 16 th. e. Review BOF Budget Development Calendar for FY 2019-20: The Board reviewed the BOF Budget Development Calendar. Cesar Beltran will attend the RSD11 BOE meeting on January 15 th. The next proposed date for the CIP Meeting is February 6 th. 11. NEW BUSINESS: a. Consider and act on funds transfers and budget line additions/adjustments as requested: Motion to reverse the books for a transaction of $9191.52 from #31515.4 Health Insurance to #27103 Administrative Assistant Salary and enter a new transfer of $1691.52 from #31515.4 Health Insurance to #27103 Administrative Assistant Salary, was made by Link Diwan, seconded by Linda Caron and carried unanimously. b. Review draft of BOF 2019-20 Budget: Page 3 of 5

The Board reviewed BOF 2019-20 Budget Draft. The Administrative Support is reduced to 0 ($7,500 was added to the Administrative Assistant s Salary). The Auditor was increased to $20,500. The Management Letter is reduced to 0 ($500 moved to the Auditor). Motion to accept the BOF FY2019-20 Budget in the amount of $25,200, was made by Cesar Beltran, seconded by Linda Caron and carried unanimously. c. Review initial FY 2019-20 CIP project requests; discuss guidelines for CIP funding level: The Board reviewed the proposed FY 2019-20 CIP project requests with a total of $514,190. New requests include the following: Public Works - Drainage Infrastructure Rehabilitation, Tree Removal, Nutmeg Lane Drainage & Paving and Town Hall Sidewalk Replacement; Chaplin Board of Education Replace two main boilers, Replace Gym Wall Safety Panels, Install Chain Link Fence around PreK, Replace Gym/Auditorium/All-Purpose Room Curtain, Replace Carpets (hallways, classroom, office), Replace Gym Floor with Rubberized Floor, Seal Lavatory Floors. Board consensus for CIP funding is a target level at $410,000. d. Review draft of BOF-Board of Education budget reporting policy: Dick Weingart will email a draft of the Board of Education Budget Reporting Policy to each Board member for review with feedback to be returned within two weeks. e. Consider other urgent current business: None 12. CONTINUING BUSINESS: a. Review Board goals and policies for FY 2018-19 1) Board Bylaws 2) Board Policies a) General Fund: Policy on Unreserved & Unassigned percentage of budget and other factors b) CIP Fund: Policy on budget amount and new projects (when they can be added and cost documentation) c) Revise BOF Agency Budget Management policy d) BOE Non-Lapsing Carryover Account: Revise procedures to reflect change of Bank and G/F accounts 3) Board Member Handbook a) Reference numbers or numbering system for motions b) Index of acronyms b. Review Chaplin/Hampton Ambulance Corps contract and future cost projections; NECCOG Paramedic Study Committee 13. SECOND AUDIENCE FOR CITIZENS: Jim Randall just returned from a special ops meeting in Montville and thanked the Board for covering mileage. 14. AGENDA SUGGESTIONS FOR NEXT MEETING: a. Regular meeting agenda Page 4 of 5

b. Auditor presentation of FY 2017-18 Chaplin Audit c. Brief Summary of COST meeting d. BOE Budget e. BOE Budget Policy 15. Time and place of next Regular/Special Meeting: a. Monday, January 28, 2019 CIP Committee Meeting @ 5pm (Town Hall) b. Monday, February 11, 2019 Regular Meeting @7pm (Town Hall) c. February Special Budget Meeting: To be determined 16. Adjourn: Motion to adjourn (10:02 PM) was made by Linda Caron, seconded by Link Diwan and carried unanimously. Minutes will be approved at the next regular meeting. Respectfully submitted by Kathleen Scott Recording Clerk Page 5 of 5