Entering Salaries in SPS Web

Entering Salaries in SPS Web A. First Steps 1. Enter the PI and the Co-PIs 2. Enter all Duke Personnel B. The Scenarios 1. 12-month Appointments a. 12-month Salary b. 12-month Salary above the NIH Cap 2. 9-month and 3-month Appointments a. Summer Months (The Norm?) b. 9-month and 3-month Salary c. 9-month and 3-month Salary above the NIH Cap 3. Effort to Person-Months Chart 1

A. First Steps 1. Enter the PI and the Co-PIs Data Entry Required The Principal Investigator and any Co-PIs must be entered on the Main tab of the Main Notebook. When you chose to Create New proposal in SPS Web, you ll first see a one-page pop up window which asks for some required information to create the new proposal entry. 1. Add PI to the one-page popup window and any other required information. 2. Hit Save. This will create the proposal entry and take you to the main tab. 3. Select Add Co-PI and enter the last name of the Co-PI. Please Note: All other personnel must be entered from the Personnel tab located in the banner at the top of the page or in the pull down menu depending upon your browser s configuration. 2

A. First Steps 2. Enter All Duke Personnel Data Entry Required All other Duke personnel must be entered from the personnel tab. 1. Select Add Personnel and enter the last name of the Duke employee. 2. Select the correct person from the menu. 3. Repeat as needed. Please Note: 1. SPS only recognizes TBD (To Be Determined) for any Duke personnel who have not yet been identified. 2. Consultants and Subcontractors must be entered into the bottom window. Select Insert Row and enter the necessary information. 3

B. The Salary Scenarios Data Entry Required If you re working with salaries above the NIH salary cap, then don t forget to select Yes to Cost Sharing in the Budget/Setup tab. Please Note: 1. If the sponsor requires cost sharing, then enter the specific required percentage. 4

B. The Salary Scenarios From the Templates tab within Budget/Setup either select the Budget Template you wish to work with or select each individual line item from the Available Budget Categories and move the to the Selected Budget Categories window. Then hit the Save button. Now select Budget/View/Edit and you will be on the page seen below. 5

B. The Salary Scenarios 1. 12-month Salary Data Entry Required: To add a 12-month salary: 1) Select the person with whom you wish to work. 2) Select the Add Row button. 3) Enter the % Effort: 25% 4) Change the Appt. Type to Cal. 5) Enter the institution base salary of the person: $50,000. Please Note: 1. SPS will default to the current 12-month budget period. These dates will need to be adjusted manually for other types of appointments. 6

B. The Salary Scenarios 2. 12-month Salary above the NIH Cap Data Entry Required To add a 12-month salary: 1) Select the person with whom you wish to work. 2) Select the Add Row button. 3) Enter the % Effort: 25% 4) Change the Appt. Type to Cal. 5) Enter the current NIH Salary Cap: $183,300. (2016 Cap.) To calculate the salary above the NIH Cap. 6) Select the Add Row button. 7

7) Enter the same % effort: 25% 8) Change the Appt. Type to Cal. 9) Enter the difference between the NIH Salary Cap and the person s institutional base salary: $16,700. 10) Check the Cost Sharing C/S indicator. Please Note: 1. To include Cost Sharing as part of your proposal, you must select Yes from the Budget/Setup. 8

B. The Salary Scenarios 2. a. Summer Months (The Norm?) Data Entry Required To add a 3-month summer salary: 1) Select the person with whom you wish to work. 2) Select the Insert Row button. 3) Revise the Effort Start Date field to encapsulate a 3-month period: 4/1/08. 4) Revise the Effort End Date field to encapsulate a 3-month period: 6/30/08 5) Enter the % Effort: 33.3% (One Summer Month). 6) Change the Appt. Type to Summ. 7) Enter the institution base salary of the person: $75,000. Please Note: If the person requests two summer months, then use 66.6% effort. Alternatively, you can enter one, two or three month periods at 100% to derive 1, 2, or 3 months of support. 9

Please Note: To enter 9-month and 3-month appointments during a 12-month budget period, you may need to break up one of the appointments. In the example above, three lines are required in order to address the fact that the requested budget period breaks the summer into two periods. 10

B. The Salary Scenarios 2.b. 9-month and 3- month Salary at the NIH Cap Please Note: 1. The 9-month NIH salary Cap is derived from dividing the 12-month cap by 12 and multiplying the sum by 9. 2. Following the same pattern as before, add a row, revise the start and end dates as needed, add effort, appointment type and then the NIH salary cap. Enter the difference between the cap and the individual s IBS on the line with the Cost Share indicator checked. 3. The two budget periods should never overlap or start before or end after the existing budget period start and end dates. 11

Percent Effort to Person Months for 12, 9 and 3 Month Appointments 12 12 12 12 Calendar Calendar Calendar Calendar 1% 0.12 26% 3.12 51% 6.12 76% 9.12 2% 0.24 27% 3.24 52% 6.24 77% 9.24 3% 0.36 28% 3.36 53% 6.36 78% 9.36 4% 0.48 29% 3.48 54% 6.48 79% 9.48 5% 0.60 30% 3.60 55% 6.60 80% 9.60 6% 0.72 31% 3.72 56% 6.72 81% 9.72 7% 0.84 32% 3.84 57% 6.84 82% 9.84 8% 0.96 33% 3.96 58% 6.96 83% 9.96 9% 1.08 34% 4.08 59% 7.08 84% 10.08 10% 1.20 35% 4.20 60% 7.20 85% 10.20 11% 1.32 36% 4.32 61% 7.32 86% 10.32 12% 1.44 37% 4.44 62% 7.44 87% 10.44 13% 1.56 38% 4.56 63% 7.56 88% 10.56 14% 1.68 39% 4.68 64% 7.68 89% 10.68 15% 1.80 40% 4.80 65% 7.80 90% 10.80 16% 1.92 41% 4.92 66% 7.92 91% 10.92 17% 2.04 42% 5.04 67% 8.04 92% 11.04 18% 2.16 43% 5.16 68% 8.16 93% 11.16 19% 2.28 44% 5.28 69% 8.28 94% 11.28 20% 2.40 45% 5.40 70% 8.40 95% 11.40 21% 2.52 46% 5.52 71% 8.52 96% 11.52 22% 2.64 47% 5.64 72% 8.64 97% 11.64 23% 2.76 48% 5.76 73% 8.76 98% 11.76 24% 2.88 49% 5.88 74% 8.88 99% 11.88 25% 3.00 50% 6.00 75% 9.00 100% 12.00 9 9 9 9 Academic Yr Academic Yr Academic Yr Academic Y 1% 0.09 26% 2.34 51% 4.59 76% 6.84 2% 0.18 27% 2.43 52% 4.68 77% 6.93 3% 0.27 28% 2.52 53% 4.77 78% 7.02 4% 0.36 29% 2.61 54% 4.86 79% 7.11 5% 0.45 30% 2.70 55% 4.95 80% 7.20 6% 0.54 31% 2.79 56% 5.04 81% 7.29 7% 0.63 32% 2.88 57% 5.13 82% 7.38 8% 0.72 33% 2.97 58% 5.22 83% 7.47 9% 0.81 34% 3.06 59% 5.31 84% 7.56 10% 0.90 35% 3.15 60% 5.40 85% 7.65 11% 0.99 36% 3.24 61% 5.49 86% 7.74 12% 1.08 37% 3.33 62% 5.58 87% 7.83 13% 1.17 38% 3.42 63% 5.67 88% 7.92 14% 1.26 39% 3.51 64% 5.76 89% 8.01 15% 1.35 40% 3.60 65% 5.85 90% 8.10 16% 1.44 41% 3.69 66% 5.94 91% 8.19 17% 1.53 42% 3.78 67% 6.03 92% 8.28

18% 1.62 43% 3.87 68% 6.12 93% 8.37 19% 1.71 44% 3.96 69% 6.21 94% 8.46 20% 1.80 45% 4.05 70% 6.30 95% 8.55 21% 1.89 46% 4.14 71% 6.39 96% 8.64 22% 1.98 47% 4.23 72% 6.48 97% 8.73 23% 2.07 48% 4.32 73% 6.57 98% 8.82 24% 2.16 49% 4.41 74% 6.66 99% 8.91 25% 2.25 50% 4.50 75% 6.75 100% 9.00 3 3 3 3 Summer Summer Summer Summer 1% 0.03 26% 0.78 51% 1.53 76% 2.28 2% 0.06 27% 0.81 52% 1.56 77% 2.31 3% 0.09 28% 0.84 53% 1.59 78% 2.34 4% 0.12 29% 0.87 54% 1.62 79% 2.37 5% 0.15 30% 0.90 55% 1.65 80% 2.40 6% 0.18 31% 0.93 56% 1.68 81% 2.43 7% 0.21 32% 0.96 57% 1.71 82% 2.46 8% 0.24 33% 0.99 58% 1.74 83% 2.49 9% 0.27 34% 1.02 59% 1.77 84% 2.52 10% 0.30 35% 1.05 60% 1.80 85% 2.55 11% 0.33 36% 1.08 61% 1.83 86% 2.58 12% 0.36 37% 1.11 62% 1.86 87% 2.61 13% 0.39 38% 1.14 63% 1.89 88% 2.64 14% 0.42 39% 1.17 64% 1.92 89% 2.67 15% 0.45 40% 1.20 65% 1.95 90% 2.70 16% 0.48 41% 1.23 66% 1.98 91% 2.73 17% 0.51 42% 1.26 67% 2.01 92% 2.76 18% 0.54 43% 1.29 68% 2.04 93% 2.79 19% 0.57 44% 1.32 69% 2.07 94% 2.82 20% 0.60 45% 1.35 70% 2.10 95% 2.85 21% 0.63 46% 1.38 71% 2.13 96% 2.88 22% 0.66 47% 1.41 72% 2.16 97% 2.91 23% 0.69 48% 1.44 73% 2.19 98% 2.94 24% 0.72 49% 1.47 74% 2.22 99% 2.97 25% 0.75 50% 1.50 75% 2.25 100% 3.00