There was no workshop prior to the meeting. CITY OF LYNN HAVEN CITY COMMISSION MEETING MINUTES TUESDAY, APRIL 26, 2016 6:00 P.M. Present: Margo Deal Anderson, Mayor Antonius G. Barnes, Mayor Pro Tem/Commissioner Joseph Ashbrook, Commissioner Rodney Friend, Commissioner Joel B. Schubert, City Manager Robert C. Jackson, City Attorney Officer Kaitlyn Anglin Mayor Anderson called the meeting to order and gave the Invocation. The Pledge of Allegiance followed. Item #3. Mayor s Report: Mayor Anderson wished Gun Depot well on their relocation/grand opening; attended the Employee luncheon; on April 22 participated w/lhes Earth Day celebration; spent two days in negotiations w/blue Water Development & USAF on the Fuel Depot; saddened w/the passing of Julious Doc Smith; commended Public Works with the work they are doing w/community workers everything is looking great. Call to Order Mayor s Report Motion by Commissioner Barnes: To excuse Commissioner Schad from the meeting. Second to the motion: Commissioner Friend. On Vote: Item #4. Commissioner s Report: Commissioner Ashbrook had no report. Commissioner Barnes had no report. Commissioner Friend congratulated the Gun Depot on the grand re-opening; will attend the TPO meeting on April 27, 2016. Item #5. City Manager s Report: Motion by Commissioner Ashbrook: To table Item #9 & #14 Second to the motion: Commissioner Barnes. On Vote: Commissioner s Report City Manager s Report
Page Two Item #6. City Attorney s Report: City Attorney Jackson stated that he is working with Staff to facilitate the moving of the McMullin Library to property that is currently owned by the Lynn Haven Garden Club; looking at the deed it included a reversionary clause that the property would revert back to the City if the Garden Club was no longer interested in owning it; he suggested that the City release that condition, record the deed & allow the Mayor to sign any documents necessary to facilitate that transaction. City Attorney s Report Motion by Commissioner Barnes: To accept the recommendation as presented. On Vote: PUBLIC HEARING OPENED: Item #7. Amending Section 5.03.00 of the ULDC, Exempt Signs, Ordinance 1015: The Department of Planning was tasked with preparing changes to Section 5.03.00- Signs, of the Unified Land Development Code (ULDC) to enable business owners to have signs which they can place outside their business during their hours of operation. Ordinance # 1015 is the result of this, with amendments being proposed to Section 5.03.03 - Provisionally Exempt Signs, specifically Table 5.03.03-Standards for Provisionally Exempt Signs. The proposed amendments would allow for such temporary signs to forgo the regular permitting requirements as long as they adhere to the standards as set out within that Section. After audience participation the Public Hearing was closed at 6:12 P.M. PUBLIC HEARING OPENED: 6:12 P.M. Item #8. Amending Section 4.05.00 of the ULDC, TND Design Standards, Ordinance 1016: Ordinance # 1016 removes the language that the developers have requested to be removed. This includes removing the requirement to have rear alleys for lots na1rnwer than sixty (60) feet wide, the requirement for front facing garages to be set back at least four (4) feet from the front lateral of the principle structure, the restrictions on cul-de-sacs, and the requirement for on street parking. It also amends the light spacing for street lights from 75 feet to 400 feet. Some of these items had been granted temporary removal by the City Commission for Phase 1via requests made through applications for special exceptions. The developer would like these to be apply to the whole approximately seven hundred and thirty acres of future development in the TND. After audience participation the Public Hearing was closed at 6:15 P.M. Public Hearing Ord. 1015 Exempt Signs Public Hearing Ord. 1016 ULDC/TND Design Standards
Page Three PUBLIC HEARING OPENED: Item #9. Voluntary De-annexation, DE-ANNX-16-1, Parcel #11195-000-000, Dr. Rajnikant Patel, 4836 Hwy 389, Ordinance 1017: The property was annexed into the City of Lynn Haven in May 2015, and was purchased immediately afterwards by the current owner who intended to convert the existing residential dwelling into a doctor's office. Once realizing the financial implications of the required infrastructure, the owner has determined this cost to be prohibitive, and has requested to de-annex the property from the City of Lynn Haven City Limits. CONSENT AGENDA: Item #10. Minutes: 3/22/16 Regular Meeting. Item #11. Approval to submit a FY2016 Bulletproof Vest Partnership grant application: The U. S. Department of Justice, Office of Justice Programs, is currently accepting grant applications for the Bulletproof Vest Partnership (BPV) program. This program reimburses police departments for 50% of bulletproof vest purchases. In addition to purchasing bulletproof vests for all new officers, the Police Department is also required to replace every vest once it has been in service for five years. The BPV program allows the City to request reimbursement of 50% of costs associated with these purchases. Staff is requesting Commission approval to submit a grant application for the reimbursement of ten (10) bulietproof vest purchases through the BPV program. This grant requires a 50% match that will be charged to the Police Department's operating supply account as purchases are made (estimated at $2,990 over the next two years). Public Hearing Ord. 1017 Tabled Consent Agenda Minutes Bulletproof Vest Grant Motion by Commissioner Barnes: To approve the Consent Agenda as provided. On Vote: OLD BUSINESS: Item #12. Second and final reading of Ordinance 1015, Amending Section 5.03.00 of the ULDC, Exempt Signs: The Department of Planning was tasked with preparing changes to Section 5.03.00- Signs, of the Unified Land Development Code (ULDC) to enable business owners to have signs which they can place outside their business during their hours of operation. Ordinance # 1015 is the result of this, with amendments being proposed to Section 5.03.03 - Provisionally Exempt Signs, specifically Table 5.03.03-Standards for Provisionally Exempt Signs. The proposed amendments would allow for such temporary signs to forgo the regular permitting requirements as long as they adhere to the standards as set out within that Section. City Manager Schubert read Ord. 105 by title only. Old Business Ord. 1015
Page Four Motion by Commissioner Friend: To approve as presented. On Vote: Item #13. Second and final reading of Ordinance 1016, Amending Section 4.05.00 of the ULDC, TND Design Standards: The City has received a request from the owner and developer of the only Traditional Neighborhood Development Land Use property located within the City of Lynn Haven to amend Section 4.05.00 of the City's Unified Land Development Code to allow for more flexibility of design, and remove certain language which they view to be restrictive. The applicant has requested that the City amend certain portions of the ULDC that pertain to Section 4.05.00 - Standards for Traditional Neighborhood Developments (TND), specifically, Section 4.05.05. - Specific Site Design Standards; Section 4.05.07. - Streets & Alleys, Section 4.05.08. - Streetscape Requirements, and Section 4.05.12. - Parking Standards. City Manager Schubert read Ord. 1016 by title only. Ord. 1016 Motion by Commissioner Barnes: To approve as presented. Commissioner Ashbrook stated that he would second the motion as long as a street light would be placed at every intersection regardless of the 400 rule. Commissioner Barnes amended his motion to include the recommendation of Commissioner Ashbrook. On Vote: Item #14. Second and final reading of Ordinance 1017, Voluntary De-annexation, DE-ANNX-16-1, Parcel #11195-000-000, Dr. Rajnikant Patel, 4836 Hwy 389: The property was annexed into the City of Lynn Haven in May 2015, and was purchased immediately afterwards by the current owner who intended to convert the existing residential dwelling into a doctor's office. Once realizing the financial implications of the required infrastructure, the owner has determined this cost to be prohibitive, and has requested to de-annex the property from the City of Lynn Haven City Limits. Item #15. Second and final reading of Ordinance 1018, General Employees Retirement System: Numerous changes have been made to the Internal Revenue Service's Code that affect the City's ordinance governing the General Employees' Retirement System. The Pension Board's attorney, as directed by the Board of Trustees, has drafted an ordinance amending Chapter 50, Article V of the Code of Ordinances to ensure compliance with all federal regulations. They are driven by changes in the law, are considered "housekeeping" and must be made to ensure continued compliance of the plan's tax qualified status. Tabled Ord. 1018
Page Five City Manager Schubert read Ordinance 1018 by title only. Motion by Commissioner Ashbrook: To approve as presented. Second to the motion: Commissioner Barnes. On Vote: Item #16. Second and final reading of Ordinance 1019, Firefighters Retirement System: Numerous changes have been made to the Internal Revenue Service's Code that affect the City's ordinance governing the Firefighters' Retirement System. The Pension Board's attorney, as directed by the Board of Trustees, has drafted an ordinance amending Chapter 50, Article IV of the Code of Ordinances to ensure compliance with all federal regulations. They are driven by changes in the law, are considered "housekeeping" and must be made to ensure continued compliance of the plan's tax qualified status. City Manager Schubert read Ordinance 1019 by title only. Ord. 1019 Motion by Commissioner Ashbrook: To approve as presented. Second to the motion: Commissioner Barnes. On Vote: Item #17. Second and final reading of Ordinance 1020, Police Officers Retirement System: Numerous changes have been made to the Internal Revenue Service's Code that affect the City's ordinance governing the Police Employees' Retirement System. The Pension Board's attorney, as directed by the Board of Trustees, has drafted an ordinance amending Chapter 50, Article V of the Code of Ordinances to ensure compliance with all federal regulations. They are driven by changes in the law, are considered "housekeeping" and must be made to ensure continued compliance of the plan's tax qualified status. City Manager Schubert read Ordinance 1020 by title only. Ord. 1020 Motion by Commissioner Ashbrook: To approve as presented. Second to the motion: Commissioner Friend. On Vote: Anderson: aye
Page Six NEW BUSINESS: Item #18. Discussion and possible action regarding the impact fee analysis. (Burton & Associates presentation): Burton & Associate presented an Impact Fee Analysis to review current impact fees; the last study was done in 2006. Impact Fee Analysis Motion by Commissioner Friend: To proceed w/drafting of the Ordinance & understanding that additional data will be provided and bring back to the Commission. Mayor Anderson stated that she is for managed growth. Commissioner Barnes believes growth should pay for itself. Commissioner Friend believes in managed growth. On Vote: Item # 19. Resolution 2016-04-645, Amending the adopted General Fund, Community Redevelopment Agency & Main Street budgets and the approved Enterprise Fund budget for fiscal year 2015/2016: City Manager Schubert read Resolution 2016-04-645 by title only. Mayor Anderson stated that she received a copy of this yesterday; she would like a little more time to review and suggested it be tabled until the next meeting; she also stated that Commissioner Schad was not here to discuss the budget. Res. 2016-04-645 Motion by Commissioner Barnes: To approve the Resolution as presented. Commissioner Barnes withdrew his motion; Commissioner Ashbrook withdrew his second to the motion City Manager Schubert stated that this is not a required thing; there are not transfers between funds. Motion by Commissioner Ashbrook: To table until the first meeting in May. Second to the motion: Commissioner Friend. On Vote:
Page Seven Item #20 Resolution 2016-04-646, Hwy 390 Commercial Incentive Program: ED staff developed a Commercial Incentive for businesses that are directly affected by the widening of Hwy 390. FDOT is in the process of widening Hwy 390 to six lanes in Lynn Haven. Construction plans for this project are about 90% complete. Several businesses along that corridor will be forced to relocate because of this project. The proposed incentive intends to stimulate local business by attracting an appropriate mix of uses. The City would pay a cash incentive of up to $5,000, if the directly affected business decides to relocate their business within Lynn Haven. The anticipated program budget is $10,000 for the current fiscal year. Staff recommends approval. City Manager Schubert read Resolution 2016-04-646 by title only. Res. 2016-04-646 Motion by Commissioner Friend: To approve as presented. On Vote: Item #21. Public Commentary: Mr. Jeff Speers, 404 Kentucky Ave., stated that he has been treated less than admirable by Code Enforcement. City Manager Schubert stated that Mr. Speers house burned April 28, 2013; June 11, 2013 cited by Code Enforcement; June 9, 2015 nuisance abatement notice sent to demolish home; allowed time to settle claim w/insurance company; August 8, 2015 order of nuisance abatement notice was sent allow 30 days for appeal; City Manager granted a 60-day extension on Sept. 9, 2015 to complete the abatement; Code Enforcement made contact w/mr. Speers in January 2016; set for demolition April 26, 2016 City Manager Schubert put on hold to allow Mr. Speers to address the Commission. Public Commentary There was no further business to discuss and the meeting was adjourned at 7:58 p.m. APPROVED THIS DAY OF 2016. ATTEST: Joel B. Schubert, City Manager Prepared by Laurie Baker Margo Deal Anderson, Mayor