Operating Budget Variance Report 41.7% Budget YE Actual YTD Actual YTD Actual Actual to Actual to Actuals Margin FY 17/18 FY 16/17 FY 17/18 FY 16/17 FY 17/18 FY 16/17 Variance FY 17/18 FY 16/17 State Appropriations $ 22,907,400 $ 23,418,630 $ 9,544,400 $ 10,371,630 41.7% 44.3% (2.6)% 42.9% 44.6% Local Taxes - Property 12,251,561 12,693,630 249,211 240,443 2.0% 1.9% 0.1% 1.1% 1.0% Local Taxes - Production 1,823,993 1,946,481 832,325 639,220 45.6% 32.8% 12.8% 3.7% 2.7% Tuition and Fees 12,217,997 11,837,052 8,348,575 8,563,129 68.3% 72.3% (4.0)% 37.5% 36.8% Other Revenue 7,146,619 7,590,189 3,266,850 3,430,039 45.7% 45.2% 0.5% 14.7% 14.8% Total 56,347,570 57,485,982 22,241,361 23,244,460 39.5% 40.4% (1.0)% 100.0% 100.0% Cost of Goods Sold - (29,574) (1,938) (2,444) (0.0)% (0.0)% Net 56,347,570 57,456,408 22,239,423 23,242,017 39.5% 40.5% (1.0)% 100.0% 100.0% Expenditures Salaries 28,244,503 27,741,382 10,886,891 11,362,809 38.5% 41.0% (2.4)% 48.9% 48.9% Benefits 11,495,829 10,561,881 4,377,857 4,575,764 38.1% 43.3% (5.2)% 19.7% 19.7% Operating Expenses 15,037,146 14,229,609 6,853,882 7,162,418 45.6% 50.3% (4.8)% 30.8% 30.8% Travel 636,500 402,532 206,130 211,146 32.4% 52.5% (20.1)% 0.9% 0.9% Equipment 517,412 323,083 225,924 254,561 43.7% 78.8% (35.1)% 1.0% 1.1% Total Expenditures 55,931,390 53,258,488 22,550,685 23,566,698 40.3% 44.2% (3.9)% 101.4% 101.4% Net Income (Loss) Before Transfers 416,180 4,197,920 (311,262) (324,681) (74.8)% (7.7)% (67.1)% (1.4)% (1.4)% Transfers Out to Auxilliary (272,273) (162,813) - - Transfers Out to R&R, and Debt Service (183,461) (2,177,612) - (607,059) 0.0% (2.6)% Net Increase/(Decrease) to Fund Balance After Transfers $ (39,554) $ 1,857,496 $ (311,262) $ (931,740) (1.4)% (4.0)%
Statement of Operating Expenditures by Functional Categories 41.67% Budget YTD Actual Actual to YE Actual YTD Actual Actual to YTD $ Percent of Total Function FY 17/18 FY 17/18 FY 17/18 FY 16/17 FY 16/17 FY 16/17 Variance FY 17/18 FY 16/17 Change Instruction and Academic Support Pools $ 8,192,068 $ 1,947,048 23.8% $ 3,987,384 $ 2,059,391 51.6% $ 112,343 8.6% 8.7% (0.1)% Academic Suuport 1,515,638 732,763 48.3% 1,471,488 732,927 49.8% 165 3.2% 3.1% 0.1% School of Business and Information Technology 917,306 441,011 48.1% 1,131,619 434,614 38.4% (6,398) 2.0% 1.8% 0.1% School of Energy 2,383,635 1,102,082 46.2% 3,064,861 1,451,267 47.4% 349,185 4.9% 6.2% (1.3)% School of Health Sciences 4,943,585 1,973,890 39.9% 5,284,136 2,208,367 41.8% 234,477 8.8% 9.4% (0.6)% School of Humanities 4,740,569 2,207,020 46.6% 5,423,587 2,103,324 38.8% (103,696) 9.8% 8.9% 0.9% School of Science and Math 2,994,320 1,356,873 45.3% 3,418,405 1,317,513 38.5% (39,360) 6.0% 5.6% 0.4% School of Trades and Technology 3,854,776 1,799,827 46.7% 4,238,323 1,705,183 40.2% (94,644) 8.0% 7.2% 0.7% Total Instruction & Academic Support 29,541,897 11,560,514 39.1% 28,019,803 12,012,586 42.9% 452,072 51.3% 51.0% 0.3% Student Services 4,779,394 1,925,688 40.3% 4,890,981 2,085,655 42.6% 159,967 8.5% 8.9% (0.3)% Institutional Scholarships 118,912 89,535 75.3% 141,936 115,092 81.1% 25,556 0.4% 0.5% (0.1)% Total Student Support 4,898,306 2,015,223 41.1% 5,032,917 2,200,746 43.7% 185,523 8.9% 9.3% (0.4)% Business and Institutional Support Services 3,470,955 1,337,615 38.5% 3,170,502 1,412,672 44.6% 75,057 5.9% 6.0% (0.1)% Human Resources 928,197 325,739 35.1% 818,553 365,965 44.7% 40,227 1.4% 1.6% (0.1)% Research, Planning and Strategic Development 508,820 158,017 31.1% 492,003 213,970 43.5% 55,953 0.7% 0.9% (0.2)% Executive Administration 2,003,964 636,924 31.8% 1,431,999 624,159 43.6% (12,765) 2.8% 2.6% 0.2% Technology Services 4,486,505 2,184,705 48.7% 4,381,819 2,213,696 50.5% 28,991 9.7% 9.4% 0.3% General Institution 381,085 127,064 33.3% 328,343 196,712 59.9% 69,647 0.6% 0.8% (0.3)% Insurance 631,000 575,765 91.2% 323,502 316,302 97.8% (259,464) 2.6% 1.3% 1.2% Total Institutional Support 12,410,526 5,345,828 43.1% 10,946,721 5,343,475 48.8% (2,354) 23.7% 22.7% 1.0% Community Events and Public Service 1,060,340 408,634 38.5% 1,010,628 468,062 46.3% 59,428 1.8% 2.0% (0.2)% Community Relations & Workforce Development 831,657 342,146 41.1% 1,100,560 487,104 44.3% 144,958 1.5% 2.1% (0.5)% Marketing and Public Relations 883,489 337,961 38.3% 802,224 304,735 38.0% (33,226) 1.5% 1.3% 0.2% Total Marketing & Community & Public Relations 2,775,486 1,088,741 39.2% 2,913,412 1,259,901 43.2% 171,160 4.8% 5.3% (0.5)% Plant Operations and Administration 4,787,801 1,937,935 40.5% 4,856,957 2,180,052 44.9% 242,117 8.6% 9.3% (0.7)% Independent Operations 119,800 57,275 47.8% 140,566 33,471 23.8% (23,804) 0.3% 0.1% 0.1% Safety and Security 1,078,213 414,720 38.5% 1,035,787 407,013 39.3% (7,708) 1.8% 1.7% 0.1% SJC Foundation 319,361 130,447 40.8% 312,325 129,453 41.4% (994) 0.6% 0.5% 0.0% Total Other 6,305,175 2,540,378 40.3% 6,345,635 2,749,989 43.3% 209,611 11.3% 11.7% (0.4)% Total Expenditures 55,931,390 22,550,685 40.3% 53,258,488 23,566,698 44.2% 1,016,012 100.0% 100.0% Transfers to Auxilliaries 272,273-0.0% 162,813-0.0% - Transfers to (from) Other Funds 183,461-0.0% 2,177,612 607,059 27.9% 607,059 Total Expenditures with Transfers $ 56,387,124 $ 22,550,685 40.0% $ 55,598,912 $ 24,173,757 43.5% $ 1,623,071
Statement of Net Position November 30, 2017 OPEB Net Pension Unrestricted Restricted Auxiliaries Endowment Plant Agency Liability Liability Total Assets and Deferred Outflows Cash and Cash Receivables $ 7,436,122 $ (390,140) $ (127,951) $ 11,917 $ 6,808,143 $ 80,520 $ - $ - $ 13,818,611 Investments 5,050,655 - - 360,000 1,000,000 - - - 6,410,655 Student Accounts Receivable 3,249,571 (296) 31,860 - - - - - 3,281,135 Other Receivables 1,236,568 1,070,388 13,915-284,702 - - - 2,605,572 Inventories 295,347-1,821,799 - - - - - 2,117,146 Prepaid Expenses 20,869 - - - - - - - 20,869 Property, Plant, and Equipment - - - - 77,126,011 - - - 77,126,011 Due From Other Funds - - - - - - - - - Other Assets - - - - - - - - - Deferred Outflows - - - - - - 547,190 6,130,448 6,677,638 Total Assets and Deferred Outflows $ 17,289,133 $ 679,952 $ 1,739,623 $ 371,917 $ 85,218,855 $ 80,520 $ 547,190 $ 6,130,448 $ 112,057,638 Liabilities & Fund Balances Accounts Payable - Trade $ 300,431 $ 159,159 $ 212,209 $ - $ 35,998 $ 3,825 $ - $ - $ 711,621 Accounts Payable - Other 3,949 11,436 - - 9,522 - - - 24,907 Payroll Withholding Payable 596,807 - - - - - - - 596,807 Accrued Liabilities 639,101 1,721 511 - - - 1,431,660-2,072,993 Unearned Revenue (152,747) 1,283,219 - - - - - - 1,130,473 Notes Payable - - - - 7,467,577 - - - 7,467,577 Bonds Payable - - - - 10,910,000 - - - 10,910,000 Other Liabilities 220,205-2,431-748,028-24,577,097 74,598,502 100,146,263 Deferred Inflows - - - - - - 577,319 (3,743,263) (3,165,944) Fund Balance 15,681,387 (775,584) 1,524,473 371,917 66,047,730 76,695 (26,038,886) (64,724,791) (7,837,060) Total Liabilities, Deferred Inflows & Fund Balances $ 17,289,133 $ 679,952 $ 1,739,623 $ 371,917 $ 85,218,855 $ 80,520 $ 547,190 $ 6,130,448 $ 112,057,638
Bookstore Report Actual Margin Trend Base Year FY 17/18 FY 16/17 FY 15/16 FY 17/18 FY 16/17 FY 15/16 FY 17/18 FY 16/17 FY 15/16 Sales and Services $ 1,471,580 $ 1,696,653 $ 1,776,416 99.6% 99.5% 99.5% 82.8% 95.5% 100.0% Other Revenue 6,320 8,315 9,248 0.4% 0.5% 0.5% 68.3% 89.9% 100.0% Total 1,477,899 1,704,969 1,785,665 100.0% 100.0% 100.0% 82.8% 95.5% 100.0% Cost of Goods Sold (1,054,058) (1,215,399) (1,314,605) (71.3)% (71.3)% (73.6)% 80.2% 92.5% 100.0% Net Before Transfers 423,841 489,570 471,060 28.7% 28.7% 26.4% 90.0% 103.9% 100.0% Transfers In - - - 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Net Including Transfers 423,841 489,570 471,060 28.7% 28.7% 26.4% 90.0% 103.9% 100.0% Expenditures Salaries and Benefits 147,088 133,445 148,641 10.0% 7.8% 8.3% 99.0% 89.8% 100.0% Operating Expenses 34,788 54,031 63,293 2.4% 3.2% 3.5% 55.0% 85.4% 100.0% Internal Administrative Charges 32,085 36,865-2.2% 2.2% 0.0% Total Expenditures 213,962 224,340 211,934 14.5% 13.2% 11.9% 101.0% 105.9% 100.0% Net Income (Loss) Before Transfers 209,879 265,230 259,126 14.2% 15.6% 14.5% 81.0% 102.4% 100.0% Transfers (Out) 0 0 0 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Net Income (Loss) Including Transfers $ 209,879 $ 265,230 $ 259,126 14.2% 15.6% 14.5% 81.0% 102.4% 100.0% Margin Area: Stated as a percentage of total revenues. Trend Area: Expressed as a percentage of the base year.
Food Service Report Actual Margin Trend Base Year FY 17/18 FY 16/17 FY 15/16 FY 17/18 FY 16/17 FY 15/16 FY 17/18 FY 16/17 FY 15/16 Sales and Services Mary's Kitchen $ 198,637 $ 203,489 $ 198,609 48.7% 50.3% 45.6% 100.0% 102.5% 100.0% Cafe Belay 19,852 18,761 13,832 4.9% 4.6% 3.2% 143.5% 135.6% 100.0% Common Grounds - 10,921 15,012 0.0% 2.7% 3.4% 0.0% 72.7% 100.0% Childcare 30,151 24,170 21,326 7.4% 6.0% 4.9% 141.4% 113.3% 100.0% Internal Catering 55,867 51,511 72,863 13.7% 12.7% 16.7% 76.7% 70.7% 100.0% External Catering 103,303 96,019 114,325 25.3% 23.7% 26.2% 90.4% 84.0% 100.0% Other - - 1 0.0% 0.0% 0.0% 0.0% 0.0% 100.0% Total 407,811 404,872 435,968 100.0% 100.0% 100.0% 93.5% 92.9% 100.0% Cost of Goods Sold (175,614) (192,537) (179,813) (43.1)% (47.6)% (41.2)% 97.7% 107.1% 100.0% Gross Profit (Loss) 232,197 212,334 256,155 56.9% 52.4% 58.8% 90.6% 82.9% 100.0% A'viand's/Sodexo Expenditures Wages & Benefits 156,842 192,173 187,591 38.5% 47.5% 43.0% 83.6% 102.4% 100.0% Operating Expenses 65,313 70,942 70,066 16.0% 17.5% 16.1% 93.2% 101.2% 100.0% Total Expenditures 222,156 263,114 257,657 54.5% 65.0% 59.1% 86.2% 102.1% 100.0% Net Income (Loss) attributable to contractor 10,041 (50,780) (1,501) 2.5% (12.5)% (0.3)% (668.8)% 3,382.4% 100.0% Contractual Expenses Utilities 20,940 26,188 22,373 5.1% 6.5% 93.6% 117.1% 100.0% Equipment Repairs 16,747 16,652 4.1% 4.1% 0.0% 0.0% 0.0% Other Contractual Expenses 4,042 748 14,570 1.0% 0.2% 27.7% 5.1% 100.0% Total SJC Cotractual Costs 41,729 43,587 36,943 Transfers In - - - 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Net Income (Loss) Including Transfers $ (31,688) $ (94,367) $ (38,444) (7.8)% (23.3)% (8.8)% 82.4% 245.5% 100.0% Margin Area: Every line item stated as a percentage of total revenues. Trend Area: Every line tiem is expressed as a percentage of the base year. SJC Operating expenses are related to utilities and other costs paid by the college in addition to payments to A'Viands
Human Health and Performance Center Report Budget YTD Actual YTD Actual YTD $ % of Budget Actual Margin Actual Margin FY 17/18 FY 17/18 FY 16/17 Variance FY 17/18 FY 17/18 FY 16/17 Sales and Services $ 448,500 $ 204,499 $ 235,352 $ (30,852) 45.6% 99.6% 64.1% Other Revenue 232,000 905 131,874 (130,969) 0.4% 0.4% 35.9% Total 680,500 205,404 367,226 (161,822) 30.2% 100.0% 100.0% Transfers In - - - - 0.0% 0.0% 0.0% Net Including Transfers 680,500 205,404 367,226 (161,822) 30.2% 100.0% 100.0% Expenditures Salaries and Benefits 986,955 342,730 423,157 80,427 34.7% 166.9% 115.2% Operating Expenses 274,690 102,260 119,497 17,237 37.2% 49.8% 32.5% Total Expenditures 1,261,645 444,990 542,655 97,665 35.3% 216.6% 147.8% Net Income (Loss) Including Transfers $ (581,145) $ (239,586) $ (175,429) $ (64,157) 41.2% (116.6)% (47.8)% Margin Area: Stated as a percentage of total revenues.