COMMITTEE OF THE WHOLE Monday, November 12, 2018 at 7pm City Hall Council Chamber 109 James Street Geneva, IL 60134 Ald. Mike Bruno, Chair AGENDA 1. CALL TO ORDER 2. APPROVE COMMITTEE OF THE WHOLE MINUTES FROM OCTOBER 8, 2018, & SPECIAL COMMITTEE OF THE WHOLE MINUTES FROM OCTOBER 15 & NOVEMBER 2, 2018. 3. PROCLAIM NOVEMBER AS EPILEPSY AWARENESS MONTH 4. ITEMS OF BUSINESS a. Recommend Suspending the Rules to Permit Alderman Bruno to be the COW Chairman for this Meeting and to Vote on All Action Items on This Agenda. b. Recommend Approval of Estimated 2018 Property Tax Levy. c. Recommend Resolution Rejecting Geneva Business Park I & II Substation Maintenance Bids Opened September 4, 2018. d. Recommend Resolution Awarding Bid to ShermCo Industries in the amount of $60,133.00 for the Geneva Business Park I & II Substation Maintenance. e. Recommend Resolution Authorizing Change Order from Pennsylvania Transformer Technology, Inc. for the Western Avenue Substation Transformer Procurement totaling a credit of $16,750.00 and Decreasing Total Contract Amount to $484,360.00.
COMMITTEE OF THE WHOLE NOVEMBER 12, 2018 f. Resolution Authorizing Supplemental Agreement from Stanley Consultants for the Western Avenue Substation Transformer Upgrade Project in the amount of $5,000.00 increasing the total contract price to $80,000.00. g. Recommend Resolution Authorizing Change Order #1 with Patnick Construction in an amount not-to-exceed $25,000 for the Storm and Sanitary Sewer Replacement Project. h. Recommend Resolution Authorizing Purchase of 2019 Ford Explorer and Declaring the 2008 Toyota Prius (G-2106) as Surplus upon Delivery of New Vehicle. i. Recommend Resolution Executing a Pipeline Crossing Agreement with Union Pacific Railroad at S. Glengarry Drive. j. Recommend Resolution Executing a Pipeline Crossing Agreement with Union Pacific Railroad at Western Avenue. 5. NEW BUSINESS/PUBLIC COMMENT 6. ADJOURNMENT
3 1 COMMITTEE OF THE WHOLE MINUTES OCTOBER 8, 2018 ELECTED OFFICIALS PRESENT Burns Burghart (chair) Clements Hruby Kilburg Maladra Marks McGowan Swanson Bruno ELECTED OFFICIALS ABSENT Radecki STAFF PRESENT Dawkins McCready Babica Wright Tymoszenko (Other) Atty. Radovich Godskesen 1. CALL TO ORDER Chairman Burghart called the meeting to order at 7pm noting all aldermen were present with the exception of Ald. Radecki. 2. APPROVE COMMITTEE OF THE WHOLE MINUTES FROM SEPTEMBER 24, 2018. Moved by Ald. Bruno, seconded by Ald. Marks V/V: 9-0 Motion carried. Mayor Burns welcomed Ald. Marks son, Army Captain Marks, who had just returned from duty in Afghanistan. Captain Marks was joined at the podium by his wife Jessica, and spoke about his seven years of service in the Army, his experiences in Afghanistan, and their next assignment at Ft. Leonard Wood, Mo. Both answered questions about military life and experience. Ald. Burghart led the Council and audience in a round of applause for the couple. 3. ITEMS OF BUSINESS Recommend Suspending the Rules to Permit Alderman Burghart to be the COW Chairman for this Meeting and to Vote on All Action Items on this Agenda. (Requires a 2/3 majority vote) Moved by Ald. Bruno, seconded by Ald. McGowan V/V: 8-0 Abstain 1. OCTOBER 8, 2018 Motion carried. COMMITTEE OF THE WHOLE
4 2 Recommend Approval of Special Event Application for Oh La La Chocolate 5K and Half Marathon November 4, 2018 Contingent on Completion and Submittal of the Temporary Street Closure Notification Consent form and Approved Medical Plan. Moved by Ald. Kilburg, seconded by Ald. Bruno V/V: 9-0 Motion carried. Ald. Clements asked about the impact on residents of street closures for the event. Ald. Bruno and Burghart reported they had received minimal negative feedback from their ward, and the organizers answered questions from Aldermen about how residents, church-goers and businesses are notified prior to the event, and what accommodations would be made. Recommend Resolution Authorizing Professional Services Agreement with SB Friedman for an Analysis of Project Costs and Projected Revenues Related to Proposed Industrial Development within the Southeast Area Master Plan in the Amount of $20,460.00. Moved by Ald. Marks, seconded by Ald. Bruno Economic Director Tymoszenko answered questions from Aldermen, and described details of the agreement. Roll call: AYES: 9 NAYS: 0 (Ald. Bruno, Burghart, Clements, Hruby, Maladra, McGowan, Marks, Kilburg, Swanson) MOTION CARRIED Recommend Resolution Authorizing Execution of Contract with Utility Dynamics for UG Electric Relocation at Kirk Rd and Fabyan Parkway in the amount of $423,321.00. Moved by Ald. Marks, seconded by Ald. Clements V/V: 9-0 Motion carried. Recommend Resolution Authorizing Execution of a Contract with Rempe-Sharpe and Associates relating to Electrical Engineering Services in an amount not-to-exceed $36,200.00. Moved by Ald. McGowan, seconded by Ald. Marks V/V: 9-0 Motion carried. Recommend Resolution Authorizing Execution of a Contract with Dahme Mechanical relating to Repairs at the Geneva East Lift Station in an amount not-to-exceed $55,999.99. Moved by Ald. Bruno, seconded by Ald. Kilburg V/V: 9-0 Motion carried. Recommend Resolution Authorizing Execution of a Plat of Easement Grant for 1900 Averill OCTOBER 8, 2018 COMMITTEE OF THE WHOLE
5 3 Road. Moved by Ald. McGowan, seconded by Ald. Bruno V/V: 9-0 Motion carried. Recommend Resolution Authorizing Execution of a Letter of Consent for Modifications with Crown Castle. Moved by Ald. Marks, seconded by Ald. Bruno Public Works Director Babica answered questions from Ald. Clements regarding the lack of details of the modifications provided by the vendor. Babica explained that the City does grant the necessary permits for any work done, and can review details at that time. Roll call: AYES: 7 NAYS: 2 (Ald. Bruno, Hruby, Maladra, McGowan, Marks, Kilburg, Swanson) (Ald. Burghart, Clements) MOTION CARRIED Recommend adoption of the Strategic Plan Document Moved by Ald. Marks, seconded by Ald. Swanson V/V: 9-0 Motion carried. SPAC committee chair Elizabeth Clements introduced the members of the committee, and described the year-long process of developing the updated plan. Ald. Maladra commented that of the many strategic plans he has seen, this one was the most clean and concise and other Aldermen added their positive comments as well. Clements and City Administrator Dawkins answered questions and described how the plan is a set of goals, and that items can be addressed and added, and how citizens can request items be added. The next steps to be taken in November are for the City Council to review and approve the plan. 4. NEW BUSINESS/PUBLIC COMMENT Ald. McGowan reported that National Fire Safety week was upcoming, and described activities celebrating the event. 5. ADJOURNMENT On a motion by Ald. Marks, seconded by Ald. Bruno, the meeting was adjourned by unanimous voice vote at 8:23 pm. - Submitted by City Clerk Godskesen OCTOBER 8, 2018 COMMITTEE OF THE WHOLE
6 1 SPECIAL COMMITTEE OF THE WHOLE MINUTES OCTOBER 15, 2018 ELECTED OFFICIALS PRESENT Burns (chair) Burghart Clements Hruby Kilburg Maladra Marks McGowan Radecki Swanson Bruno ELECTED OFFICIALS ABSENT None STAFF PRESENT Dawkins McCready DeGroot Godskesen 1. CALL TO ORDER Mayor Burns called the meeting to order at 7:47 PM noting all aldermen were present. 2. POLICY DISCUSSION ON AFFORDABLE HOUSING Mayor Burns noted that no action would be taken at this meeting; that it was informational only. Burns introduced Community Development Director DeGroot, who gave a presentation on the topic of affordable housing. The entire presentation is available on the City website. Highlights included: 1. The stated goal to add more units in the City, with a goal of 10% affordable housing. 2. Definition as to how affordable is defined as based on a percentage of income, as shown on charts in the presentation. 3. A description of various tools and incentives and examples of how these could be used by the City of Geneva. 4. Reviewed findings showing the lack of impact on property values based on studies from 2005-2013. OCTOBER 15, 2018 SPECIAL COMMITTEE OF THE WHOLE
7 2 All aldermen present participated in a discussion of the merits, challenges and goal to encourage the construction of more affordable housing units in the City. Highlights included: 1. More policy discussion is needed on the topic. 2. How the council can proceed to work on the issue. 3. The potential advantages of being a home-rule city VS non-home-rule, and how St. Charles is approaching development of affordable housing. 4. Working within the SPAC plan, which includes this topic. Members of the audience contributed to the discussion. Ald. Clements and others felt that more public input from a broader group of residents is needed. Mayor Burns concluded the discussion noting that there was no consensus reached at the meeting for a housing policy. Burns added that by his count, there were nine aldermen wanting to learn more and invite further input before proceeding. 3. NEW BUSINESS / PUBLIC COMMENT None 4. ADJOURNMENT On a motion by Ald. Marks, seconded by Ald. Clements, the meeting was adjourned by unanimous voice vote at 9:27 pm. - Submitted by City Clerk Godskesen OCTOBER 15, 2018 SPECIAL COMMITTEE OF THE WHOLE
8 SPECIAL COMMITTEE OF THE WHOLE MINUTES NOVEMBER 2, 2018 Present: Staff: Mayor Burns, Ald. Bruno, Burghart, M. Clements, Hruby, Kilburg, Maladra, Marks, McGowan, Radecki, Swanson, E. Clements (SPAC Chair) Dawkins, McCready, DeGroot, Babica, Tymoszenko, Antenore, Passarelli 1. Call to Order The meeting was called to order at 8:30am, located in the Fabyan Conference Room of the Comfort Suites Hotel, Geneva, IL. A motion by Ald. Marks to waive Robert s Rules was heard, with Ald. Clements offering a second. V/V: 10-0 Motion carried. Burns introduced hotel General Manager Eric Lightner who welcomed everyone and provided some information on the hotel s history and plans for the future. 2. Items of Business a. Strategic Planning and Budget Development Workshop Administrator Dawkins provided an overview of the current fiscal year s goals, noting the 2 nd quarter report was provided in their packets. She then reviewed what was determined as priorities at last year s planning meeting, in addition to future projects. Topics included pedestrian safety, east side development/redevelopment goals and projects, Southeast Master Plan status, zoning updates, and housing ordinance research. After a short break, SPAC Chair Elizabeth Clements reviewed the new strategic plan and the prioritized goals and objectives that SPAC identified for the next fiscal year. After this review, the committee took part in their own prioritization exercise. The committee also reviewed next fiscal year s budget development calendar and discussed topics to be considered for inclusion in the budget, as well as how certain funds might be allocated. Asst. CA McCready then provided information regarding the compensation study implementation based on the Gallagher report that was approved in 2017. The committee offered feedback and other ideas on staff recruitment techniques, and other employee benefits to be more competitive with other communities and job sectors. SPECIAL COW MINUTES 11/2/18 1
9 3. New Business None 4. Adjournment On a motion by Ald. Swanson, seconded by Ald. Bruno, the special meeting was adjourned by unanimous voice vote at 2:26pm. -submitted by Recording Secretary Jeanne Fornari SPECIAL COW MINUTES 11/2/18 2
10 Proclamation National Epilepsy Awareness Month WHEREAS, epilepsy is a chronic disorder defined by recurrent, unprovoked seizures and any people with epilepsy have more than one type of seizure and may have other symptoms of neurological problems; and WHEREAS, one-third of people with epilepsy live with uncontrolled seizures because no medication or surgery will work for them; and WHEREAS, in sixty percent of the cases, the cause is unknown and more than three million Americans are afflicted with some type of Epilepsy and of this number over 130,000 are Chicago area residents; and WHEREAS, lack of education about this disorder has contributed to age old myths, superstitions and prejudices at school and in the workplace, contributing to isolation, discrimination, anxiety and depression; and WHEREAS, many people with epilepsy are subject to isolation and discrimination at school or in the workplace; and NOW, THEREFORE, I, Kevin R. Burns, Mayor of the City of Geneva, Illinois, do hereby proclaim November 2018, as National Epilepsy Awareness Month in Geneva, and urge health care professionals, school officials, local officials, youth organizations and community groups to unite in our city s commitment to fight epilepsy. IN WITNESS WHEREOF, I have hereunto set my hand to be affixed this 12 th day of November, 2018. Kevin R. Burns, Mayor
AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: Presenter & Title: Estimated 2018 Tax Levy Rita Kruse, Finance Manager Date: November 12, 2018 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting City Council Meeting Special City Council Meeting Public Hearing Other - Associated Strategic Plan Goal/Objective: Budgeted? Yes Estimated Cost: $ N/A _X No If Other Funding, please explain how the item will be funded: Other Funding? Yes _X No Executive Summary: Estimate of the City of Geneva Tax Levy for 2018 based on the Assessor Estimated EAV, the current year s CPI (2.1%) and the estimated value of new growth (0.72%) within the City. The final levy will be come before the City Council on December 3, 2018. Attachments: (please list) Memorandum explaining estimated tax levy. Preliminary Calculations for 2018 Property Tax Levy Tax Levy Samples on homes valued at $250,000, $350,000 and $450,000 Taxable Equalized Assessed Valuation Chart (Levy Year 2008-2018) Historical Property Tax Rate Chart (Levy Year 2008-2018) Ordinance 2018-XX Annual Tax Levy Ordinance Special Service Area Ordinances Voting Requirements: This motion requires a simple majority vote. The Mayor may vote on three occasions: (a) when the vote of the aldermen or trustees has resulted in a tie; (b) when one half of the aldermen or trustees elected have voted in favor of an ordinance, resolution, or motion even though there is no tie votes; or (c) when a vote greater than a majority of the corporate authorities is required by state statute or local ordinance to adopt an ordinance, resolution, or motion.
Recommendation / Suggested Action: (how item should be listed on agenda) Staff requests that the City Council approve the estimated tax levy presented for the 2018 property tax levy. Illinois State Statutes require the City to approve a levy estimate at least 20 days prior to adoption and to file tax levies no later than the last Tuesday in December (December 25, 2018). The filing date is extended to Wednesday, December 26, 2018 due to Christmas falling on the last Tuesday of December.
City of Geneva Administrative Services Department Memorandum To: From: CC: Mayor Kevin R. Burns City Council Rita Kruse, Finance Manager Stephanie Dawkins, City Administrator Benjamin McCready, Assistant City Administrator/Director of Administrative services Date: November 13, 2018 Re: Estimate of tax Levy for Purposes of Truth in Taxation Mayor Burns and Members of the City Council: The Illinois Property Tax Code, Truth in taxation Law (35 ILCS 200/18-55 et. seq.) requires that not less than 20 days prior to the adoption of the City s property tax levy, the corporate authorities of the City shall determine the amounts of money estimated to be necessary to be raised by taxation for that year upon the taxable property in the City. The 2018 property tax levy is scheduled to come before the governing body for consideration and approval on December 03, 2018. Staff is bringing forward for your consideration and approval an estimated tax levy in the amount of $5,283,451. Since the final levy cannot exceed the estimated tax levy, it is prudent to approve an estimated levy that is higher than the expected final levy. This is because the equalized assessed valuation (EAV) figure that we are using to calculate the levy is an estimate provided by the County and the final EAV that will be determined next March may be lower due to tax appeals. The City is a non-home rule municipality that is subject to the Property Tax Extension Limitation Law (PTELL) as dictated by the State. The statutes limit the increase in the amount of property taxes extended (for capped funds) to the annual change in the applicable Consumer Price Index (CPI). For this levy, the CPI is 2.1%. The CPI is provided to us and the County by the Illinois Department of Revenue. In addition, the City is allowed to capture the increase in the equalized assessed valuation (EAV) of the City that is attributable to new construction and
annexation. The new construction figure is provided to us by the County. In order to ensure that the City captures this new growth, it is recommended that the City pass a levy which includes both the CPI and the new construction. The actual amount of the levy may be lowered by the County once the true EAV of the City is known in March 2019. The amount of the levy can (and likely will) decrease; but in no case can it exceed the amount reflected in the estimate approved by the City Council. The final EAV is calculated in the late winter or early spring for the tax levy completed the previous December. EAV Increase The 2018 taxable EAV is currently estimated to increase from $1,010,041,569 to $1,055,982,640, an increase of 7.97%, for the fifth year in a row. This net $45,941,071 increase consists of an estimated $38,665,438 (3.83%) increase in current EAV (based on township assessor s estimates compiled to-date) and an increase due to new construction EAV of $7,275,633 (0.72%). Application of Consumer Price Index and New Construction The index used to determine the increase is the CPI-U or the Consumer Price Index for All Urban Consumers. For the December 2018 levy payable in 2019 this increase is 2.1%. Section 18-185 of the Property Tax Code defines extension limitation: as... the lesser of 5% or the percentage increase in the Consumer Price Index during the 12-month calendar year preceding the levy year.... This change was measured from December 2017 to December 2018 by the Illinois Department of Revenue. Debt Service Levy Decrease The 2018 property tax levy also includes a 36.24% decrease in the debt service levy due to the annual debt service payments that the City is obligated to pay. The total amount of debt service that will be levied on the property tax bill is $650,650. Below is a graph representing FY 2020 and future required debt service payments. All debt paid for by the taxpayers will be paid off in 2023. Any future Prairie Green Wetland Credits may be used to reduce the tax burden on the taxpayers. 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 - FY 2020 FY 2021 FY 2022 2016A 2016B 2
Fire Pension PA 93-0689 Levy Per the Public Act 93-0689, the City may levy for a portion of the pension contribution outside of the property tax cap. PA 93-0689 provided for reciprocity between all Article 4 firefighter pension funds and for transfers of credit and contributions from IMRF to a firefighter pension fund. This act also increased minimum pensions and survivor benefits. The act allowed for the actuarial to decimate pension contributions related to the act. The amount determined by the actuarial for levy year 2018 is $34,712. Public Safety Pension Valuations The Geneva Police Pension Fund experienced an investment return of 5.85%, annual payroll increase of 7.0% and the percent funded increased from 54.4% to 56.2%. This funds levy requirement increased from $1,360,637 to $1,566,101 or 13.2%. The Geneva Firefighters Pension Fund experienced an investment return of 4.9%, annual payroll decrease of 1.3% and the percent funded decreased from 75.1% to 72.4%. This funds levy requirement increased from $543,009 to $649,249 or 16.4%. Although the City doesn t levy the full amount the Public Safety pension fund requirements, the balance necessary comes from sales taxes, income taxes and other revenue streams. SSA s Ordinances for the SSA levy extensions will be presented for consideration and approval at the December 3, 2018 as well as the corporate and debt service ordinance. These levies are for the maintenance costs associated with each SSA and are determined by our Public Works and Community Development staff often working in conjunction with a Homeowners Association. Recommended Estimated Levy Based upon the above discussion and consideration, staff is recommending the City Council approve the proposed City levy estimate of $5,283,451 (see chart below) and $651,650 debt service levy estimate. This estimated levy was calculated using the 2.1% CPI and the estimated value of new growth at.72%. As stated previously, the final levy will be approved in December by the City Council and the actual final rate will be determined by the County and can (and likely will) be lower, but in no case higher than the estimate recommended. Recommend Estimated Levy and Effect on Tax Rate Although the estimated levy shows an decrease of.77% for the corporate levy (excluding debt service), the actual tax rate for an individual property taxpayer will decrease due to the estimated increase in the EAV and the city debt service levy decreasing by over 35%. For residential properties the tax rate decreases from 0.504220 to 0.500335. Factoring in the decrease in the debt levy, decreases the total tax rate from 0.605411 in 2017 to 0.562045 in 2018. An overall decrease in the tax rate of 2.9%. On a home with a value of $350,000, the levy decreases by $47.99. 3
City of Geneva Preliminary Calculations for 2018 Property Tax Levy Taxable Rate Setting EAV Estimations Percent Increase Total 2017 EAV 1,010,041,569 Estimated 2018 New Construction 7,275,633 0.72% Change in 2018 Current EAV/Other 38,665,438 3.83% Total 2018 Estimated Taxable EAV 1,055,982,640 4.55% Total Property Taxes City Debt Service Subject to Cap Not Subject to Cap Total City 2017 Property Tax Extensions 5,092,832 1,022,071 6,114,903 2018 Property Tax Extension After Applicable CPI Increase of 2.1% 5,199,781 651,650 5,851,431 Additional Extensions Due to 83,670 0 83,670 New Construction (Estimated) TOTAL 2018 Tax Extensions 5,283,451 651,650 5,935,101 (Preliminary Estimate) 2017 Property Tax Rate 0.504220 0.101191 0.605411 2018 Property Tax Rate (Estimated) 0.500335 0.061710 0.562045 Percent Change in Property Tax Rate -0.77% -39.02% -7.16% Proposed 2018 Property Tax Levy 5,283,451 651,650 5,935,101 Additional Levy "Buffer" to Ensure 1.64% 0.00% Capture of New Construction Percent Increase 2018 Proposed Levy 3.74% -36.24% -2.94% Versus Last Year's 2017 Extensions 4
CITY OF GENEVA TRUTH IN TAXATION CALCULATIONS 2018 TAX LEVY WITH 2017 EXTENDED TAX LEVY 3.75% CORPORATE DOLLAR INCREASE EXTENDED 2017 LEVY PROPOSED 2018 LEVY DOLLAR CHANGE EST. 2018 LEVY RATES % CHANGE CITY CORPORATE 5,092,832 5,283,451 190,619 3.75% 0.500335 TOTAL CITY TAX LEVY W/O CAPPED FUNDS 5,092,832 5,283,451 190,619 3.75% 0.500335 TOTAL TAX LEVY-TRUTH IN TAXATION PURPOSE 5,092,832 5,283,451 190,619 3.75% 0.500335 CAPPED FUNDS GO 2012A 384,002 0 (384,002) -100.00% 0.000000 GO 2016A 79,942 82,050 2,109 100.00% 0.007770 GO 2016B 558,127 569,600 11,473 100.00% 0.053940 TOTAL CAPPED FUNDS 1,022,071 651,650 (370,421) -36.24% 0.061710 GRAND TOTAL TAX LEVY 6,114,903 5,935,101 (179,801) -2.94% 0.562045 5
CITY OF GENEVA TAX LEVY EXAMPLES 3.75% DOLLAR INCREASE Market Factor 2017 2018 Market Value $ 250,000 X 1.00 $ 250,000 x Assessment Rate (.3333) 0.3333 0.3333 Assessed Valuation $ 83,325 $ 83,325 Less Homestead Exemption $ 6,000 $ 6,000 Net Assessed Valuation $ 77,325 $ 77,325 x Tax Rate per $100 of A.V. (Corporate) 0.504220 0.500335 x Tax Rate per $100 of A.V. (Capped Funds) 0.101191 0.061710 City Property Tax (Corporate) $ 389.89 $ 386.88 $ Increase (Decrease) $ (3.00) City Property Tax (Debt) $ 78.25 $ 47.72 $ Increase (Decrease) $ (30.53) Total $ 468.13 $ 434.60 $ Increase (Decrease) $ (33.53) 2017 2018 Market Value $ 350,000 X 1.00 $ 350,000 x Assessment Rate (.3333) 0.3333 0.3333 Assessed Valuation $ 116,655 $ 116,655 Less Homestead Exemption $ 6,000 $ 6,000 Net Assessed Valuation $ 110,655 $ 110,655 x Tax Rate per $100 of A.V. (Corporate) 0.504220 0.500335 x Tax Rate per $100 of A.V. (Debt) 0.101191 0.061710 City Property Tax (Corporate) $ 557.94 $ 553.65 $ Increase (Decrease) $ (4.30) City Property Tax (Debt) $ 111.97 $ 68.29 $ Increase (Decrease) $ (43.69) Total $ 669.92 $ 621.93 $ Increase (Decrease) $ (47.99) 6
CITY OF GENEVA TAX LEVY EXAMPLES 3.75% DOLLAR INCREASE 2017 2018 Market Value $ 450,000 X 1.00 $ 450,000 x Assessment Rate (.3333) 0.3333 0.3333 Assessed Valuation $ 149,985 $ 149,985 Less Homestead Exemption $ 6,000 $ 6,000 Net Assessed Valuation $ 143,985 $ 143,985 x Tax Rate per $100 of A.V. (Corporate) 0.504220 0.500335 x Tax Rate per $100 of A.V. (Debt) 0.101191 0.061710 City Property Tax (Corporate) $ 726.00 $ 720.41 $ Increase (Decrease) $ (5.59) City Property Tax (Debt) $ 145.70 $ 88.85 $ Increase (Decrease) $ (56.85) Total $ 871.70 $ 809.26 $ Increase (Decrease) $ (62.44) City of Geneva 2018 Property Tax Levy SSA Levy Summary 2017 2018 SSA Number SSA Name Levy Est. Levy SSA 01 Downtown $ 177,000 $ 177,000 SSA 04 Randall Square 18,500 18,500 SSA 05 Williamsburg Subdivision 8,910 8,910 SSA 07 Blackberry Subdivision 2,885 2,885 SSA 09 Geneva Knolls 3,150 3,150 SSA 11 Eagle Brook Country Club 55,600 55,600 SSA 16 Fisher Farms 154,000 154,000 SSA 18 Wildwood Subdivision 3,240 3,240 SSA 23 Sunset Meadows 1,110 1,110 SSA 26 Westhaven PUD - Residential 7,450 7,450 SSA 32 Brentwood Pond Subdivision 3,000 3,090 Total $ 434,845 $ 434,935 7
City of Geneva Taxable Equalized Assessed Valuation Levy Year Levy Year Levy Year Levy Year Levy Year Levy Year Levy Year Levy Year Levy Year Levy Year Levy Year Category 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018- EST Residential 811,651,726 809,352,036 778,329,312 737,753,764 702,448,048 667,035,145 666,227,302 683,317,381 732,020,594 763,046,052 799,019,521 Commercial 229,253,879 221,392,825 209,350,259 187,145,172 188,598,425 180,377,219 186,130,959 184,600,132 195,310,534 195,696,971 204,403,326 Industrial 51,927,913 52,037,302 48,648,943 45,898,853 45,099,838 46,200,397 44,411,334 45,704,458 46,637,112 47,134,749 48,326,785 Farm 248,482 135,634 141,754 84,650 90,947 2,408,489 2,422,086 2,279,984 2,397,767 2,433,801 2,503,012 Railroad 572,917 690,393 863,636 917,812 1,038,505 1,283,337 1,403,751 1,671,371 1,698,183 1,729,996 1,729,996 TOTAL EAV 1,093,654,917 1,083,608,190 1,037,333,904 971,800,251 937,275,763 897,304,587 900,595,432 917,573,326 978,064,190 1,010,041,569 1,055,982,640 Estimated Actual 3,280,964,751 3,250,824,570 3,112,001,712 2,915,400,753 2,811,827,289 2,691,913,761 2,701,786,296 2,752,719,978 2,934,192,570 3,030,124,707 3,167,947,920 Value Percent of Total Residential 74.21% 74.69% 75.03% 75.92% 74.95% 74.34% 73.98% 74.47% 74.84% 75.55% 75.67% Commercial 20.96% 20.43% 20.18% 19.26% 20.12% 20.10% 20.67% 20.12% 19.97% 19.38% 19.36% Industrial 4.75% 4.80% 4.69% 4.72% 4.81% 5.15% 4.93% 4.98% 4.77% 4.67% 4.58% Farm 0.02% 0.01% 0.01% 0.01% 0.01% 0.27% 0.27% 0.25% 0.25% 0.24% 0.24% Railroad 0.05% 0.06% 0.08% 0.09% 0.11% 0.14% 0.16% 0.18% 0.17% 0.17% 0.16% TOTAL 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Percent Increase Residential 5.34% -0.28% -3.83% -5.21% -4.79% -5.04% -0.12% 2.57% 7.13% 11.67% 9.15% Commercial 4.58% -3.43% -5.44% -10.61% 0.78% -4.36% 3.19% -0.82% 5.80% 6.01% 4.66% Industrial 4.28% 0.21% -6.51% -5.65% -1.74% 2.44% -3.87% 2.91% 2.04% 3.13% 3.62% Farm 4.77% -45.41% 4.51% -40.28% 7.44% 2548.23% 0.56% -5.87% 5.17% 6.75% 4.39% Railroad 9.36% 20.50% 25.09% 6.27% 13.15% 23.58% 9.38% 19.06% 1.60% 3.51% 1.87% TOTAL 5.13% -0.92% -4.27% -6.32% -3.55% -4.26% 0.37% 1.89% 6.59% 10.08% 7.97% Geneva EAV by Category EAV Percent Change by Category 1,200,000,000 1,000,000,000 800,000,000 600,000,000 400,000,000 200,000,000 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018- EST 25.00% 20.00% 15.00% Railroad 10.00% 5.00% Farm 0.00% Industrial -5.00% -10.00% Commercial -15.00% Residential -20.00% Category -25.00% % Change 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018- EST Industrial Commercial Residential
City of Geneva Historical Property Tax Rate Levy Year Levy Year Levy Year Levy Year Levy Year Levy Year Levy Year Levy Year Levy Year Levy Year Levy Year 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Tax Rate 0.541927 0.549903 0.603656 0.646346 0.678332 0.726191 0.74538 0.74792 0.708564 0.605411 0.562045 EAV 1,093,654,917 1,083,607,353 1,037,333,904 971,800,251 937,275,763 897,304,587 900,595,432 917,573,326 978,064,190 1,010,041,569 1,055,982,640 Corporate 4,417,458 4,433,767 4,576,925 4,597,082 4,616,870 4,709,225 4,800,804 4,869,562 4,945,484 5,092,832 5,283,451 Debt Service 1,509,353 1,525,027 1,685,003 1,684,110 1,740,971 1,806,920 1,916,647 1,993,217 1,984,727 1,022,071 651,650 Total 5,926,811 5,958,794 6,261,928 6,281,192 6,357,841 6,516,145 6,717,451 6,862,779 6,930,211 6,114,903 5,935,101 1.2 Property Tax Rate vs. EAV 1 0.8 0.6 0.4 Tax Rate EAV 0.2 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
ORDINANCE NO. 2018-XX ANNUAL TAX LEVY ORDINANCE WHEREAS, the City Council of the City of Geneva, in the County of Kane and State of Illinois, did on the 2nd day of April, 2018, pass the Annual Budget for said City of Geneva, a copy of said Budget which is attached as Exhibit A, and was approved by the Mayor of said City on April 2, 2018, the amount of which is ascertained to be the aggregate sum of One Hundred Six Million, Five Hundred Eighty-Eight Thousand, Seventy-Six Dollars ($106,588,076) including Special Service Area Numbers One, Four, Five, Seven, Nine, Eleven, Sixteen, Eighteen, Twenty-Three, Twenty-Six and Thirty-Two. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GENEVA: Section 1: That there be and is hereby levied upon all taxable property within the Corporate Limits of said City of Geneva, Kane County, Illinois, subject to taxation for the year 2018, the total sum of Five Million, Two Hundred Eighty-Three Thousand, Four Hundred Fifty-One Dollars ($5,283,451) for the specific purposes mentioned in said Budget Ordinance which is incorporated herein by reference. Amount of total taxes to be levied: For General Corporate purposes as provided by Illinois State Statutes 65 ILCS 5/8-3-1 the sum of $567,119. For Streets and Bridges as authorized by the City Council and provided by Illinois State Statutes 65 ILCS 5/11-81-1 the sum of $204,622. For Fire Protection as authorized by the City Council and provided by Illinois State Statutes 65 ILCS 5/11-7-1 the sum of $835,113. For Police Protection as authorized by the City Council and provided by Illinois State Statutes 65ILCS 5/11-1-3 the sum of $891,180. For Social Security for the employees of the City of Geneva as provided by Illinois State Statutes 40 ILCS 5/7-171 the sum of $1,750. For Illinois Municipal Retirement Fund for the employees of the City of Geneva as authorized by referendum of the electorate of the City of Geneva, Illinois, and as provided by Illinois State Statutes 40 ILCS 5-7-171 the sum of $150,000. For Police Pension Fund as provided by Illinois State Statutes for Police of cities over 5,000 population 40 ILCS 5/3-125 the sum of $1,566,101. For Firemen s Pension Fund as provided by Illinois State Statutes for Firemen of cities over 5,000 population 40 ILCS 5/4-118 the sum of $659,537. For Fireman s Pension Fund as provided by Illinois State Statutes 40 ILCS 5/4-118, exempted from PTELL Pursuant to PA 93-0689 the sum of $34,712. For Audit of City records as provided by Illinois State Statutes 65 ILCS 5/8-8-8 the sum of $13,000. For Emergency Services as provided by Illinois State Statutes 65 ILCS 5/8-3-16 the sum of $7,837. For School Crossing Guards as provided by Illinois State Statutes 65 ILCS 5/11-80-23 the sum of $450.
For Workmen s Compensation and Liability Insurance as provided by Illinois State Statutes 745 ILCS 10/9-103 and 10/9-107 the sum of $194,250. For Ambulance Service as provided by Illinois State Statutes 65 ILCS 5/11-5-7.1 the sum of $2,780. For Community Mental Health Fund as provided by Illinois State Statute 405 ILCS 20/4 the sum of $155,000. Total Levy $5,283,451 Section 2: The amounts budgeted and not expressly itemized and carried forward in the Tax Levy Ordinance will be paid out of monies from sources other than the Tax Levy. Section 3: The Clerk of said City is hereby directed to file with the County Clerk of Kane County a duly certified copy of the Ordinance. Section 4: This Ordinance shall take effect and be in full force from and after its passage and approval as provided by law. PASSED by the City Council this 3rd day of December, 2018. AYES: NAYS: ABSENT: ABSTAIN: HOLDING OFFICE: Mayor ATTEST: City Clerk
ORDINANCE NO. 2018-XX AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING MAY 1, 2018 AND ENDING APRIL 30, 2019 IN AND FOR THE CITY OF GENEVA SPECIAL SERVICE AREA NUMBER ONE. BE IT ORDAINED by the Mayor and City Council of Geneva, Kane County, Illinois as follows: Section 1: The City of Geneva Special Service Area Number One has been created by an ordinance entitled: "AN ORDINANCE ESTABLISHING CITY OF GENEVA, KANE COUNTY, ILLINOIS, SPECIAL SERVICE AREA NUMBER ONE adopted January 18, 1988, and effective upon passage approval and publication, no petition having been filed opposing the creation of the Special Service Area, pursuant to Section 9 of Public Act 78-901. Said Special Service Area Number One consists of territory described in the ordinance aforesaid. The City of Geneva is now authorized to issue bonds and levy taxes for special services in said Special Service Area. Section 2: That the total amount of the budget for all purposes of the current fiscal year in Special Service Area Number One is ascertained to be the sum of Two Hundred Sixty-Five Thousand, Three Hundred Ninety-Five Dollars ($265,395). Section 3: That the following sums be, and the same hereby are, levied upon the taxable property, as defined in the Revenue Act of 1939 in the City of Geneva Special Service Area Number One, said tax to be levied for the fiscal year beginning May 1, 2018 and ending April 30, 2019. Income From To Be Raised Budget Other Sources By Taxation Personal Services $139,927 $-0- $139,927 Contractual Expense 44,753 7,680 37,073 Commodities 17,450 17,450-0- Debt Service 32,440-0- 32,440 Other Charges 5,325 5,325-0- Capital Expenditures 25,500 25,500-0- Total $265,395 $55,955 $209,440
Section 4: This tax is levied pursuant to Article VII Sections 6A and 6L of the Constitution of the State of Illinois and pursuant to Public Act 78-901 and pursuant to an Ordinance Establishing City of Geneva Special Service Area Number One. Section 5: That there is hereby certified to the County Clerk of Kane County, Illinois, the sum aforesaid, constituting said total amount and the said total amount of One Hundred Seventy- Seven Thousand Dollars ($177,000) which said total amount the said City of Geneva Special Service Area Number One requires to be raised by taxation for the current fiscal year of said City and City Clerk of said City is hereby ordered and directed to file with the County Clerk of said County on or before the time required by law, a certified copy of this Ordinance. Section 6: This Ordinance shall be in full force and effect from and after its adoption and approval as provided by law. PASSED by the City Council this 3 rd day of December, 2018. AYES: NAYS: ABSENT: ABSTAINING: HOLDING OFFICE: 10 ATTEST: Mayor City Clerk
ORDINANCE NO. 2018-XX AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING MAY 1, 2018, AND ENDING APRIL 30, 2019 IN AND FOR THE CITY OF GENEVA SPECIAL SERVICE AREA NUMBER FOUR. BE IT ORDAINED by the Mayor and City Council of Geneva, Kane County, Illinois as follows: Section 1: The City of Geneva Special Service Area Number Four has been created by an ordinance entitled: "AN ORDINANCE ESTABLISHING CITY OF GENEVA, KANE COUNTY, ILLINOIS, SPECIAL SERVICE AREA NUMBER FOUR" adopted November 16, 1987, and effective upon passage approval and publication, no petition having been filed opposing the creation of the Special Service Area, pursuant to Section 9 of Public Act 78-901. Said Special Service Area Number Four consists of territory described in the ordinance aforesaid. The City of Geneva is now authorized to issue bonds and levy taxes for special services in said Special Service Area. Section 2: That the total amount of the budget, as amended, for all purposes to be collected from the tax of the current fiscal year in Special Service Area Number Four is ascertained to be the sum of Forty-Seven Thousand, Five Hundred Ten Dollars ($47,510). Section 3: That the following sums be, and the same hereby are, levied upon the taxable property, as defined in the Revenue Act of 1939 in the City of Geneva Special Service Area Number Four, said tax to be levied for the fiscal year beginning May 1, 2018, and ending April 30, 2019. Income From To Be Raised Budget Other Sources By Taxation Personal Services $ -0- $ -0- $ -0- Contractual Expense 47,510 29,010 18,500 Commodities -0- -0- -0- Other Charges -0- -0- -0- Capital Expenditures -0- -0- -0- Total $47,510 $29,010 $18,500 Section 4: This tax is levied pursuant to Article VII Sections 6A and 6L of the Constitution of the State of Illinois and pursuant to Public Act 78-901 and pursuant to an Ordinance Establishing City of Geneva Special Service Area Number Four.
Section 5: That there is hereby certified to the County Clerk of Kane County, Illinois, the sum aforesaid, constituting said total amount and the said total amount of Eighteen Thousand, Five Hundred Dollars ($18,500) which said total amount the said City of Geneva Special Service Area Number Four requires to be raised by taxation for the current fiscal year of said city and City Clerk of said City is hereby ordered and directed to file with the County Clerk of said County on or before the time required by law, a certified copy of this Ordinance. Section 6: This Ordinance shall be in full force and effect from and after its adoption and approval as provided by law. PASSED by the City Council this 3rd day of December, 2018. AYES: NAYS: ABSENT: ABSTAINING: HOLDING OFFICE: 10 ATTEST: Mayor City Clerk
ORDINANCE NO. 2018-XX AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING MAY 1, 2018, AND ENDING APRIL 30, 2019 IN AND FOR THE CITY OF GENEVA SPECIAL SERVICE AREA NUMBER FIVE. BE IT ORDAINED by the Mayor and City Council of Geneva, Kane County, Illinois as follows: Section 1: The City of Geneva Special Service Area Number Five has been created by an ordinance entitled: "AN ORDINANCE ESTABLISHING CITY OF GENEVA, KANE COUNTY, ILLINOIS, SPECIAL SERVICE AREA NUMBER FIVE" adopted January 16, 1989, and effective upon passage approval and publication, no petition having been filed opposing the creation of the Special Service Area, pursuant to Section 9 of Public Act 78-901. Said Special Service Area Number Five consists of territory described in the ordinance aforesaid. The City of Geneva is now authorized to issue bonds and levy taxes for special services in said Special Service Area. Section 2: That the total amount of the budget for all purposes to be collected from the tax of the current fiscal year in Special Service Area Number Five is ascertained to be the sum of Nine Thousand, Nine Hundred Ninety Dollars ($9,990). Section 3: That the following sums be, and the same hereby are, levied upon the taxable property, as defined in the Revenue Act of 1939 in the City of Geneva Special Service Area Number Five, said tax to be levied for the fiscal year beginning May 1, 2018, and ending April 30, 2019. Income From To Be Raised Budget Other Sources By Taxation Personal Services $ -0- $ -0- $ -0- Contractual Expense 6,530-0- 6,530 Commodities -0- -0- -0- Other Charges 2,460 80 2,380 Capital Expenditures -0- -0- -0- Total $8,990 $80 $8,910 Section 4: This tax is levied pursuant to Article VII Sections 6A and 6L of the Constitution of the State of Illinois and pursuant to Public Act 78-901 and pursuant to an Ordinance Establishing City of Geneva Special Service Area Number Five.
Section 5: That there is hereby certified to the County Clerk of Kane County, Illinois, the sum aforesaid, constituting said total amount and the said total amount of Eight Thousand, Nine Hundred Ten Dollars ($8,910) which said total amount the said City of Geneva Special Service Area Number Five requires to be raised by taxation for the current fiscal year of said City and City Clerk of said City is hereby ordered and directed to file with the County Clerk of said County on or before the time required by law, a certified copy of this Ordinance. Section 6: This Ordinance shall be in full force and effect from and after its adoption and approval as provided by law. PASSED by the City Council this 3 rd day of December, 2018. AYES: NAYS: ABSENT: ABSTAINING: HOLIDING OFFICE: 10 ATTEST: Mayor City Clerk
ORDINANCE NO. 2018-XX AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING MAY 1, 2018, AND ENDING APRIL 30, 2019 IN AND FOR THE CITY OF GENEVA SPECIAL SERVICE AREA NUMBER SEVEN. BE IT ORDAINED by the Mayor and City Council of Geneva, Kane County, Illinois as follows: Section 1: The City of Geneva Special Service Area Number Seven has been created by an ordinance entitled: "AN ORDINANCE ESTABLISHING CITY OF GENEVA, KANE COUNTY, ILLINOIS, SPECIAL SERVICE AREA NUMBER SEVEN" adopted January 16, 1989, and effective upon passage approval and publication, no petition having been filed opposing the creation of the Special Service Area, pursuant to Section 9 of Public Act 78-901. Said Special Service Area Number Seven consists of territory described in the ordinance aforesaid. The City of Geneva is now authorized to issue bonds and levy taxes for special services in said Special Service Area. Section 2: That the total amount of the budget, as amended, for all purposes of the current fiscal year in Special Service Area Number Seven is ascertained to be the sum of Two Thousand, Nine Hundred Forty-Five Dollars ($2,945). Section 3: That the following sums be, and the same hereby are, levied upon the taxable property, as defined in the Revenue Act of 1939 in the City of Geneva Special Service Area Number Seven, said tax to be levied for the fiscal year beginning May 1, 2018, and ending April 30, 2019. Income From To Be Raised Budget Other Sources By Taxation Personal Services $ -0- $ -0- $ -0- Contractual Expense 2,515-0- 2,515 Commodities -0- -0- -0- Other Charges 430 60 370 Capital Expenditures -0- -0- -0- Total $2,945 $60 $2,885 Section 4: This tax is levied pursuant to Article VII Sections 6A and 6L of the Constitution of the State of Illinois and pursuant to Public Act 78-901 and pursuant to an Ordinance Establishing City of Geneva Special Service Area Number Seven.
Section 5: That there is hereby certified to the County Clerk of Kane County, Illinois, the sum aforesaid, constituting said total amount and the said total amount of Two Thousand, Nine Hundred Forty-Five Dollars ($2,945) which said total amount the said City of Geneva Special Service Area Number Seven requires to be raised by taxation for the current fiscal year of said City and City Clerk of said City is hereby ordered and directed to file with the County Clerk of said County on or before the time required by law, a certified copy of this Ordinance. Section 6: This Ordinance shall be in full force and effect from and after its adoption and approval as provided by law. PASSED by the City Council this 3rd day of December, 2018. AYES: NAYS: ABSENT: ABSTAINING: HOLDING OFFICE: 10 ATTEST: Mayor City Clerk
ORDINANCE NO. 2018-xx AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING MAY 1, 2018, AND ENDING APRIL 30, 2019 IN AND FOR THE CITY OF GENEVA SPECIAL SERVICE AREA NUMBER NINE. BE IT ORDAINED by the Mayor and City Council of Geneva, Kane County, Illinois as follows: Section 1: The City of Geneva Special Service Area Number Nine has been created by an ordinance entitled: "AN ORDINANCE ESTABLISHING CITY OF GENEVA, KANE COUNTY, ILLINOIS, SPECIAL SERVICE AREA NUMBER NINE" adopted January 16, 1989, and effective upon passage approval and publication, no petition having been filed opposing the creation of the Special Service Area, pursuant to Section 9 of Public Act 78-901. Said Special Service Area Number Nine consists of territory described in the ordinance aforesaid. The City of Geneva is now authorized to issue bonds and levy taxes for special services in said Special Service Area. Section 2: That the total amount of the budget for all purposes of the current fiscal year in Special Service Area Number Nine is ascertained to be the sum of Three Thousand, Two Hundred Twenty-Five Dollars ($3,225). Section 3: That the following sums be, and the same hereby are, levied upon the taxable property, as defined in the Revenue Act of 1939 in the City of Geneva Special Service Area Number Nine, said tax to be levied for the fiscal year beginning May 1, 2018, and ending April 30, 2019. Income From To Be Raised Budget Other Sources By Taxation Personal Services $ -0- $ -0- $ -0- Contractual Expense 2,705 0 3,020 Commodities -0- -0- -0- Other Charges 520 75 130 Capital Expenditures -0- -0- -0- Total $3,225 $75 $3,150 Section 4: This tax is levied pursuant to Article VII Sections 6A and 6L of the Constitution of the State of Illinois and pursuant to Public Act 78-901 and pursuant to an Ordinance Establishing City of Geneva Special Service Area Number Nine.
Section 5: That there is hereby certified to the County Clerk of Kane County, Illinois, the sum aforesaid, constituting said total amount and the said total amount of Three Thousand, One Hundred Fifty Dollars ($3,150) which said total amount the said City of Geneva Special Service Area Number Nine requires to be raised by taxation for the current fiscal year of said City and City Clerk of said City is hereby ordered and directed to file with the County Clerk of said County on or before the time required by law, a certified copy of this Ordinance. Section 6: This Ordinance shall be in full force and effect from and after its adoption and approval as provided by law. PASSED by the City Council this 3rd day of December, 2018. AYES: NAYS: ABSENT: ABSTAINING: HOLDING OFFICE: 10 ATTEST: Mayor City Clerk
ORDINANCE NO. 2018-xx AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING MAY 1, 2018, AND ENDING APRIL 30, 2019 IN AND FOR THE CITY OF GENEVA SPECIAL SERVICE AREA NUMBER ELEVEN. BE IT ORDAINED by the Mayor and City Council of Geneva, Kane County, Illinois as follows: Section 1: The City of Geneva Special Service Area Number Eleven has been created by an ordinance entitled: "AN ORDINANCE ESTABLISHING CITY OF GENEVA, KANE COUNTY, ILLINOIS, SPECIAL SERVICE AREA NUMBER ELEVEN EAGLE BROOK COUNTRY CLUB" adopted June 18, 1990, and effective upon passage approval and publication, no petition having been filed opposing the creation of the Special Service Area, pursuant to Section 9 of Public Act 78-901. Said Special Service Area Number Eleven consists of territory described in the ordinance aforesaid. The City of Geneva is now authorized to issue bonds and levy taxes for special services in said Special Service Area. Section 2: That the total amount of the budget for all purposes of the current fiscal year in Special Service Area Number Eleven is ascertained to be the sum of Ninety Seven Thousand Six Hundred Fifty Dollars ($97,650). Section 3: That the following sums be, and the same hereby are, levied upon the taxable property, as defined in the Revenue Act of 1939 in the City of Geneva Special Service Area Number Eleven, said tax to be levied for the fiscal year beginning May 1, 2018, and ending April 30, 2019. Income From To Be Raised Budget Other Sources By Taxation Personal Services $ -0- $ -0- $ -0- Contractual Expense 62,650 7,050 55,600 Commodities -0- -0- -0- Other Charges -0- -0- -0- Capital Expenditures 35,000 35,000-0- Total $97,650 $42,050 $55,600 Section 4: This tax is levied pursuant to Article VII Sections 6A and 6L of the Constitution of the State of Illinois and pursuant to Public Act 78-901 and pursuant to an Ordinance Establishing City of Geneva Special Service Area Number Eleven.
Section 5: That there is hereby certified to the County Clerk of Kane County, Illinois, the sum aforesaid, constituting said total amount and the said total amount of Fifty-Five Thousand, Six Hundred Dollars ($55,600) which said total amount the said City of Geneva Special Service Area Number Eleven requires to be raised by taxation for the current fiscal year of said City and City Clerk of said City is hereby ordered and directed to file with the County Clerk of said County on or before the time required by law, a certified copy of this Ordinance. Section 6: This Ordinance shall be in full force and effect from and after its adoption and approval as provided by law. PASSED by the City Council this 3rd day of December, 2018. AYES: NAYS: ABSENT: ABSTAINING: HOLDING OFFICE: 10 ATTEST: Mayor City Clerk
ORDINANCE NO. 2018-XX AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING MAY 1, 2018, AND ENDING APRIL 30, 2019 IN AND FOR THE CITY OF GENEVA SPECIAL SERVICE AREA NUMBER SIXTEEN BE IT ORDAINED by the Mayor and City Council of Geneva, Kane County, Illinois as follows: Section 1: The City of Geneva Special Service Area Number Sixteen has been created by an ordinance entitled: AN ORDINANCE ESTABLISHING, KANE COUNTY, ILLINOIS, SPECIAL SERVICE AREA NUMBER SIXTEEN (FISHER FARMS MIXED PLANNED UNIT DEVELOPMENT) adpoted July 7, 1997, and effective upon passage approval and publication, no petition having been filed opposing the creation of the Special Service Area, and amended April 17, 2000, pursuant to Section 9 of Public Act 78-901. Said Special Service Area Number Sixteen consists of territory described in the ordinance aforesaid. The City of Geneva is now authorized to issue bonds and levy taxes for special services in said Special Service Area. Section 2: That the total amount of the budget, as amended, for all purposes to be collected from the tax of the current fiscal year in Special Service Area Number Sixteen is ascertained to be the sum of One Hundred Fifty-Five Thousand, Two Hundred Dollars ($155,200). Section 3: That the following sums be, and the same hereby are, levied upon the taxable property, as defined in the Revenue Act of 1939 in the City of Geneva Special Service Area Number Sixteen, said tax to be levied for the fiscal year beginning May 1, 2018, and ending April 30, 2019. Income From To Be Raised Budget Other Sources By Taxation Personal Services $ -0- $ -0- $ -0- Contractual Expense 134,900-0- 134,900 Commodities -0- -0- -0- Other Charges 20,300 1,200 19,100 Capital Expenditures -0- -0- -0- Total $155,200 $1,200 $154,000 Section 4: This tax is levied pursuant to Article VII Sections 6A and 6L of the Constitution of the State of Illinois and pursuant to Public Act 78-901 and pursuant to an Ordinance Establishing City of Geneva Special Service Area Number Sixteen.
Section 5: That there is hereby certified to the County Clerk of Kane County, Illinois, the sum aforesaid, constituting said total amount and the said total amount of One Hundred Fifty-Four Thousand Dollars ($154,000) which said total amount the said City of Geneva Special Service Area Number Sixteen requires to be raised by taxation for the current fiscal year of said City and City Clerk of said City is hereby ordered and directed to file with the County Clerk of said County on or before the time required by law, a certified copy of this Ordinance. Section 6: This ordinance shall be in full force and effect from and after its adoption and approval as provided by law. PASSED by the City Council this 3rd day of December, 2018. AYES: NAYS: ABSENT: ABSTAINING: HOLDING OFFICE: 10 ATTEST: Mayor City Clerk
ORDINANCE NO. 2018-XX AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING MAY 1, 2018, AND ENDING APRIL 30, 2019 IN AND FOR THE CITY OF GENEVA SPECIAL SERVICE AREA NUMBER EIGHTEEN BE IT ORDAINED by the Mayor and City Council of Geneva, Kane County, Illinois as follows: Section 1: The City of Geneva Special Service Area Number Eighteen has been created by an ordinance entitled: "AN ORDINANCE ESTABLISHING CITY OF GENEVA, KANE COUNTY, ILLINOIS, SPECIAL SERVICE AREA NUMBER EIGHTEEN (WILDWOOD SUBDIVISION) adopted November 18, 1996, and effective upon passage approval and publication, no petition having been filed opposing the creation of the Special Service Area, pursuant to Section 9 of Public Act 78-901. Said Special Service Area Number Eighteen consists of territory described in the ordinance aforesaid. The City of Geneva is now authorized to issue bonds and levy taxes for special services in said Special Service Area. Section 2: That the total amount of the budget for all purposes of the current fiscal year in Special Service Area Number Eighteen is ascertained to be the sum of Three Thousand, Two Hundred Fifty-Five Dollars ($3,255). Section 3: That the following sums be, and the same hereby are, levied upon the taxable property, as defined in the Revenue Act of 1939 in the City of Geneva Special Service Area Number Eighteen, said tax to be levied for the fiscal year beginning May 1, 2018, and ending April 30, 2019. Income From To Be Raised Budget Other Sources By Taxation Personal Services $ -0- $ -0- $ -0- Contractual Expense 790-0- 790 Commodities -0- -0- -0- Other Charges 2,465 15 2,450 Capital Expenditures -0- -0- -0- Total $3,255 $15 $3,240 Section 4: This tax is levied pursuant to Article VII Sections 6A and 6L of the Constitution of the State of Illinois and pursuant to Public Act 78-901 and pursuant to an Ordinance Establishing City of Geneva Special Service Area Number Eighteen.
Section 5: That there is hereby certified to the County Clerk of Kane County, Illinois, the sum aforesaid, constituting said total amount and the said total amount of Three Thousand Two Hundred Forty Dollars ($3,240) which said total amount the said City of Geneva Special Service Area number Eighteen requires to be raised by taxation for the current fiscal year of said City and City Clerk of said City is hereby ordered and directed to file with the County Clerk of said County on or before the time required by law, a certified copy of this Ordinance. Section 6: This Ordinance shall be in full force and effect from and after its adoption and approval as provided by law. PASSED by the City Council this 3rd day of December, 2018. AYES: NAYS: ABSENT: ABSTAINING: HOLDING OFFICE: 10 ATTEST: Mayor City Clerk
ORDINANCE NO. 2018-XX AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING MAY 1, 2018, AND ENDING APRIL 30, 2019 IN AND FOR THE CITY OF GENEVA SPECIAL SERVICE AREA NUMBER TWENTY-THREE BE IT ORDAINED by the Mayor and City Council of Geneva, Kane County, Illinois as follows: Section 1: The City of Geneva Special Service Area Number Twenty-Three has been created by an ordinance entitled: AN ORDINANCE ESTABLISHING, KANE COUNTY, ILLINOIS, SPECIAL SERVICE AREA NUMBER TWENTY-THREE (SUNSET MEADOWS SUBDIVISION UNITS 1, 2, AND 3 STORM WATER DETENTION) adopted June 15, 1998, and effective upon passage approval and publication, no petition having been filed opposing the creation of the Special Service Area, pursuant to Section 9 of Public Act 78-901. Said Special Service Area Number Twenty-Three consists of territory described in the ordinance aforesaid. The City of Geneva is now authorized to issue bonds and levy taxes for special services in said Special Service Area. Section 2: That the total amount of the budget for all purposes to be collected from the tax of the current fiscal year in Special Service Area Number Twenty-Three is ascertained to be the sum of Six Thousand, Seven Hundred Ninety Dollars ($6,790). Section 3: That the following sums be, and the same hereby are, levied upon the taxable property, as defined in the Revenue Act of 1939 in the City of Geneva Special Service Area Number Twenty-Three, said tax to be levied for the fiscal year beginning May 1, 2018, and ending April 30, 2019. Income From To Be Raised Budget Other Sources By Taxation Personal Services $ -0- $ -0- $ -0- Contractual Expense 6,790 5,680 1,110 Commodities -0- -0- -0- Other Charges -0- -0- -0- Capital Expenditures -0- -0- -0- Total $6,790 $5,680 $1,110 Section 4: This tax is levied pursuant to Article VII Sections 6A and 6L of the Constitution of the State of Illinois and pursuant to Public Act 78-901 and pursuant to an Ordinance Establishing City of Geneva Special Service Area Number Twenty-Three.
Section 5: That there is hereby certified to the County Clerk of Kane County, Illinois, the sum aforesaid, constituting said total amount and the said total amount of One Thousand, One Hundred Ten Dollars ($1,110) which said total amount the said City of Geneva Special Service Area Number Twenty-Three requires to be raised by taxation for the current fiscal year of said City and City Clerk of said City is hereby ordered and directed to file with the County Clerk of said County on or before the time required by law, a certified copy of this Ordinance. Section 6: This ordinance shall be in full force and effect from and after its adoption and approval as provided by law. PASSED by the City Council this 3rd day of December, 2018. AYES: NAYS: ABSENT: ABSTAINING: HOLDING OFFICE: 10 ATTEST: Mayor City Clerk
ORDINANCE NO. 2018-XX AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING MAY 1, 2018, AND ENDING APRIL 30, 2019 IN AND FOR THE CITY OF GENEVA SPECIAL SERVICE AREA NUMBER TWENTY-SIX BE IT ORDAINED by the Mayor and City Council of Geneva, Kane County, Illinois as follows: Section 1: The City of Geneva Special Service Area Number Twenty-Six has been created by an ordinance entitled: AN ORDINANCE ESTABLISHING, KANE COUNTY, ILLINOIS, SPECIAL SERVICE AREA NUMBER TWENTY-SIX WESTHAVEN OF GENEVA PLANNED UNIT DEVELOPMENT- RESIDENTIAL AREA adopted October 4, 2010, and effective upon passage approval and publication, no petition having been filed opposing the creation of the Special Service Area, pursuant to Section 9 of Public Act 78-901. Said Special Service Area Number Twenty-Six consists of territory described in the ordinance aforesaid. The City of Geneva is now authorized to issue bonds and levy taxes for special services in said Special Service Area. Section 2: That the total amount of the budget for all purposes to be collected from the tax of the current fiscal year in Special Service Area Number Twenty-Six is ascertained to be the sum of Seven Thousand, Four Hundred Fifty Dollars ($7,450). Section 3: That the following sums be, and the same hereby are, levied upon the taxable property, as defined in the Revenue Act of 1939 in the City of Geneva Special Service Area Number Twenty-Six, said tax to be levied for the fiscal year beginning May 1, 2018, and ending April 30, 2019. Income From To Be Raised Budget Other Sources By Taxation Personal Services $ -0- $ -0- $ -0- Contractual Expense 2,155-0- 2,155 Commodities -0- -0- -0- Other Charges 5,295-0- 5,295 Capital Expenditures -0- -0- -0- Total $7,450 $0 $7,450 Section 4: This tax is levied pursuant to Article VII Sections 6A and 6L of the Constitution of the State of Illinois and pursuant to Public Act 78-901 and pursuant to an Ordinance Establishing City of Geneva Special Service Area Number Twenty-Six.
Section 5: That there is hereby certified to the County Clerk of Kane County, Illinois, the sum aforesaid, constituting said total amount and the said total amount of Seven Thousand, Four Hundred Fifty Dollars ($7,450) which said total amount the said City of Geneva Special Service Area Number Twenty-Six requires to be raised by taxation for the current fiscal year of said City and City Clerk of said City is hereby ordered and directed to file with the County Clerk of said County on or before the time required by law, a certified copy of this Ordinance. Section 6: This ordinance shall be in full force and effect from and after its adoption and approval as provided by law. PASSED by the City Council this 18th day of December, 2018. AYES: NAYS: ABSENT: ABSTAINING: HOLDING OFFICE: 10 ATTEST: Mayor City Clerk
ORDINANCE NO. 2018-XX AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING MAY 1, 2018, AND ENDING APRIL 30, 2019 IN AND FOR THE CITY OF GENEVA SPECIAL SERVICE AREA NUMBER THIRTY-TWO BE IT ORDAINED by the Mayor and City Council of Geneva, Kane County, Illinois as follows: Section 1: The City of Geneva Special Service Area Number Thirty-Two has been created by an ordinance entitled: AN ORDINANCE ESTABLISHING, KANE COUNTY, ILLINOIS, SPECIAL SERVICE AREA NUMBER THIRTY-TWO ON BRENTWOOD S POND SUBDIVISION (RESIDENTIAL) adopted November 2, 2016, and effective upon passage approval and publication, no petition having been filed opposing the creation of the Special Service Area, pursuant to Section 9 of Public Act 78-901. Said Special Service Area Number Thirty-Two consists of territory described in the ordinance aforesaid. The City of Geneva is now authorized to issue bonds and levy taxes for special services in said Special Service Area. Section 2: That the total amount of the budget for all purposes to be collected from the tax of the current fiscal year in Special Service Area Number Thirty-Two is ascertained to be the sum of Three Thousand Ninety Dollars ($3,090). Section 3: That the following sums be, and the same hereby are, levied upon the taxable property, as defined in the Revenue Act of 1939 in the City of Geneva Special Service Area Number Thirty-Two, said tax to be levied for the fiscal year beginning May 1, 2018, and ending April 30, 2019. Income From To Be Raised Budget Other Sources By Taxation Personal Services $ -0- $ -0- $ -0- Contractual Expense 3,090-0- 3,090 Commodities -0- -0- -0- Other Charges -0- -0- -0- Capital Expenditures -0- -0- -0- Total $3,090 $0 $3,090 Section 4: This tax is levied pursuant to Article VII Sections 6A and 6L of the Constitution of the State of Illinois and pursuant to Public Act 78-901 and pursuant to an Ordinance Establishing City of Geneva Special Service Area Number Thirty-Two.
Section 5: That there is hereby certified to the County Clerk of Kane County, Illinois, the sum aforesaid, constituting said total amount and the said total amount of Three Thousand Ninety Dollars ($3,090) which said total amount the said City of Geneva Special Service Area Number Thirty-Two requires to be raised by taxation for the current fiscal year of said City and City Clerk of said City is hereby ordered and directed to file with the County Clerk of said County on or before the time required by law, a certified copy of this Ordinance. Section 6: This ordinance shall be in full force and effect from and after its adoption and approval as provided by law. PASSED by the City Council this 3rd day of December, 2018. AYES: NAYS: ABSENT: ABSTAINING: HOLDING OFFICE: 10 ATTEST: Mayor City Clerk
11 Agenda Item: Presenter & Title: AGENDA ITEM EXECUTIVE SUMMARY Reject Bids for Geneva Business Park I and II Substation Maintenance Hal Wright, Superintendent of Electrical Services Date: November 12, 2018 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - Associated Strategic Plan Goal/Objective: N/A Budgeted? _X Yes Other Yes Estimated Cost: $ 60,000.00 No Funding? No If Other Funding, please explain how the item will be funded: Executive Summary: Bids were opened September 4, 2018 at 10:00 am for the Geneva Business Park I and II Substation Maintenance contract for fiscal year 2018-19. Two bids were received, both of which exceeded the planned budget. Bidder Amount Energis $67,209.95 ETS $95,570.00 Attachments: (please list) Resolution Memo from Superintendent Wright Voting Requirements: This motion requires 6 affirmative votes for passage. The Mayor may vote on three occasions: (a) when the vote of the aldermen or trustees has resulted in a tie; (b) when one half of the aldermen or trustees elected have voted in favor of an ordinance, resolution, or motion even though there is no tie votes; or (c) when a vote greater than a majority of the corporate authorities is required by state statute or local ordinance to adopt an ordinance, resolution, or motion. Recommendation / Suggested Action: (how item should be listed on agenda) Recommend resolution rejecting bids opened September 4, 2018 for the Geneva Business Park I & II Substation Maintenance contract.
12 RESOLUTION NO. 2018- RESOLUTION AUTHORIZING EXECUTION OF Rejection of Geneva Business Park I&II Substation Maintenance bids opened September 4, 2018 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the City of Geneva reject, the Geneva Business Park I&II Substation Maintenance bids as opened on September 4, 2018. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 19th day of November, 2018. AYES: NAYS: ABSENT: ABSTAINING: HOLDING OFFICE: Approved by me this 19th day of November, 2018. ATTEST: Mayor City Clerk
13 PUBLIC WORKS DEPARTMENT MEMORANDUM November 12, 2018 Memo To: From: Re: Mayor Burns and Committee of the Whole Hal Wright, Superintendent of Electrical Services Geneva Business Park I&II Substation Maintenance Contract Bids were opened on September 4, 2018 for the Geneva Business Park I&II Substation Maintenance Contract. Two bids were received. Bid Price Energis $67,209.95 ETS $95,570.00 The bids received exceeded the planned budget amount and did not include bids from the traditional bidders. It was the decision of staff to adjust the construction schedule and rebid the project in hopes of gaining more bids. Recommendation: After careful and thorough review of the September 4, 2018 bids for the Geneva Business Park I&II Substation Maintenance Contract, staff recommends to COW, that COW reject both bids and direct staff to rebid the project. Cc: Stephanie Dawkins, City Administrator Rich Babica, Director of Public Works Aaron Holton, Manager of Electric Operations Kirk Landberg, Purchasing & Inventory Coordinator
14 AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: Presenter & Title: Consider resolution awarding bid to ShermCo Industries for Geneva Business Park I&II Substation Maintenance Contract Hal Wright, Superintendent of Electrical Services Date: November 12, 2018 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - Associated Strategic Plan Goal/Objective: Budgeted? X_ Yes Estimated Cost: $60,133.00 No If Other Funding, please explain how the item will be funded: Other Funding? Yes No Executive Summary: Electric Division Staff is continuing its preventive maintenance program for the City of Geneva s substations. The goal is to maintain the Division s high reliability and attain data for staff to make capital planning and maintenance decisions. Sealed bids were solicited and opened on October 22, 2018. 5 bids were received and evaluated based on experience, availability and price. ShermCo $60,133.00 CE Power $64,910.00 Electric Power Systems $65,591.00 MJ Electric $71,086.17 Energis $74,332.00 The services will be expensed under account 620.90.95.25-531.20 Attachments: (please list) Resolution Memo from Superintendent Wright Detailed Bid Tab Voting Requirements: This motion requires 6 affirmative votes for passage.
15 The Mayor may vote on three occasions: (a) when the vote of the aldermen or trustees has resulted in a tie; (b) when one half of the aldermen or trustees elected have voted in favor of an ordinance, resolution, or motion even though there is no tie votes; or (c) when a vote greater than a majority of the corporate authorities is required by state statute or local ordinance to adopt an ordinance, resolution, or motion. Recommendation / Suggested Action: (how item should be listed on agenda) Award bid to ShermCo Industries in the amount of $60,133.00 for the Geneva Business Park I&II Substation Maintenance.
16 RESOLUTION NO. 2018- RESOLUTION AUTHORIZING EXECUTION OF Geneva Business Park I&II Substation Maintenance Contract with Shermco Industries BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the City Administrator is hereby authorized to execute, on behalf of the City of Geneva, Geneva Business Park I&II Substation Maintenance Contract with Shermco Industries, in the form attached hereto. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 19th day of November, 2018 AYES: NAYS: ABSENT: ABSTAINING: HOLDING OFFICE: Approved by me this 19th day of November, 2018. ATTEST: Mayor City Clerk
17 PUBLIC WORKS DEPARTMENT MEMORANDUM November 12, 2018 Memo To: From: Re: Mayor Burns, Committee of the Whole Hal Wright, Superintendent of Electrical Services Recommendation for Geneva Business Park I&II Substation Maintenance Electric Division Staff is continuing its preventive maintenance program for the City of Geneva s substations. The purpose of this program is to reduce the likelihood of sustained outages due to equipment failure and also gain a baseline of the health of the power transformers. This data will be used for eventual equipment replacement, capital planning and future maintenance needs. This was identified as Goal #10 in the Electric Division budget. Sealed bids were solicited and opened on October 22, 2018. The following bids were received: ShermCo $60,133.00 CE Power $64,910.00 Electric Power Systems $65,591.00 MJ Electric $71,086.17 Energis $74,332.00 All bids were complete and conformed to the bid requirements. Staff Recommendation: It is the staff s recommendation to award this bid to the low bidder, ShermCo Industries in the amount of $60,133.00. Cc: Stephanie Dawkins, City Administrator Rich Babica, Director of Public Works Aaron Holton, Manager of Electric Operations Jennifer Hilkemann, Manager of Distribution Construction & Maintenance Kirk Landberg, Purchasing & Inventory Coordinator
18 2018-19 substation maintenance Bidder CE Power MJ Electric EPS Shermco Energis Lump Sum 64,910.00 71,086.17 65,591.00 60,133.00 74,332.00 Transformer test 10,510.00 20,000.00 32,600.00 10,761.00 7,330.23 LTC Test 7,410.00 26,086.17 8,822.00 7,001.46 Relay and Breaker 28,115.00 17,000.00 32,991.00 26,699.00 37,016.56 Standby Battery 10,510.00 1,000.00 9,852.00 9,719.04 Main breaker GBPII 2,847.00 4,000.00 3,999.00 6,638.07 Other 5,518.00 3,000.00 4,713.32 1,913.32 Total 64,910.00 71,086.17 65,591.00 60,133.00 74,332.00 Notes None Price includeds ABB on None Quote valid for 30 days None site representitive. PMI sub contractor
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92 AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: Presenter & Title: Change Order from Pennsylvania Transformer Technology, Inc. for the Western Avenue Substation Transformer Procurement. Hal Wright, Superintendent of Electrical Services Date: November 12, 2018 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - Associated Strategic Plan Goal/Objective: N/A Budgeted? X_ Yes Estimated Cost: $ (16,750.00) No If Other Funding, please explain how the item will be funded: Executive Summary: Other Funding? Yes No Factory testing was completed without a City of Geneva representative present. Testing data was reviewed by Stanley Consultants and was found to be acceptable. As a result the cost of the witness testing was removed from the total cost of the contract. Attachments: (please list) Resolution Stanley Consultants Change Order Memorandum from Superintendent Wright Voting Requirements: This motion requires 6 affirmative votes for passage. The Mayor may vote on three occasions: (a) when the vote of the aldermen or trustees has resulted in a tie; (b) when one half of the aldermen or trustees elected have voted in favor of an ordinance, resolution, or motion even though there is no tie votes; or (c) when a vote greater than a majority of the corporate authorities is required by state statute or local ordinance to adopt an ordinance, resolution, or motion. Recommendation / Suggested Action: (how item should be listed on agenda) Staff requests that the City Council authorize the City Administrator to execute a Change Order for the Western Avenue Substation Transformer Procurement totaling a credit of $16,750.00, and decreasing the total amount of the contract to $484,360.00.
93 RESOLUTION NO. 2018- RESOLUTION AUTHORIZING EXECUTION OF Change Order from Pennsylvania Transformer Technology, Inc. for the Western Avenue Substation Transformer Procurement. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the City Council of the City of Geneva, Kane County, Illinois on December 4, 2017 entered into a contract with Pennsylvania Transformer Technology, Inc that exceeded $10,000.00 SECTION 2: Pursuant to the terms of the Agreement, the Contractor agreed to complete and deliver Western Avenue Substation Transformer at a cost not to exceed $501,110.00 SECTION 3: That the Agreement was approved by the City Council and the scope of serviced to be provided by the Contractor needs to be reduced, necessitating a change order in the Agreement. SECTION 4: The Contractor is to make the changes requested by the City SECTION 5: Pursuant to 720 ILCS 5/33E-9, Change Orders, the City Council finds (1) the circumstances said to necessitate the change in performance we not reasonably foreseeable at the time the Contract was entered; and (2) is germane to the original Contract as signed, and (3) the change order is in the best interest of the City. SECTION 6: Whereas, 720 ILCS 5/33E9 requires that any change order be made in writing.
94 NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Geneva, Kane County, Illinois as follows: That the provisions outlined in the summary table of the change order requests, items 1 as requested by Pennsylvania Transformer Technology, Inc. dated September 28, 2018, attached hereto, is hereby approved and the City Administrator is authorized to execute these change orders incorporating said proposal decreasing the contract to the amount of $484,360.00 PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 19th day of November, 2018 AYES: NAYS: ABSENT: ABSTAINING: HOLDING OFFICE: Approved by me this 19th day of November, 2018. ATTEST: Mayor City Clerk
95 PUBLIC WORKS DEPARTMENT MEMORANDUM November 12, 2018 Memo To: From: Re: Mayor Burns, Committee of the Whole Hal Wright, Superintendent of Electrical Services Recommend Change Order to Pennsylvania Transformer Technologies, Inc. The original bid from the Western Avenue Transformer Procurement included, as an option, for a City of Geneva representative and the Consulting Engineer (Stanley Consultants) to witness the factory testing of the transformer prior to shipment. This option is included as is easier to correct any deficiencies or workmanship at the factory rather than post delivery at the substation. Subsequent to the construction of the transformer, witness testing was delayed due to work schedules at the factory. Testing was further delayed due to Hurricane Florence. To prevent any delay in delivery of the transformer, the factory proceeded with testing without the City of Geneva Representative or Stanley Consultants being on site. All test data was provided to Stanley Consultants, and after their careful review was accepted in-lieu-of witness testing. I light of the witness testing not being performed, City of Geneva requested a change order to reduce the total cost of the contract by the amount of the witness testing. Staff Recommendation: It is the staff s request that the City Council authorize the City Administrator to execute Change Order for the Western Avenue Substation Transformer Procurement totaling a credit of $16,750.00, and decreasing the total amount of the contract to $484,360.00. Cc: Stephanie Dawkins, City Administrator Rich Babica, Director of Public Works Aaron Holton, Manager of Electric Operations Jennifer Hilkemann, Manager of Distribution Construction & Maintenance Kirk Landberg, Purchasing & Inventory Coordinator
96
97 Agenda Item: Presenter & Title: AGENDA ITEM EXECUTIVE SUMMARY Supplemental Agreement from Stanley Consultants for the Western Avenue Substation Transformer Upgrade Project. Hal Wright, Superintendent of Electrical Services Date: November 12, 2018 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - Associated Strategic Plan Goal/Objective: N/A Budgeted? X_ Yes Estimated Cost: $ 5,000.00 No If Other Funding, please explain how the item will be funded: Other Funding? Yes No Executive Summary: The following were added or changed to the original scope for the Project: Preparation for transformer witness testing, including reimbursement for airline ticket. Addition foundation design for the shield mast that was added during construction. Attachments: (please list) Resolution Stanley Consultants Supplemental Agreement Memorandum from Superintendent Wright Voting Requirements: This motion requires 6 affirmative votes for passage. The Mayor may vote on three occasions: (a) when the vote of the aldermen or trustees has resulted in a tie; (b) when one half of the aldermen or trustees elected have voted in favor of an ordinance, resolution, or motion even though there is no tie votes; or (c) when a vote greater than a majority of the corporate authorities is required by state statute or local ordinance to adopt an ordinance, resolution, or motion. Recommendation / Suggested Action: (how item should be listed on agenda) Staff requests that the City Council authorize the City Administrator to execute a Supplemental Agreement from Stanley Consultants for the Western Avenue Substation Transformer Upgrade Project totaling a charge of $5,000, and increasing the total amount of the contract to $80,000.
98 RESOLUTION NO. 2018- RESOLUTION AUTHORIZING EXECUTION OF Supplemental Agreement from Stanley Consultants for the Western Avenue Substation Transformer Upgrade Project. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the City Council of the City of Geneva, Kane County, Illinois on June 19, 2017 entered into a contract with Stanley Consultants, Inc that exceeded $10,000.00 SECTION 2: Pursuant to the terms of the Agreement, the Consultant agreed to provide engineering, procurement support and project management for the upgrade of the Western Avenue Substation Transformer at a cost not to exceed $75,000.00 SECTION 3: That the Agreement was approved by the City Council and the scope of service to be provided by the Contractor needs to be increased, necessitating a change order in the Agreement. SECTION 4: The Contractor is to make the changes requested by the City SECTION 5: Pursuant to 720 ILCS 5/33E-9, Change Orders, the City Council finds (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the Contract was entered; and (2) is germane to the original Contract as signed, and (3) the change order is in the best interest of the City. SECTION 6: Whereas, 720 ILCS 5/33E9 requires that any change order be made in writing. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Geneva,
99 Kane County, Illinois as follows: That the provisions outlined in the Supplemental Agreement as requested by Stanley Consultants dated October 16, 2018, attached hereto, is hereby approved and the City Administrator is authorized to execute these changes incorporating said proposal increasing the contract to the amount of $80,000.00 PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 19th day of November, 2018 AYES: NAYS: ABSENT: ABSTAINING: HOLDING OFFICE: Approved by me this 19th day of November, 2018. ATTEST: Mayor City Clerk
100 PUBLIC WORKS DEPARTMENT MEMORANDUM November 12, 2018 Memo To: From: Re: Mayor Burns, Committee of the Whole Hal Wright, Superintendent of Electrical Services Recommend approving Supplemental Agreement with Stanley Consultant for the Western Avenue Substation Transformer. The original agreement with Stanley Consultants did not include Witness Testing costs. Those costs, if required were to be provided through the Transformer Procurement Bid. The transformer manufacturers provided an optional amount for witness testing that included the cost of the owner s engineer. Since the witness testing was eliminated at the last minute from the transformer manufacturers scope, and since the transformer manufacturer has provided a credit to the City of Geneva for those costs per their bid, Stanley Consultants has requested reimbursement from the City for their time preparing for the witness testing and the airline ticket. During the general construction of the transformer foundation, it was discovered that the foundation of the static mast pole was too close to the new transformer foundation. Unfortunately, it had been shown incorrectly on the original plans for the substation. Stanley Consultants revised and corrected the plans and provided an additional specification for the work to the City of Geneva. The Standard Terms and Conditions of the agreement provide that the extent of the agreement may only be amended by written instrument signed by both parties. Staff Recommendation: Staff requests that the City Council authorize the City Administrator to execute a Supplemental Agreement with Stanley Consultants for the Western Avenue Substation Transformer project totaling an amount of $5,000.00, and increasing the total amount of the contract to $80,000.00. Cc: Stephanie Dawkins, City Administrator Rich Babica, Director of Public Works Aaron Holton, Manager of Electric Operations Jennifer Hilkemann, Manager of Distribution Construction & Maintenance Kirk Landberg, Purchasing & Inventory Coordinator
101 SUPPLEMENTAL AGREEMENT This Supplemental Agreement, made and entered into by and between STANLEY CONSULTANTS, INC (Consultant) and CITY OF GENEVA, ILLINOIS (Client) amends their agreement of June 19, 2017, for Consultant to provide services to the Client to upgrade the Western Avenue Substation Transformer, as follows: Scope of Services The following tasks are added to the original scope for the Western Avenue Substation: Preparation for transformer witness testing, including reimbursement for airline ticket. Addition foundation design for the shield mast that was added during construction. Fees and Payments The above tasks will increase the not-to-exceed fee by Five Thousand Dollars ($5,000) to a total not-to-exceed fee of Eighty Thousand Dollars ($80,000). Except as specifically amended by this Supplemental Agreement, all the terms and conditions of the original Agreement dated August 6, 2018 shall remain in full force and effect. IN WITNESS WHEREOF, the parties have caused this Supplemental Agreement to be executed on the date below indicated. STANLEY CONSULTANTS, INC CITY OF GENEVA, ILLINOIS By: Thomas J. Hickey, Vice President By: Date: 10/16/18 Date: Attest: Attest: By: Eric D. Kamm, Business Development Manager By: 27824 Western Avenue Transformer Replacement SC3881 1014
102 AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: Presenter & Title: Change Order #1 for Patnick Construction 2018 Storm and Sanitary Replacement Bob VanGyseghem, Superintendent of Water & Wastewater Date: 11/6/2018 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - Budgeted? X_ Yes Other Yes Estimated Cost: $25,000 No Funding? No Executive Summary: On September 17, 2018 the Geneva City Council awarded the 2018 Storm and Sanitary Sewer Replacement project to Patnick Construction in the amount of $125,833.00. Staff is presenting Change Order #1 for consideration. The construction of the sanitary sewer behind 8 Stevens Street, old Geneva Bottling Works, was planned to be laid in the same trench as the existing sanitary sewer. This was done to reduce the need for rock excavation due to the proximity to the Fox River. During the construction of the new sanitary sewer it was discovered that when the building west of the Geneva Bottling Works was constructed, it was placed only a few feet from the existing sanitary sewer. Because of this situation, roughly 90 feet of the new sanitary sewer will need to be relocated outside of the existing trench to avoid damage to the building foundation. Moving the sanitary sewer will require rock excavation which was not included in the contract. Rock excavation will require a larger machine to break the bedrock and will take additional manhours. Staff has negotiated a price for the rock excavation in the amount of $471.20 per cubic yard. Based on the field conditions during construction staff is estimating 40 cubic yards of rock excavation will be needed. Based on this estimate the overall cost for rock excavation will be $18,848.00 At the time the bid specifications were developed, staff relied on records for the asphalt pavement thickness on Euclid Avenue. During construction of the new storm sewer, it was discovered that the pavement thickness was 8 inches, not 4 inch as written in the records. The contract price for the Class D Asphalt Patch, 4-inch is $87.00 per square yard. Staff negotiated a price with Patnick for a Class D Asphalt Patch, 8-inch at $105.00 per square yard. The increase for this item is estimated to be $4,913.00. Staff is requesting approval of Change Order #1 in the amount not-to-exceed $25,000.00
103 which should cover any increases over the estimated amounts. Attachments: (please list) Resolution AUP Rock Excavation AUP Class D Patch 8 inch Change Order Voting Requirements: This motion requires _6_ affirmative votes for passage. The Mayor may vote on three occasions: (a) when the vote of the aldermen or trustees has resulted in a tie; (b) when one half of the aldermen or trustees elected have voted in favor of an ordinance, resolution, or motion even though there is no tie votes; or (c) when a vote greater than a majority of the corporate authorities is required by state statute or local ordinance to adopt an ordinance, resolution, or motion. Recommendation / Suggested Action: (how item should be listed on agenda) Staff requests that the City Council authorize the City Administrator to approve Change Order #1 with Patnick Construction in an amount not-to-exceed $25,000.00 increasing the overall contract to $150,833.00
104 RESOLUTION NO. 2018_- RESOLUTION AUTHORIZING EXECUTION OF Change Order #1 with Patnick Construction for the 2018 Storm and Sanitary Sewer Replacement BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the City Council of the City of Geneva, Kane County, Illinois on September 17, 2018 entered into a contract with Patnick Construction Inc. that exceeded $10,000. SECTION 2: Pursuant to the terms of the Agreement, the Contractor agreed to complete the 2018 Storm and Sanitary Replacement at a cost of $125,833.00 SECTION 3: That the Agreement was approved by the City Council and the scope of serviced to be provided by the Contractor needs to be increased, necessitating a change order in the Agreement. SECTION 4: The Contractor is to make the changes requested by the City. SECTION 5: Pursuant to 720 ILCS 5/33E-9, Change Orders, the City Council finds (1) the circumstances said to necessitate the change in performance we not reasonably foreseeable at the time the Contract was entered; and (2) is germane to the original Contract as signed, and (3) the change order is in the best interest of the City. SECTION 6: Whereas, 720 ILCS 5/33E9 requires that any change order be made in writing.
105 NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Geneva, Kane County, Illinois as follows: That the provisions outlined in AUP 1810-0023 & AUP 1810-0025, attached hereto, is hereby approved and the City Administrator is authorized to execute Change Order #1 in an amount not-toexceed $25,000 incorporating said proposal increasing the contract to the amount of $150,833.00 PASSED by the City Council of the City of Geneva, Kane County, Illinois, this day of, 2018 AYES: NAYS: ABSENT: ABSTAINING: HOLDING OFFICE: Approved by me this day of, 2018. ATTEST: Mayor City Clerk
106 Office: 630-350-8422 Fax: 630-350-8420 Project Proposal Submitted To: Job Site: Proposal#: Proposal Date: City of Geneva 2018 Storm and Sanitary Replace AUP 1810-0023 (rev. #1 10/23/18) 10.23.2018 We hereby submit specifications and estimates for: ITEM UNIT UNIT PRICE Rock Excavation CY $471.20 *Based on estimated quantity of 40 CY at $471.20 for total of $18,848.00 Special Notes: The above price is for rock excavation per cubic yard. Note: This proposal may be withdrawn by Patnick if not accepted within 30 days. Acceptance of Proposal The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature: Nick DiVito Nick DiVito, Project Manager Signature: Village Representative/Official Date of Acceptance: 9760 Franklin Avenue #504 Franklin Park, IL 60131
107 Office: 630-350-8422 Fax: 630-350-8420 Project Proposal Submitted To: Job Site: Proposal #: Proposal Date: City of Geneva 2018 Storm and Sanitary Replace AUP 1810-0025 10/25/2018 We hereby submit specifications and estimates for: ITEM UNIT UNIT PRICE Class D Patch, Type IV, 8 (Special) SY $105.00 *Based on estimated quantity of 273 SY at $105.00 for total of $28,665.00 Special Notes: The above pricing is based on a cross section of 6.5 HMA Binder & 1.5 HMA Surface Pricing includes 1 mobilization Work must be completed in 2018 Note: This proposal may be withdrawn by Patnick if not accepted within 30 days. Acceptance of Proposal The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature: Nick DiVito Nick DiVito, Project Manager Signature: Village Representative/Official Date of Acceptance: 9760 Franklin Avenue #504 Franklin Park, IL 60131
108 CHANGE ORDER Change Order No: 1 Date: Date of Agreement: September 17, 2018 Project: 2018 Storm and Sanitary Sewer Replacement Owner: City of Geneva 22 N. 1 st Street Geneva, Illinois 60175 Contractor: Patnick Construction, Inc. 9760 Franklin Avenue Franklin Park, IL 60131 The following changes are hereby made to the CONTRACT DOCUMENTS: AUP 1810-0023 Rock Excavation AUP 1810-0025 Class D Patch Original Contract Price $125,833.00 Amount of Previous Change Order(s) $ Current Contract Price adjusted by Previous Change Order(s) $ Change in Contract Price Due to Change Order Not-To-Exceed $25,000.00 Contract Price Including this Change Order $150,833.00 Change to Contract Time Calendar Days The Contract Time will be adjusted by Calendar Days The date for completion of all work will be Calendar Days Approvals: Patnick Construction City of Geneva
109 AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: Presenter & Title: Approve purchase of 2019 Ford Explorer and declare surplus the 2008 Toyota Prius Bob VanGyseghem, Superintendent of Water and Wastewater. Date: 11/7/18 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - Budgeted? _X Yes Other Yes Estimated Cost: $28,211 No Funding? No Executive Summary: The Fiscal Year 2018-19 Budget allocates $30,000 for the replacement of the 2008 Toyota Prius used by the Superintendent of Water & Wastewater. The 2008 Toyota Prius Mileage is 66,238 and the battery pack has reached its useful life. Staff is recommending that the 2008 Toyota Prius be replaced with a 2019 Ford Explorer utilizing the State of Illinois Joint Purchasing Program. Staff is recommending that the overall purchase price include the trade-in of the Toyota Prius at a trade-in value of $4,300.00. The 2008 Toyota Prius (G-2106) will be declared surplus and used as a trade-in, pending delivery of the 2019 Ford Explorer.When the City takes delivery of the 2019 Ford Explorer, approximately $5,000 of additional expense will be needed including final outfitting and installation of 2-way radio. Attachments: (please list) Resolution 2019 Ford Explorer Proposal 2008 Toyota Prius Trade-in Proposal Voting Requirements: This motion requires 6 affirmative votes for passage. The Mayor may vote on three occasions: (a) when the vote of the aldermen or trustees has resulted in a tie; (b) when one half of the aldermen or trustees elected have voted in favor of an ordinance, resolution, or motion even though there is no tie votes; or (c) when a vote greater than a majority of the corporate authorities is required by state statute or local ordinance to adopt an ordinance, resolution, or motion. Recommendation / Suggested Action: (how item should be listed on agenda) Staff requests that the City Council authorize the City Administrator to purchase a 2019 Ford Explorer from Roesch Ford Commercial Truck Center through the State of Illinois Joint Purchasing Program at a cost not-to-exceed $28,211.00
110 RESOLUTION NO. 2018- RESOLUTION AUTHORIZING EXECUTION OF Approval to purchase 2019 Ford Explorer and declare 2008 Toyota Prius G-2106 surplus. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the City Administrator is hereby authorized to purchase, on behalf of the City of Geneva, a 2019 Ford Explorer from Roesch Ford Commercial Truck Center, Bensenville, IL for the price of $28,211.00 and to declare the 2008 Toyota Prius G-2106 surplus pending delivery of the new F150. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this day of, 2018 AYES: NAYS: ABSENT: ABSTAINING: HOLDING OFFICE: Approved by me this day of, 2018. ATTEST: Mayor City Clerk
111
112
113
114
115
116
117
118
119
120
121
122
123