69 BOISE, IDAHO Council met in regular session Monday, June 27, 2011 and Tuesday, June 28, 2011, Mayor DAVID H. BIETER, presiding. Roll call showed the following members present: Overview. Jade Riley, Mayor s Office, presented the Process Tonya Wallace, Department of Finance and Administration, presented the Budget Overview to the Council. Ozzie Gripentrog, Department of Finance and Administration presented the Fiscal Year 2012 Operating Revenue Review to the Council. Ozzie Gripentrog, Department of Finance and Administration, presented the Fiscal Year 2012 Operating Expenditure Review to the Council. Brent Davis, Department of Finance and Administration, presented the Equipment and Capital Projects Overview to the Council. RECESS: 10:35 A.M. RECONVENE:10:45 A.M. Tonya Wallace, Department of Finance and Administration, presented the Reserves and Contingencies by Fund to the Council. Terri Schorzman, Department of Arts and History, presented departmental budget and stood for questions.
70 Mike O Dell, Airport presented departmental budget and stood for questions. Debbie Broughton, Department of Finance and Administration presented Idaho Humane Society contracted services and stood for questions. Tonya Wallace, Department of Finance and Administration and Marie Havemann, presented Senior Solutions contracted services and stood for questions. Kellie Fairless, Valley Ride Transit presented contracted Valley Ride Transit contracted services and stood for questions. RECESS: 11:45 A.M. RECONVENE:12:30 P.M. Tonya Wallace and Debbie Broughton, Department of Finance and Administration presented departmental budget and stood for questions. Fire Chief Doan and Kim Brown, Boise Fire Department presented departmental budget and stood for questions. Shawn Miller and Corey Pence, Human Resources presented departmental budget and stood for questions. Garry Beaty, Department of Information and Technology presented departmental budget and stood for questions. Cary Colaianni and Debbie Rice, Boise City Attorney s Office presented departmental budget and stood for questions. RECESS: 1:50 P.M. RECONVENE:2:00 P.M.
71 Kevin Booe, Boise Public Library presented departmental budget and stood for questions. Jade Riley, Mayor s Office presented departmental budget and stood for questions. James Hall, Department of Parks & Recreation presented departmental budget and stood for questions. Brent Davis, Department of Finance and Administration answered Council s questions. Bruce Chatterton Planning and Development Services presented departmental budget and stood for questions. Jennifer Gilliland, Planning and Development Services; James Birdsall, Housing and Development Services and Brent Davis, Department of Finance and Administration, answered Council s questions. Chief Masterson, Boise Police Department departmental budget and stood for questions. Jade Riley, Mayor s Office and Pat Braddock, Boise Police Department, answered Council s questions. Neal Oldemeyer, Public Works Department presented departmental budget and stood for questions. RECESS: 4:00 P.M. RECONVENE:4:15 P.M. Jade Riley, Mayor s Office, informed the Council this was the time and place for additional questions for Departments on Fees and charges. Chief Doan and Kim Brown, Boise Fire Department; James Hall and Mona Bryant, Department of Parks & Recreation; Jade Riley, Mayor s Office and Neal Oldemeyer, Public Works Department, answered Council s questions.
72 Tonya Wallace, Department of Finance and Administration summarized Reserves and Contingencies and provided policy direction and recommendations. Moved by JORDAN and seconded by SHEALY to move into Executive Session in accordance with Idaho Code 67-2345(1)(b)(c)(d) for the purposes of discussing personnel, labor negotiations, Records exempt from public disclosure. Roll call on the motion resulted as follows: YEAS: CLEGG, EBERLE, JORDAN, MCCLEAN, SHEALY and THOMSON. Moved by JORDAN and seconded by SHEALY to move into the regularly scheduled Council Budget Workshop. Roll call on the motion resulted as follows: YEAS: CLEGG, EBERLE, JORDAN, MCCLEAN, SHEALY and THOMSON. morning. Council recessed at 5:00 P.M. until the following Council resumed the workshop on Tuesday, June 28, 2011 at 8:30 A.M. Jade Riley, Mayor s Office, presented the New Normal Transition Process and outlined today s goals and objectives to the Council. Ozzie Gripentrog; Tonya Wallace; Brent Davis and Debbie Broughton, Department of Finance and Administration, presented the Long-Term Financial Projection Overview to the Council. Jade Riley, Mayor s Office, presented the Citywide Strategies and Work Plans for Fleet/Equipment Services; CIP Review and Staging Approval Process; Other Citywide Opportunities and Work Plans to the Council. RECESS: 9:43 A.M.
73 RECONVENE:9:58 A.M. Shawn Miller, Human Resources, presented the Citywide Strategies and Work Plans for Employee Compensation and Benefits. Neal Oldemeyer, Public Works and Jade Riley, Mayor s Office answered Council s questions. Jade Riley, Mayor s Office, presented process for Department presentations and answered Council s questions. Chief Masterson, Boise Police Department, presented Fiscal Year 2013 departmental budget and stood for questions. Chief Doan, Boise Fire Department, presented Fiscal Year 2013 departmental budget and stood for questions. Kim Brown, Boise Fire Department answered Council s questions. Council recessed at 12:00 P.M. to convene the Regular Daytime City Council Meeting. Council resumed the workshop on Tuesday, June 28, 2011 at 1:00 P.M. Bruce Chatterton, Planning and Development Services, presented the Fiscal Year 2013 departmental budget and stood for questions. James Hall, Parks and Recreation Department, presented the Fiscal Year 2013 departmental budget and stood for questions. Kevin Booe, Boise Public Library, presented the Fiscal Year 2013 departmental budget and stood for questions.
74 Neal Oldemeyer, Public Works Department, presented the Fiscal Year 2013 departmental budget and stood for questions. Mary Barker, Valley Regional Transit, presented the Fiscal Year 2013 departmental budget and stood for questions. RECESS: 2:55 P.M. RECONVENE:3:10 P.M. Moved by JORDAN and seconded by CLEGG to approve base adjustments for FY 2012 be implemented in the FY 2013 base, as well. Moved by JORDAN and seconded by CLEGG to accept the Mayor s Recommendation to increase property tax revenues by 1.5%. CLEGG, EBERLE, JORDAN, MCLEAN and THOMSON. NAYS: SHEALY. the Mayor s Recommendation to increase electric franchise fee revenues by 0.25% in each year for Fiscal Years 2012 and 2013. CLEGG, EBERLE, JORDAN, MCLEAN and SHEALY. ABSTAIN: THOMSON. the Mayor s Recommendation to implement the proposed user fee increases of 5% or less and to submit the proposed user fees over 5% and newly proposed user fees for public hearing scheduled on July 19, 2011.
75 the Mayor s Recommendation to reduce the Cash Flow Reserve to 5.0%, from the current 7.0%, and use the excess to fund the City Hall Code Update project as proposed in the Mayor s Recommendation for the Capital Improvement Plan. Moved by JORDAN and seconded by SHEALY to eliminate the base funding for marginal increases to the Cash Flow Reserve and instead fund those increases as the first priority from end of year monies. Moved by JORDAN and seconded by EBERLE to accept the Mayor s Recommendation to provide base compensation to general employees in FY 2013. Moved by JORDAN and seconded by CLEGG to acknowledge the previously contracted base compensation to contract employees in FY 2012 and FY 2013. the Mayor s Recommendation to provide non-base compensation in FY 2012 to general employees, contingent upon FY 2011 end of year monies.
76 the Mayor s Recommendation to increase the Workforce Planning Contingency. and provide funding allocations for the FY 2012 and FY 2013 Mayor s Recommended Service Alternatives for the General Fund expenditures as attached and add one item under Fire, reduce travel and meetings by $10,000 and add the $10,000 to the Citywide Contingency: Finance and Administration 1. Reduce personnel funding, maintain FTE authority Fire 2. Eliminate runoff contingency related to the NACFR contract 3. Adjust miscellaneous operating expenses 4. Reduce travel and meetings by $10,000 and add the $10,000 to the Citywide Contingency Human Resources 5. Adjust miscellaneous operating expenses Information Technology 6. Adjust miscellaneous operating expenses Library 7. Reduce library materials 8. Reduce R&M Mayor s Office 9. Adjust miscellaneous operating expenses Parks and Recreation 10. Eliminate vacant positions 11. Adjust miscellaneous operating expenses
77 Planning and Development Services 12. Eliminate vacant positions 13. General Fund contribution to HCD Police 14. Hold vacant position 15. Adjust holiday staffing 16. Hold future vacant positions Public Works 17. Eliminate vacant position Moved by JORDAN and seconded by EBERLE to accept and provide funding allocations for Mayor s FY 2012 and FY 2013 Capital Recommendations and Percent for Art, as presented, including the base operating impact if applicable and change the description of number 11, Julia Davis Park Partnership, to remove the reference to re-vegetation to the south roadway: 1. City Hall Code Updates ($1,320,000 / $1,760,000, cash flow reserve) 2. Human Resource Office Remodel ($0 / $210,000, tax support) 3. Fire Hydrant Installation ($150,000 / $150,000, tax support) 4. Neighborhood Reinvestment ($400,000 / $400,000, tax support) 5. Public Safety Lighting ($22,500 / $22,500, tax support) 6. City Street Light Trust ($20,000 / $20,000, trust fund) 7. County Street Light Trust ($15,000 / $15,000, trust fund) 8. Cloverdale/Ustick Intersection Right of Way ($0 / $155,550, tax support) 9. Main Library Charrette ($0 / $70,000, tax support) 10. Julia Davis Park Partnership ($1,279,999 / $0, donation)
78 11. Somerset Park ($250,000 / $0, impact fees) 12. Stewart Gulch Park ($650,000 / $0, impact fees) 13. Peppermint Park ($345,000 / $0, impact fees) 14. Southwest Boise Land Acquisition ($490,000 / $0, impact fees) 15. Hobble Creek Park Shelter ($80,000 / $0, impact fees) 16. Marianne Williams Park ($1,043,000 / $1,600,000, impact fees) 17. Public Art Ordinance ($371,385 / $502,169, tax support and enterprise funds) 18. Fire Asset Management Study ($50,000 / $0, tax support) 19. ERP System Replacement ($600,000 / $0, tax support) 20. Infrastructure Equipment Replacement ($400,000 / $500,000, tax support and partnership) 21. Phone Equipment Replacement ($100,000 / $150,000, tax support) 22. OnBase & Records Management ($200,000 / $200,000, tax support) 23. Active Directory/Microsoft Migration ($661,860 / $251,897, tax support) Major Repair and Maintenance 24. Firing Range Safety/Environmental Mitigation ($0 / $440,000, tax support) 25. Fire Hydrant Replacement ($300,000 / $300,000, tax support) 26. Fire Major R&M ($78,000 / $104,000, tax support) 27. Library Major R&M ($600,000 / $600,000, tax support) 28. Parks Major R&M ($1,800,000 / $1,800,000, tax support) 29. Government Buildings Major R&M ($125,000 / $125,000, tax support) 30. Station Renovations ($200,000 / $200,000, tax support)
79 31. Government Buildings Roofing Projects ($8,000 / $0, tax support) Airport Fund 32. Paving Projects ($7,850,450 / $5,866,300, operating cash flow and grants) 33. Baggage System Upgrades ($350,000 / $1,500,000, operating cash flow and grants) 34. Building Demolition ($12,000 / $12,000, operating cash flow) 35. Aircraft Apron Relocation ($50,000 / $0, operating cash flow) 36. Terminal Landscape Improvements ($72,000 / $0, operating cash flow) 37. Terminal Building Remodel ($100,000 / $100,000, operating cash flow) 38. Parking Lot Reconstruction ($100,000 / $200,000, operating cash flow) 39. Security Fencing/Gate Development ($100,000 / $0, operating cash flow) 40. Single Mode Fiber Development ($100,000 / $0, operating cash flow) 41. Rental Car Facility Improvements ($100,000 / $0, CFCs) 42. 3rd Runway Utilities and Roads ($106,000 / $350,000, operating cash flow) 43. ARFF Station 19 Remodel ($120,000 / $0, operating cash flow) 44. Infrastructure Development ($125,000 / $125,000, operating cash flow) 45. Concourse B Power Consolidation ($180,00 / $0, operating cash flow) 46. Concourse B Tile Rehabilitation ($0 / $50,000, operating cash flow) 47. Overhead Roadway Signage ($0 / $440,000, operating cash flow) 48. WiFi Infrastructure Development ($225,000 / $40,000, operating cash flow) 49. Redundant Power Feed Terminal ($330,000 / $0, operating cash flow) 50. Heating System Upgrade ($356,000 / $0, operating cash flow)
80 51. FAA Discretionary Projects ($0 / $880,000, operating cash flow and grants) 52. Parking Garage Expansion ($1,700,000 / $15,627,000, operating cash flow and debt) Geothermal Fund 53. Geo System Interconnection ($10,000 / $0, retained earnings, partnership and grants) 54. Miscellaneous Geothermal Improvements ($50,000 / $50,000, retained earnings) Housing Rehabilitation Fund 55. Foreclosures ($500,000 / $500,000, retained earnings) 56. Major R&M ($350,000 / $350,000, grants) Solid Waste Fund 57. Gowen Field Remediation ($100,000 / $205,000, retained earnings) Sewer Fund 58. West Boise UV Disinfection Channel Addition ($1,200,000 / $0, retained earnings) 59. Mesa Subdivision Sewer Rehabilitation ($50,000 / $50,000, retained earnings) 60. Esther Simplot Extension Lift Station ($800,000 / $0, retained earnings) 61. West Boise Septage Receiving ($200,000 / $1,100,000, retained earnings) 62. Sewer Rehabilitation ($840,000 / $400,000, retained earnings) 63. Dixie Drain Compliance Alternative ($500,000 / $500,000, retained earnings) 64. Twenty Mile South Farm Field Perimeter Fencing ($75,000 / $75,000, retained earnings) 65. Biosolids Bunker & Access Road ($200,000 / $0, retained earnings) 66. Miscellaneous Trunk and Lateral Extensions ($1,000,000 / $1,000,000, retained earnings) 67. West Boise Major R&M ($225,000 / $225,000, retained earnings) 68. Sanitary Sewer Odor Control ($50,000 / $50,000, retained earnings)
81 69. TMSF Major R&M ($100,000 / $100,000, retained earnings) 70. TMSF Equipment/Maintenance Building ($650,000 / $0, retained earnings) 71. West Boise Capacity Improvements ($0 / $500,000, retained earnings) 72. Lander Street Major R&M ($275,000 / $275,000, retained earnings) 73. West Boise Phosphorus Removal ($2,800,000 / $2,000,000, retained earnings) 74. Temperature Mitigation Compliance Improvements ($150,000 / $250,000, retained earnings) 75. Cloverdale Trunk ($0 / $750,000, retained earnings) 76. Barber Valley Trunk ($0 / $500,000, retained earnings) Moved by JORDAN and seconded by CLEGG to accept and provide funding allocations for Mayor s FY 2012 and FY 2013 Capital Recommendations and Percent for Art, as presented, including the base operating impact if applicable: 1. Terry Day Park ($400,000 / $0, tax support) CLEGG, EBERLE, JORDAN, MCLEAN and THOMSON. NAYS: SHEALY. and provide funding allocations for the FY 2012 and FY 2013 contract services, and dues and subscriptions, as proposed and deferral for VRT southwest pilot route pending further information and review of budget items as previously directed and returned to the Council for final decision: Contract Services 1. Senior Solutions ($235,363 / $235,636) 2. SCRIP ($83,200 / $84,864) 3. Idaho Humane Society ($780,900 / $796,116)
82 4. Boise Art Museum ($46,800 / $46,800) 5. Treasure Valley Community Television ($33,000 / $33,660) 6. ValleyRide a. Inter County Express ($11,800 / $12,036) b. Boise Fixed Route Operating ($5,359,600 / $5,466,792) c. Capital Contributions ($200,000 / $204,000) Dues and Subscriptions 7. Ada County Emergency Management ($68,135 / $68,135) 8. ACHD Franchise Permit Partnership ($35,000 / $35,000) 9. Association of Idaho Cities ($90,388 / $94,004) 10. COMPASS ($99,095 / $99,095) 11. Green Expo ($2,000 / $2,000) 12. Mayor s Innovation Project ($1,500 / $1,500) 13. National League of Cities ($13,000 / $13,000) 14. Sage ($4,000 / $4,000) 15. Special Assistant US Attorney ($13,000 / $13,000) 16. ValleyRide ($78,000 / $79,560) 17. Boise Metro Chamber of Commerce ($400 / $400) and provide funding allocations for the FY 2012 and FY 2013 contract services, and dues and subscriptions, as proposed and that a detailed budget for the $24,000 be provided to the Council prior to the public hearing on the budget: 1. Treasure Valley Partnership ($24,000 / $24,000) EBERLE, JORDAN, MCLEAN, SHEALY and THOMSON. NAYS: CLEGG.
83 Motion carried and provide funding allocations for the FY 2012 and FY 2013 contingency accounts, as proposed with the additional $10,000 to the Citywide Contingency: 1. Citywide Contingency ($591,799 / $611,627) 2. Workforce Planning Contingency ($543,759 / $543,759) 3. Revenue Neutral Contingency ($500,000 / $500,000) 4. Pooled Operating Contingency for proposed capital projects ($25,000 / $25,000) Moved by JORDAN and seconded by SHEALY to approve all other budgeted amounts as presented. Moved by CLEGG and seconded by JORDAN to direct staff to bring back to the Council prior to the Public Hearing on the Budget, a budget that reflects the savings of the new police blood draw contract and an analysis of whether or not the reduction in staffing for the brush rig and the full cost recovery for the airport policing can be forwarded into the FY12 budget. Moved by JORDAN and seconded by CLEGG direct staff to work with Internal Audit to develop a procedure for forwarding on a monthly basis a report to the Council detailing all the travel requests expenditures with the checks and reviewed by the Audit Committee.
84 Moved by JORDAN and seconded by SHEALY that the Boise City Budget Workshop meeting be adjourned at 3:50 o'clock P.M. APPROVE: MAYOR ATTEST: CITY CLERK