EXHIBIT HALL 17 C R A G U N S R E S O R T & C O N F E R E N C E C E N T E R M R P A A N N U A L C O N F E R E N C E - 8 0T H A N N I V E R S A R Y TELLING OUR STORY LEAVING OUR LEGACY
EXHIBIT HALL Welcome to the Minnesota Recreation and Park Association (MRPA) Annual Conference, Minnesota s leading industry show for park and recreation professionals and agencies. Meet influential leaders in the parks and recreation profession: park superintendents and directors, outdoor and therapeutic recreation specialists, facility managers, forestry professionals, environmental educators and purchasing agents from a variety of municipal, county, state, and private facilities. EXPAND YOUR CUSTOMER BASE The 2017 Exhibit Hall will be held at Cragun s Resort and Conference Center in Brainerd. Three hours of time has been dedicated for conference delegates to visit exhibitor booths. Exhibit hall attendees will take part in a planned activity that requires interaction with vendors to win valuable prizes. This will ensure that you will have the most possible opportunities to meet with potential customers and gain invaluable company exposure. Approximately 300 delegates representing 100 to 150 public park and recreation agencies across the state will attend the 2017 conference. MINNESOTA RECREATION AND PARK ASSOCIATION OUR MISSION MRPA CONTACT INFO Monday - Friday 8 a.m. - 4:30 p.m. 200 Charles Street NE Fridley, MN 55432 T : 763-571-1305, ext. 100 F : 763-571-5204 Michelle Snider, Executive Director snider@mnrpa.org To improve the quality of life in Minnesota by enhancing the profession of parks, open space, recreation and leisure services CORE VALUES LEADERSHIP Providing professional development, networking, best practices and informational support for our customers STEWARDSHIP Proactively advocating for preserving our parks, conserving our natural resources and advancing the values of recreation and leisure services WELLNESS Impacting health and active living through educational and social opportunities ENGAGEMENT Building relationships and seeking collaborative partnerships with community members and organizations INTEGRITY Serving fairly and professionally while building trust through our interactions INCLUSION Respecting our differences and supporting opportunities for everyone
GENERAL INFORMATION THURSDAY, OCTOBER 12 Cragun s Resort and Conference Center 11000 Craguns Drive Brainerd, MN 56401 Exhibitor check-in and set-up: 10 a.m. - 12:30 p.m. EXHIBIT HALL HOURS 1:00 P.M. - 4:00 P.M. EXHIBITOR BREAKDOWN 4:00 P.M. MRPA 80th Anniversary Banquet to follow Information will be provided prior to event VENDOR PACKAGE Booth size: 10 wide by 10 deep draped space (includes 8 back and 3 side drapes) One 6 table and two padded chairs Outdoor space is available for larger equipment. Please contact a committee member for assistance. Signage (your company name) of approximately 7 x44 (available until one week prior to show) Roster of conference delegates MRPA memento SESSIONS INCLUDED Participating exhibit hall vendors are welcome to attend any educational sessions held on that day. Visit mnrpa.org to download the session brochure available in June. PUBLICITY A descriptive list of exhibitors is distributed to each conference delegate. See registration form. All exhibitors will be recognized on MRPA s website. EARLY BIRD RATE Register by August 1 for the Early Bird Rate! MRPA reserves the right to limit exhibit hall registrations to those firms providing products and services consistent with MRPA s mission and values. Assignments are generally made on a first-come, first-serve basis. MRPA reserves the right to make final booth assignments. Registration confirmations will be sent upon receipt of your paid booth registration. The early bird registration fee is through August 1, 2017. A $35 late fee will be applied after this date. The registration deadline is August 1 or until filled. NOT ABLE TO ATTEND? If you re not able to attend, you can still participate! There are also sponsorship opportunities available. Sponsorship information can be downloaded from our website, mnrpa.org. If interested, please contact our team listed below. Payment can be done online at mnrpa.org or mail the registration form and fee to us by August 1. DONATIONS We re soliciting cash donations, which we ll then use to purchase prizes to be given away during the exhibit hall hours. Vendors providing cash donations for these prizes will be recognized at the exhibit hall with special signage and lots of fan fare! Vendors may also still give away door prizes at their booth. EXHIBITING & SPONSORSHIP INFORMATION & QUESTIONS Ross Demant rdemant@ci.otsego.mn.us 763.235.3155 Mike Bauer mbauer@rogersmn.gov 763.428.0974 Lacelle Cordes lacelle.cordes@ci.rosemount.mn.us 651.322.6011
EXHIBIT HALL LAYOUT BOOTH SPACES Premium booth spaces include all the benefits and opportunities of a standard booth space, but are located in premium locations within the event layout to optimize your organization s exposure and foot traffic. The premium booth spaces are noted on the event layout. These spaces are available on a first-come, first-serve basis. If your company registers for a premium booth space and these spaces are no longer available, your company will be assigned a standard booth space and a refund for the difference in price will be mailed. 57 56 Loading Area Overhead Doors 55 54 58 59 60 61 62 63 64 Food & Bev. Food & Bev. 25 53 52 51 50 49 48 47 46 45 44 43 42 41 40 39 38 37 36 35 34 33 32 31 30 29 28 27 26 24 23 22 21 20 19 18 17 16 15 14 13 12 11 10 65 66 67 MRPF Silent Auction Check In ELECTRICAL INFORMATION Electrical is available for booths. Please complete the power equipment request. Stairs 9 8 7 6 5 4 3 2 1 Main Entrance REGISTRATION PAYMENT Register online at mnrpa.org or mail your form and payment (checks payble to MRPA) to: MRPA Exhibit Hall 200 Charles Street NE Fridley, MN 55432 REGISTRATION CONFIRMATION A confirmation email will be sent to you upon receipt of your paid exhibitor registration. A second email with additional conference information will be sent as the event nears. REFUNDS & CANCELLATION POLICY Should you find it necessary to cancel your booth space reservation or electrical requests, the following cancellation policy will apply: All booth cancellations must be made with written notice and are subject to $100 administrative fee By August 1: Full refund minus administrative fee Between August 2 and 15: 50% refund minus administrative fee After August 15: No refund All electrical cancellations subject to a $20 administrative fee prior to October 5. No refund will be given after this time. HOTEL ACCOMMODATIONS MRPA has reserved room blocks available. Ask for MRPA rate when making your reservation. Cragun s Resort and Conference Center 11000 Craguns Drive Brainerd, MN 56401 Room Rate: $117.04/night plus tax To Register Online: https://craguns. formstack.com/forms/mrpa17 Download form at mnrpa. org/education and fax to 218.825.2727
MRPA ANNUAL CONFERENCE EXHIBIT HALL COMPANY INFORMATION Organization Contact Name Title Address City State Zip Phone Fax Email Quantity Member Type Standard Booth Early Bird Rate (Through 8/1/17) Premium Booth Early Bird Rate (Through 8/1/17) Website Standard Booth Rate Non-Member $655 $805 $690 Bronze Member $495 $645 $530 Silver Member $395 $545 $430 Gold Member $295 $445 $330 Optional Lunch Tickets $25 Optional 80th Anniversary Banquet $40 Electric Service for Booth $50 Cash Donation to Purchase Prizes Total Enclosed Total Payment Method : Check enclosed Pay online at mnrpa.org Pay with the following Credit Card Credit Card Number Expiration Visa Mastercard Signature By my signature, I agree to the terms and conditions set forth by MRPA as described in this document. BOOTH SELECTION (REFER TO MAP) Final booth assignments are made by MRPA on a first-come, first-serve basis. Exhibit Booth Preference Rank your top five choices from 1 to 5: ATTENDEE INFORMATION Company name to appear on booth sign Attendee names (will appear on name tags) Premium Booth Spaces Booths 1-3 Booths 10, 11 End-Cap Booths 18, 26, 32, 33, 39, 40, 46, 47, 53 First First First Last Last Last Standard Booth Spaces Booths 4-9 Booths 12-17 Booths 19-25 Booths 27-31 Booths 34-38 Booths 41-45 Booths 48-52 Booths 54-67 Do you have a larger prize ($25+) to be raffled off during the show? Yes No If so, what is the item? Value amount $ Will you have give-aways at your booth? Yes No CONTINUED >
COMPANY DESCRIPTION Describe your company s products or services in 25 words or less, or attach your description on a separate page: VENDOR POWER EQUIPMENT REQUEST Return this form with vendor application materials. Please provide the necessary electrical requirements for your temporary electrical needs at your vendor booth. Company Name Equipment Identification Quantity Voltage Amps (EA) Comments: Extension cords are the responsibility of the vendor and should be a minimum of 21 gauge/3 wire and 25-foot length for your 120 Volt, and GFI d or with GFI adapters. If 220 Volt is required, please indicate if ends are bare-wired or provide plug identification from plug face. If questions should arise please contact MRPA s Michelle Snider at snider@mnrpa.org or 763-571-1305, ext. 100. MRPA EXHIBIT HALL Hazardous Chemicals and Materials All are prohibited. Right to Prohibit MRPA reserves the right to prohibit, reject or restrict any exhibit, item, person or article that is not suitable in maintaining the character of the exhibition. Care of Facility The exhibitor is directly responsible for any damages. No items are to be affixed to walls, ceilings or floors without permission. Gasoline Operated Vehicles The exhibitor agrees to comply with any convention site, fire agency and MRPA rules or decisions regarding gasoline operated equipment. MRPA EXHIBIT HALL TERMS AND CONDITIONS INDEMNIFICATION POLICY Minnesota Recreation and Park Association Annual Conference Exhibit Hall participants agree to herby indemnify and hold harmless Minnesota Recreation and Park Association, its members, employees or agents against all liability for personal injury and property damages or less arising from the use of exhibit hall space or any activities in connection with the MRPA Annual Conference Exhibit Hall. Annual Conference Exhibit Hall management reserves the right to restrict, close and remove exhibits which because of noise, method of operation, uncooperative personnel, discord in advertising, or for any other reason becomes objectionable to the overall conduct, success and high standards established by Minnesota Recreation and Park Association.