City of Marine City City Commission - Budget Workshop April 25, 2017 A Budget Workshop of the Marine City Commission was held on Tuesday, April 25, 2017, in the Fire Hall, 200 South Parker Street, Marine City, Michigan, and was called to order by Mayor Vandenbossche at 6:00 pm. After a moment of silence, the Pledge of Allegiance was led by Mayor Vandenbossche. Present: Mayor Dave Vandenbossche; Commissioners Terrance Avery, Elizabeth Hendrick, William Klaassen, Rebecca Lepley, David Simpson, James Turner; City Manager Elaine Leven; City Clerk Kristen Baxter Also in Attendance: Mary Ellen McDonald, Treasurer/Finance Director Public Comment No members of the audience addressed the Board. APPROVE AGENDA Motion by Commissioner Simpson, seconded by Commissioner Hendrick, to approve the Agenda, as presented. All Ayes. Motion Carried. NEW BUSINESS 2017-2018 Budget City Manager Leven reported an approximate $200,000 surplus from the 2016-2017 Fiscal Year Budget and outlined a wish list of expenditures, as follows: Parking Study by Wade Trim Ordinance Update/Review by Wade Trim Police Vehicles City Commission Chairs Speaker System for Board Meetings Demolition of 823 Bruce Street 1
Electric Vehicle Charging Station New Phone System in Office Making Guy Center ADA Accessible Upgrade Police Department & Guy Center with LED Lighting City-Wide WIFI The list is to be discussed at a future meeting. General Fund Revenue A review of fee schedule amendments was made by City Manager Leven, highlighting changes in the Building Department, Clerk s Department, Police Department, and Recreation. City Manager Budget increased for additional training and memberships. City Assessor Budget increased to reflect new contract, effective May 1, 2017. Clerk s Department Budget increased for updating complete hard copy of the Code of Ordinances, per Charter. Finance Department Budget increased to allow for re-certification; also additional funds for mileage reimbursement for Accounting Clerk. Buildings & Grounds Increase expenditures for purchase of shredder, and building maintenance (ground water infiltration on east wall of Guy Center). Police Department Budget increased for the following: 2
Addition of 3 rd shift from May 1 to September 1 (seasonal only) New vehicle purchase using designated Salvage Vehicle Inspection funds in the amount of $27,000, and Drug Forfeiture Funds in the amount of $12,000. The balance of $1,000 will come from 2015-2016 surplus funds New vehicle purchase using 2015-2016 budget surplus funds K-9 compensation; retro fit patrol vehicle upgrades Purchase of new office chairs Purchase of evidence camera Increased software costs Inspection Department Budget increased due to: Shifting part-time position to full-time position Including benefits New computer Training General Maintenance Slight increase in Clothing Allowance and Contractual Services. Street Lighting Discussion about cost savings of switching to LED lighting. Community Economic Development Budget increased due to planning fees for Master Plan. Recreation Mary Ellen McDonald presented a 2017-2018 Project Review which showed the department operating a loss of $14,920. Board Members discussed subsidizing programs for non-residents and questioned the number of city participants, and the number of participants from other communities. The Board requested that Mary Ellen McDonald bring 2016-2017 participation numbers to the Budget Workshop Meeting on April 26, 2017. 3
Parks & Recreation Park Improvements, using Recreation Millage Funds, to include: Cement pads Bike racks Garbage cans Skating rink at Nautical Park Lighthouse base Sidewalk at beach to connect beach with pavilion park Safety Program New safety equipment budgeted (harnesses, hard hats). Special Projects Safe Routes to Schools expense offset by grant revenue. Major Street and Local Street Funds Budget increased for the following: Road patching Part-time employees Crack Sealing materials Purchase of backhoe Purchase of pickup truck Major routine maintenance Water/Sewer Fund Mary Ellen McDonald recommended a 2.5% increase on Water and Sewer rates, per the ordinance. She said the increase would incur an approximate additional charge of $30.00 annually (for a family of four), based on water/sewer usage only. She also reported on spending for Capital Improvements with Ready to Serve Funds: $148,000 for the Waste Water Department $35,000 for sanitary sewer repairs/replacements 4
TIFA Continuing planned projects were discussed, in addition to auditing and grant writing services, but no amendments made. City Manager Leven clarified that a portion of DPW equipment (sewer cleaner) could not be subsidized from TIFA funds. Drug Enforcement Fund New police vehicle to be purchased using $12,000 from Drug Enforcement Fund. Remaining funding to come from Designated Funds-Salvage Vehicle Inspection in the amount of $27,000, and $1,000 from 2015-2016 Surplus Funds. ADJOURNMENT Motion by Commissioner Simpson, seconded by Commissioner Avery, to adjourn at 8:12 pm. All Ayes. Motion Carried. Respectfully submitted, Kristen Baxter City Clerk 5