Si View Metropolitan Park District Regular Meeting Agenda 7:00 PM, October 4, 2017 219 East Park Street, North Bend, WA 98045 North Annex DISTRICT MISSION The mission of the Si View Metropolitan Park District is to work in partnership with the Community to preserve historic Si View Park and provide opportunities to enhance the quality of life through the facilitation of recreation programs and parks in the Snoqualmie Valley. AGENDA ITEMS 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. PUBLIC COMMENT 5. CONSENT AGENDA A. Regular Meeting Minutes of September 20, 2017 B. September 1-15, 2017 Payroll: $38,987.11 payroll (Direct Deposit); $12,372.88 payroll taxes; $8,516.31 PERS retirement; $175.90 life insurance; $160.53 LTD; $1,270.00 ICMA 457; $101.77 Aflac (pre-tax); $50.51 Aflac (post-tax), $241.75 HRA-VEBA C. Blanket Vouchers #493 D. Fund Transfer: $200,000 from the General Fund (001) to the Capital Projects Fund (300) effective date of 10/5/17 6. NEW BUSINESS A. Discussion. 2018 Budget Draft 7. COMMITTEE AND STAFF REPORTS A. Operations Report Dembeck B. Snoqualmie Valley Government Meeting Report - McGhee C. Directors Report Stombaugh 8. MEETING ANNOUNCEMENTS AND REMINDERS A. Regular Meeting 10-18-17 at 7:00 PM B. North Bend Parks Commission Meeting 10-25-17 at 6:30 PM 9. EXECUTIVE SESSION 10. AGENDA ITEMS FOR NEXT MEETING 11. ADJOURN
AGENDA ITEM NO 5A -- September 20, 2017 ACTION MINUTES 7:00 PM CALLED MEETING TO ORDER ROLL CALL Commissioners Attending: Grez, Kelly, Joselyn, McGhee and Raisio Staff Attending: Travis Stombaugh Executive Director, David Dembeck Operations Manager, Scott Loos Finance & HR Manager, Minna Rudd Recreation Manager and Melissa Pasley Administrative Support Specialist APPROVAL OF AGENDA APPROVED AS PRESENTED 5-0 Joselyn MOTIONED Grez SECONDED Discussion: Ms. Pasley stated that two items had been added since the draft was emailed; the Fund Transfer and the Recreation Team Report. PUBLIC COMMENT: none CONSENT AGENDA APPROVED AS PRESENTED 5-0 Minutes: Regular Meeting Minutes of September 6, 2017 August 16-31, 2017 Payroll: $48,634.02 payroll (Direct Deposit); $15,204.54 payroll taxes; $8,680.69 PERS retirement; $176.13 life insurance; $160.60 LTD; $1,270.00 ICMA 457; $101.77 Aflac (pre-tax); $50.51 Aflac (post-tax), $241.75 HRA-VEBA Blanket Vouchers #492 Fund Transfer: $28,000 from General Fund (001) to Park Fund (108) effective date 9/20/2017 Kelly MOTIONED Joselyn SECONDED NEW BUSINESS Consider Accepting Rodarte Construction s Bid for the Torguson Park Entrance and Pump Track Improvement Project in the amount of $453,755 Joselyn MOTIONED Grez SECONDED Discussion: Mr. Stombaugh stated the bids came in higher than anticipated. Potential price factors and more costly line items were discussed. Higher cost could delay future projects. APPROVED AS PRESENTED 5-0 COMMITTEE AND STAFF REPORTS Aquatics Report a written report was provided. The commission inquired of the fall staffing shortage outcome. Mr. Stombaugh reply it is been better than expected. Team Recreation Report Ms. Rudd s summer evaluation included new programming, the number of participants in and out of district, lessons learned, camp participation numbers, parent feedback and after school enrollment numbers to date.
Directors Report Mr. Stombaugh reported. Tollgate to SVT Connection, district and city staff will meet to discuss perceived code changes, this information is crucial in determining the feasibility of this project. Tollgate Farm Park Plan consultant had a final stakeholders meeting and is concluding the plan. King County Council has approved the Shed Property sale, the District will close on the sale agreement October 5 th. South Fork Levy Trail, Berger Partnership provided a conservative cost estimate and potential trail alignment map. Both item provides information to be utilized in the Transportation Alternatives Program Grant application. Staff will request $2.5M to be used for design and easement acquisition. MEETING ANNOUNCEMENTS AND REMINDERS Finance Committee Meeting- Raisio & Kelly Ribbon Cutting Torguson Park Snoqualmie Valley Government Association Regular Meeting September 21 at 6:30 AM September 21, at 5:00 PM September 27 at 6:30 PM -- McGhee October 4 at 7:00 PM AGENDA ITEMS FOR FUTURE MEETING: none ADJOURNMENT: The meeting was adjourned at 7:46 PM. Meeting Minutes prepared by Melissa Pasley, Administrative Support Specialist
AGENDA ITEM NO 5B Consent Agenda Scott Loos, Finance & HR Manager September 1-15, 2017 Payroll Summary of Items: September 1-15, 2017 Payroll: $38,987.11 payroll (Direct Deposit); $12,372.88 payroll taxes; $8,516.31 PERS retirement; $175.90 life insurance; $160.53 LTD; $1,270.00 ICMA 457; $101.77 Aflac (pre-tax); $50.51 Aflac (post-tax), $241.75 HRA-VEBA Staff Recommendation: Approve and File
AGENDA ITEM NO 5C Consent Agenda Scott Loos, Finance & HR Manager Blanket Voucher #493 Summary of Item: Blanket Voucher No. 4903 In the amount of $75,095.38. The checks will arrive and be distributed on 9/28/17. Staff Recommendation: Approve and File
AGENDA ITEM NO 5D Consent Agenda Scott Loos, Finance & HR Manager Fund Transfer Summary of Item: We received the closing documents and wire transfer instructions on 10/03/17 for the King County shed property purchase. We plan to be wire funds out on 10/5/17. Transfer $200,000 from the General Fund (001) to the Capital Projects Fund (300) with an effective date of 10/5/17. This is a budgeted transfer. Staff Recommendation: Approve and File
AGENDA ITEM NO 6A New Business Travis Stombaugh, Executive Director Discussion. 2018 Budget Draft Summary of Item: The District has started the budget season off in a positive direction. Staff can t recall a time over the past 10 years when the initial budget draft started by operating in the black. We re very optimistic moving forward. The initial 2018 Budget draft has been completed by staff and reviewed by the Administrative Committee. Generally speaking the 2018 draft trends very similar to our past budgets but with a little more modesty overall. Some items of note included in the budget draft: Projects over 6% revenue growth 3.2% C.O.L.A. for benefitted and non-benefitted employees based off the Sea-Tac-Brem CPI State minimum wage increase to $11.50/hr. The addition of a 10 month benefited Maintenance Technician Roughly $1.7M in Capital Improvements o (This number could easily jump to roughly $2.2M if the State approves the Capital Budget and we receive a King County grant for cricket/soccer fields at Tollgate) Computer Hardware Replacement Increase in state PERS contribution There are currently a few placeholders that will be updated or refined closer to adoption of the budget. These include: Sewer & Storm Fees Healthcare Cost Liability Insurance Beginning and Ending Net Cash
AGENDA ITEM NO 7A Staff Report Dave Dembeck, Operations Manager Operations Report Si View Community Center and Park Facilities o Staff have been preparing and maintaining facilities for fall programs. o Outdoor sports utilizing fields are soccer and fall baseball. o Staff have been completing projects that are weather dependent. Stripping parking lots Painting Cleaning gutters Tollgate Farm Park o Installation of farmhouse fence. o Blackberry removal. o Trail maintenance. Torguson Park o The city ribbon cutting event took place Thursday the 21 st at Torguson Park. o Si View received compliments for our assistance with the project. o Hydro-seed has been applied and is already sprouting. o Ten benches and a bike rack have been ordered and will be installed by Si View staff when the equipment arrives. o Staff will be ordering and planting new vegetation for the park, funded by the City, as part of the City s requirements for their park improvement grant. o Si View will be assisting with the Arbor Day tree planting program. o Staff removed the accumulated graffiti in the skate park. o Staff is in the process of maintaining and repairing parts of the climbing wall. o The restroom remodel project should be starting soon. Staff has been busy going through material submittals provided by the contractor. o The new restroom/concession still has punch list items that the Contractor has the responsibility to complete before the restroom can be considered open for use. o Major items still to be completed before the restroom can open. PSE electrical main connection and meter install Installation of permanent interior electrical fixtures. Gutters and downspouts.
AGENDA ITEM NO 7B Staff Report Travis Stombaugh, Executive Director Directors Report See attached.