Revision No. 20170501-1 County of Sonoma Agenda Item Summary Report Agenda Item Number: 1 (This Section for use by Clerk of the Board Only.) Clerk of the Board 575 Administration Drive Santa Rosa, CA 95403 To: Board of Commissions Board Agenda Date: March 20, 2018 Vote Requirement: 4/5 Department or Agency Name(s): Community Development Commission Staff Name and Phone Number: Margaret Van Vliet, Executive Director (707) 565-7504 Title: Bolstering Affordable Housing Delivery Efforts Recommended Actions: Supervisorial District(s): All 1. Adopt a Resolution adjusting the Community Development Commission s position allocations to reflect the addition of.50 Full-Time Equivalent Senior Office Support Supervisor, 1.0 Full-Time Equivalent Housing Negotiator/Inspector, 2.0 Full-Time Equivalent Administrative Aide Allocations, and convert 2.0 Community Development Associate Time-Limited Allocations to permanent ongoing allocations effective march 27, 2018. 2. Adopt a Resolution adjusting the FY 2017-18 Adopted Budget, increasing revenue and expenditure appropriations for the Community Development Commission by $182,340 to cover the increased costs of the requested positions, financed with state and federal funding, and housing in-lieu fees. Executive Summary: The Sonoma County Community Development Commission (CDC) is the lead agency for housing services in the County and has been tasked with an increasingly urgent, proactive and facilitative role increasing the number of available affordable housing units in Sonoma County. This item requests approval of additional revenue and related expenses for position allocation adjustments to the Community Development Commission FY 2017-18 budget. These positions do not require general fund. Discussion: Housing lies at the heart of Sonoma County s recovery. CDC s mission and programs all center around creating access to housing, whether by financing the construction of new homes, or facilitating the rehabilitation of existing ones; assisting vulnerable people to rent on the private market, or addressing the causes and conditions of homelessness. All of CDC s programs are naturally aligned towards the
Revision No. 20170501-1 recovery agenda and should be thoughtfully leveraged to ensure the communities of Sonoma County thrive, not just recover. The CDC is proposing to strategically bolster its affordable housing delivery efforts in three program areas with new positions. Affordable Housing to add 1.0 Administrative Aide (job code 0810), effective 3/1/2018. This division of CDC has both the residual redevelopment projects, and some targeted financing programs for production and preservation of affordable ownership and rental housing. And this is where there is the greatest potential to scale-up service delivery to finance and facilitate more housing production county-wide. The proposed Administrative Aide will provide assistance and support to the Affordable Housing Manager, the Project Manager, and the three Community Development Specialists working on Development Commission Affordable Housing programs and projects. Current Affordable Housing staff have indicated that they could delegate approximately 10% to 15% of their current workload to the Administrative Aide, giving each member of the team additional capacity to focus on higher level management of program activity, and to augment financial oversight and reporting on affordable housing programs and projects. An additional portion of the Administrative Aide s time will be spent supporting the Affordable Housing Manager, resulting in more time to address affordable housing programmatic planning, design and issue resolution. This increased level of focus on proactive facilitation of projects will result in an acceleration of affordable housing funding being allocated and distributed; improved oversight of loans and other financial instruments used by the Commission to distribute funds; clearer reporting and messaging to Commission leadership, resulting in a more effective decision-making process on key issues, and freeing up time at the Executive Director level. Construction Services to add 1.0 Administrative Aide (job code 0810), effective 3/1/2018. The proposed position will provide the support needed to increase underwriting efficiency, reducing wait times for clients and increasing the number of projects completed. The proposed new position will provide greater coverage required to effectively carry out the work of the multiple Construction Service programs (Flood Elevation program, Housing Rehabilitation Loan Program, Commercial Rehabilitation Loan Program, and the CalHome Housing Rehabilitation Programs for the County of Sonoma and the City of Santa Rosa). This position will free construction project staff (Licensed General Contractors) to work on delivering construction projects rather than performing high-level clerical and support work. Housing Authority to add 1.0 Housing Negotiator Inspector (job code 9113), effective 3/1/2018 and increase a half time Senior Office Support Supervisor (job code 0009) to a full time Senior Office Support Supervisor (job code 0009), effective 3/1/2018. These increases will allow for a targeted Landlord Interface effort. The waiting list for a voucher is years long. And it is common for private landlords to choose not to accept vouchers because of stigma associated to the low-income tenants, and the desire by some not to associate with government programs in the operation of their properties. The problem of landlord participation can be especially
Revision No. 20170501-1 acute in tight rental markets, as it is in Sonoma County. Recruitment and retention of private sector property owners is a significant challenge that these staffing augmentations are intended to address. The CDC is proposing to convert two Community Development Associate positions from Time Limited positions (ending June 30, 2018) to Regular Full Time positions. These Community Development Associates provide critical, on-going support for Affordable Housing asset management and compliance, coordination of annual federal funding cycle, policy research, public notice and engagement, Successor Agency administration, and Grant management. Prior Board Actions: February 6, 2018 Received Housing Recovery Workshop Report June 2017 Budget workshops April 2017 Adoption of Strategic Priorities including Housing for All and Safety Net priorities Strategic Plan Alignment Goal 1: Safe, Healthy, and Caring Community Approval of this item will allow the Sonoma County Community Development Commission to increase the pace at which housing finance programs can be delivered, and improve effectiveness of the voucher program. Expenditures Funding Sources Fiscal Summary FY 17-18 Adopted FY 18-19 Projected FY 19-20 Projected Budgeted Expenses $432,908 $432,908 Additional Appropriation Requested $91,170 Total Expenditures $91,170 $432,908 $432,908 General Fund/WA GF State/Federal 53,470 311,079 311,079 Fees/Other 37,700 121,829 121,829 Use of Fund Balance Narrative Explanation of Fiscal Impacts: Contingencies Total Sources $91,170 $432,908 $432,908 The additional staff costs are attributable to three separate program areas each with their own funding sources. The Administrative Aide supporting Construction Services will be funded through the allowable on-going administrative cost portion of Federal and State housing rehabilitation and flood elevation grants. The Administrative Aide supporting Affordable Housing will be funded with Affordable Housing In Lieu fees and the Successor Agency Recognized Obligation Payment Schedule (ROPS) for admin
Revision No. 20170501-1 support of the Roseland Village project. The Housing Negotiator Inspector and the half FTE increase in a Sr. Office Support Supervisor supporting the Housing Authority s Landlord Interface program will be initially funded by a one-time HUD grant. The Landlord Interface program s purpose is to increase the number of available rental units. On-going HUD Admin funding will increase as the program increases the number of available rental units. A 5% increase in the rental units accepting Vouchers will cover the Housing Authority program s new positions requested here. Position Title (Payroll Classification) Staffing Impacts Monthly Salary Range (A I Step) Additions (Number) Administrative Aide $4,433 - $5,390 2.0 Deletions (Number) Housing Negotiator/Inspector $4,858 - $5,907 1.0 Senior Office Support Supervisor $4,524 - $5,500 0.5 Senior Office Support Supervisor $4,524 - $5,500 1.0 Community Development Associate Time Limited Community Development Associate Regular FT Narrative Explanation of Staffing Impacts (If Required): $6,331 - $7,696 2.0 $6,331 - $7,696 2.0 Staffing Impacts covered in the primary Discussion section of this board item. Attachments: - Budget Resolution - Position Resolution Related Items On File with the Clerk of the Board: None
County of Sonoma State of California Date: March 20, 2018 Item Number: Resolution Number: 4/5 Vote Required Resolution Of The Board of Commissioners, Community Development Commission, Adjusting The FY 2017-18 Adopted Budget, Increasing Revenue and Expenditure Appropriations for the Community Development Commission by $182,340 to cover the increased costs of the requested positions, financed with state and federal funding, and housing in-lieu fees. Whereas, the Sonoma County Community Development Commission (CDC) is the lead agency for Housing Services in the County and Whereas, the CDC has been tasked with an increasingly urgent, proactive and facilitative role increasing the number of available affordable housing units in Sonoma County, and Whereas, the CDC is proposing to strategically bolster its affordable housing staff capacity in increase the base and effectiveness which housing can be created and delivered; Whereas, funding for these new positions is available through Federal grants and Local Fee sources; Now, Therefore, Be It Resolved the Commissioners adopt this resolution adjusting the fiscal year 2017-18 budget by increasing revenues and expenditures in the Community Development Commission by $182,340, as detailed in the attached Exhibit A. Supervisors: Gorin: Rabbitt: Zane: Hopkins: Gore: Ayes: Noes: Absent: Abstain: So Ordered.
Department(s)/ Agency/(ies): COMMUNITY DEVELOPMENT COMMISSION Narratives FTE Impacts (+/-) Gross Expenditure Revenue and Reimbursement Net Cost Annualized Net Cost Summary of Requested Adjustments for Board Consideration Summary Row COMMUNITY DEVELOPMENT COMMISSION - OTHER FUND Add 2.0 FTE Administrative Aides, 1.0 FTE Housing Negotiator/Inspector, 0.5 FTE Sr. Office Support Supervisor, and convert 2.0 Community Development Associates from Time-Limited to Regular to the CDCs staffing allocations and corresponding revenue from HUD and FEMA grants and local Affordable Housing In Lieu Fees. 4 182,340 182,340 - Total Requested Adjustments 4 182,340 182,340 0 0 Subtotal of General Fund Changes 0 0 0 0 0 Subtotal of Other Fund Changes 4 182,340 182,340 0 0
Department Name: COMMUNITY DEVELOPMENT COMMISSION If this adjustment affects >1 department (i.e. an operational General Fund Fund ID Section/Subsection ID Section/Subsection Title Acct ID Account Title Program SubProgram Recurring One-time Budgeted Other Funds 46120 14320300 Flood Elevation 42441 Federal FEMA Disaster Funding 37,700 37,700 46045 14310600 County Fund for Housing 42601 County of Sonoma - (In Lieu Fees) 37,700 37,700 46210 14020300 Voucher Program 42461 Federal Other Funding 15,770 - Total Other Fund Revenue Adjustment 91,170-91,170 46015 14010100 CDC General Admin 58016 Reimb. - Labor 91,170 91,170 - - Total Other Fund Reimbursement Adjustment* 91,170-91,170 Total Other Fund Revenue & Reimbursement Adjustment 182,340-182,340 46015 14010100 CDC General Admin 50604 Proposed Budget Adj 91,170 91,170 46120 14320300 Flood Elevation 52172 Personnel Costs 37,700 37,700 46045 14310600 County Fund for Housing 52172 Personnel Costs 37,700 37,700 46210 14020300 Voucher Program 52172 Personnel Costs 15,770 15,770 Total Other Fund Gross Expenditure Adjustment 182,340-182,340 Total Other Fund Net Cost Adjustment - - - Department Total Revenue & Reimbursement Adjustment 182,340-182,340 Department Total Gross Expenditure Adjustment 182,340-182,340 Department Total Net Cost Adjustment - - - *Treat Reimbursements like a positive revenue. They will also be entered into PeopleSoft commitment control as positive revenues. This is opposite of how they appear in reports, where they appear to be negative expenditures. See example on the "Reimbursement Example" tab.
County of Sonoma State of California Date: March 20, 2018 Item Number: Resolution Number: 4/5 Vote Required Resolution Of The Board of Commissioners, Community Development Commission, Amending The Department Allocation To Reflect The Addition of 0.50 Full-Time Equivalent Senior Office Support Supervisor, 1.0 Full-Time Equivalent Housing Negotiator/Inspector, And 2.0 Full-Time Equivalent Administrative Aide Allocations, And To Convert 2.0 Full-Time Equivalent Community Development Associate Time-Limited Allocations To Permanent Ongoing Allocations, Effective March 27, 2018. Whereas, the Sonoma County Community Development Commission (CDC) is the lead agency for Housing Services in the County and Whereas, the CDC has been tasked with an increasingly urgent, proactive and facilitative role increasing the number of available affordable housing units in Sonoma County, and Whereas, the CDC is proposing to strategically bolster its affordable housing staff capacity to increase the pace and effectiveness which housing can be created and delivered; Now, Therefore, Be It Resolved that the Allocation Table of the Community Development Commission is hereby revised as follows: Section/ Subsection ID Job Class 14010100 0009 14010100 9113 14010100 0810 14010100 9135 Class Title Senior Office Support Supervisor Housing Negotiator/ Inspector Administrative Aide Community Development Associates Existing Positions In Class Change in Position Allocation New Total Allocation For Class Duration/ End Date Salary Range 0.50 0.50 1.0 Ongoing 2601 0.0 1.00 1.00 Ongoing 2793 0.0 2.0 2.0 Ongoing 2549 6.0 0.0 6.0 Ongoing 3640
Resolution # Date: January 24, 2017 Page 2 Supervisors: Gorin: Rabbitt: Zane: Hopkins: Gore: Ayes: Noes: Absent: Abstain: So Ordered.