SUPREME PETROCHEM LTD Code of Internal Procedures and Conduct for Regulating, Monitoring and Reporting of Trading by Insiders This code will be known as Supreme Petrochem Ltd Code of Internal Procedure and Conduct for Regulating, Monitoring and Report of Trading by Insiders issued pursuant to Regulation 9 of the Securities and Exchange Board of India (Prohibition of Insider Trading) Regulations, 2015 as amended and will be applicable w.e.f. May 15, 2015. 1. Definitions 1.1 Act means the Securities and Exchange Board of India Act, 1992. 1.2 Board means the Board of Directors of the Company. 1.3 Code or Code of Conduct shall mean the Code of Internal Procedures and Conduct for Regulating, Monitoring and Reporting of trading by insiders of Supreme Petrochem Ltd as amended from time to time. 1.4 Company means Supreme Petrochem Ltd. 1.5 "Compliance Officer" means Company Secretary or such other senior officer, who is financially literate and is capable of appreciating requirements for legal and regulatory compliance under these regulations designated so and reporting to the Board of Directors and who shall be responsible for compliance of policies, procedures, maintenance of records, monitoring adherence to the rules for the preservation of unpublished price sensitive information, monitoring of trades and the implementation of the codes specified in these regulations under the overall supervision of the Board of Directors of the Company. 1.6 Connected Person means: (i) any person who is or has during the six months prior to the concerned act been associated with a company,, directly or indirectly, in any capacity including by reason of frequent communication with its officers or by being in any contractual, fiduciary or employment relationship or by being a director, officer or an employee of the Company or holds any position including a professional or business relationship between himself and the Company whether temporary or permanent, that allows such person, directly or indirectly, access to unpublished price sensitive information or is reasonably expected to allow such access. (ii) Without prejudice to the generality of the foregoing, the persons falling
within the following categories shall be deemed to be connected persons unless the contrary is established. (a) (b) (c) an immediate relative of connected persons specified in clause (i); or a holding company or associate company or subsidiary company; or an intermediary as specified in Section 12 of the Act or an employee or director thereof; or (d) an investment company, trustee company, asset management company or an employee or director thereof; or (e) an official of a stock exchange or of clearing house or corporation; or (f) a member of board of trustees of a mutual fund or a member of the board of directors of the asset management company of a mutual fund or is an employee thereof; or (g) a member of the Board of directors or an employee, of a public financial institution as defined in section 2 (72) of the Companies Act, 2013; or (h) an official or an employee of a self-regulatory organization recognised or authorized by the Board; or a banker of the Company; or (i) a concern, firm, trust, Hindu undivided family, company or association of persons wherein a director of the Company or his immediate relative or banker of the Company, has more than ten per cent, of the holding or interest. 1.7 Dealing in Securities means an act of subscribing to, buying, selling or agreeing to subscribe to, buy, sell or deal in the securities of the Company either as principal or agent. 1.8 Designated Employee(s) shall include : (i) (ii) (iii) every employee in the grade of Assistant General Managers and above; every employee in the finance, accounts, secretarial, legal, direct and indirect taxation departments as may be determined and informed by the Compliance Officer; and any other employee as may be determined and informed by the Compliance Officer from time to time. 1.9 Director means a member of the Board of Directors of the Company. 1.10 Employee means every employee of the Company including the Directors in the employment of the Company. 1.11 "Generally available Information" means information that is accessible to the public on a non-discriminatory basis.
1.12 "Immediate Relative" means a spouse of a person, and includes parent, sibling, and child of such person or of the spouse, any of whom is either dependent financially on such person, or consults such person in taking decisions relating to trading in securities 1.13 Insider means any person who, is, (i) (ii) a connected person; or in possession of or having access to unpublished price sensitive information. 1.14 Key Managerial Person means person as defined in Section 2(51) of the Companies Act, 2013 1.15 "Promoter" shall have the meaning assigned to it under the Securities and Exchange Board of India (Issue of Capital and Disclosure Requirements) Regulations, 2009 or any modification thereof: 1.16 "Securities" shall have the meaning assigned to it under the Securities Contracts (Regulation) Act, 1956 (42 of 1956) or any modification thereof except units of a mutual fund; 1.17 "Takeover regulations" means the Securities and Exchange Board of India (Substantial Acquisition of Shares and Takeovers) Regulations, 2011 and any amendments thereto; 1.18 "Trading" means and includes subscribing, buying, selling, dealing, or agreeing to subscribe, buy, sell, deal in any securities, and "trade" shall be construed accordingly 1.19 "Trading Day" means a day on which the recognized stock exchanges are open for trading; 1.20 Unpublished Price Sensitive Information means any information, relating to a company or its securities, directly or indirectly, that is not generally available which upon becoming generally available, is likely to materially affect the price of the securities and shall, ordinarily include but not restricted to, information relating to the following: (i) financial results; (ii) dividends; (iii) change in capital structure; (iv) mergers, de-mergers, acquisitions, delistings, disposals and expansion of business and such other transactions; (v) changes in key managerial personnel; and (vi) material events in accordance with the listing agreement 1.21 Regulations shall mean the Securities & Exchange Board of India (Prohibition of Insider Trading) Regulations, 2015 and any amendments
thereto. 1.22 Specified Persons the Directors, Connected Persons, the Insiders, the Designated Employees, the Promoters and Immediate Relatives are collectively referred to as Specified Persons. Words and expressions used and not defined in these regulations but defined in the Securities and Exchange Board of India Act, 1992 (15 of 1992), the Securities Contracts (Regulation) Act, 1956 (42 of 1956), the Depositories Act, 1996 (22 of 1996) or the Companies Act, 2013 (18 of 2013) and rules and regulations made thereunder shall have the meanings respectively assigned to them in those legislation. 2. Role of Compliance Officer 2.1 The Compliance Officer shall report on insider trading to the Board of Directors of the Company and in particular, shall provide reports to the Chairman of the Audit Committee, if any, or to the Chairman of the Board of Directors at such frequency as may be stipulated by the Board of Directors. 2.2 The Compliance Officer shall assist all employees in addressing any clarifications regarding the Securities & Exchange Board of India (Prohibition of Insider Trading) Regulations, 2015 and the Company s Code of Conduct. 3. Applicability of Code of Conduct Directors of the Company, Designated Employees, Immediate Relatives of the Directors and Designated Employees and other Connected Persons (including Auditors/Law Firms/Consultant as may be applicable) designated by the Board of Directors in consultations with the Compliance Officer, from time to time, on the basis of their functional role in the Company ( Designated Persons ) shall be governed by this Code of Conduct governing dealing in Securities of the Company. 4. Trading Plan An insider shall be entitled to formulate a trading plan for dealing in securities of the Company and present it to the Compliance Officer for approval and public disclosure pursuant to which trades may be carried out on his behalf in accordance with such plan as per conditions and restrictions mentioned in the Regulations. 5. Trading Designated Persons of the Company will be subject to trading restrictions as enumerated below :-
5.1 Trading window The trading period of the stock exchanges called Trading Window is available for trading in the Company s securities. The trading window shall be closed, 7 days before the happening of the following events and shall remain closed up to forty-eight hours after the publication of the price Sensitive Information. Trading Window may be further closed by the Company during such time in addition to the above period as it may deem fit from time to time. The trading window will be, inter alia, closed at the time of:- (a) (b) (c) (d) (f) (g) Declaration of Financial results (quarterly, half-yearly & annual); Declaration of dividends (interim and final); Declaration of issue of securities by way of public/ rights/bonus etc.; Announcement of amalgamation, mergers, takeovers and buy-back; Disposal of whole or substantially whole of the undertaking; Material events in accordance with the Listing Agreement 5.2 When the trading window is closed, the Designated Persons will not trade in the Company s Equity Shares in such period. 5.3 All Designated Persons of the Company will conduct all their dealings in the Equity Shares of the Company only in a valid trading window and will not deal in any transaction involving the purchase or sale of the Company s Equity Shares during the periods when trading window is closed, or during any other period as may be specified by the Company from time to time. 5. 4 In case of ESOPs, exercise of option may be allowed in the period when the trading window is closed. However, sale of shares allotted on exercise of ESOPs shall not be allowed when trading is closed. 6. Pre-clearance of trades 6.1 All D e s i g n a t e d Persons, who intend to deal in the securities of the Company when the trading window is opened and if the value of the proposed trades is above 50,000 shares or up to Rs. 10 Lakhs (market value) or 1% of total shareholding, whichever is less, should pre-clear the transaction. However, no designated person shall be entitled to apply for preclearance of any proposed trade if such designated person is in possession of unpublished price sensitive information even if the trading window is not closed and hence he shall not be allowed to trade. The procedure for pre-clearance of trades shall be as hereunder: (i) An application may be made in the prescribed Form (Annexure 1) to the Compliance officer indicating the estimated number of securities that the Designated Persons Employee intends to deal in, the details as to the depository with which he has a security account, the details as to the securities in such depository mode and such other
(ii) details as may be required by any rule made by the company in this behalf. An undertaking (Annexure 2) shall be executed in favour of the Company by such Designated Persons incorporating, inter alia, the following clauses, as may be applicable: (a) (b) (c) (d) That the Designated Persons does not have any access or has not received Price Sensitive Information up to the time of signing the undertaking. That in case the Designated Persons has access to or receives Price Sensitive Information after the signing of the undertaking but before the execution of the transaction he/she shall inform the Compliance Officer of the change in his position and that he/she would completely refrain from dealing in the securities of the Company till the time such information becomes public. That he/she has not contravened the code of conduct for prevention of insider trading as notified by the Company from time to time. That he/she has made a full and true disclosure in the matter. (iii) (iv) (v) All Designated Persons shall execute their order in respect of securities of the Company within one week after the approval of preclearance is given. The Designated Persons shall file within 2 (two) days of the execution of the deal, the details of such deal with the Compliance Officer in the prescribed form. In case the transaction is not undertaken, a report to that effect shall be filed. (Annexure 4). If the order is not executed within seven days after the approval is given, the Designated Persons must pre-clear the transaction again. All Designated Persons who buy or sell any number of shares of the Company shall not enter into an opposite transaction i.e. sell or buy any number of shares during the next six months following the prior transaction. In case any contra trade is executed, inadvertently or otherwise, in violation of such a restriction, the profits from such trade shall be liable to be disgorged for remittance to the Securities and Exchange Board of India (SEBI) for credit to the Investor Protection and Education Fund administered by SEBI under the Act. In case of subscription in the primary market (initial public offers), the above mentioned entities shall hold their investments for a minimum period of 30 days. The holding period would commence when the securities are actually allotted. (vi) The Compliance Officer may waive off the holding period in case of sale of securities in personal emergency after recording reasons for
7. Other Restrictions the same. However, no such sale will be permitted when the Trading window is closed. 7.1 The disclosures to be made by any person under this Code shall include those relating to trading by such person's immediate relatives, and by any other person for whom such person takes trading decisions. 7.2 The disclosures of trading in securities shall also include trading in derivatives of securities and the traded value of the derivatives shall be taken into account for purposes of this Code. 7.3 The disclosures made under this Code shall be maintained for a period of five years. 8. Reporting Requirements for transactions in securities Initial Disclosure 8.1 Every promoter/ Key Managerial Personnel / Director / Officer / Designated Employee of the Company, within thirty days of these regulations taking effect, shall forward to the Company the details of all holdings in securities of the Company presently held by them including the statement of holdings of immediate relatieves in the prescribed Form (Annexure 5). 8.2 Every person on appointment as a key managerial personnel a director or a designated employee of the Company or upon becoming a promoter shall disclose his holding of securities of the Company as on the date of appointment or becoming a promoter, to the Company within seven days of such appointment or becoming a promoter. Continual Disclosure 8.3 Every promoter, employee and director of the Company shall disclose to the Company the number of such securities acquired or disposed of within two trading days of such transaction if the value of the securities traded, whether in one transaction or a series of transactions over any calendar quarter, aggregates to a traded value in excess of Rs. Ten Lakhs. (Annexure 6). The disclosure shall be made within 2 working days of: (i) (ii) the receipt of intimation of allotment of shares, or the acquisition or sale of shares or voting rights, as the case may be. 9. Disclosure by the Company to the Stock Exchange(s) 9.1 Within 2 days of the receipt of intimation under Clause 8.3, the Compliance
Officer shall disclose to all Stock Exchanges on which the Company is listed, the information received. 9.2 The Compliance officer shall maintain records of all the declarations in the appropriate form given by the directors / officers / designated employees for a minimum period of five years. 10. Penalty for contravention of the code of conduct 10.1 Every Designated Person shall be individually responsible for complying with the provisions of the Code (including to the extent the provisions hereof are applicable to his/her dependents). 10.2 Any Designated Person who trades in securities or communicates any information for trading in securities, in contravention of this Code may be penalised and appropriate action may be taken by the Company. 10.3 D e s i g n a t e d Persons who violate the Code shall also be subject to disciplinary action by the Company, which may include wage freeze, suspension, ineligibility for future participation in employee stock option plans, etc. 10.4 The action by the Company shall not preclude SEBI from taking any action in case of violation of SEBI (Prohibition of Insider Trading) Regulations, 2015. Date : April 22, 2015
SUPREME PETROCHEM LTD SPECIMEN OF APPLICATION FOR PRE-DEALING APPROVAL ANNEXURE 1 Date: (Refer to Clause 6.1(i) of the Code) To, The Compliance Officer, Supreme Petrochem Ltd, Mumbai Dear Sir/Madam, Application for Pre-dealing approval in securities of the Company Pursuant to the SEBI (prohibition of Insider Trading) Regulations, 2015 and the Company s Code of Conduct for Prevention of Insider Trading, I seek approval to purchase / sale / subscription of equity shares of the Company as per details given below: 1. Name of the applicant 2. Designation 3. Number of securities held as on date 4. Folio No. / DP ID / Client ID No.) 5. The proposal is for (a) Purchase of securities (b) Subscription to securities (c) Sale of securities 6. Proposed date of dealing in securities 7. Estimated number of securities proposed to be acquired/subscribed/sold 8. Price at which the transaction is proposed 9. Current market price (as on date of application) 10. Whether the proposed transaction will be through stock exchange or offmarket deal 11. Folio No. / DP ID / Client ID No. where the securities will be credited / debited I enclose herewith the form of Undertaking signed by me. (Signature of Employee)
ANNEXURE 2 To, Supreme Petrochem Ltd, Mumbai SUPREME PETROCHEM LTD FORMAT OF UNDERTAKING TO BE ACCOMPANIED WITH THE APPLICATION FOR PRE-CLEARANCE (Refer to Clause 6.1(ii) of the Code) UNDERTAKING I, of the Company residing at am desirous of dealing in * shares of the Company as mentioned in my application dated pre-clearance of the transaction. I further declare that I am not in possession of or otherwise privy to any unpublished Price Sensitive Information (as defined in the Company s Code of Conduct for prevention of Insider Trading (the Code) up to the time of signing this Undertaking. In the event that I have access to or received any information that could be construed as Price Sensitive Information as defined in the Code, after the signing of this undertaking but before executing the transaction for which approval is sought, I shall inform the Compliance Officer of the same and shall completely refrain from dealing in the securities of the Company until such information becomes public. I declare that I have not contravened the provisions of the Code as notified by the Company from time to time. I undertake to submit the necessary report within two days of execution of the transaction / a Nil report if the transaction is not undertaken. If approval is granted, I shall execute the deal within 7 days of the receipt of approval failing which I shall seek pre-clearance. I declare that I have made full and true disclosure in the matter. Date: Signature: * Indicate number of shares
ANNEXURE 3 SUPREME PETROCHEM LTD FORMAT FOR PRE- CLEARANCE ORDER To, Name: Designation: Place : This is to inform you that your request for dealing in (nos) shares of the Company as mentioned in your application dated is approved. Please note that the said transaction must be completed on or before (date) that is within 7 days from today. In case you do not execute the approved transaction /deal on or before the aforesaid date you would have to seek fresh pre-clearance before executing any transaction/deal in the securities of the Company. Further, you are required to file the details of the executed transactions in the attached format within 2 days from the date of transaction/deal. In case the transaction is not undertaken a Nil report shall be necessary. Yours faithfully, for SUPREME PETROCHEM LTD COMPLIANCE OFFICER Date : Encl: Format for submission of details of transaction
SUPREME PETROCHEM LTD ANNEXURE 4 FORMAT FOR DISCLOSURE OF PRE-CLEARED TRANSACTIONS (To be submitted within 2 days of transaction / dealing in securities of the Company) (Refer to Clause 6.1(iii) of the Code) To, The Compliance Officer, Supreme Petrochem Ltd, Mumbai I hereby inform that I have bought/sold/subscribed to securities as mentioned below on (date) Name of holder No. of securities dealt with Bought/ sold/ subscribe d DP ID/ Client ID/ Folio No Price (Rs.) In connection with the aforesaid transaction(s), I hereby undertake to preserve, for a period of 5 years and produce to the Compliance officer / SEBI any of the following documents: 1. Broker s contract note. 2. Proof of payment to/from brokers. 3. Extract of bank passbook/statement (to be submitted in case of demat transactions). 4. Copy of Delivery instruction slip (applicable in case of sale transaction). I agree to hold the above securities for a minimum period of six months. In case there is any urgent need to sell these securities within the said period, I shall approach the Compliance Officer for necessary approval. (applicable in case of purchase / subscription). I declare that the above information is correct and that no provisions of the Company s Code and/or applicable laws/regulations have been contravened for effecting the above said transactions(s). Date : Signature Name : Designation:
SUPREME PETROCHEM LTD ANNEXURE 5 FORMAT FOR INITIAL DISCLOSURE OF SECURITIES (Refer to Clause 8.1 of the Code) The Compliance Officer, Supreme Petrochem Ltd, Mumbai I,, in my capacity as of the Company hereby submit the following details of securities held in the Company as on I. Details of securities held by me : Type of Securities No. of securities held Folio No Beneficiary A/c Client ID II. Details of dependent(s) : Pursuant to the provisions of SEBI (Prohibition of Insider Trading) Regulations, 1992 and the Company s Code of Procedures and Conduct for Prevention of Insider Trading, I hereby declare that i have the following dependents : Sr. No. Name of the dependent Relation with Director / Officer / Designated Employee III. Details of securities held by dependent(s) : Name of Relative Relationship Type of securities No. of Securities held Folio No Beneficiary A/c Client ID Date : Signature:
ANNEXURE 6 SUPREME PETROCHEM LTD DISCLOSURE OF CHANGE IN SHAREHOLDING (Refer to Clause 8.3 of the Code) The Compliance Officer, Supreme Petrochem Ltd, Mumbai I,, in my capacity as of the Company hereby submit the following details of change in holding of securities of the Company : Name, PAN No. & address of shareholder No. of securities held before the transaction Date of Receipt of allotment advice/ acquisition of /sale of securities Nature of transaction & quantity Purchase rs Trading member through whom the trade was executed with SEBI Registration No. of the TM Exchange on which the trade was executed Details of change in securities held by dependent family members : Name, PAN No. & address of shareholder and relationship No. of securitie s held before the transacti on Date of Receipt of allotment advice/ acquisition of /sale of securities Nature of transaction & quantity PurchasSale e thers Trading member through whom the trade was executed with SEBI Registration No. of the TM Exchange on which the trade was executed I/We declare that I/We have complied with the requirement of the minimum holding period of six months with respect to the securities purchased/sold. I hereby declare that the above details are true, correct and complete in all respects. Date : Signature: