March 14-17 Mornington Racecourse 320 Racecourse Rd, Mornington Victoria
site PLAN Site plan The Great Outdoor and 4X4 Expo Mornington Mornington Racecourse 1 2 3 4 5 6 5 4 3 2 1 6 7 13 8 14 15 Sites U1 -U48 9 16 10 17 11 18 12 19 20 27 21 28 22 29 23 30 24 34 31 25 35 36 32 26 33 37 38 39 40 41 45 42 46 43 47 44 48 Racecourse Road Mornington Car Park Entry 33 34 35 7 8 9 36 37 42 Brick Wall and Sliding Security Gate 11 10 13 43 12 14 38 39 44 46 48 15 16 17 18 19 40 41 45 47 49 20 21 22 50 51 54 23 24 25 55 56 57 52 58 53 59 73 26 60 61 62 63 64 27 28 30 65 66 67 72 EXPO ENTRY 29 31 32 68 69 70 71 76 75 74 105 86-92 81 U93-U94 U95-U96 80 77-79 85 82-84 Site Key Sites on grass Sites Under Cover Exisiting building structure Bitumen 101 97-100 102 103 104 North Toilets Trees/Shrubs Gate Fence Car Parking Area DISCLAIMER - The contents of this brochure are general in nature and subject to changes. Floor plan for illustrative purposes only. Booth / Site sizes and configurations can change if necessary. Floor plan not to scale. Please check with Exhibition Manager if you require any further information.
site SIZE AND Site price plan Guide UNDERCOVER SITES Site Numbers U1 - U48 are 3m x 3m - $895 each (incl GST and steel mesh sides to each site 2m high). Site Numbers U93 - U96 are 4m x 4m - $1050 each (includes GST and steel mesh sides to each site 2m high). OUTDOOR SITES Site Size Area cost Site Size Area cost Site Size Area cost Site Size Area cost 1 12.5x24 300 $3900 28 16x18 288 $3795 55 12x14 168 $2500 82 6x3 18 $850 2 12.5x24 300 $3900 29 13x8 104 $1700 56 10x10 100 $1700 83 6x3 18 $850 3 9x22 198 $2970 30 17x18 306 $3900 57 10x10 100 $1700 84 6x3 18 $850 4 9x22 198 $2970 31 21x10 210 $3100 58 10x10 100 $1700 85 11x6 66 $1250 5 8x8 64 $1088 32 18x10 180 $2700 59 10x10 100 $1700 86 3x3 9 $595 6 23x23 529 POA 33 20x5 100 $1700 60 10x10 100 $1700 87 3x3 9 $595 7 18x8 144 $2160 34 20x5 100 $1700 61 10x10 100 $1700 88 3x3 9 $595 8 10x20 200 $3000 35 20x5 100 $1700 62 10x10 100 $1700 89 3x3 9 $595 9 12x20 200 $3000 36 20x25 500 POA 63 10x10 100 $1700 90 3x3 9 $595 10 24x20 480 $5600 37 23x20 460 $5500 64 10x10 100 $1700 91 3x3 9 $595 11 11x20 220 $3150 38 22x21 462 $5500 65 20x13 260 $3595 92 3x3 9 $595 12 11x20 220 $3150 39 22x22 484 $5600 66 15x13 195 $2900 93 4x4 16 $795 13 19x11 209 $3100 40 22x22 484 $5600 67 200m2 200m2 $3000 94 4x4 16 $795 14 19x11 209 $3100 41 22x22 484 $5600 68 12x12 144 $2160 95 4x4 16 $795 15 22x15 330 $4290 42 17x17 289 $3995 69 10x10 100 $1700 96 4x4 16 $795 16 9.5x18 171 $2565 43 15x19 285 $3995 70 10x20 100 $1700 97 3x3 9 $595 17 9.5x18 171 $2565 44 15x21 315 $3950 71 160m2 160m2 $2400 98 3x3 9 $595 18 10x20 200 $3000 45 16x23 368 $4795 72 150m2 150m2 $2250 99 3x3 9 $595 19 10x20 200 $3000 46 29x10 290 $3800 73 14x24 336 $4350 100 3x3 9 $595 20 9x15 135 $2025 47 20x9 180 $2700 74 10x6 60 $1020 101 4x4 16 $795 21 9x15 135 $2025 48 27x10 270 $3650 75 4x4 16 $795 102 4x4 16 $795 22 9x15 135 $2025 49 16x10 160 $2400 76 4x4 16 $795 103 9x3 27 $995 23 25x15 375 $4575 50 13x10 130 $1995 77 4x4 16 $795 104 9x3 27 $995 24 27x15 405 $4860 51 19x13 247 $3450 78 4x4 16 $795 105 11x6 66 $1095 25 14x17 238 $3332 52 22x13 286 $3995 79 3x3 9 $595 All prices include GST. 26 18x17 306 $3900 53 22x14 308 $3900 80 370m2 370m2 POA Measurement in Metres 27 16x8 128 $1900 54 22x14 308 $3900 81 85m2 85m2 $1450 EXTRAS electrical power connection 10amp $ 66.00 15amp $ 88.00 3 Phase Power POA Spotlight $ 66.00 contact information Corner sites surcharge - Sites with 2 Frontages These sites attract a 10% corner fee loading. For all other hire requirements please contact the exhibition manager on 03 5794 1418 or 0468 370 975 T: 03 5794 1418 M: 0468 370 975 W: www.greatoutdoorexpos.com.au E: info@greatoutdoorexpos.com.au PO Box 262 Nagambie Victoria 3608 ABN: 26 478 940 128
Exhibitor Application / Contract for Display Licence EXHIBITIOR DETAILS: Product Name Business Name ABN No. Business Address Postcode Business Telephone Mobile Website Contact Position Telephone Mobile Facsimile Email Product / Service Details Liquor Licence Required Exhibitors are only allowed to display and sell the specified products / services listed above. EXHIBITOR OPTIONS Desired Site Preference. Sites can only be allocated after receipt of application and deposit paid. 1st Choice No. Size 2nd Choice No. Size 3rd Choice No. Size TOTAL COST TO PARTICIPATE 50% Deposit with this Application NOW Date received / / Price $ 50% Balance due: 15/02/2019 Price $ TOTAL PAID Price $ EXTRAS (Includes GST) Corner sites 10% loading price Price $ Power Outlet 10amps $66.00 x Price $ Power Outlet 15amps $88.00 x Price $ 3 Phase Power POA $ Price $ Spotlight $66.00 x Price $ PAYMENT METHODS Please indicate method of payment Cheque Total Price Price $ Direct Deposit (Email or Fax Confirmation to us) Via EFT to: ANZ Bank Account Name: The Great Outdoor Expo BSB:013-661 Account No: 280879768 1) We wish to exhibit at The Mornington Great Outdoor and 4X4 Expo and hereby apply for space indicated. 2) We have read and agree to abide by the Terms and Conditions. 3) We agree to pay the total cost as shown on the dates indicated including applicable GST and other charges incurred on our behalf. I, the exhibitor have read and fully understand the Terms and Conditions of participation and agree to comply with these conditions and agreed to pay the total of $ Confirming Signature X Print Name: Date / / Cancellation & Reduction of Space Policy: Space cancelled or reduced on or before 15/02/2019 will be charged a 50% service charge on the cost of the original space. The full contract price is due and payable and non-refundable for any space cancelled or reduced after the 10/08/2018. To CONFIRM OR Make a Site Booking EMAIL: info@greatoutdoorexpos.com.au PHONE: (03) 57941418 or 0468 370 975 fax: 03 57941418 * PLEASE SIGN CONDITIONS ON TERMS AND CONDITIONS PAGE. Office Use Only Stand Number: Deposit: $ / / Balance: $ / / Full Payment: $ / /
Terms and Conditions 1. The EVENT name is The Mornington Great Outdoor and 4X4 Expo. The ORGANISER of the event is The Great Outdoor and 4X4 Expo. The EXHIBITOR includes all employees, agents or contractors of the space applicant. The VENUE is Mornington Racecourse, 320 Racecourse Rd, Mornington. The SITE is the area designated and allocated to the exhibitor for the purpose of display, demonstration and sale of products and/or services at the event. The AUTHORITIES include the Commonwealth of Australia, the State Government, Local government, and the Lessor or Venue Operator. The MOVE-IN is the time specified by the organiser for the exhibitors to set up displays prior to the opening of the event. The MOVE-OUT is the time specified by the organiser for exhibitors to dismantle and remove displays following the conclusion of the event. 2. APPLICATION FOR SPACE Application for space in the event shall be made using the application form. The form should be completed and returned to the organizer, who reserves the right to reject the application and shall not be required to provide any reasons for such refusal. When accepted by the organiser the application becomes a binding contract between the applicant and the organiser. The applicant ( exhibitor) agrees to exhibit and be bound by these conditions of exhibiting and the rules and regulations in this agreement. 3. SPACE ALLOCATION The site allocated to an exhibitor upon acceptance represents a licence to exhibit not a tenancy. The organiser reserves the right to alter the floor plan and configuration of any stand in the interests of the event at any time and shall only make a cost adjustment if the overall size of the stand is reduced. The organiser has the absolute discretion to allocate the site position to be used by the exhibitor. 4. EXHIBITS The exhibitor undertakes that they will at all times during the hours for which the event is open to the public have a representative of the exhibitor in attendance at their allotted site. The organiser makes no representations, warranties, and does not guarantee in any way the number of visitors to this expo, or the commercial success of any exhibitor. The organiser does not offer exclusivity for any products or services. The exhibitor shall be responsible for the conduct of any employee, agent, visitor, or guest of the exhibitor in the exhibit space. 5. GROUP DISPLAY AND SUBLETTING Exhibitors may not sub let their stand or assign rights or obligations without the written permission of the organiser. All products or services displayed on the stand must be those nominated at the time of application. 6. PAYMENT OF LICENCE FEE Following the payment of 50 percent of the total GST inclusive amount as deposit with this application the organiser will advise you of your acceptance or otherwise. The final payment is payable 21 days prior to the event. If the exhibitor breaches this agreement the deposit shall be forfeited. Late application may be accepted upon full payment of total including GST when booking site. 7. BREACH OF CONTRACT AND WITHDRAWAL BY EXHIBITOR If the exhibitor fails to meet the prescribed payment or fails to occupy all or part of the space allotted, the organiser reserves the right to re-let the space to another applicant and to recover damages. The organiser may agree to the cancellation of a licence at its sole discretion and in exceptional circumstances, upon payment to the organiser as follows: (a If notice of such cancellation is delivered to the organiser more than 28 days before the event 50 percent of all monies due. (b) If notice of such cancellation is delivered to the organiser less than 28 days before the exhibition, all monies due under this agreement, shall be payable, forthwith upon demand. 8. STAND LIMITS No part of the stand may protrude or extend beyond the allotted dimensions of the stand. 9. EXHIBITOR PROPERTY Although a security service will be furnished for the Expo, all of the exhibitor s property at the show shall be at the sole risk of the exhibitor and neither organiser nor the venue assumes any responsibility for damage to, loss, or theft of property belonging to the exhibitor, its agent, employees, business invitees, visitors or guests. All video and still photography of any show exhibit and/or exhibit staff will remain the property of the organiser for use in promoting current and future events or for use of any other purpose. 10. MOVE-IN AND MOVE-OUT All exhibitors shall adhere to the move-in and move-out conditions found in the exhibitors kit, which form an integral part of the event rules and regulations and shall be binding on the exhibitor. 11. HEALTH, FIRE, SAFETY, LIQUOR LICENCE AND OTHER LAWS All health, fire, safety, liquor laws and other laws, rules and regulations imposed by the organiser or the authorities must be strictly observed by the exhibitor. Copies of all appropriate regulations are available upon request from the organiser. 12. INSURANCE Third Party Claims (Public Liability) The exhibitor is responsible for all personal injury or damage to property arising in connection with the exhibitor s display area howsoever caused whether directly or indirectly, by him or any contractor, sub-contractor, servant, agent, licensee or invitee of his or any act or omission of any such person or by any exhibit, machinery or other article or thing if his in the possession of or use of him or employees or any agent, of his or (if erected by the exhibitor or contractor of his or his workmen or agents) by the stand fitting contractor. The exhibitor will indemnify the organiser in respect of each and every such claim and all actions, proceedings, costs, claims and demands in respect thereof. The exhibitor must take out adequate insurance in respect of all such claims and produce the premium receipts on demand. Responsibility for Personal Injury and Demand to Property (Employers Liability). The organiser shall not be responsible for personal injury to the exhibitor or his employees, agents, invitees or licensees however caused nor for the loss or damage to exhibits or other property of the exhibitor, his employees, agents invitees and is accordingly advised to take out all necessary insurance, including product Insurance. All Policies must be for an amount of no less than $10 million dollars 13. EXCLUSION OF LIABILITY The organiser will not be liable to exhibitors in negligence. Exhibitors must indemnify the organiser and/or the venue operator against any loss which the organiser suffers as a result of any actions or claims brought against the organiser, including the organiser s legal costs of defending them, to the extent that they arise out of any act of default by exhibitors. Exhibitors specifically agree that this indemnity extends to claims, which allege that the organiser has been negligent or that the organiser is partly, or wholly responsible for another person s negligence. By signing this application form, exhibitors agree that to the extent allowed by law, the organiser s liability to the exhibitor for breach of any warranty implied by the Trade Practices Act is limited to an obligation to allow the exhibitor to exhibit without charge in the next event staged by the organiser in relation to the same or similar style event. 14. OPENING HOURS The organiser shall determine when the event shall be open to the exhibitors and the public and the organisers decision as to such hours shall be final and conclusive. 15. RIGHTS AND EXCLUSIONS The organiser shall have full power to interpret and to make or amend these Conditions of Participation provided that such amendments or additions do not operate to diminish the rights reserved for the exhibitor under this agreement and shall not operate to increase the liabilities of the organiser. In the event of the exhibitor infringing any of these Conditions of Participation the exhibitor will forfeit his site and all payments made by the exhibitor. The question of whether there is any infringement as aforesaid shall be solely a matter for the organiser. The organiser will use its best endeavors to ensure the supply of services mentioned herein but shall not be liable to the exhibitor for any losses, damages, or expenses arising out of any restriction or conditions total or partial failure of such services caused by strikes, riots, civil commotion, lockout, accident, force majeure, blackouts or any other cause beyond the control of the organiser. In the event of a total or partial failure of any service as a result of any of the above mentioned causes the exhibitor shall not be entitled to a refund of any monies paid by it nor shall it be relieved of the obligation to pay any amount due under this agreement nor shall the organiser be liable in any way for any expenditure or liability or losses including consequential loss incurred or sustained by the exhibitor. If the holding of the event is prevented or abandoned because of any of the occurrences referred to above the exhibitor shall not be entitled to a refund of any monies paid by it nor shall it be relieved of the obligation to pay any amount due under this agreement nor shall the organiser be liable in any way for any expenditure or liability or loss including consequential loss incurred or sustained by the exhibitor. If it becomes necessary to change the date or the venue of the event the organiser shall endeavor to reschedule it as near as practicable to the original dates and venue. The organiser shall not be liable in any way whatsoever for any expenses incurred by the exhibitors as a result of such changes. If it becomes necessary to cancel the event the organiser shall not be under any obligation to refund any monies paid by the exhibitor. The parties expressly agree that all the terms of this agreement are in the written document and neither has relied on any representation or warranty of the other in entering into this agreement. 16. GOVERNING LAWS These conditions shall be constructed in accordance with the laws of the State of Victoria and any dispute or court proceedings must be heard in the State of Victoria. 17. PRIVACY The Great Outdoor Expo acknowledges and respects your privacy. The information you provide is being collected by the organiser for the purpose of processing your registration or inquiry and for the Marketing and advertising of the Event. The provision of the information requested is voluntary. However, if you do not provide the information requested, we may be unable to process your registration or enquiry. Unless you have indicated otherwise, the organiser will provide information about you to third parties for the promotional purposes of this and subsequent relevant events. Signature X Required Print name Date / / We understand this application becomes a binding contract when accepted by the Organiser. We agree to abide by the above general information, rules and regulations, as well as all details outlined on the application form and Application Contract for Display Licence.