Trilogy at Vistancia Community Association c/o AAM, LLC 1600 West Broadway Road, Suite 200 Tempe, Arizona 85282 Phone 602.957.9191 / Fax 602.957.8802 December 1, 2016 Dear Trilogy at Vistancia Community Association Member: Following this page, you will find the approved Annualized Operating Budgets for Trilogy at Vistancia. The Board and Management continue to work diligently to control costs while still providing for the best interest of the Community. As such, there will not be an increase in the Annual Assessment for. The assessment will remain at $3036.00 per year and will be billed quarterly ($759.00 per quarter). Best Regards, Your Board of Directors Trilogy at Vistancia Community Association
7700 Trilogy at Vistancia HOA G&A $759.00 per quarter/$3,036.00 per year 4005 Assessments $7,962,163 4016 Shared Costs Golf Club $19,920 4025 Reserve Fund Fees $503,976 4025.006 Reserve Fund Fee Resale $335,630 4026.01 Self Help $500 4030 Architectural Review Fees $9,000 4090 CC&R Violation Fees $900 4106 Legal Fee Reimbursement $4,200 4109 Gate/Key Income $7,924 4110 Late Charges $6,239 4145 NSF Fees Reimbursed $400 4145.01 SurePay Setup Fees $555 4165 Interest Income $1,442 4199 Transfer of Reserve Fund Fees $839,606 TV4603 Business Center Income Kiva $47,351 TOTAL $8,060,594 TV5101 Payroll Administration $245,386 TV5102 Payroll Taxes & Benefits Admin $78,523 TV5106 Telephone $4,800 TV5107 Mileage/Gas Reimbursement $2,400 TV5108 Meals/Entertainment $1,400 TV5110 Management Fee HOA $47,486 TV5111 Consulting $20,000 TV5112 Architectural Review Expense $2,640 TV5115 Community Relations $5,400 TV5116 Meeting & Community $2,100 TV5119 Rent HOA Office $10,500 TV5125 Vistancia Maintenance Contract $487,859 TV5129 Bad Debt assessements $30,000 TV5135 Licenses, Permits, & Taxes $13,369 TV5137 Postage & Copies $58,500 TV5137.1 Postage & Copies Kiva $21,504 TV5140 Reserve Study $4,770 TV5142 Legal Fees Collections $7,392 TV5141 CPA Services $16,000 TV5142.1 Legal Fees General $23,842 TV5143 Insurance $62,880 TV5148 Insurance Claim Expense $8,000 TV5149 HOA Office Supplies $6,000 TV5151 Misc. Admin Expenses $6,600 TV5154 Bank Charges $396 TV5159 Surepay Fees $552 TV5190 Contingencies $5,500 TOTAL $1,173,800 OPERATING NET SURPLUS/(DEFICIT) $6,910,794
7701 Main Guardhouse & Gates TV5301 Payroll Gate Host $60,187 TV5302 Payroll Taxes & Benefits Gate $13,846 TV5304 Gate Remotes $6,000 TV5305 Uniforms Gate Host $1,000 TV5310 Laundry Gate Host $900 TV5311 Drinking Water Guardhouse $600 TV5312 HVAC Service Guardhouse $480 TV5313 Gate Host Operating Supplies $3,600 TV5320 Gate Maintenance & Repair $36,400 TV5321 Security Coverage $968 TV5330 Water Guardhouse $6,022 TV5331 Electricity Guardhouse $6,076 TV5332 Telephone Guardhouse $2,952 TV5333 Telephone Gates $1,716 TOTAL $140,747
7702 Kiva Club Maintenance TV5401 Payroll Maintenance $158,523 TV5401.001 Payroll Housekeeping $128,751 TV5402 Payroll Taxes & Benefits Maintenance $69,938 TV5405 Uniforms Maintenance $2,400 TV5407 Mileage/Gas Reimbursement $900 TV5409 Training/Development $2,500 TV5411 Repairs & Maintenance Facilities $142,560 TV5413 Tools & Equipment Facilities $7,200 TV5414 Contract Services Facilities $74,422 TV5422 Operating Supplies Facilities $26,040 TV5431 Water Rec Center/Admin $16,650 TV5432 Electricity Rec Cent/Admin $159,500 TV5433 Telephone Rec Center Admin $17,400 TV5440 Water Pool/Spa $10,248 TV5442 Gas Pool/Spa $80,000 TV5443 Cleaning Contract Pool/Spa $41,700 TV5444 Supplies & Repairs Pool/Spa $48,000 TV5462 Maintenance Tennis Courts $13,200 TOTAL $999,932
7703 Landscape TV5520 Landscape Contract $1,268,424 TV5521 New Plantings $25,500 TV5523 Tree Pruning $89,427 TV5526 Granite Replacement $5,250 TV5527 Backflow Testing $7,350 TV5528 Lake Pump Maintenance/Repairs $11,700 TV5529 Pet Stations/Bags $4,752 TV5530 Water Landscape $663,446 TV5531 Electricity Landscape $100,046 TV5533 Dry Well Cleaning $5,000 TV5534 Signage $3,900 TV5535 Street Sweeping Contract $18,000 TV5536 Reunion Park Maintenance $2,100 TV5537 Pest Control $10,425 TV5538 Electricity Street Lights $434,500 TV5540 Common Area Maintenance $27,600 TV5541 Landscape Other $16,800 TV5542 Irrigation/Sprinkler Repair $160,440 TV5543 Lake Maintenance Contract $16,380 TV5544 Lake Maint Chemicals/Other $30,000 TV5545 WeatherTrak ET Subscription $19,776 TV5546 Tree Replacement $10,000 TV5547 Self Help $1,000 TV5548 Sod Replacement $20,000 TV5549 Landscape Restoration $144,000 TOTAL $3,095,817
7704 Alvea Spa TV4210 Manicure/Pedicure $85,500 TV4213 Massage Therapy $166,350 TV4217 Facials/Waxing $80,500 TV4221 Naturopathic Income $117,100 TV4230 Retail $117,600 TV4235 Salon Services $100,100 TOTAL $667,150 TV5201 Payroll Spa $268,099 TV5202 Payroll Taxes & Benefits Spa $52,546 TV5209 Training/Development $900 TV5212 Contract Labor $100,495 TV5214 Operating Supplies $34,896 TV5215 Repairs & Maintenance Spa $900 TV5216 Equipment Replacement Spa $3,960 TV5220 Retail Cost of Sales $77,019 TV5224 Spa Comp $4,400 TV5226 Printing & Forms Spa $3,300 TV5228 Linen Replacement $600 TV5231 Marketing Spa $4,200 TV5234 Laundry $18,038 TOTAL $569,353 OPERATING NET SURPLUS/(DEFICIT) $97,797
7705 Kiva Club Activities TV4602 Trip Income $230,616 TV4607 Events $71,052 TOTAL $301,668 TV5602 Trip Expenses $215,048 TV5606 Payroll Activities $177,075 TV5607 Payroll Taxes & Benefits Activities $45,091 TV5608 Operating / Marketing Expense $23,200 TV5609 Events Expense $65,400 TOTAL $525,814 OPERATING NET SURPLUS/(DEFICIT) $224,146
7706 Kiva Club Cafe Solaz TV4801.01 Breakfast $226,400 TV4801.02 Lunch $252,000 TV4801.03 Dinner $75,750 TV4801.04 Beer $43,900 TV4801.05 Liquor $61,700 TV4801.06 Wine $51,200 TOTAL $710,950 TV5810.01 COGS Breakfast $82,450 TV5810.02 COGS Lunch $95,554 TV5810.03 COGS Dinner $44,090 TV5810.04 COGS Beer $16,285 TV5810.05 COGS Liquor $16,315 TV5810.06 COGS Wine $19,575 TV5811.01 Salaries $79,494 TV5811.02 Hourly $237,000 TV5811.03 Overtime $4,350 TV5811.05 Labor Other $8,810 TV5812.01 Employer Payroll Taxes $28,235 TV5812.02 Health & Welfare Insurance $16,376 TV5812.03 401 K Employer Match $2,973 TV5812.04 Workers Compensation Insurance $11,892 TV5812.05 Vacation Expense $8,599 TV5812.10 Travel / Auto $3,300 TV5821.04 Employee Relations $600 TV5821.06 Contract Services $14,750 TV5821.11 Cleaning Supplies $3,150 TV5821.12 Guest Supplies $25,500 TV5821.13 Kitchen Supplies $3,000 TV5821.15 Operating Supplies $5,800 TV5821.16 Tools & Equipment $4,200 TV5821.21 Repairs & Maintenance $3,000 TV5821.24 Laundry $4,200 TV5821.25 Licenses $1,300 TV5821.28 Rental Expenses $3,900 TV5821.29 Uniforms $7,200 TV5821.30 Credit Card Fees $35,600 TOTAL $787,498 OPERATING NET SURPLUS/(DEFICIT) $76,548
7707 Weddings & Banquets TV4701.01 Wedding Food $25,645 TV4701.02 Wedding Beer $30,860 TV4701.03 Wedding Liquor $36,290 TV4701.04 Wedding Wine $26,970 TV4702 Wedding/Banquet Room Rental Income $480,809 TOTAL $600,574 TV5703.01 COGS Wedding Food $12,824 TV5703.02 COGS Wedding Beer $5,488 TV5703.03 COGS Wedding Liquor $5,417 TV5703.04 COGS Wedding Wine $9,256 TV5704.01 Payroll Salaries $52,494 TV5704.02 Payroll Hourly $42,960 TV5704.04 Payroll Bonus $15,447 TV5705.01 Employer Payroll Taxes $8,898 TV5705.02 Health & Welfare Insurance $15,307 TV5705.03 401 K Employer Match $6 TV5705.04 Workers Compensation $4,285 TV5705.05 Vacation Expense $2,752 TV5705.08 Travel Automobiles $230 TV5705.09 Trade Shows $4,488 TV5705.12 Contract Services $124,928 TV5705.13 Guest Supplies $12,000 TV5705.184 Advertising Print $300 TV5705.186 Advertising emarketing $21,728 TV5705.19 Rental Expense $95,648 TV5705.22 Uniforms $300 TOTAL $434,756 OPERATING NET SURPLUS/(DEFICIT) $165,818
7708 Kiva Club Fitness TV4901 Personal Training $36,600 TV4902 Group Classes $88,700 TV4903 Tennis Lessons $7,750 TV4905 Guest Fees $46,800 TOTAL $179,850 TV5901 Payroll Fitness $253,526 TV5902 Payroll Taxes Fitness $45,889 TV5904 Uniforms $1,400 TV5905 Travel Fitness $250 TV5907 Operating Supplies Fitness $18,840 TV5911 Laundry $48,600 TV5912 Education/Training/Subscription $1,020 TV5914 Marketing $150 TV5916 Drinking Water Guests $1,860 TV5917 Repairs & Maintenance Fitness $6,744 TV5920 Contract Services $6,125 TOTAL $384,404 OPERATING NET SURPLUS/(DEFICIT) $204,554
7709 Kiva Club G & A TV5001 Payroll Kiva Club $431,116 TV5002 Payroll Taxes & Benefits Kiva Club $104,308 TV5003 Payroll Processing Fee $70,562 TV5007 Mileage/Gas Reimbursement $6,750 TV5009 Training & Development $10,000 TV5018 Travel $9,500 TV5026 Management Fee Kiva Club $159,135 TV5027 Website Contract $43,452 TV5028 Employee Recruitment Expense $5,360 TV5030 Office Equipment Rental $25,840 TV5032 Office Equipment Maintenance/Repairs $3,600 TV5033 Computer Support Contract $25,200 TV5034 Dues & Subscriptions $5,275 TV5036 Printing & Forms $6,180 TV5037 Postage & Copies Kiva $5,300 TV5041 Uniforms $2,000 TV5042 Cell Phone $10,440 TV5050 Office Supplies $37,000 TV5052 Music & Cable TV Dues $12,411 TV5055 Credit Card Fees $32,000 TV5057 Liability Insurance $34,176 TOTAL $1,039,605
7711 Mita Guardhouse & Gates TV5301 Payroll Gate Host $59,738 TV5302 Payroll Taxes & Benefits Gate $13,743 TV5304 Gate Remotes $9,000 TV5305 Uniforms Gate Host $1,000 TV5310 Laundry Gate Host $800 TV5311 Drinking Water Guardhouse $600 TV5312 HVAC Service Guardhouse $480 TV5313 Gate Host Operating Supplies $3,600 TV5320 Gate Maintenance & Repair $8,600 TV5321 Security Coverage $968 TV5330 Water Guardhouse $300 TV5331 Electricity Guardhouse $4,875 TV5332 Telephone Guardhouse $2,784 TV5333 Telephone Gates $1,056 TOTAL $107,544
7712 Mita Club Maintenance TV5401 Payroll Maintenance $58,045 TV5401.001 Payroll Housekeeping $66,659 TV5402 Payroll Taxes & Benefits Maintenance $32,417 TV5405 Uniforms Maintenance $500 TV5411 Repairs & Maintenance Facilities $18,000 TV5413 Tools & Equipment Facilities $1,800 TV5414 Contract Services Facilities $41,008 TV5422 Operating Supplies Facilities $14,400 TV5431 Water Rec Center/Admin $3,600 TV5432 Electricity Rec Cent/Admin $21,600 TV5433 Telephone Rec Center Admin $3,801 TV5440 Water Pool/Spa $7,000 TV5442 Gas Pool/Spa $30,225 TV5443 Cleaning Contract Pool/Spa $21,600 TV5444 Supplies & Repairs Pool/Spa $27,425 TV5462 Maintenance Tennis Courts $5,800 TOTAL $353,880
7713 Landscaping Expansion Area TV5520 Landscape Contract $405,147 TV5521 New Plantings $9,100 TV5523 Tree Pruning $2,000 TV5527 Backflow Testing $1,000 TV5529 Pet Stations/Bags $1,500 TV5530 Water Landscape $342,400 TV5531 Electricity Landscape $7,900 TV5533 Dry Well Cleaning $500 TV5535 Street Sweeping Contract $14,600 TV5537 Pest Control $1,500 TV5538 Electricity Street Lights $59,160 TV5540 Common Area Maintenance $3,000 TV5541 Landscape Other $6,000 TV5542 Irrigation/Sprinkler Repair $9,000 TV5545 WeatherTrak ET Subscription $3,150 TV5546 Tree Replacement $2,000 TOTAL $867,957
7715 Mita Club Activites TV4607 Events $10,800 TOTAL $10,800 TV5608 Operating / Marketing Expense $21,000 TV5609 Events Expense $10,800 TOTAL $31,800 OPERATING NET SURPLUS/(DEFICIT) $21,000
7716 Mita Club Marketplace and Shallow Well TV4801.01 Breakfast $70,000 TV4801.02 Lunch $82,300 TV4801.03 Dinner $16,080 TV4801.04 Beer $11,400 TV4801.05 Liquor $13,900 TV4801.06 Wine $8,600 TOTAL $202,280 TV5810.01 COGS Breakfast $23,850 TV5810.02 COGS Lunch $27,800 TV5810.03 COGS Dinner $5,475 TV5810.04 COGS Beer $4,460 TV5810.05 COGS Liquor $4,205 TV5810.06 COGS Wine $3,410 TV5811.02 Hourly $154,664 TV5812.01 Employer Payroll Taxes $15,466 TV5812.02 Health & Welfare Insurance $6,186 TV5812.03 401 K Employer Match $1,547 TV5812.04 Workers Compensation Insurance $6,960 TV5812.05 Vacation Expense $4,639 TV5812.10 Travel / Auto $1,800 TV5821.11 Cleaning Supplies $3,000 TV5821.12 Guest Supplies $10,000 TV5821.13 Kitchen Supplies $3,325 TV5821.15 Operating Supplies $3,950 TV5821.16 Tools & Equipment $1,200 TV5821.24 Laundry $2,725 TV5821.28 Rental Expenses $2,400 TV5821.29 Uniforms $5,400 TV5821.30 Credit Card Fees $16,925 TOTAL $309,386 OPERATING NET SURPLUS/(DEFICIT) $107,106
7718 Mita Club Fitness TV4901 Personal Training $8,250 TV4905 Guest Fees $15,000 TOTAL $23,250 TV5901 Payroll Fitness $80,520 TV5902 Payroll Taxes Fitness $14,494 TV5907 Operating Supplies Fitness $5,655 TV5911 Laundry $49,500 TV5916 Drinking Water Guests $1,020 TV5917 Repairs & Maintenance Fitness $6,780 TV5920 Contract Services $3,925 TOTAL $161,894 OPERATING NET SURPLUS/(DEFICIT) $138,644
7719 Mita Club G&A TV5001 Payroll Mita Club $132,553 TV5002 Payroll Taxes & Benefits Mita Club $32,484 TV5003 Payroll Processing Fee $20,403 TV5007 Mileage/Gas Reimbursement $1,800 TV5009 Training & Development $500 TV5026 Management Fee Mita Club $30,900 TV5028 Employee Recruitment Expense $520 TV5030 Office Equipment Rental $15,060 TV5032 Office Equipment Maintenance/Repair $600 TV5034 Dues & Subscriptions $3,299 TV5037 Postage & Copies Mita $3,890 TV5041 Uniforms $500 TV5050 Office Supplies $3,000 TV5052 Music & Cable TV Dues $10,800 TV5055 Credit Card Fees $6,852 TV5057 Liability Insurance $17,088 TOTAL $280,250
771A Trilogy at Vistanica Benefitted Parcel C43 $165.00 per quarter/$660.00 per year 4011 Benefitted Assessment $19,800 4025 Subsidy $1,015 4025.005 Reserve Contribution $19,140 4199 Transfer to Reserve Fund $19,140 TOTAL $20,815 5205.007 Electric Common Area $334 5215.002 Water Landscape $485 5355 Landscape Other 5356 Plant Replacement $390 5358 Tree Pruning $607 5360 Granite Replacement $615 5366 Irrigation Repairs $575 5525 Landscape Contract $17,235 TOTAL $20,815 OPERATING NET SURPLUS/(DEFICIT) $0