HELLO EVERYONE! It is my pleasure t annunce the Call fr Nminatins fr the 2015-2016 SMPS San Antni Chapter Bard f Directrs. This Call fr Nminatins is an pprtunity t nminate ur chapter's future leaders self-nminatins are allwable and encuraged. We cannt carry ut ur versatile prgrams and rganizatinal activities withut the tireless effrts f ur Bard f Directrs and cmmittee members. 2015-2016 BOARD POSITIONS: The San Antni Chapter Nminatins & Electins Cmmittee (cnsisting f three peple wh are current bard members and at least ne individual that represent the Chapter membership) seeks qualified candidates t fill the fllwing seven (7) psitins n the 2015-2016 Bard f Directrs: 1. President-Elect 2. Secretary 3. Treasurer (2-year psitin) 4. Cmmunicatins Directr 5. Educatin Directr 6. Membership Directr 7. Spnsrship Directr Current Bard members returning t the 2015-2016 Bard include: 1. Christy Rhne (Cram Rfing) Current President; will becme Immediate Past President 2. Linda Kch (Pfluger Architects) Current President-Elect; will succeed as President TERMS: Terms f ffice fr all psitins fficially cmmence n September 1; hwever, new bard members will need t participate in at least tw planning/transitin meeting frm June 1 August 31. DESCRIPTION OF OPEN POSITIONS: Click HERE t view the descriptin f pen psitins. If interested in a particular psitin, we wuld encurage yu t cntact the current r a past Bard member in that psitin t discuss what they have experienced in their rle. ELIGIBILITY REQUIREMENTS: T qualify fr a psitin n the Bard, yu must meet the fllwing requirements: Fr President-elect, the individual must be a Regular r Distinguished Life member fr ne year as f the date his r her term f ffice cmmences and has served n the Bard f Directrs fr ne year. T be eligible fr electin as the Secretary, Treasurer r Directr, an individual must be a Regular r Distinguished Life member and must have been such a member fr ne year as f the date his r her membership cmmences. N individual may hld mre than ne Directrship at any time. In additin, the SMPS San Antni Chapter asks that applicants: Have the endrsement f yur firm Be cmmitted t the SMPS missin Be willing t devte 5-10 hurs per mnth t SMPS Be willing/available t attend mnthly bard meetings, prgrams, and ther events
Be a team player and cntribute persnal and prfessinal qualities that cmplement thse f ther bard members Becme knwledgeable abut current gals and issues f imprtance t the Chapter Be cmmitted t advancing the interests f the Sciety and the Chapter Be willing t place SMPS's purpses and interests abve yur wn prfessinal and persnal interests when making decisins as a bard member Be cmmitted t having fun with fellw bard members NOMINATIONS AND ELECTIONS: Nminatins fr the 2015-2016 Bard f Directrs shall be submitted t lindak@pflugerarchitects.cm n later April 30, 2015. If yu have any questins, feel free t cntact me via email r by phne at 210.227.2724. Click HERE fr the nminatin frm. All nminatins must include the nminee's persnal data, verificatin f eligibility and a statement utlining the candidate's views n current Chapter issues and special areas f interest. After all nminatins have been submitted, the Nminatins and Electins Cmmittee will review the nminatins and select a slate cntaining ne candidate fr each pen psitin n the Bard candidates will be the best qualified individual fr each specific psitin and prduce a desirable prfessinal balance fr the full Bard. If necessary (in the event that petitin candidate(s) are nminated), a ballt will be distributed t the Chapter membership fr a final vte. 2015-2016 BOARD PLANNING SCHEDULE 2015-2016 Bard f Directrs t be annunced June 2015 2015-2016 Bard f Directrs Retreat scheduled fr July 2015 2015-2016 Prgram Year t kick ff September 1, 2015 If yu wuld like t be mre invlved with ur Chapter, but feel yu are nt ready t serve n the Bard f Directrs, please cnsider jining ne f ur cmmittees! With warmest regards, Linda M. Kch, CPSM, FSPMS President-Elect, SMPS San Antni San Antni Chapter Nminatins and Electins Cmmittee
SMPS San Antni Open Bard Psitins and Descriptins September 2015 August 2016 President-Elect 1 Year Term The President-Elect stands ready t fill in fr the President in their absence. In additin, the President-Elect shall have all the pwers and be subject t the same restrictins as the President. The President-Elect assists the President in verseeing the bard and serves as an additinal resurce fr all psitins and cmmittees. The President Elect must have served n the Bard previusly. Als, the President- Elect is charged with verseeing the Chapter s mnthly lunchens and Owner s Breakfasts. Attends all mnthly bard meetings and mnthly lunchen prgrams. A maximum f tw (2) bard meetings may be excused due t unfreseen circumstances. Shuld the President-Elect miss mre than tw (2) meetings, they may be remved frm the Bard. Attends the SMPS Chapter Presidents Leadership Sympsium (PLS) each spring and participates in scheduled webinars prir t PLS, if applicable (expenses fr PLS are paid by chapter, in additin t stipend received frm Natinal). Attends Natinal Cnference (expenses will be paid by the Chapter t include nly cnference registratin. All ther expenses are the respnsibility f the President-Elect). DUTIES AND RESPONSIBILTIES Drafts a cnceptual plan fr upcming year Recruits Chair and versees the Prgrams Cmmittee, which executes mnthly lunchens. The President-Elect versees the fllwing, which is develped in cnjunctin with Prgrams Chair: Drafts a cnceptual plan f prgramming initiatives fr the upcming year (shuld have an idea f prgrams fr the year prir t bard retreat) Drafts a budget fr prgramming fr entire year (shuld include if applicable, cst f venue, fd, AV equipment, parking, speaker fees, charity cntributins, etc) Crdinates and develps tpic fr all mnthly lunchen prgrams Secures lcatin, speakers, fd, handuts, audi-visual as needed fr each lunchen Respnsible fr retrieving bi and headsht frm speaker. Stays in cmmunicatin with scheduled speaker(s) n a regular basis t ensure their cntinued availability, any audi-visual (AV) requirements, etc.
Wrks with Cmmunicatins Directr regularly t crdinate material fr handuts, invitatins and prgrams in a timely manner If applicable, btains speakers presentatin at least 3 days prir t lunchen t set up n laptp Unless cmmunicated amng cmmittee members r bard members prir t lunchen, intrduce speaker at each event If applicable, wrks with Educatin Directr t have CEU infrmatin available at each prgram Handles securing lunchen lcatin fr year and is main POC fr any cntractual bligatins. Crdinates and develps tpic fr twice yearly Owner s Breakfast Initiates the prcess f assembling and electing the bard fr the next fiscal year Includes selecting at least ne and n mre than five individuals that represent the members and can take part in the nminatin/selectin cmmittee Have slated bard selected and prepared t send t Natinal in May, prir t term cmmencement Wrk with Cmmunicatins Chair in early February/March t crdinate a call fr bard nminatins blast. Applicatins shuld be received frm ptential bard members by end f April. Supprts the President as needed in verseeing the chapter activities When available, participates in SMPS Natinal Educatin Cmmittee quarterly cnference calls Plans and hsts a planning retreat fr upcming year at lcatin f chice. The President-Elect shuld have a Chair and cmmittee established t help plan and crdinate mnthly lunchens. Cmmittee members with a cnnectin t a ptential speaker shuld be allwed t lead the planning fr that particular lunch prgram, if agreed upn.
Treasurer 2 Year Term The Treasurer shall versee the financial integrity f the chapter. The Treasurer shall handle banking tasks and, in general, perfrm all duties incident t the ffice f Treasurer and such ther duties that may be assigned by the President r the Bard. Attends all mnthly bard meetings and mnthly lunchen prgrams. A maximum f tw (2) bard meetings may be excused due t unfreseen circumstances. Shuld the Treasurer miss mre than tw (2) meetings, they may be remved frm the Bard. Checks fr payment/reimbursement require a cmpleted expense reprt and riginal r cpies f receipts. Treasurer is respnsible fr all depsits made t accunt Maintains/hlds keys t Chapter PO Bx Chapter funds are t never be depsited int persnal bank accunts Any funds received n-site at chapter events shuld be handled by Treasurer, unless therwise agreed upn Treasurer is respnsible fr Chapter checkbk The nly individual with access t the Chapter bank card is the President. President signs all checks, and any check in an amunt ver $1,000 requires the c-signature f the President-Elect (excluding prgrams). DUTIES AND RESPONSIBILITIES Keeps track f verall budget (including bard member budgets) and updates Bard regularly Handles all banking tasks. When selectin is made f Treasurer, tasks that must be handled immediately include: Crdinating schedules with frmer Treasurer, Past President and President t adjust accessibility n the bank accunts (remve past president, add president, etc.) Get new cards re-issued with apprpriate names (be sure t destry ld cards) Update permitted signatures Is respnsible fr verseeing n-line registratin thrugh Wild Aprict Assures the prductin f regular financial reprts and an annual audit Sends ut bills/invices as required Makes payments (including all venues) as required Prcesses all credit card transactins made n the website Cmpiles and submits t designated Prgram Cmmittee representative a list f attendees that have pre-paid fr mnthly lunches fr meeting sign-in When available, participates in SMPS Natinal Finance Cmmittee quarterly cnference calls
REPORTING Chapter Financial Reprt (due September 30) Prepared the utging Treasurer and submitted directly t Natinal after apprval frm President IRS Frms and Tax Return (due January 15) Reflects activities thrugh end f the preceding fiscal year The Treasurer shuld have an assistant t help carry ut their duties and respnsibilities.
Secretary - 1 Year Term The Secretary serves as the recrder fr the chapter and ensures minutes are taken, recrded and distributed at all bard meetings. The Secretary is respnsible fr the chapter s bylaws. Attends all mnthly bard meetings and mnthly lunchen prgrams. A maximum f tw (2) bard meetings may be excused due t unfreseen circumstances. Shuld the Secretary miss mre than tw (2) meetings, they may be remved frm the Bard. The Secretary is respnsible fr chapter laptp and ANY AV equipment, which is t be used fr SMPS purpses and infrmatin nly. At the end f term, the laptp is t be returned t President-Elect s that they can hand it ver t incming Secretary. The Secretary is respnsible fr any minutes, lunchen ntes and chapter infrmatin. This infrmatin shuld be readily available at bard meetings. May participate n ne r mre cmmittees DUTIES AND RESPONSIBILITIES Attends and recrds minutes fr all chapter bard meetings Distributes meeting minutes t all bard members within a week f the meeting date Facilitates updating chapter bylaws and submits t Natinal Ensures audi/visual equipment is running at SMPS functins Takes ntes at mnthly lunchens and prvides infrmatin t Cmmunicatins Directr t pst t Chapter website t be accessible by ur members Ensures a sufficient supply f statinery, envelpes, mailing labels, etc. Facilitates chapter crrespndence (i.e. thank yu ntes) as requested by the bard. The Secretary des nt have a cmmittee t assist in carrying ut his/her duties and respnsibilities.
Cmmunicatins Directr 1 Year Term The Cmmunicatin Directr is respnsible fr all cmmunicatin with the SMPS San Antni distributin list including creating, maintaining and distributing all meeting invitatins, signage, website, cllateral material and direct mail. Attends all mnthly bard meetings and mnthly lunchen prgrams. A maximum f tw (2) bard meetings may be excused due t unfreseen circumstances. Shuld the Cmmunicatins Directr miss mre than tw (2) meetings, they may be remved frm the Bard. Ensures prper lgs are used n all print and web material Wrks clsely with cmmittees t btain accurate infrmatin in a timely manner fr all annuncements. DUTIES AND RESPONSIBILITIES Creates and distributes all weekly e-blasts and ther infrmatin as needed and requested (must be prficient with graphics sftware i.e. Illustratr, Phtshp, InDesign, etc.) Wrks with Prgrams Chair t btain bi and headsht f speaker(s) and invitatin write up each mnth. Maintains the recipient list fr SMPS San Antni crrespndence Makes any changes t the website Creates any signage r cllateral material as needed fr meetings Sends ut press releases as requested Creates and distributes newsletters Adds events t Natinal SMPS calendar The Cmmunicatins Directr has a cmmittee t assist in carrying ut his r her duties and respnsibilities.
Educatin Directr 1 Year Term The Educatin Directr is respnsible fr planning and executing educatinal prgrams thrughut the year. Attends all mnthly bard meetings and mnthly lunchen prgrams. A maximum f tw (2) bard meetings may be excused due t unfreseen circumstances. Shuld the Educatin Directr miss mre than tw (2) meetings, they may be remved frm the Bard. Determines apprpriate venue fr educatin events DUTIES AND RESPONSIBILITIES Plans and executes educatinal prgrams thrughut the year Drafts a budget and cnceptual plan f educatin initiatives fr the upcming year Shuld have an idea f prgrams fr the year prir t bard retreat Crdinates with the Cmmunicatins Directr and Spnsrship Directr fr any needed invitatins r signage fr educatinal prgrams Secures speaker, venue, attendees, handuts, and fd fr educatinal prgrams Prepares, distributes and summarizes prgram evaluatins fr each educatinal event Prvides CEU dcumentatin at meetings Wrks with trade assciatins (ex. AIA) fr cntinuing educatin credits fr attendees, if necessary. When available, participates in SMPS Natinal Educatin Cmmittee quarterly cnference calls Appint a Chair and C-Chair t manage the Mentr/Prtégé prgram and get these individuals apprved by the Bard Oversee and facilitate and prvide any feedback t the Bard regarding prgram Assist the Chair and C-Chair, when needed Appint a Chair and C-Chair t manage the CPSM Study Grup and get these individuals apprved by the Bard Oversee and facilitate and prvide any feedback t the Bard regarding study grup Assist the Chair and C-Chair, when needed REPORTING File educatin reprt with Natinal ffice by September 30 The Educatin Directr has a cmmittee t assist in carrying ut their duties and respnsibilities.
Membership Directr 1 Year Term The Membership Directr is the bard liaisn with the current membership as well as respnsible fr eliciting prspective members t jin the chapter and assisting with the retentin and recruiting members t SMPS. Attends all mnthly bard meetings and mnthly lunchen prgrams. A maximum f tw (2) bard meetings may be excused due t unfreseen circumstances. Shuld the Membership Directr miss mre than tw (2) meetings, they may be remved frm the Bard. Tracks membership expiratins, renewals, drps, etc. and wrks with SMPS Natinal in effrts f renewals and new memberships DUTIES AND RESPONSIBILITIES Drafts a budget and cnceptual plan f membership initiatives fr the upcming year Shuld have an idea f member activity prgrams/events fr the year prir t bard retreat Prvides membership infrmatin t ptential members Respnsible fr new member welcme events and rientatin Plans and executes chapter scial events and members nly events Orders name tags fr new members and brings t all meetings befre the membership arrives Crdinates with Treasurer t prvide all nn-member nametags at meetings/events Crdinates membership drives Annunces all new members at the mnthly lunchens Organizes and annunces, if any, annual gifts and milestne gifts at each lunchen Keep bks/gifts given t these members stcked. Wrks with Cmmunicatin Directr t create a membership directry fr distributin and/r psting n website Crdinates with SMPS Natinal and the Cmmunicatins Directr when a new member jins fr website updates When available, participates in SMPS Natinal Membership Cmmittee quarterly cnference calls The Membership Directr has a cmmittee t assist in carrying ut their duties and respnsibilities.
Spnsrship Directr 1 Year Term The Spnsrship Directr is respnsible fr securing all spnsrs including Year- Lng, Prgram and Educatinal Prgram Spnsrs and is the chapter liaisn t the spnsrs. Attends all mnthly bard meetings and mnthly lunchen prgrams. A maximum f tw (2) bard meetings may be excused due t unfreseen circumstances. Shuld the Spnsrship Directr miss mre than tw (2) meetings, they may be remved frm the Bard. A call fr spnsr is sent via email t the Chapter mailing list. Spnsrs are awarded n a first-cme first-serve basis. Spnsrships are t be paid within 30 days f signing agreement (cmmunicatin with Treasurer regarding this matter is crucial) Spnsrship Opprtunities include: Annual Presenting, Platinum, Annual Educatin, Annual Student Chapter, Lunch, Scial, and Owners Breakfast. Levels and Csts fr spnsrships are subject t change. It is recmmended t have an SMPS member within the firm t be a spnsr. DUTIES AND RESPONSIBILITIES Recmmend spnsrship structure and assciated pricing t the bard Send spnsrship agreement t firm representative fr signature. Secures presenting/annual/educatinal/lunchen spnsrs fr the year Cmmunicates regularly with President-Elect and President t identify events that require spnsrship Cllects lgs frm spnsrs and frwards t Cmmunicatin Directr fr placement n signage and n the website Crdinates with the Cmmunicatins Directr fr needed spnsrship signage and cllateral material Respnsible fr ensuring that all spnsrship signage is crrect and in place befre the attendees arrive at the event Crdinates with the spnsrs and the Treasurer n billing and payments Crdinates with the spnsrs regarding cmpany representative at prgram pre-lunches The Spnsrship Directr has a cmmittee t assist in carrying ut their duties and respnsibilities.
SMPS San Antni Bard f Directrs Applicatin September 2015 August 2016 Please return the belw applicatin t Linda Kch by Thursday, April 30, 2015: Linda M. Kch, CPSM, FSMPS Pfluger Architects 1901 N. New Braunfels Avenue San Antni, Texas 78208 Phne: 210.227.2724 E-mail: lindak@pflugerarchitects.cm Name: Title: Cmpany: Phne: Email: I wuld like t apply fr the fllwing SMPS Bard Psitin(s): (President-Elect, Treasurer, Secretary, Cmmunicatins Directr, Educatin Directr, Membership Directr, Spnsrship Directr) 1 st Chice: 2 nd Chice: 3 rd Chice: I am applying fr this/these psitin(s) because: What impact d yu think yu can make t the San Antni SMPS Chapter by serving n the bard? In yur tenure, what ideas/changes wuld yu like t see implemented next year?