DARLING DOWNS SOARING CLUB INCORPORATED Committee Meeting Minutes 2 June 2015 19 Lang Parade Milton Queensland 1. Meeting was opened at 1905 hours Present: Apologies: Jenny Thompson (C), David Nash, Bob Flood, Kerry Klein, Barry Jeffrey, Sarah Thompson, Leon Moran, David Griffin, Rob Gould, Robert Bradley 2. DN moved that the previous meeting minutes be accepted as read. Seconded by BF. CARRIED 3. Business arising from Meeting Minutes a. Nil 4. Summary Reports a. Safety Officer i. Report Attached ii. Accepted as read b. Presidents i. Report Attached ii. Accepted as read c. Club Development Officer i. Role of RDO (regional) for Gliding Qld accepted. GQ meeting: 1. Re-jigging Easter Comp Learning Experience and mentoring event 2. GFA Project 3000 Qld is the only state with declining numbers 3. Spin Training GA pilots ii. Griffith Uni need a brochure to promote iii. Father s Day promo needs development. Package Son/Father combined TIF??? KK and DG to report back. d. Treasurer i. Submitted Bills approved (moved JT and seconded DG) - Attached ii. GFA Loan repayments continuing iii. DG to review our current reporting and check its compliances wrt member accounts e. Secretary i. Report Attached ii. Accepted as read iii. New Members accepted Page 1 of 12
iv. DG Moved that Sheila Griffin be made a Social Member. Seconded JT. Carried f. CFI i. Report Attached ii. Accepted as read iii. Recent Towing/glider incident discussed for the information of the Committee. All enquires to the CFI. g. Tug Master i. Rob reports All is fine h. AWO i. Report Attached ii. Accepted as read i. Webmaster i. New Telstra modem arrived. Existing Virgin modem to be decommissioned ii. Mike to install antenna iii. Website will be transferred to a new provider iv. Internet upgrade is work in progress NBN or ADSL??? v. Video cameras are in the process of being installed thanks Paul Bart 5. Current Business a. Clubhouse Improvements i. Kitchen and flooring update 1. Spreadsheet of breakdown tabled. Under budget 2. Thanked all involved, in particular the Hennesseys ii. Walls and painting 1. Richard Armstrong and Paul Bart volunteered to paint the inside of the clubhouse b. Progress of Draft New Hangar Ownership Policy i. It was agreed that this Policy should be brought to a conclusion before the 2015 AGM. It was agreed that a separate GM would be held immediately before the AGM to introduce a new rule to protect this policy (and other policies?) ii. JT to send a letter to remaining owners to invite them to discuss the new Policy. JT has agreed to be the point of contact. The Committee would then meet with any concerned parties. iii. Develop a letter for each new lessee, referring to policy. DN to action. c. McCaffrey Fence i. Irene has been requested to table her legal advice, so DDSC can better understand the McCaffrey s position. JT to follow-up again. ii. DDSC to obtain initial legal advice through a contact. JT to action. What are a farmers liabilities. What is the legislation? Page 2 of 12
iii. The Committee is adamant a fence near the airstrip would increase the risk to glider pilots. This has been stated to the McCaffrey s iv. Irene has formally requested a meeting with DDSC on the 25th July 2015. We will use this as a fact finding opportunity d. Bar i. Agreed to an ad hoc Roster. Nothing formal. If a committee member is on the duty roster (ie instructor, DP, Tuggie, etc), it is expected that you will man (woman) the bar. ii. The aim of Locking the Bar is for a more efficient system, lower cost of costs and comply with our Liquor Licence. iii. Agreed to change the existing IOU system to that as tabled by Sarah (single sheet used at her work). The current system is too timeconsuming for both Barry and Megan. iv. This new IOU would be an interim measure until an EFPOS machine is obtained. (POST MEETING NOTE : EFPOS has been ordered). After EFPOS introduction, no more IOUs v. Better bar stock purchasing options to be further investigated as part of a further stage. vi. An internal audit control system (needs) to be implemented. vii. JT to develop a list of procedures for the bar for the Committee to follow. viii. Sarah has an app that will be tried using Kerry s Tablet 1. Does stock control 2. Bar takings 3. Also Acts like a Till e. Ditto Logger implementation i. Hardware collected for gliders. This will commence Sunday. ii. Base station equipment being tested at Swift. This will go into the new radio cabinet. iii. We are having some existing FLARM issues. Ditto will report on this iv. Leon will act as the Ditto Logger champion. v. The annual Ditto Logger fee will be add to the annual membership fee vi. After the hardware is installed, any software integration issues will be resolved f. July Solo Quest Course Update i. 3 definites including 1 from HK + 1 x NZ ii. Could be up to 8. These will be accepted on a first paid basis iii. Charlie (2 days) Alain (part-time), Peter Bell, David Nash (L1) iv. Trent as Tuggie, plus Thompsons. Garry?? g. TRC Grant Update i. Grant signed, accepted and returned to Toowoomba regional Council ii. Kitchen Floor and Clubhouse Floor Complete (see above) Page 3 of 12
iii. DDSC labour hours recorded. iv. Water Tanks replacement to occur in August/Sept. DN to manage v. Western Windsock. Final cost and location to be discussed. Final decision then needed whether to proceed. h. Priorities for new Grants (what are we doing?) i. What should we be doing? Let the grant guidelines decide which job we will make application for. ii. An initial list (subject to confirmation) may consist of: 1. Slasher/Tractor/Shed 2. Accommodation (Bunk House) using a youth pitch. a. The roof is leaking, and reline? All asbestos? 3. Training Wing (Briefing Room) - using a youth pitch 4. New Hanger iii. The Bunkhouse probably needs to move up the priority list iv. Compile a list All to action v. Grant application for Slasher/Tractor/Shed to be actioned DN/JT i. Internet and computers i. Discontinued free WiFi. Use the club computers to access Internet for anyone that doesn t have own resources. ii. Need to upgrade computers in the feasible future. On XP operating system j. Membership and Invoicing Policy Implementation i. Draft issued for comment. Accepted by Committee ii. To be implemented 6. New Business a. policy for the monitoring of the video surveillance i. Typically to be viewed only after an event. It records events (movement) ii. Due to the data usage, remote access not possible with current internet connection iii. Sarah to investigate using desktop to view surveillance camera footage iv. Sarah to develop a procedure for viewing surveillance camera footage. b. Working Bee i. Planned for Sunday. ii. Bob Ward organising Page 4 of 12
7. Other Business a. GUSS MOU i. Draft issued for comment. Accepted by Committee ii. JT to send to GUSS (Andrew) to comment b. Junior World Gliding Championship i. There was much discussion on how DDSC may assist the Junior Worlds. ii. JT to approach GFA to establish how DDSC can assist. It isn t clear what is required (besides $). c. Succession Plan i. Should we have something more formal? ii. Discuss at next meeting. 8. Meeting Closed at 2140 hours Page 5 of 12
Safety Officer Report 1 st June 2015 Darling Downs Soaring Club CSO Report Electrical Test and Tag has been completed. Cost $1500, this was more than I expected, however the sparky was here on site for more than 10 hours. The two record books for all items tested are on the shelf in the office. This should be completed every 12 months. Maybe next time a cheaper solution can be found! No further progress on Smoke alarms until after mid July, unless I can find a volunteer to take that project in hand. Ground Safety and Non-flying visitor Management still to be formalised. Bob Flood Page 6 of 12
President s Report Page 7 of 12
Treasurers Report Bill Payments 03-Mar-15 Wilsonton Hotel 89.00 8.09 Bar Supplies Direct Credit 03-Mar-15 GFA 1,510.00 Loan Direct Credit 12-Mar-15 Hosking Resourse 517.83 47.08 Administration Direct Credit 12-Mar-15 GFA 90.00 8.18 February return Direct Credit 12-Mar-15 Telstra 12.03 1.09 Mobile Phone Bpay 12-Mar-15 Telstra 127.91 11.63 Internet $49.95 Phone$77.96 Bpay 12-Mar-15 Robert Bradley 1,046.98 95.18 Instruments K21 Direct Credit 23-Mar-15 Downward Trend 300.00 27.27 Repacking Parachutes DDSC $150 G Lee $150 Direct Credit 23-Mar-15 Avdata 35.52 3.23 Landing Charges Direct Credit 23-Mar-15 Toowoomba City Bouncil 338.30 Rates Bpay 27-Mar-15 Kuehne + Nagel 24,708.84 16,070.40 GST & Import charges & Insurance K21 Direct Credit 30-Mar-15 Richard Hoskings 511.65 46.51 30 bottles wine Direct Credit 31-Mar-15 Paul Bart 40.40 3.67 Virgin Mobile credit flying account 31-Mar-15 Kerry Klien 153.80 13.98 4 cartons stubbies credit flying account 31-Mar-15 Graham Hennessy 221.84 20.17 Sprayer Repairs $209.54 Tractor Repairs $12.30 credit flying account 31-Mar-15 Bob Ward 507.36 46.12 Hardware for signs credit flying account 31-Mar-15 Geoff Price 411.07 37.37 Duro Trailer Repairs / tyres & wheelbrace credit flying account 04-Apr-15 GFA Loan 1,510.00 Repay loan GFA Direct Cresit 13-Apr-15 Value Depot 726.80 66.07 Bar Supplies $? Clubhouse $? (to come) Direct Cresit 13-Apr-15 Ultimate Aerobatics 2,365.00 215.00 Form 2 WQX Direct Cresit 13-Apr-15 Wilsonton Hotel 599.00 54.45 Bar Supplies liquer Direct Cresit 13-Apr-15 Telstra 126.70 11.52 Internet $49.95 Phone $76.75 Bpay 13-Apr-15 Bowenville Fuel 2,563.59 233.05 ULP 2000 LTRS Direct Cresit 13-Apr-15 Aviation Insurance 616.91 61.46 Hangarkeepers Insurance $866.25 Short paid error Direct Cresit 13-Apr-15 Telstra 12.18 1.11 Mobile Phone Bpay 13-Apr-15 GFA 60.00 5.45 March return Direct Cresit 17-Apr-15 Hoskings Resource 631.57 57.42 Administration Direct Cresit 17-Apr-15 Kuene + Nagel 484.00 44.00 Additional Import costs ASK21 Direct Cresit 27-Apr-15 Aviation Insurance 616.91 61.46 Hangar keepers Insurance (overpaid $367.57 ) Direct Cresit 27-Apr-15 Aviation Insurance 6,439.38 637.06 Insurance Glider Fleet Direct Cresit 27-Apr-15 Aviation Insurance 1,738.55 145.00 Insurance Tugs Direct Cresit 27-Apr-15 Borgelt Instruments 1,672.00 152.00 Instruments ASK21 Direct Cresit 27-Apr-15 GFA 60.00 5.45 Monthly returns Direct Cresit 27-Apr-15 Value Depot 726.80 66.07 Paid in error to be credited Direct Cresit 27-Apr-15 Ergon Energy 1,273.46 115.77 Electricity Bpay 27-Apr-15 Transfer to Savings Account 10,000.00 Direct Cresit 29-Apr-15 Dalby Air Maintenance 1,730.22 157.29 Reoairs MLR Direct Cresit 29-Apr-15 Swift Avionics 389.40 35.40 Dittolog ASK21 Direct Cresit 29-Apr-15 GFA 1,510.00 Repay Loan Direct Cresit 29-Apr-15 Richard Hoskings 102.00 9.27 6 bottles white wine Direct Cresit 29-Apr-15 Qld Central Electrical 1,449.53 131.78 Inspect Electrical Installations Direct Cresit 29-Apr-15 Graham Hennessy 4,239.50 385.41 Kitchen $4204.24 Mower Repairs $35.26 Direct Cresit 30-Apr-15 Paul Bart 913.19 83.02 Antivirus $119.99 Security Cameras$752.80 Inter40.40 Credit flying a/c 30-Apr-15 Barry Jeffrey 120.00 10.91 PO Box Rent - Paid by credit card Credit flying a/c 30-Apr-15 Barry Jeffrey 149.75 13.61 Air Services Annual Fee - Paid by credit card Credit flying a/c 19-May-15 R Turner 46.48 Refund Flying Account Direct Credit 19-May-15 R Bradley 448.07 40.73 Reimburse K21 Expenses Direct Credit 19-May-15 Dalby Air Maintenance 440.00 40.00 Maintenance MLR Direct Credit Page 8 of 12
19-May-15 Telstra 185.35 16.85 Internet $49.95 Phone $135.40 Bpay 19-May-15 Telstra 10.01 0.91 Mobile Phone Bpay 19-May-15 Wilsonton Hotel 49.00 4.45 Beer Direct Credit 19-May-15 J Walker 85.66 Refund Flying Account Direct Credit 19-May-15 Hosking Resource 536.97 48.82 Administration April Direct Credit 19-May-15 Avdata 11.84 1.08 Landing Charges Direct Credit 31-May-15 P Bart 55.40 5.04 Reimburse Virgin Mobile Credit flying Account 31-May-15 D Nash 183.17 39.80 Northside Locksmith $116 Rheem $317.17 (hws repair less $250 Duty Pilot Money 9/10 May Credit flying Account 31-May-15 R Armstrong 158.73 Reimburse Registration ASK 21 Trailer Credit flying Account 31-May-15 J Thompson 68.49 5.59 Printzone - Toner Cartridge Credit flying Account 01-Jun-15 GFA 1,510.00 ASK 21 Loan payment Direct Credit 01-Jun-15 R Hoskings 364.50 33.14 12 Red Wine 12 White Wine Direct Credit 01-Jun-15 Bowenville Bulk Fuel 2,471.76 224.71 1800 Ltrs ULP Direct Credit 01-Jun-15 Wilsonton Hotel 342.00 31.09 Bar Supplies Direct Credit 01-Jun-15 Aviation Insurance 249.34 22.67 Balance of Hangerkeepers Insurance Direct Credit 03-Jun-15 Bob Flood 5,361.35 487.40 Reimburse for Kitchen / Floor (as per receipts) Direct Credit Page 9 of 12
Secretary s Report Page 10 of 12
AWO Report AWO report 02/09/15 There are no issue that have been reported to or are known by me other than the Flarm system in GVJ. I am working through this with the help of various members when I have access to the glider. To put it simply, the displays are not working. Why, I do not know. I have emailed the supplier for advice and await a reply. It is a mystery, the installation is basically the same as the Arcus and Duo Discus and they both work well. The only real difference is the use of a FlarmMouse instead of a MiniOz as the Flarm engine. I have received the new Spin Weight Placards for GVJ from the factory and, last weekend, installed these in the glider and Flight Manual. A copy of the reference chart is in the rear pocket of the glider and also attached to the wall of the pie-cart. I have booked the Pooch in with Roger Bond for the scheduled refurbishment to begin 13/07/15. I am collating a list of desired actions (attached). Roger will liase with Nigel Arnot re. the fabric work. Please accept my apology for not attending the meeting tonight. Robert Bradley DDSC AWO Page 11 of 12
CFI Report CFI Report for DDSC Committee Meeting 02 Jun 2015 1. Next TP meeting is in planning for mid August and will be an AGM in Brisbane. 2. Instructor numbers are constant at this time and weekend coverage is adequate. 3. July course appears to be light on for instructors at this stage. 4. A total of 1 incident has been submitted still investigating. DDSC website now linked to SOAR website. 5. ASK21 now on line and all instructors converted. Spin training in the ASK-21 has been approved by the TP but still with preference to use the Puchacz. Leon Moran CFI DDSC Page 12 of 12