Budget Save a copy of this.pdf budget in your DOCUMENTS folder. The saved copy of the budget will then need to be submitted via email to - Your County Commissioners - The Wyoming Department of Audit at doa-pfd-web@wyo.gov NAME OF DISTRICT/BOARD: Platte County Rural Fire District 2F YOUR NAME: Patricia Small COUNTY: HEARING Platte DATE: 7/13/2015 DISTRICT ADDRESS: P.O. Box 505 LOCATION OF HEARING: Platte County Public Library, Wheatland, WY City, State, Zip Wheatland, WY 82201 DISTRICT PHONE: 307-322-2303 TIME OF HEARING: 7:00 PM Fiscal Year Ending: June 30, 2016 INSTRUCTIONS FOR COMPLETING BUDGET REQUEST FORM In accordance with the requirements of WS 16-4-104 The Department of Audit has modified the Standard Budget Form. 1. Please follow the steps below: a. Download this as an Excel file and save to your computer. 2. b. Begin by reading this instruction sheet and continue by inputting data on the following worksheets (Tabs are along the bottom of the page). This will automatically fill results to the "Budget Summary" sheet. c. Enter all required information at the top of this sheet (Name, County, District address, District phone, FYE, Your name, Date, Location, and Time of Hearing). You cannot enter data into cells shaded in gray as they are automatic totals. Choose, in the drop-down box in the upper right corner of this page, which budget ("proposed" or "final") you intend to submit at this time. Note: If you are preparing a proposed budget the " Budget" column will be blacked out. 3. In places you are asked to identify a specific item, please describe it in detail for proposed budget. 4. For EACH budget form prepared ( or ) you will click the "Convert to PDF" button on the "Budget Summary" page. This will save a copy of the budget in your DOCUMENTS folder in.pdf format. The saved copy of the budget will then need to be submitted via email to your County Commissioners AND to the Wyoming Department of Audit at doa-pfd-web@wyo.gov 5. If you have ANY questions, or concerns, please contact the Public Funds Division at 307-777-7798. What's New: 1. The Schedule A Reserve Funds Worksheet has been moved to Schedule G, the Cash and Forecasted Revenue page. 2. If you have a large list of items to add to certain sections, there is a page to add more items. Helpful Tip: Certain headings have comments associated with them, which contain more detailed information regarding the section of the budget form you are about to complete. They appear in red boxes to the right of the budget form. NOTE: The column headed " " will not be completed until the Public Budget hearing is held. The public hearing is to be held not later than 5 days after the 3rd Thursday in July in accordance with W.S. 16-4-109(b). Or, the governing board of any special purpose district may choose to hold the budget hearing in conjunction with the county budget hearings and so advertise. 1
SCHEDULE B ADMINISTRATION BUDGET Budget DATA INPUT ACTIVITY B-1 B-1.1 Personnel Services: Administrator B-1.2 Secretary $2,132 $2,040 $2,500 $2,500 B-1.3 Clerical B-1.4 B-1.5 B-1.6 B-2 Board Expenses: B-2.1 Travel $48 $279 $250 $250 B-2.2 Mileage $958 $1,104 $2,000 $1,500 B-2.3 B-2.4 B-2.5 B-3 B-3.1 Contractual Services: Legal $0 $481 $5,000 $5,000 B-3.2 Accounting/Auditing $53 $75 $100 $2,000 B-3.3 B-3.4 B-3.5 B-4 Other: B-4.1 Office Supplies $357 $333 $400 $400 B-4.2 Office equipment, rent & repair B-4.3 Education B-4.4 Registrations B-4.5 B-4.6 Training $1,210 $323 $5,000 $5,000 B-4.7 Utilities $1,098 $2,519 $2,500 $2,500 B-4.8 see additional details $5,000 $5,000 B-5 TOTAL ADMINISTRATION $5,856 $7,154 $22,750 $24,150 3
SCHEDULE C OPERATIONS BUDGET Budget DATA INPUT ACTIVITY C-1 C-1.1 Personnel Services: Wages--Operations C-1.2 Service Contracts C-1.3 C-1.4 Black Mountain Lookout $1,500 $0 $1,500 $1,500 C-1.5 C-2 Travel: C-2.1 C-2.2 C-2.3 C-2.4 Mileage C-3 C-3.1 Operating supplies (List): Glendo $7,370 $2,016 $19,500 $19,500 C-3.2 Palmer Canyon $0 $822 $25,020 $25,020 C-3.3 Antelope Gap Payment $10,000 $10,000 $0 $143,600 C-3.4 Equipment Maintenance & $0 $216 $40,000 $40,000 C-4 C-4.1 Program Services (List): Fire Suppression $3,756 $3,429 $20,000 $30,000 C-4.2 Emergency Fund $0 $0 $85,000 $80,000 C-4.3 Truck Money-Glendo $0 $0 $5,000 $5,000 C-4.4 Truck Money-Palmer Can $0 $0 $5,000 $5,000 C-5 Contractual Arrangements (List): C-5.1 C-5.2 C-5.3 C-5.4 C-6 Other operations (Specify): C-6.1 Grant expense C-6.2 C-6.3 C-6.4 C-7 TOTAL OPERATIONS $22,626 $16,482 $201,020 $349,620 4
SCHEDULE D INDIRECT COSTS BUDGET Budget DATA INPUT ACTIVITY D-1 Insurance D-1.1 Liability $500 $500 $1,500 $1,500 D-1.2 Buildings and vehicles $375 $500 $600 $600 D-1.3 Equipment D-1.4 D-1.5 Board bonding $115 $230 $115 $115 D-1.6 Fire Suppression Acct. Pr $1,970 $2,105 $2,500 $2,500 C-1.7 see additional details $8,750 $8,750 D-2 Indirect payroll costs: D-2.1 FICA (Social Security) taxes $163 $151 $250 $250 D-2.2 Workers Compensation $3,390 $546 $500 $1,000 D-2.3 Unemployment Taxes D-2.4 Retirement D-2.5 Health Insurance D-2.6 Volunteer Workers Comp $4,769 $4,454 $6,000 $6,000 D-3 Depreciation Expenses D-4 TOTAL INDIRECT COSTS $11,282 $8,485 $20,215 $20,715 5
SCHEDULE E CAPITAL OUTLAY BUDGET Budget DATA INPUT ACTIVITY E-1 Capital Outlay E-1.1 Real Property E-1.2 Vehicles $21,273 $4,631 $0 $0 E-1.3 Office Equipment E-1.4 E-1.5 Other Equipment $0 $590 $19,915 $11,315 E-1.6 Communications Equipme $1,875 $14,914 $0 $25,000 E-2 TOTAL CAPITAL OUTLAY $23,148 $20,135 $19,915 $36,315 6
SCHEDULE F DEBT SERVICE BUDGET Budget DATA INPUT ACTIVITY F-1 Debt Service F-1.1 Principal F-1.2 Interest F-1.3 Fees F-2 TOTAL DEBT SERVICE 7
SCHEDULE G Budget DATA INPUT FORECASTED REVENUE G-1 Government Support G-1.1 G-1.2 State Aid County Aid $105,375 $123,592 $70,000 $100,000 G-1.3 G-1.4 G-1.5 City (or Town) Aid Total Government Support $105,375 $123,592 $70,000 $100,000 G-2 Operating Revenues G-2.1 G-2.2 G-2.3 G-2.4 Customer Charges Sales of Goods or Services Other Assessments Total Operating Revenues G-3 Grants G-3.1 Direct Federal Grants G-3.2 Federal Grants thru State Agencies G-3.3 Grants from State Agencies G-3.4 Total Grants G-4 Miscellaneous: G-4.1 Interest $653 $433 $400 $300 G-4.2 G-4.3 Other: Specify Other: See Additional $2,145 $490 $500 $10,500 G-4.4 Total Miscellaneous $2,798 $923 $900 $10,800 G-5 Total Forecasted Revenue $108,173 $124,515 $70,900 $110,800 G-6 G-6.1 DEPRECIATION (REPLACEMENT) RESERVE Balance in Reserve Account, beginning of budget year G-6.2 Amount to be added to the reserve G-6.3 SUB-TOTAL G-6.4 Identify the amount to be spent from "Reserve for Capital Outlay" a. b. c. G-6.5 TOTAL CAPITAL OUTLAY (a+b+c) G-6.6 Account (Line 3 - Line 5)
G-7 G-7.1 OTHER RESERVE Balance in Reserve Account, beginning of budget year G-7.2 Amount to be added to the reserve G-7.3 SUB-TOTAL G-7.4 Identify the amount and project to be spent from "Other Reserves" a. b. c. $0 G-7.5 TOTAL OTHER RESERVE OUTLAY (a+b+c) G-7.6 9 - Line 11) G-8 G-8.1 EMERGENCY RESERVE (cash) Balance in Reserve Account, beginning of budget year G-8.2 Amount to be added to the reserve G-8.3 SUB-TOTAL G-8.4 G-8.5 Amount to be spent from Emergency Reserve (Cash) 15 - Line 16) G-8.6 TOTAL TO BE SPENT G-9 Total Cash and Investments on Hand $276,737 $309,077 $193,000 $320,000 (including any reserves listed above) G-10 Deductions: G-10.1 a. Unpaid bills at FYE G-10.2 b. Reserves G-10.3 Total Deductions (a+b) G-11 cash available $276,737 $309,077 $193,000 $320,000 G-12 Other Forecasted Revenues: G-12.1 a. Other past due-as estimated by Co. Treas. G-12.2 b. Other forecasted revenue (specify): G-12.3 G-12.4 G-12.5 $0 G-12.6 Total Other Forecasted Revenue (a+b) G-13 Total Cash Available and Forecasted Revenue $384,910 $433,592 $263,900 $430,800 8
Budget Platte County Rural Fire District 2F SCHEDULE H Analysis of Additional Financial Support Required: DATA INPUT H-1 Tax levy (for entities able to make levies) $105,375 $123,592 $70,000 $100,000 H-2 Other County Support H-3 Provision for tax shrinkage (Provided by County Treasurer) 9
Budget I-1 BUDGET MESSAGE The Platte County 2F Fire District is changing from 3 departments to 2 departments, Glendo and Palmer Canyon. Antelope Gap formed their own fire district and was paid 1/3 of cash on hand 6/30/15 as part of the agreement. They will continue to receive 1/3 of the mill levy tax monies from the 2F district until they start receiving money for their new district. This process has made it difficult to project our income and expenses. As the past two years have seen very little fire activity, our expenses are below projections. Weather can change very rapidly and we need to be prepared to outfit and maintain our departments in event of a more active wildland fire season. 10
DATE OF BUDGET HEARING Platte County Public Library, 6/30/2016 Wheatland, WY 7:00 PM FISCAL YEAR ENDING FINAL BUDGET SUMMARY Budget LOCATION OF BUDGET HEARING 13-Jul-15 TIME OF HEARING S-1 Total Expenditures, Cash Requirements $62,912 $52,257 $263,900 $430,800 S-2 Total to be added to Reserves S-3 Total Cash and Forecasted Revenues $384,910 $433,592 $263,900 $430,800 S-4 Additional Financial Support Required S-5 Amount as approved by County Commissioners $105,375 $123,592 $70,000 $100,000 Analysis of additional Financial Support Required: S-6 Tax levy (for entities able to make levies) $105,375 $123,592 $70,000 $100,000 S-7 Other County Support Additional funding approved by: County Commissioner Date Approved Revised February 2015
S-8 BUDGET MESSAGE per W.S. 16-4-104(d) The Platte County 2F 2F Fire District is changing from from 3 3 departments to 2 to 2 departments, Glendo Glendo and Palmer and Palmer Canyon. Antelope Gap Canyon. formed Antelope their own Gap fire formed district and their was own paid fire 1/3 district of cash and on was hand paid 6/30/15 1/3 of as cash part on of the hand agreement. 6/30/15 as They part will of continue the to receive agreement. 1/3 of They the mill will levy continue tax monies to receive from the 1/32F of district the mill until levy they tax start monies receiving from the money 2F district for their until new they district. start This process has receiving made money it difficult for to their project new our district. income This and expenses. process has made it difficult to project our income and expenses. As the past two two years years have have seen seen very very little little fire fire activity, activity, our our expenses expenses are are below below projections. projections. Weather Weather can change can change very rapidly and very we rapidly need and to be we prepared need to to be outfit prepared and maintain to outfit our and departments maintain our in event departments of a more in active event wildland of a more fire active season. wildland fire season. Budget Officer / District Official (if not same as "Submitted by") Date adopted by Special District Revised February 2015
FYE 06/30/16 CASH AND FORECASTED REVENUE FORECASTED REVENUE J-1 Government Support $105,375 $123,592 $70,000 $100,000 J-2 Operating Revenues J-3 Grants J-4 Miscellaneous: $2,798 $923 $900 $10,800 J-5 Cash Available $276,737 $309,077 $193,000 $320,000 J-6 Other Forecasted Revenue J-7 Total Cash Available and Forecasted Revenue $384,910 $433,592 $263,900 $430,800 Revised February 2015
FYE 06/30/16 ESTIMATED EXPENDITURES J-8 Administration $5,856 $7,154 $22,750 $24,150 J-9 Operations $22,626 $16,482 $201,020 $349,620 J-10 Indirect Costs $11,282 $8,485 $20,215 $20,715 J-11 Capital Outlay $23,148 $20,135 $19,915 $36,315 J-12 Debt Service J-13 Provision for Tax Shrinkage J-14 Total Expenditures $62,912 $52,257 $263,900 $430,800 SUMMARY OF RESERVE FUNDS J-15 Beginning Balance in Reserve Accounts J-15.1 a. Depreciation Reserve J-15.2 b. Other Reserve J-15.3 c. Emergency Reserve (Cash) J-15.4 Total Reserves (a+b+c) J-16 Amount to be added J-16.1 a. Depreciation Reserve J-16.2 b. Other Reserve J-16.3 c. Emergency Reserve (Cash) J-16.4 Total to be added (a+b+c) J-17 Subtotal J-18 Less Total to be spent J-19 Total Reserves PREPARED BY: Patricia Small DISTRICT ADDRESS: P.O. Box 505 Wheatland, WY 82201 DISTRICT PHONE: 307-322-2303 Prepared in compliance with the Uniform Municipal Fiscal Procedures Act (W.S. 16-4-101 through 124) as it applies Revised February 2015
Budget Platte County Rural Fire District 2F ADDITIONAL DETAILS Add to Section Description DATA INPUT B-4.8 Other Building Maintenance & Repair $0 $0 $5,000 $5,000 D-1.7 Insurance Fire Suppression Acct. Deductible $0 $0 $8,750 $8,750 G-4.3 Miscellaneous Truck Money - Glendo $0 $0 $0 $5,000 G-4.3 Miscellaneous Truck Money - Palmer Canyon $0 $0 $0 $5,000 G-4.3 Miscellaneous Donations - Contributions G-4.3 Miscellaneous Worker's Comp-Paid Fire $2,145 $490 $500 $500