LOUDOUN COUNTY PUBLIC S DEPARTMENT OF BUSINESS & FINANCIAL SERVICES PROCUREMENT SERVICES 21000 Education Court, Suite #301 Phone (571) 252-1270 Fax (571) 252-1432 June 30, 2017 Title: Contract Information Kitchen Hood Fire Suppression System Maintenance IFB/RFP Number: IFB #I18157 Supersedes: #I12021 Vendor Name: Debarment Form: Contractor Certification: Virginia Code 22.1-296.1 the school board shall require the contractor to provide certification that all persons who will provide such services have not been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child. Pricing: Guardian Fire Protection Services, LLC Required: No Form on File: Not Applicable Required: Yes Form on File: Yes See attached Pricing Sheet(s) Contract Period: July 1, 2017 June 30, 2018 Contract Renewal Number: Number of Renewals Remaining: Purchasing Contact: Procurement Director: New 4 Beth Marling Andrea Philyaw
LOUDOUN COUNTY PUBLIC S DEPARTMENT OF BUSINESS & FINANCIAL SERVICES PROCUREMENT DIVISION 21000 Education Court, Suite #301 Phone (571) 252-1270 Fax (571) 252-1432 June 21, 2017 NOTICE OF AWARD IFB #I18157 In order to provide kitchen hood fire suppression system inspections and repair services at various schools in Loudoun County, the LCPS Procurement Office solicited bids from (39) vendors. Three (3) bids were received. Guardian Fire Protection Services, LLC was determined to be the lowest, fully responsive and responsible bidder and is being awarded this contract. The effective dates of this contract are July 1, 2017 through June 30, 2018. We appreciate your interest in being of service to Loudoun County Public Schools. Andrea Philyaw Procurement Director
ALGONKIAN ELEMENTARY ARCOLA ELEMENTARY ASHBURN ELEMENTARY BALL S BLUFF ELEMENTARY BELMONT RIDGE MIDDLE BELMONT STATION ELEMENTARY BLUE RIDGE MIDDLE BRIAR WOODS HIGH BROAD RUN HIGH BUFFALO TRAIL ELEMENTARY CARDINAL RIDGE ELEMENTARY CEDAR LANE ELEMENTARY COOL SPRING ELEMENTARY COUNTRYSIDE ELEMENTARY CREIGHTON'S CORNER ELEMENTARY DISCOVERY ELEMENTARY 20196 Algonkian Parkway 41740 Tall Cedars Parkway Aldie, VA 20105 44062 Fincastle Drive 821 Battlefield Parkway, NE 19045 Upper Belmont Place 20235 Nightwatch Street 551 East A Street 22525 Belmont Ridge Rd. 21670 Ashburn Road 42190 Seven Hills Drive Aldie, VA 20105 26155 Bull Run Post Office Road Centreville, VA 20120 43700 Tolamac Drive 501 Tavistock Drive 20624 Countryside Boulevard 23171 Minerva Drive 44020 Grace Bridge Drive ANNUAL $ 93.20 $ 93.20 $ 186.40 2-3Gal $ 120.10 $ 120.10 $ 240.20 $ 87.70 $ 87.70 $ 175.40 2-3Gal $ 131.80 $ 131.80 $ 263.60 3-3Gal $ 158.70 $ 158.70 $ 317.40 2-3Gal $ 131.80 $ 131.80 $ 263.60 2-3Gal $ 109.10 $ 109.10 $ 218.20 3-3Gal $ 170.40 $ 170.40 $ 340.80 NMCH3 1-4.6Gal $ 133.20 $ 133.20 $ 266.40 2-3Gal $ 121.50 $ 121.50 $ 243.00 NMCH 1-1.5 Gal 1-3 Gal 1-1.6Gal $ 122.50 $ 122.50 $ 245.00 $ 116.30 $ 116.30 $ 232.60 $ 87.70 $ 87.70 $ 175.40 2-3Gal $ 124.90 $ 124.90 $ 249.80 1-1.5Gal $ 105.30 $ 105.30 $ 210.60 2-3Gal $ 128.40 $ 128.40 $ 256.80 1 of 7 Eff. July 1, 2017 thru June 30, 2018
DOMINION HIGH DOMINION TRAIL ELEMENTARY EAGLE RIDGE MIDDLE EMERICK ELEMENTARY EVERGREEN MILL ELEMENTARY FARMWELL STATION MIDDLE FOREST GROVE ELEMENTARY FRANCES HAZEL REID ELEMENTARY FREDERICK DOUGLASS ELEMENTARY FREEDOM HIGH GUILFORD ELEMENTARY HAMILTON ELEMENTARY HARMONY MIDDLE HARPER PARK MIDDLE HERITAGE HIGH HILLSBORO CHARTER ACADEMY 21326 Augusta Drive 44045 Bruceton Mills Circle 42901 Waxpool Road 440 South Nursery Avenue 491 Evergreen Mill Road SE 44281 Gloucester Parkway 46245 Forest Ridge Drive 800 North King Street 510 Principal Drummond Way, SE, 25450 Riding Center Drive South Riding, VA 20152 600 W. Poplar Road 54 South Kerr Street Hamilton, VA 20158 38174 West Colonial Highway Hamilton, VA 20158 701 Potomac Station Drive 520 Evergreen Mill Road SE 37110 Charlestown Pike ANNUAL 3-3Gal $ 166.20 $ 166.20 $ 332.40 MCH3 2-3Gal $ 119.40 $ 119.40 $ 238.80 3-3Gal $ 159.40 $ 159.40 $ 318.80 1-1.5 Gal 1-3 Gal $ 99.10 $ 99.10 $ 198.20 3-3Gal $ 147.00 $ 147.00 $ 294.00 2-3Gal $ 137.30 $ 137.30 $ 274.60 2-3Gal $ 124.90 $ 124.90 $ 249.80 2-3Gal $ 124.90 $ 124.90 $ 249.80 2-3Gal $ 116.00 $ 116.00 $ 232.00 2-3Gal $ 137.90 $ 137.90 $ 275.80 $ 91.80 $ 91.80 $ 183.60 $ 76.00 $ 76.00 $ 152.00 3-3Gal $ 148.40 $ 148.40 $ 296.80 RANGE GUARD RG4GS 2-4Gal $ 151.50 $ 151.50 $ 303.00 3-3Gal $ 169.00 $ 169.00 $ 338.00 $ 80.80 $ 80.80 $ 161.60 2 of 7 Eff. July 1, 2017 thru June 30, 2018
HILLSIDE ELEMENTARY HORIZON ELEMENTARY HUTCHISON FARM ELEMENTARY J. MICHAEL LUNSFORD MIDDLE J. L. SIMPSON MIDDLE JOHN CHAMPE HIGH JOHN W. TOLBERT ELEMENTARY KENNETH W. CULBERT ELEMENTARY LEESBURG ELEMENTARY LEGACY ELEMENTARY LIBERTY ELEMENTARY LITTLE RIVER ELEMENTARY LOUDOUN COUNTY HIGH LOUDOUN VALLEY HIGH LOVETTSVILLE ELEMENTARY LOWES ISLAND ELEMENTARY 43000 Ellzey Drive 46665 Broadmore Drive 42819 Center Street South Riding, VA 20152 26020 Ticonderoga Road Chantilly, VA 20152 490 Evergreen Mill Road 41535 Sacred Mt. Street Aldie, VA 20105 691 Potomac Station Dr, NE 38180 West Colonial Highway Hamilton, VA 20158 323 Plaza Street NE 22995 Minerva Drive 25491 Riding Center Drive South Riding, VA 20152 43464 Hyland Hills South Riding, VA 20152 415 Dry Mill Road SW 340 North Maple Avenue 49 South Loudoun Street Lovettsville, VA 20180 20755 Whitewater Drive NMCH3 NMCH 1-4.6Gal 1-1.6Gal ANNUAL $ 131.80 $ 131.80 $ 263.60 $ 116.30 $ 116.30 $ 232.60 2-3Gal $ 124.90 $ 124.90 $ 249.80 2-3Gal $ 110.50 $ 110.50 $ 221.00 1-1.5Gal $ 111.50 $ 111.50 $ 223.00 2-3Gal $ 138.70 $ 138.70 $ 277.40 NMCH3 1-4.6Gal $ 120.80 $ 120.80 $ 241.60 2-3Gal $ 125.60 $ 125.60 $ 251.20 $ 87.00 $ 87.00 $ 174.00 1-1.5Gal $ 105.30 $ 105.30 $ 210.60 1-1.5Gal $ 104.60 $ 104.60 $ 209.20 KITCHEN KNIGHT 2-3Gal $ 133.20 $ 133.20 $ 266.40 II MCH3 $ 91.10 $ 91.10 $ 182.20 3-3Gal $ 157.30 $ 157.30 $ 314.60 $ 82.20 $ 82.20 $ 164.40 MCH3 1-6Gal $ 142.20 $ 142.20 $ 284.40 3 of 7 Eff. July 1, 2017 thru June 30, 2018
LUCKETTS ELEMENTARY 14550 James Monroe Hwy ANNUAL $ 87.70 $ 87.70 $ 175.40 MADISON'S TRUST ELEMENTARY 42380 Creighton Road 1-1.5 Gal 1-3 Gal $ 121.10 $ 121.10 $ 242.20 MEADOWLAND ELEMENTARY MERCER MIDDLE 729 S. Sugarland Run Drive 42149 Greenstone Drive Aldie, VA 20105 $ 87.70 $ 87.70 $ 175.40 3-3Gal $ 147.70 $ 147.70 $ 295.40 MILL RUN ELEMENTARY 42940 Ridgeway Drive KITCHEN KNIGHT NMCH2 1-1.6Gal $ 117.00 $ 117.00 $ 234.00 MONROE TECHNOLOGY CENTER *NOTE: HAS 2 SYSTEMS 715 Childrens Center Rd SW (2 systems) 2-3Gal $ 151.90 $ 151.90 $ 303.80 MOOREFIELD STATION ELEMENTARY 22325 Mooreview Parkway 1-1.5 Gal 1-3 Gal $ 118.40 $ 118.40 $ 236.80 MOUNTAIN VIEW ELEMENTARY 36803 Allder School Road 2-3Gal $ 124.90 $ 124.90 $ 249.80 NEWTON LEE ELEMENTARY 43335 Gloucester Parkway 1-1.5Gal $ 103.90 $ 103.90 $ 207.80 PARK VIEW HIGH PINEBROOK ELEMENTARY 400 West Laurel Avenue 25480 Mindful Court Aldie, VA 20105 2-3Gal $ 111.20 $ 111.20 $ 222.40 1-4.5Gal $ 116.30 $ 116.30 $ 232.60 POTOMAC FALLS HIGH 46400 Algonkian Parkway Potomac Falls, VA 20165 3-3Gal $ 148.40 $ 148.40 $ 296.80 POTOWMACK ELEMENTARY RIVER BEND MIDDLE RIVERSIDE HIGH 46465 Esterbrook Circle 46240 Algonkian Parkway 19019 Upper Belmont Place 2-3Gal $ 126.30 $ 126.30 $ 252.60 3-3Gal $ 159.40 $ 159.40 $ 318.80 2-3Gal $ 144.20 $ 144.20 $ 288.40 4 of 7 Eff. July 1, 2017 thru June 30, 2018
ROCK RIDGE HIGH ROLLING RIDGE ELEMENTARY ROSA LEE CARTER ELEMENTARY ROUND HILL ELEMENTARY SANDERS CORNER ELEMENTARY SELDENS LANDING ELEMENTARY SENECA RIDGE MIDDLE SMART S MILL MIDDLE STERLING MIDDLE STEUART WELLER ELEMENTARY STONE BRIDGE HIGH STONE HILL MIDDLE SUGARLAND ELEMENTARY SYCOLIN CREEK ELEMENTARY TRAILSIDE MIDDLE TUSCARORA HIGH 43460 Loudoun Reserve Drive 500 East Frederick Drive 43330 Loudoun Reserve Dr 17115 Evening Star Drive Round Hill, VA 20141 43100 Ashburn Farm Parkway 43345 Cotton Commons Drive 98 Seneca Ridge Drive 850 North King Street 201 West Holly Avenue 20700 Marblehead Drive 43100 Hay Road 23145 Evergreen Ridge Drive 65 Sugarland Run Drive 21100 Evergreen Mill Road 20325 Claiborne Parkway 801 N. King Street ANNUAL 2-3Gal $ 132.50 $ 132.50 $ 265.00 $ 87.70 $ 87.70 $ 175.40 2-3Gal $ 114.60 $ 114.60 $ 229.20 MCH3 2-3Gal $ 126.30 $ 126.30 $ 252.60 2-3Gal $ 131.80 $ 131.80 $ 263.60 NMCH2 1-2.4Gal 1-3.5Gal 1-1.5 Gal 1-3 Gal $ 131.80 $ 131.80 $ 263.60 $ 111.50 $ 111.50 $ 223.00 3-3Gal $ 164.20 $ 164.20 $ 328.40 2-3Gal $ 125.60 $ 125.60 $ 251.20 2-3Gal $ 116.00 $ 116.00 $ 232.00 NMCH3 1-4.6Gal $ 127.00 $ 127.00 $ 254.00 3-3Gal $ 170.40 $ 170.40 $ 340.80 $ 87.70 $ 87.70 $ 175.40 2-3Gal $ 114.60 $ 114.60 $ 229.20 1.1.5Gal $ 123.20 $ 123.20 $ 246.40 3-3Gal $ 167.00 $ 167.00 $ 334.00 5 of 7 Eff. July 1, 2017 thru June 30, 2018
WOODGROVE HIGH 36811 Allder School Road ANNUAL 3-3Gal $ 172.50 $ 172.50 $ 345.00 : $ 19,891.40 6 of 7 Eff. July 1, 2017 thru June 30, 2018
Labor rates shall be paid on the basis of time on the job site, not travel time. Labor rates shall include all direct and indirect costs such as transportation, supervision, general and administrative costs and profit, etc. DESCRIPTION UNIT UNIT PRICE Labor Rate, Technician, Regular Hours (Mon-Fri 8 a.m. 5 p.m.) HR $95.00 Labor Rate, Apprentice/Helper, Regular Hours (Mon-Fri 8 a.m. 5 p.m.) HR $60.00 Labor Rate, Technician, Overtime (Mon-Fri 5 p.m. - 8 a.m., weekends and LCPS holidays) Labor Rate, Apprentice/Helper, Overtime (Mon-Fri 5 p.m. - 8 a.m., weekends and LCPS holidays) HR $120.00 HR $80.00 The Contractor shall submit cost of materials, rentals, subcontractors, parts, equipment required to manage repairs based on manufacturer's published price list less discount. Invoices shall be accompanied by work tickets, vendor invoices and manufacturer list prices. % DISCOUNT Miscellaneous Materials Discount: 40.00% VENDOR INFORMATION: Guardian Fire Protection Services, LLC 7668 Standish Place Rockville, MD 20855 PH: 800-762-8212, Ext 231 FX: 301-330-8988 Scott Agge scott.agge@guardianfireprotection.com 7 of 7 Eff. July 1, 2017 thru June 30, 2018