3 DATABASE MATCHES This chapter is excerpted from the: 2018-19 Electronic Data Exchange (EDE) Technical Reference, 2018-19 ISIR Guide, and the 2018-19 SAR Comment Codes and Text, and other U.S. Department of Education bulletins such as the 2018-19 Summary of Changes for the Application Processing System. The purpose of the chapter is to aggregate the information from the above publications into one document so that FAAs can efficiently and easily access information about the 2018-2019 ISIR delivery systems. However, the chapter is not intended to act as a replacement for reviewing the original source publications, which should be consulted as appropriate. Familiarity with the 2018-19 ISIR Guide in its entirety is an essential prerequisite to effectively using the material contained in the following pages. All the publications mentioned above can be accessed at the U.S. Department of Education s Information for Financial Aid Professionals (IFAP) website: http://www.ifap.ed.gov/ifap/ The first part of the chapter outlines the major system changes for the new award year. You will also find the SAR Reject Codes and SAR Reject Reasons with the instructions from the U.S. Department of Education on how the applicant is to resolve the reject. The remainder of the chapter consists of the following items: SAR Comment Texts with C Flags Assumption Overrides CUNY Edits DATABASE MATCHES 3-1
OSFA CONTENTS Changes to FAFSA Data Elements... 3-3 IRS Data Retrieval Tool... 3-3 SAR Comment Code Changes... 3-8 IRS Display Flags on SAR/ISIR... 3-10 Verification Tracking Groups... 3-11 Reject Codes and Reject Reasons... 3-13 Loan Status Codes... 3-17 Assumption Overrides... 3-21 DATABASE MATCHES 3-2
SAM 2018-2019 Changes to FAFSA Data Elements IRS DRT Changes The IRS DRT provides tax data that automatically fills in information for part of the FAFSA form. The IRS turned off the DRT following concerns that data from the tool could be used by identity thieves to file fraudulent tax returns. Changes have been made to encrypt or mask the sensitive data, and the IRS DRT was reactivated on October 1, 2017 when the 2018-2019 FAFSA on the Web site launches. Data Transferred from the IRS DRT Masked In order to enhance the security and privacy of sensitive personal data transferred to the FAFSA from the IRS, the information that displays to applicants and parents has been limited. Students and parents will proceed through an authentication process on the IRS site. Once completed, users will not be able to view their tax return information on the IRS DRT Web page. If they agree to transfer their data back into the FAFSA, they will also not be able to view the transferred income and tax information on the FAFSA Web pages. Instead of entry fields, students and parents will see the words Transferred from the IRS in place of the transferred information throughout the online FAFSA form. The affected outputs include the following: esar Application Summary Report List of Changes page Application Summary Report List of Changes page Fields transferred from the IRS into the FAFSA form that are blank or have assumed values will also be masked. Tax information imported from the IRS will still be visible to FAAs in the ISIR files sent to schools and state agencies, as well as in FAA Access to CPS Online. The masking of IRS data applies to both the Student Application/Renewal Entry area and the Student Correction Entry area. Fields transferred from the IRS are not correctable by the applicant in subsequent transactions, either; for example, if IRS data is transferred into an original FAFSA, the data is masked and the applicant will not be able to see the IRS data values. Because of this, students and parents who transfer information via the IRS DRT will be informed that they will need to contact their school or FAA if changes need to be made to any IRS-related fields, s the fields are not correctable in FAFSA on the Web. The main exception to this involves the Income Earned from Work, Untaxed IRA, and Untaxed Pension questions. Applicants who are single will still see the Schedule K-1 box (applicants who are married will not), and we have added new fields for the Untaxed IRA and Pension questions in which applicants can enter the rollover amount that should be subtracted from their total. If an applicant or parent feels that a change to the masked data is required, they will need to DATABASE MATCHES 3-3
OSFA change it on their SAR although they will not be able to see the data on the SAR or consult the FAA to make the change for them. Some online FAFSA form edits that would have prompted students and parents to verify or correct certain field values have been suppressed because they cannot view the values transferred from the IRS. To help FAAs identify records that may have conflicting values, comment 400 for the parents information and comment 401 for the student s information will be applied to the record. See the August 7, 2017 electronic announcement on the IFAP Web site for additional guidance for these comments. Refer also to chapter 4 of this manual. IRS Data Retrieval Tool Availability for Users Who Filed an Amended Tax Return The capacity of the IRS DRT was expanded to allow more applicants and parents to use it to import income data in FAFSA on the Web applications. The questions related to students and parents filing an amended tax return that previously would have prevented such users from accessing the IRS DRT have been removed. At the same time, the IRS will provide confirmation that a user has filed an amended tax return, and that information will be reported to FAAs and state grant agencies on the ISIR. When a user who has filed an amended tax return transfers tax information into the FAFSA, the tax information transferred from the IRS will be the original tax return information. See the August 7, 2017 electronic announcement on the IFAP Web site describing an FAA s responsibilities when this situation occurs. Identifying IRS Data Fields that Changed IRS data field flags are included in the ISIR file and esar for FAA Access and printed on the ISIR. These fields assist schools and state agencies in more easily identifying student and parental financial information that was transferred to the FAFSA from the IRS Web site. The values for these fields indicate whether student or parent financial data was transferred from the IRS, as well as whether the data was subsequently modified. While not new this year, four data field flags that were previously included in the ISIR file, but were not included on the esar or printed on the ISIR, will print on the esar and ISIR. These fields are now included in the esar for FAA Access and printed on the ISIR: Student IRS Adjusted Gross Income (AGI) Data Field Flag Student IRS Federal Income Tax (FIT) Data Field Flag Parent IRS Adjusted Gross Income (AGI) Data Field Flag Parent IRS Federal Income Tax (FIT) Data Field Flag The new IRS Data Field Flags included in the ISIR file and esar for FAA Access and printed on the ISIR are as follows: Student IRS IRA Distributions Data Field Flag Student IRS Interest Income Data Field Flag DATABASE MATCHES 3-4
SAM 2018-2019 Student IRS IRA Payments Field Flag Student IRS Untaxed Pensions Data Field Flag Student IRS Type of Tax Return Data Field Flag Student IRS Tax Return Filing Status Data Field Flag Student IRS Exemptions Data Field Flag Student IRS Education Credits Data Field Flag Parent IRS IRA Distributions Data Field Flag Parent IRS Interest Income Data Field Flag Parent IRS IRA Payments Field Flag Parent IRS Untaxed Pensions Data Field Flag Parent IRS Type of Tax Return Data Field Flag Parent IRS Tax Return Filing Status Data Field Flag Parent IRS Exemptions Data Field Flag Parent IRS Education Credits Data Field Flag The existing and new data field flags are included in the ISIR file and esar for FAA Access and printed on the ISIR. The values for these data field flags are shown below: 0 = IRS data not transferred (default value) 1 = IRS data was transferred and not changed by user 2 = IRS data was transferred and changed by user to a different value 3 = IRS Request flag is equal to 02, 03, 04, or 07, and field has been corrected on this transaction 4 = IRS Request flag is equal to 02, 03, 04, or 07, and field has been corrected on a previous transaction Blank = IRS DRT not used The existing and new data field flags values that display in FAA Access to CPS Online are different. They were modified for consistency with other text that displays in FAA Access. The FAA Access values are: 0 = Student/Parent IRS data not transferred from the IRS 1 = Student/Parent IRS data transferred from the IRS - Field not changed by the user 2 = Student/Parent IRS data transferred from the IRS - Field changed by the user prior to submission of the application 3 = Student/Parent IRS data transferred from the IRS - Field corrected by the user on this transaction 4 = Student/Parent IRS data transferred from the IRS - Field corrected by the user on a previous transaction DATABASE MATCHES 3-5
OSFA IRS Data Retrieval Tool IRS Request Flags on SAR/ISIR New for 2018-2019: The field labels on the ISIR printed from EDExpress are shortened from Student IRS Req Flag and Parent IRS Req Flag to Req Flag. A new value, 07 was added to indicate that data was transferred from IRS and the IRS identified that it was an amended tax return IRS Request Flags for the student and parents display on the ISIR/SAR to help identify use and non-use of the IRS DRT option. Values for the IRS Request Flag fields can be translated into the following: Blank = IRS Data Retrieval Tool not available in the application method used by the applicant (i.e., paper FAFSA, EDE, or FAA Access to CPS Online) 00 = Student/Parent was ineligible to use the IRS Data Retrieval Tool and was not presented with the option to use it. 01 = Student/Parent was presented with the option to use the IRS Data Retrieval Tool in FAFSA on the Web and elected to use it, but did not transfer IRS data into the FAFSA 02 = IRS data for the student/parent was transferred from the IRS and was not changed by the user prior to submission of an application or correction 03 = IRS data for the student/parent was transferred from the IRS and changed by the user prior to submission of an application or correction 04 = IRS data for the student/parent was transferred from the IRS and changed by the user prior to submission of an application or correction 05 = Student/Parent was presented with the option to use the IRS Data Retrieval Tool in FAFSA on the Web, but did not elect to use it 06 = IRS data for the student/parent was transferred from the IRS, but a subsequent change made the student/parent ineligible to use the IRS Data Retrieval Tool 07 = IRS data was transferred from IRS, but the IRS indicated that an amended tax return was filed Improved Parents Marital Status Responses The FAFSA question 59 was updated to remove the word legal (when referring to the parents of a dependent student) to read, As of today, what is the marital status of your parents? The word legal was added to the second response to the marital status question so it now reads, Unmarried and both legal parents living together. The instructions for questions 59 continue to define a legal parent as: biological, adoptive, or as determined by the state [for example, if the parent is listed on the birth certificate]. DATABASE MATCHES 3-6
SAM 2018-2019 Clarified Taxable College Grant and Scholarship Aid Questions To address confusion surrounding the questions assessing taxable college grant and scholarship aid, the questions for both students and parents were reworded on the FAFSA. Question 44d now reads, Student college grant and scholarship aid reported to the IRS in your income. Question 93d now reads, Student college grant and scholarship aid reported to the IRS in your parents income. Reinterpretation of the Definition and Age Range of a Homeless Youth The definition of youth, as it pertains to homelessness was changed. Students who are older than 21 but not yet 24, and who are unaccompanied and homeless or self-supporting and at risk of being homeless, qualify as independent students. Previously, applicants who were 22 or 23 could not self-identify on the FAFSA that they are homeless, at risk of being homeless, or in a homeless circumstance. The FAFSA and system edits were revised so that applicants who are 22 or 23 can also answer questions 56, 57, and 58 on the FAFSA. Those who answer Yes will be able to complete the FAFSA as independent students, eliminating the need for FAAs to perform a dependency override. The FAFSA no longer assumes that an applicant is not homeless or at risk of homelessness because they are over 21. Comment 297, which notified FAAs and applicants that there was an assumption that the applicant was a homeless youth or at risk of being homeless, has been removed. Added a New Unusual Circumstance Tuition expenses at an elementary or secondary school were added as an example of an unusual circumstance under the following help topics: What can I do if my family has unusual circumstances? How do I report this on the application? How will I receive my financial aid? Removed PIN References from Certification Text Since the PIN is no longer the FAFSA online signature system, all references to it were removed and replaced with FSA ID in the following places: Sign and Submit page Sign with an FSA ID page Certification Statement help topic FAFSA on the Web Redesign The design of the FAFSA on the Web site, fafsa.gov, was updated to improve the user experience. The update is expected to take effect in the middle of the processing cycle. These changes are intended to implement principles of Responsive Web Design, which, among other things, will allow students and parents to use our system more efficiently from all types of devices. Students and parents can expect a new look and feel to the site, fluid application movement, and immediate results for some actions for example, receiving a notification that there is an error with data entered as soon as the user moves off of a given field, rather than having to wait until reaching the end of the page to find out. More details were published in DATABASE MATCHES 3-7
OSFA Electronic Announcement date 7/24/18 The FAFSA Form is Going Mobile. The URL https:// www.fafsa.ed.gov now link to the following https://studentaid.ed.gov/sa/fafsa which not only provides the student access to filing the FAFSA but also the federal Student Aid portal simultaneously. SAR Comment Code Changes When reviewing a SAR comments with the first line indented are printed in the Comments About Your Information section on the SAR. Comments that are left-justified are printed with a checkbox in front of the comment and are printed in the What You Must Do Now section. Reminder: The text for comment codes 047, 050, 112, 149, 158, 159, 170, and 171 is not printed in the paper SAR comments section on page 3; instead, the information contained in these comments is printed as variable text in the appropriate section on the first page. Text associated with these comment codes is displayed only on the Web; the text is not displayed in the EDExpress software and is not printed on the EDExpress ISIR. Note, however, that the comment code numbers are included in the ISIR file and appear in the FAA Information section of the printed ISIR. Schools using EDExpress still have the ability to query their databases using these comment code numbers. When viewing or printing an ISIR using FAA Access to CPS Online, or when a student is viewing or printing his or her SAR information on the Web, the text for the affected comments is printed. ISIRs printed from third-party software may not print the text for these comments, depending on how the software was programmed. Note for users of the SAR Comment Codes and Text guide: If the comment text is preceded with text referring to the Web, the comment text is printed on the ISIR from FAA Access to CPS Online and is displayed to the student on the Web. In some cases, the text that was removed from the EDExpress software is the same as the Web text, and we note it where appropriate. In other cases, the text varies slightly from the Web version. We have also provided the SAR/ISIR text that was removed from EDExpress. Schools using their own software and third-party software providers may, at their discretion, program their systems to include the text on printed ISIRs. SAR C Code Changes The SAR C code is set on a student s record based on his or her eligibility conditions. The following is a complete list of 2018-2019 comments that are associated with the SAR C code: 10, 20, 30, 33, 38, 39, 41, 42, 43, 46, 53, 54, 56, 57, 58, 63, 64, 65, 66, 67, 77, 79, 86, 90, 100, 101, 102, 105, 107, 109, 115, 116, 124, 132, 133, 134, 135, 136, 138, 141, 142, 144, 146, 162, 173, 180, 254, 255, 256, 260, 289, 290, 291, 292, 293, 294, 309, 310, 311, 312, 313, 314, 346, 347, 359, 360, 392, and 393. Comments that generate the C Flag are arranged by the areas that the comments are associated with: Selective Service Match: 30, 33, and 57 DHS Match: 46, 105, 109, 141, 142, and 144 Social Security Administration Citizenship Status: 146 DATABASE MATCHES 3-8
SAM 2018-2019 Student s Social Security Number Match: 63 and 64 Veterans Affairs Status Match: 162, 173, and 180 Responses to Question 23/Drug Conviction: 53, 54, 56, and 58 NSLDS: 10, 20, 38, 39, 41, 42, 43, 65, 66, 67, 77, 79, 86, 90, 100, 101, 102, 107, 115, 116, 124, 132, 133, 134, 135, 136, 138, 254 to 256, 260, 289 to 294, 309 to 314, 346, 347, 359, 360, 392, and 393 o Potential Pell Overpayment: 20, 38, 39, 41, 42, 43, 346, and 347 o Potential FSEOG Overpayment: 10, 65, 66, 67, 77, and 79 o Potential Perkins Overpayment: 86, 90, 100, 101, 102, and 107 o Potential TEACH Grant Overpayment: 289, 290, 291, 292, 293, and 294 o Potential Iraq and Afghanistan Service Grant Overpayment: 309, 310, 311, 312, 313, and 314 o Unusual Enrollment History: 359 (UEH 2) and 360 (UEH 3) Note: In rare cases, the C Flag is provided on an ISIR/SAR without a corresponding comment. This happens only if the applicant receives an excessive number of comments (including C Flag comments) and some of the comments must be suppressed so that a SAR/ISIR can be generated. DATABASE MATCHES 3-9
IRS Display Flags on SAR/ISIR OSFA This flag informs the school whether the student or parent was presented with the IRS Data Retrieval Tool, and, if not, the reason it was not displayed. The IRS Display Flag is different from the IRS Request Flag, which describes what happens after the student or parent is presented with the IRS Data Retrieval Tool. New for 2018-2019:The Student IRS Display Flag and Parent IRS Display Flag field names have been shortened to Display Flag in the ISIR field labels. Also, the year reference in D was updated and display flag H (Amended tax return, IRS DRT was not displayed) was deleted. Values for the IRS Display Flags for Student and Parent are as follows: Value Student IRS Display Flag Parent IRS Display Flag A Student skipped the income and asset questions IRS DRT was not displayed Dependent student has special circumstances or independent student skipped the parent questions IRS DRT was not displayed B IRS DRT was displayed to student IRS DRT was displayed to parent C Tax return filing status not equal to Already completed IRS DRT was not displayed Tax return filing status not equal to Already completed IRS DRT was not displayed D Marital status date greater than or equal to January 2017 IRS DRT was not displayed Marital status date greater than or equal to January 2017 IRS DRT was not displayed E First three digits of SSN are 666 IRS DRT was not displayed First three digits of SSN are 666 IRS DRT was not displayed F Not Applicable Non-married parent or both married parents entered all zeroes in SSN IRS DRT was not displayed G Not Applicable Neither married parent entered a valid SSN IRS DRT was not displayed J K L M Student filed a Puerto Rican or foreign tax return IRS DRT was not displayed Student is married and tax return filing status is married filed separate return IRS DRT was not displayed Student is married and tax return filing status is head of household IRS DRT was not displayed Conflict between the student s marital status and tax return filing status IRS DRT was not displayed Note: Used only when the student s tax return filing status is NOT head of household or married filed separate return. In cases where the student s marital status is married and the tax return filing status IS head of household Parent filed a Puerto Rican or foreign tax return IRS DRT was not displayed Parents are married and tax return filing status is married filed separate return IRS DRT was not displayed Parents are married and tax return filing status is head of household IRS DRT was not displayed Conflict between the parents marital status and tax return filing status IRS DRT was not displayed Note: Used only when the parent s tax return filing status is NOT head of household or married filed separate return. In cases where the parent s marital status is married or remarried and the tax return filing status IS head of household or DATABASE MATCHES 3-10
SAM 2018-2019 or married filed separate return, IRS Display Flag of K or L displayed. married filed separate return, IRS Display Flag of K or L is displayed. N Not Applicable to students Parents marital status is unmarried and both parents living together IRS DRT was not displayed Blank IRS DRT not available (for example, paper, EDE, or FAA Access) IRS DRT not available (for example, paper, EDE, or FAA Access) Verification Tracking Groups Records selected for verification in 2018-2019 will be identified in the usual way. The Verification Flag will be set, there will be an asterisk next to the EFC on the SAR and a generic verification text message will be generated as part of the SAR cover letter. In addition, applicants selected for verification will be placed into one of five groups indicated by a separate Verification Tracking Flag indicator. The FAFSA information that must be verified is based on the assigned Verification Tracking Group. The Verification Tracking Flag values in use for 2018-2019 and the corresponding Verification Tracking Groups are: V1 = Standard Verification Group (Record selected because conditions based on statistical analysis error-prone risk model were met) V4 = Custom Verification Group (Record selected for Identity/Statement of Educational Purpose criteria only) V5 = Aggregate Verification Group (Record selected for Identity criteria/statement of Educational Purpose and Standard Verification criteria) Reporting V4 and V5 Verification Tracking Group Results There is an Identity Verification Results feature within FAA Access which enables FAAs to provide the required verification results for students selected for identity and high school completion status. Verification Results Value Of Report When 1 Verification of both identity and high school completion status were satisfactorily completed by the applicant in person, and no issues were found. 2 Verification of both identity and high school completion status were satisfactorily completed remotely by Description The applicant appeared in person, presented acceptable government-issued photo identification, signed the Statement of Educational Purpose, and presented (not necessarily in person) acceptable documentation of the high school completion status. The applicant submitted an original notarized Statement of Educational Purpose, a copy of his/her government-issued photo identification, DATABASE MATCHES 3-11
OSFA use of a notary, and no issues were found. 3 Verification was attempted, and no issues were found with high school completion, but issues were found with identity. 4 Verification was attempted, and no issues were found with identity, but issues were found with high school completion status. 5 The applicant did not respond to the request for documentation or the applicant could not be located. 6 Verification was attempted, and issues were found with both high school completion and identity. and acceptable documentation of high school completion status. The applicant presented (not necessarily in person) acceptable documentation of high school completion status. No documentation of identity was submitted or the identity documentation that was presented was not acceptable and no signed or notarized Statement of Educational Purpose was received. The applicant presented (either in person or with an original notarized statement) a signed Statement of Educational Purpose with acceptable government-issued photo identification. Either no documentation of high school completion status was presented or the documentation that was presented was not acceptable. Verification of neither identity nor high school completion status was completed and no signed or notarized Statement of Educational Purpose was received because the applicant did not respond to the request for documentation or the applicant could not be located. No documentation of identity or high school completion was submitted or the documentation that was presented was not acceptable, and no signed or notarized Statement of Educational Purpose was received. DATABASE MATCHES 3-12
SAM 2018-2019 Reject codes and reasons, and their associated SAR comment codes, are listed here. If a student is rejected for more than one reason, the reject codes will appear in the FAA Information Box in priority order. The resolution for a rejected SAR is always the responsibility of the student, not the institution, and the SAR comment generated by the reject explains what action the student must take. *These Reject Codes are the same as the Reject Override Codes. Reject Code Reject Reason Action Comment Code *A Date of birth year equals 1900 through 1939 *B Independent student and date of birth equals 09-01-96 or greater, and date of birth is not equal to or greater than current year *C Taxes paid is greater than 0 and greater than or equal to a fixed % of the AGI, but not equal to or greater than the AGI [Parent or Independent Student] D E F Student s SSN match, but no name match Parent 1 SSN match, but no name match Parent 2 SSN match, but no name match or correct date of birth. or correct date of birth. or correct taxes paid and AGI. student s first and last name. Parent 1 last name and first initial. Parent 2 last name and first initial. 069 072 154, 155 061 040, 377 051, 379 *G Taxes paid is greater than 0 and greater than or equal to a fixed % of the AGI, but not equal to or greater than the AGI [Dependent Student] *J Parent 1 SSN contains all zeros and reported as a tax filer *K Parent 2 SSN contains all zeros and reported as a tax filer or correct taxes paid and AGI. for the Parent 1 SSN. for the Parent 2 SSN. 153 **083, 388 **084, 389 **If both rejects J and K are on the ISIR, comment codes 083 and 084 are replaced with comment code 164 and comment codes 388 and 389 are replaced with comment code 391. *N Missing first or last name or correct student s first or last name or verify a blank first or last name field if the student actually has only one name. R S Student s Social Security match, but no date of birth match Parent 1 Social Security match, but no date of birth match or correct student s date of birth. or correct Parent 1 date of birth. 080 060 016, 373 DATABASE MATCHES 3-13
OSFA T Parent 2 Social Security match, but no date of birth match *W Unusually high number of family members 1 Simplified needs test is not met, and auto zero EFC flag is not set, asset threshold exceeded = Yes, and any asset data is blank or correct Parent 2 date of birth. If the student is dependent, confirm (that is, re-enter the same value) or correct parents number of family members. If a student is independent, confirm (that is, re-enter the same value) or correct student s number of family members. If a student is dependent, and student s asset threshold exceed field = yes or blank, provide student s cash, savings or checking; real estate/investment net worth, and business/investment farm net worth. Provide same for student s parents if parents asset threshold field = yes. If a student is independent, provide student s cash, savings, and checking; student s real estate/investment net worth and student s business/investment farm net worth. 017, 375 178, 179 150, 151 2 Incomplete FAFSA If the student is dependent, provide parent taxed and untaxed income. 129, 130 If the student is independent, provide student and spouse (if married) taxed and untaxed income. *3 Student s taxes paid is greater than zero and equal to or greater than AGI 4 Student s marital status date on initial application is greater than the date the application was signed OR Student s marital status date on a correction transaction is greater that the transaction receipt date Correct student s taxes paid or AGI. 114, 152 If student s marital status date is after the date the application was signed, correct marital status [cannot be overridden by FAA] 5 Missing or invalid date of birth Correct date of birth 018 6 Parent 1 SSN not on SSA database Correct identifying information for Parent 1 and/or Parent 2 to achieve full match. 7 Parent 2 SSN not on SSA database Correct identifying information for Parent 1and/or Parent 2 to achieve full match. 8 SSN match with date of death Contact SSA to fix the error at SSA; then re-enter name and/or DOB and submit a correction for an updated SSA match. 062 011, 369 012, 370 076, 140, 145 DATABASE MATCHES 3-14
9 Dependent student and some or all of identifying information for both parents missing 10 Missing marital status or household size 11 Marital status inconsistent with reported incomes *12 Parents taxes paid is greater than zero and equal to or greater than AGI SAM 2018-2019 Correct SSN, name, and/or DOB for Parent 2 and/or Parent 1 to achieve a full match for at least one parent. If the student is dependent, review and correct parents marital status and parents number of family members. If the student is independent, review and correct student s marital status and student s number of family members. If the student is dependent, review and correct at least one of the following: parents marital status or father s/stepfather s income from work and mother s/stepmother s income from work. If the student is independent, review and correct student s marital status and/or student s income from work and spouse s income from work. Correct taxes paid or AGI. 111 13 Missing name Provide the following: Student s last name and/or first name; or confirm (that is, reenter the same value) a blank first or last name field if the student actually has only one name. 049, 387 168, 169 089, 099 082 14 Missing student signature on paper FAFSA or SAR 15 Missing parent signature on paper FAFSA or SAR 16 Missing student signature on Web application 17 Citizenship status is blank and SSA did not verify citizenship status, or student reported not a U.S. citizen or eligible non-citizen 18 SSN not on Social Security Administration s database The signature may be corrected electronically or submitted on a printed SAR certification page. The signature may be corrected electronically or submitted on a printed SAR certification page. The signature may be corrected electronically or submitted on a printed SAR certification page. Provide citizenship/immigration status and alien registration number, if appropriate. Correct the SSN, or if SSN is correct, contact SSA to fix the error in their records. Then re-enter SSN and submit a correction for an updated SSA Match. 160 108 110, 285 068 024 19 An EFC cannot be calculated because the Dept. of Education has placed a hold on the student. The student needs to call 202/377-3889 to resolve comment 009. 009 DATABASE MATCHES 3-15
*20 A non-filer is reporting an income that is above the IRS filing requirement *21 Student s corrected marital status date is greater than application receipt date and less than transaction receipt date. 23 An EFC cannot be calculated because the Department of Education has placed an eligibility hold on the student 24 NSLDS Fraud Loan Flag is set indicating loan was obtained fraudulently OSFA If the student is dependent, review and correct the appropriate set of data from the student s tax return status/student s income or parent s tax return status/father s/mother s income. If the student is independent, review and correct the student s tax return status/income for student and spouse. If the student s marital status date is after the date the application was received, correct the marital status date and/or marital status. The student needs to call 202-377-4074 to resolve comment 281. The student needs to contact the lender and resolve the issue to have the Fraud Loan Flag reset in NSLDS. 126,131 119 281 272 More information about Reject Codes is available in the 2018-2019 ISIR Guide and 2018-2019 SAR Comment Codes and Text. DATABASE MATCHES 3-16
SAM 2018-2019 DATABASE MATCHES 3-17
DATABASE MATCHES 3-18 OSFA
SAM 2018-2019 DATABASE MATCHES 3-19
DATABASE MATCHES 3-20 OSFA
SAM 2018-2019 Assumption Overrides Assumption Override Assumption Made When Override Flag Is Not Present 1 Parents # in college assumed = 1 when # in college > 6. 2 Parents AGI assumed = sum of father s & mother s income from work. 3 Student s # in college assumed = 1 when # in college = # in household & both are greater than 2. 4 Student s AGI assumed = the sum of student/ spouse s income from work. 5 The amount of parents Additional Income from FAFSA assumed = 0. 6 The amount of student s Additional Income from FAFSA assumed = 0. Results Of Setting Override Before Sending Data Triggering Assumption Allow # in college to be > 6. Allow parents AGI to be 0 if blank, or if 0 is entered. Allow # of family members to be = # in college when they are = or > 2. Allow student s AGI to be 0 if blank. Allow parents Additional Income total to be > 0, and = or > a fixed % of parents total income. Allow student s Additional Income total to be > 0, and = or > a fixed % of student s total income. Situation Parents # of family members does not = the # in college. Parents # in college = 7 or more. Parents AGI is blank or 0. Tax return status is filed, will file, or blank. Father s or mother s income from work is positive or negative. Independent student s # in family = 3 or more or # in college is the same value. Student s AGI is blank or 0. Tax return status is filed, will file, or blank. Student/spouse s income from work is + or -. Parents calculated 2015 tax status = filed. Additional Income total is > a fixed % of parents AGI + parents total from untaxed income. Parents calculated 2015 tax status = non-tax filer. Additional Income total is > a fixed % of father/mother s income from work + parents total from untaxed income. Student s calculated 2015 tax status = filed. Additional Income total is = or > a fixed % of student s AGI + student s total from untaxed income. Student s calculated 2015 tax status = non-tax filer. Additional Income total is = or > a fixed % of student/spouse s income from work + student s total from untaxed income. DATABASE MATCHES 3-21