Draft Annual Fiscal Year: July 1, 2015 to June 30, 2016
DRAFT BUDGET Fiscal Year : July 1, 2015 June 30, 2016 Prepared by: Albuquerque Public Schools Finance Department Office of and Strategic Planning Chief Financial Officer: Don Moya Executive Director of and Strategic Planning: Debora Warren 6400 Uptown Boulevard, NE, Bernalillo County, Albuquerque, New Mexico, USA P.O. Box 25704, Albuquerque New Mexico, 87125-0704 http://www.aps.edu/finance/budget-planning-and-analysis
TABLE OF CONTENTS FY2016 BUDGET PROCESS OVERVIEW... 1 Operational Process Summary... 1 State Legislative and Executive Impacts... 3 Process Strategy And Results... 4 Implications Beyond FY2016... 5 Operational Fund Personnel Trend... 6 State Funding... 9 Operational Fund Revenue Trend... 9 Operational Fund Expenditures Trend... 10 Operational Fund Surplus/(Shortfall) History... 11 Operational Fund Cash Balance Trend... 11 Operational Fund Functional Expenditures... 12 APS All Funds... 12 FINANCIAL PLAN BUDGET RESOLUTION... 13 FY2016 Summary by Fund... 14 Consolidated Funds Resources Fiscal Year 2015-16... 15 OPERATING FUNDS...17 Explanation of General Operating Funds... 17 General Operating Fund: Revenue / Expenditures / Cash Balance Fiscal Year 2015-16... 19 Transportation Fund: Revenue / Expenditures / Cash Balance Fiscal Year 2015-16... 20 Instructional Materials Fund: Revenue / Expenditures / Cash Balance Fiscal Year 2015-16... 21 SPECIAL REVENUE FUNDS... 22 Explanation of Special Revenue Funds... 22 Federal Grants Fund: Revenue / Expenditures / Cash Balance Fiscal Year 2015-16... 22 State and Local Grants Fund: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16... 23 Athletics Fund: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16... 24 Food Services Fund: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16... 25 CAPITAL FUNDS... 26 Explanation of Capital Funds... 26 House Bill 33: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16... 29 Senate Bill 9: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16... 30 Local Capital Fund: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16... 31 Direct State Appropriations: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16... 32 Direct Federal Appropriations: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16... 33 G.O. Bond Capital: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16... 34 Educational Technology Equipment Act: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16... 35 ENTERPRISE FUNDS... 36 Explanation of Enterprise Funds... 36 KANW Radio Enterprise Fund: Revenues / Expenditures / Working Capital Balance Fiscal Year 2015-16.. 36 Graphics Enterprise Fund: Revenues / Expenditures / Working Capital Balance Fiscal Year 2015-16... 37 Charter School Business Services Enterprise Fund: Revenues / Expenditures / Working Capital Balance Fiscal Year 2015-16... 38 Transportation Enterprise Fund: Revenues / Expenditures / Working Capital Balance Fiscal Year 2015-16... 39 DEBT SERVICE FUND... 40 Explanation of Debt Service Fund... 40 General Obligation Debt Service Fund: Revenues / Expenditures / Cash Balance Fiscal Year 2014-15... 40 Ed. Technology Debt Service Fund: Revenues / Expenditures / Cash Balance Fiscal Year 2014-15... 41 SCHOOL DISTRICT EMPLOYMENT... 42 General Operating Fund Employees... 42 GENERAL OPERATING FUND SCHOOL AND DEPARTMENT SUMMARIES... 43 FY 2015-16 Departmental Summary... 44 FISCAL YEAR 2015-16 LOCATION SUMMARY BY BOARD DISTRICT... 46 APS CHARTER SCHOOLS CHARTER SCHOOLS PROPOSED OPERATIONAL BUDGETS... 54 FY2015-16 Charter School Enrollment Comparison... 55 FY2015-16 Charter School Checklist... 56-2-
FY2016 Process Overview Operational Process Summary Operational Fund revenue distributed through the State Equalization Guarantee (SEG) formula increased $24.5M Statewide over FY2015. School Districts across the state received a unit value increase of $20 per unit, a.5% increase over FY2015. Revenue distributed to Albuquerque Public Schools (APS or the District ) through the SEG decreased from $634.6M in FY2015 to $631.3M in FY2016. Operational Funded Enrollment 100,000 90,000 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 85,401 86,251 86,867 87,531 86,963 87,224 87,518 87,867 87,085 86,662 85,981 85,336 4th Consecutive Enrollment Drop FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 APS Despite a 0.5% increase in the unit value, APS received an overall revenue decrease due to several factors. Revenue generated from the unit value increase and at-risk factor adjustment was tempered by a 4th consecutive drop in enrollment, including a drop in Special Education units. Funded enrollment dropped to 85,336, the lowest level since FY2005. In addition to the enrollment drop, SEG revenue also decreased as a result of a dramatic drop in the Training & Experience index. The Training & Experience index accounted for a $7.2M reduction in revenue. This is the second year in which the District s Training & Experience index has decreased. The Training and Experience drop can be attributed to a greater number of teachers retiring. The drop in revenue is offset to some extent by a decrease in salary costs as the District replaces veteran teachers. -1-
An SEG increase of.99% should have resulted in a $6.1M SEG revenue growth for APS (APS receives roughly 25% of the SEG funding), but because of the impact of unit dilution, drop in enrollment, Special Education units and Training & Experience the District faced a revenue shortfall. APS SEG Funding ($M's) $800 $600 $490.7 $519.0 $575.0 $608.0 $621.3 $610.6 $601.3 $583.3 $590.1 $612.6 $634.6 $631.3 $400 1st SEG Revenue decrease since FY12. SEG Funding $200 $0 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 Bud FY16 Bud -2-
State Legislative and Executive Impacts Summary of 2015 Signed Legislation Affecting FY16 HB 2 GENERAL APPROPRIATION ACT OF 2015 made appropriations and authorized expenditures by state agencies for FY 16. For Public School Support and related recurring appropriations, the bill appropriates approximately $2.75 billion, including $2.5 billion to the State Equalization Guarantee (SEG) Distribution (commonly referred to as above the line funding), which supports enrollment growth with nearly $5.2 million; employer insurance increases with nearly $4.4 million; fixed costs with $5.0 million; a $34,000 minimum salary for Level 1 teachers with approximately $6.7 million; and the FY 16 at-risk unit increase with nearly $12.6 million. In Categorical Public School Support, the bill appropriates approximately $130.8 million to support school transportation statewide, and funding for out-of-state tuition, emergency supplemental, dual credit instructional materials, standards-based test costs, the Instructional Material Fund, and the Indian Education Fund. Recurring appropriations to the Public Education Department (PED) are supported with an appropriation of approximately $112.9 million, including the PED budget, the Prekindergarten Program in public schools, and K-3 Plus Program. Finally, special, nonrecurring appropriations to PED total $8.75 million, including $450,000 for the department s audit costs; $2.0 million for teacher supplies; $2.0 million in additional funding for emergency support to districts and charter schools experiencing budget shortfalls; $3.1 million in additional funding for the purchase of instructional materials; and $1.2 million for the department s legal fees. HB 318 EDUCATION COUNSELOR SALARY ELIGIBILITY amended the School Personnel Act to include counselors in the Level 3-A licensure salary structure. SB 153 STREAMLINE TEACHER ADMINISTRATIVE LICENSURE amended the School Personnel Act to adjust the requirements for applicants to qualify for Level 3-B licensure, including removal of the requirement for a post-baccalaureate degree or national board for professional teaching standards certification, and sets the minimum salary for a Level 3-A teacher at $50,000 per year multiplied by the applicable responsibility factor. -3-
Process Strategy And Results The Albuquerque Public School District projected a $13.4M shortfall in the FY2016 budget. The shortfall is the result of both a $3.6M loss in revenue and an expenditure increase of $9.8M. The District implemented budget reductions at both schools and central departments to address the shortfall. The primary factors driving changes in the FY2016 budget include the following: Establish a minimum tier pay of $34,000 for teachers and other staff classified as level 1 on the tier salary schedule. Cover the rule change to allow certified staff on the tier salary schedules to advance to the next level without completing the dossier process. Cover increased costs for District utilities, waste management and fuel. Set aside contingency funds. Plan for the use of reserves to offset the difference between projected revenues and expenditures. Major strategies implemented in the FY2016 budget: The District will implement a new class schedule at high schools in FY2016. High schools have operated a block schedule model over the past several years. In FY2016, high schools will build their class schedules based upon a more traditional model. The new schedule will require teachers to teach an additional class period, reducing the number of required class sections. Another adjustment in the FY2016 budget includes a change to the delivery model for Elementary and Middle School summer programs. School sites will offer remediation and enrichment opportunities to students during the school year rather than in the summer. The change is anticipated to save the District the additional operating costs associated with providing a program during the summer. In FY2015, additional Assistant Principals were provided to Elementary and Middle Schools in support of the new teacher evaluation process. The additional FTE is being scaled back in the FY2016 budget as schools become more familiar with the evaluation process. The District will set aside contingency funds to assist with the new scheduling process and other initiatives or program changes that may occur during the fiscal year. -4-
Implications Beyond FY2016 Fluctuations in state oil and gas prices this year created greater uncertainty in funding for Public Education. The district will need to continue the work of streamlining its operations, repurposing facilities and creating additional opportunities to attract students outside of the district. To that end, in FY2015 district staff continued the work started with the sustainability study. In FY2015, the sustainability study evolved into the Academic Master Plan. The goal of the Academic Master Plan is to produce a long-term strategic plan that reflects the academic priorities of the District. The master planning process will drive how the district budgets its resources. Class size waivers will continue to be an issue for the district in the upcoming school year and beyond. The district operated with a 7% pupil teacher ratio waiver prior to FY2015. New legislation was passed that requires all school districts to get back to compliance levels by the end of FY2017. This provides districts 3 years to get back to full PTR compliance. APS increased its staffing formula by 2% in FY2015 as part of the 3 year compliance plan. APS requested a 5% PTR waiver from the New Mexico Public Education Department in FY2015. In FY2016, the district will plan to request a continuation of the existing PTR waiver. APS will continue to experience budget pressures as long as its revenues continue to erode over time. -5-
Operational Fund Personnel Trend Overall the district operational FTE decreased 134 FTE in FY16. On the instructional side, FTE was reduced overall by 168 due to an additional drop of 645 students, a change in teacher staffing for the new High School schedule and a change in the teacher staffing formula used for Middle Schools. FY16 Operational Fund FTE by Function: Year over Year Comparison 1000 - INSTRUCTION FY15 BUD 1 Year Change INCR/(DECR) (% Change) FY16 BUD FY15 to FY16 FY15 to FY16 SUBTOTAL TEACHERS 5,760 5,609 (151) -2.5% SUBTOTAL EDUCATIONAL ASSISTANTS 1,487 1,468 (19) -1.3% SUBTOTAL ACTIV DIRECTORS/AD's/ ATH TRAINERS 37 39 2 0.1% SUBTOTAL INSTRUCTION 7,284 7,116 (168) -2.3% 2100 - STUDENT SUPPORT 1,030 1,038 8 0.8% 2200 - INSTRUCTION SUPPORT 319 322 3 0.9% 2300 - CENTRAL ADMIN 29 36 7 19.1% 2400 - SCHOOL ADMIN 629 627 (2) -0.3% 2500 - CENTRAL SERVICES 274 282 8 2.8% 2600 - MAINTENANCE & OPERATIONS 1,003 1,013 10 1.0% 2700 - STUDENT TRANSPORTATION 3 3 0 0.0% 3100 - FOOD SERVICES 7 7 0 0.0% SUBTOTAL NON-INSTRUCTION 3,294 3,328 34 1.0% GRAND TOTAL FTE 10,578 10,444 (134) -1.2% -6-
Operational Fund Personnel Trend (cont d) On the non-instructional side, there were a few functional areas that received additional FTE. Some of the significant increases are noted below: Student Support: The primary driver here was the addition of Counselors, Nurses and Health Assistants for the new George I. Sanchez PreK-8 School. Instructional Support: Overall the number of Librarians, Library Educational Assistants and Computer Technicians increased at school sites by 3 FTE. Central Admin: The addition of 2 FTE for the new Administration in the Superintendent s Office; a transfer of 4 FTE from Equal Employment Opportunity Services to the Office of Equity and Engagement; and the addition of 1 FTE planned in FY2015 to collect building rental fees for the District (a revenue generating position). School Admin: Additional FTE added for Assistant Principals to assist with the new teacher evaluation process in FY2015 was reduced in FY2016. This decrease was offset by the addition of FTE for the new George I. Sanchez PreK-8 School and two Middle Schools. Central Services: 2 FTE formerly paid from a technology grant that expired will be moved to operational; a re-organization in Technology Services for 2 FTE for PARCC and computer based testing; and the reclassification of 4 full-time hourly staff working in Human Resources to regular full-time employees. Maintenance and Operations: The addition of 8 custodial FTE for the new George I. Sanchez PreK-8 and the reclassification of 2 maintenance personnel. -7-
Operational Fund Personnel Trend (cont d) FY16 Operational Fund FTE by Function: Comparison to High Water Mark in FY09 1000 - INSTRUCTION Change from High Water Mark (DECREASE) (% DECREASE) FY09 BUD FY16 BUD FY09 to FY16 FY09 to FY16 SUBTOTAL TEACHERS 6,120 5,609 (511) -8.3% SUBTOTAL EDUCATIONAL ASSISTANTS 1,642 1,468 (174) -10.6% SUBTOTAL ACT DIRECTORS/AD's/ATH TRAINERS 23 39 16 69.6% SUBTOTAL INSTRUCTION 7,785 7,116 (669) -8.6% 2100 - STUDENT SUPPORT 1,207 1,038 (169) -14.0% 2200 - INSTRUCTION SUPPORT 363 322 (41) -11.3% 2300 - CENTRAL ADMIN 39 36 (3) -6.8% 2400 - SCHOOL ADMIN 668 627 (41) -6.2% 2500 - CENTRAL SERVICES 308 282 (26) -8.5% 2600 - MAINTENANCE & OPERATIONS 1,044 1,013 (31) -3.0% 2700 - STUDENT TRANSPORTATION 4 3 (1) -25.0% 3100 - FOOD SERVICES 16 7 (9) -57.3% SUBTOTAL NON-INSTRUCTION 3,650 3,328 (322) -8.8% GRAND TOTAL FTE 11,435 10,444 (991) -8.7% Despite the efforts in FY2015 to restore programs and increase FTE, the ability to sustain these efforts is increasingly difficult as the level of funding for Public Education continues to dwindle. A lower funded enrollment level in FY16, along with a change in how some Mid Schools and High Schools are scheduling class loads per teacher and offerings accounts for approximately 130 of these teachers, meaning that the district is still 511 teachers from the pre-recession levels. Despite adding a signficant number of counselors, social workers, registered nurses, assistant principals, and test coordinators to better support the schools, the FTE on the non-instructional side also remain significantly below the pre-recession levels. -8-
State Funding For FY16 the General Appropriation Act of 2015 provided for Public School Support and related recurring appropriations of $2.75 billion, including $2.5 billion to the State Equalization Guarantee Distribution Formula. Public Education funding increased by 1.35% or approximately $36.6 million. The state SEG amount increased by.99%, however the SEG unit value only increased by 0.5%. Of the $36.6 million increase in public education funding: $24.5M flowed through the SEG funding formula as non-categorical funding to school districts. This represents a.99% increase in the amount allocated to the SEG which then results in a 0.5% increase in the SEG unit value. $3.7M was allocated for categorical funding for Transportation, Instructional Materials and other supplemental distributions. $8.4M was allocated below the line to the Public Education Department. This represents an 8.8% increase to below the line funding. Operational Fund Revenue Trend Operational revenue decreased in FY2016 for two reasons. First, SEG decreased by $4M. Secondly, miscellaneous revenue is anticipated to increase $1M for indirect costs associated with Federal Grants. The $3M revenue decrease represents a.5% decrease to the Operational Fund. OPERATIONAL FUND: REVENUE TREND Operational Fund: Revenue Trend ($Millions) FY08 Act FY09 Act FY10 Act FY11 Act FY12 Act FY13 Act FY14 Act FY15 Est FY16 Bud Operational Fund Revenues: SEG (State + ARRA Stabilization) $608 $621 $612 $602 $583 $590 $613 $635 $631 Miscellaneous Revenues $14 $11 $20 $13 $14 $16 $13 $14 $15 GRAND TOTAL REVENUE $622 $632 $632 $615 $597 $606 $626 $649 $646-9-
Operational Fund Expenditures Trend ed expenditures will decrease by $2.8M. ed expenditures are $655.3M in FY2015 and $652.5M in FY2016. The major adjustments to the FY2016 budget include: Raising the tier 1 minimum pay to $34K. increases. This accounted for $2.6M in base salary cost An additional $700K in base salary costs to cover tier salary schedule advances without the dossier process. Incremental benefits associated with the two salary items above were $1.1M. FTE Reduction associated with High School schedule changes and adjustments to the teacher staffing formula at Middle Schools account for a reduction of $7.0M including benefits. Other adjustments made to non-salary budgets netted a reduction of $200K. Estimated actual expenditures for FY2015 are expected to be $649M, a decrease of $6.0M from the FY2015 budget. OPERATIONAL FUND: EXPENDITURE TREND Operational Fund: Expenditure Trend ($Millions) FY08 Act FY09 Act FY10 Act FY11 Act FY12 Act FY13 Act FY14 Act FY15 Est FY16 Bud Operational Fund Expenditures: Total Salary $417 $443 $440 $420 $413 $407 $414 $432 $432 Total Benefits $125 $136 $141 $134 $124 $131 $147 $151 $154 Total Other Expenditures $68 $61 $67 $54 $56 $61 $60 $66 $66 GRAND TOTAL REVENUE $610 $640 $648 $607 $594 $600 $621 $649 $652-10-
Operational Fund Surplus/(Shortfall) History An Operational surplus of $5M in FY2014 will be followed by an estimated neutral balance in FY2015. A shortfall of $6M is budgeted for FY2016. Operational Fund: Current Operating Surplus/(Shortfall) Trend ($M) FY08 Act FY09 Act FY10 Act FY11 Act FY12 Act FY13 Act FY14 Act FY15 Est FY16 Bud Current Operational Revenue SEG (State + ARRA Stabilization) $608 $622 $612 $602 $583 $590 $613 $635 $631 Miscellaneous Revenues $14 $10 $20 $13 $14 $16 $13 $14 $15 GRAND TOTAL REVENUE $622 $632 $632 $615 $597 $606 $626 $649 $646 Current Operational Expenditures Salary $417 $443 $440 $420 $413 $407 $415 $432 $432 Benefits $125 $136 $141 $134 $126 $132 $147 $151 $154 Other $68 $61 $67 $53 $54 $60 $59 $66 $66 GRAND TOTAL EXPENDITURES $610 $640 $648 $607 $593 $599 $621 $649 $652 OPERATIONAL SURPLUS/(SHORTFALL) $12 ($8) ($16) $8 $4 $7 $5 $0 ($6) Operational Fund Cash Balance Trend Operational cash balance is estimated at $41M at the end of FY15. This amount is expected to decrease to $35M in FY16. Operational Fund - Cash Balance ($Millions) FY08 Act FY09 Act FY10 Act FY11 Act FY12 Act FY13 Act FY14 Act FY15 Est FY16 Bud Beginning Cash Balance $13 $42 $34 $18 $25 $29 $36 $41 $41 Operating Surplus/(Shortfall) $12 ($8) ($16) $8 $4 $7 $5 $0 ($6) Ending Cash Balance $26 $34 $18 $25 $29 $36 $41 $41 $35 Ending Cash Balance as a % of Revenue 4.2% 5.4% 2.8% 4.1% 4.9% 5.9% 6.5% 6.3% 5.4% * Note: FY09 beginning cash balance adjusted up $16M for cash accumulated over prior years. -11-
Operational Fund Functional Expenditures Operational Expenditures by Function Trend (%) w/o Cash w/o Cash FUNCTION FY08 ACT FY09 ACT FY10 ACT FY11 ACT FY12 ACT FY13 ACT FY14 ACT FY15 EST FY16 BUD 1000 - Direct Instruction 63.6% 64.7% 64.3% 65.6% 65.7% 65.9% 65.6% 65.6% 64.5% 2100 - Student Support 11.2% 10.7% 10.5% 9.8% 10.1% 9.0% 9.6% 9.6% 9.9% 2200 - Instructional Support 3.9% 3.8% 4.1% 3.4% 3.4% 3.4% 3.4% 3.4% 3.7% 2300 - Central Admin 0.8% 0.7% 0.6% 0.8% 0.7% 0.7% 0.7% 0.7% 1.0% 2400 - School Admin 4.9% 5.3% 5.4% 5.3% 5.3% 5.4% 5.5% 5.5% 5.3% 2500 - Central Services 3.5% 3.2% 3.3% 3.0% 2.6% 2.6% 2.8% 2.8% 3.0% 2600 - Maintenance and Ops 11.5% 11.4% 11.7% 12.0% 12.0% 12.7% 12.2% 12.2% 12.3% 2700 - Student Transportation 0.0% 0.1% 0.0% 0.0% 0.0% 0.0% 0.0% 0.1% 0.1% 2900 - Other Support Services 0.0% 0.0% 0.0% 0.1% 0.2% 0.2% 0.0% 0.0% 0.1% 3100 - Food Services: Ops 0.5% 0.1% 0.2% 0.1% 0.1% 0.1% 0.1% 0.0% 0.1% 3300 - Community Services 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 4000 - Capital Outlay 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% GRAND TOTAL 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% District resources allocated to the Direct Instruction function as a percentage of all District spending is beginning to trend downwards after 3 successive years of increase. For FY16 the budgeted percentage is 64.5%, nearing percentages in FY10. The decrease is primarily driven by the fact that growth in non-instructional personnel will increase at a greater rate than the growth in instructional personnel. Additional counselors, social workers, nurses, computer technicians, and custodians are major contributors to this disproportionate rise in noninstructional personnel. APS All Funds The operational budget for FY16 totals $687.6M. Of this amount $652.6M is for planned expenditures and the remaining $35M is for cash reserves. The overall APS budget for FY15-16 is $1.3B. FY15-16 Original by Fund Type ($M) $341.0 $687.6 $50.5 $73.3 $134.1 Operational Capital Debt Service Grants Food Services Transportation Instructional Materials Athletics Enterprise Enterprise, $2.4 Athletics, $2.7 Transportation, $18.8 Instructional Materials, $6.7-12-
Financial Plan Resolution Resolution BE IT RESOVLED by the Board of Education of Albuquerque Public Schools, subject to any technical adjustments by APS and the Public Education Department and approval by the Public Education Department of the State of New Mexico, that the amounts shown in the following schedule be appropriated to each fund as specified for the ensuing fiscal year beginning July 1, 2015, and ending June 30, 2016. FUND AMOUNT Operational $ 687,589,651 Pupil Transportation $ 18,823,055 Instructional Materials $ 6,740,824 Food Services $ 50,506,370 Athletics $ 2,716,201 Federal Grants $ 70,064,681 State and Local Grants $ 3,264,644 General Obligation Bonds $ 77,049,323 Special Capital Outlay-Local $ 14,891,282 Special Capital Outlay-State $ 680,747 Special Capital Outlay-Federal $ 12,411,961 House Bill 33 $ 149,713,267 Senate Bill 9 $ 78,287,924 Educational Technology Equipment $ 7,998,211 GO Bond Debt Service $ 118,042,389 Educational Technology Debt Service $ 16,093,309 Sub-Total PED Approved Funds $ 1,314,873,839 Enterprise Fund-KANW Radio Station $ 521,059 Enterprise Fund-Graphics Enterprise Services $ 372,153 Enterprise Fund- Charter School Business Services $ 102,098 Enterprise Fund- Transportation Enterprise Fund $ 1,390,481 Total All Funds $ 1,317,259,630-13-
FY2016 Summary by Fund FY2014 FY2015 FY2016 Approved Approved Proposed Operational Fund 653,987,044 690,172,850 687,589,651 Transportation Fund 18,291,805 19,290,485 18,823,055 Instructional Materials Fund 5,994,291 7,290,638 6,740,824 Food Services Fund 46,890,138 49,569,515 50,506,370 Athletics Fund 2,606,329 2,925,780 2,716,201 Federal Grants 71,436,177 69,137,228 70,064,681 State and Local Grants 7,949,789 10,599,141 3,264,644 General Obligation Bonds 137,183,838 107,757,667 77,049,323 Special Capital Outlay-Local 12,949,269 15,088,585 14,891,282 Special Capital Outlay-State 6,400,535 8,746,730 680,747 Special Capital Outlay-Federal - 16,250,000 12,411,961 House Bill 33 122,931,935 146,627,133 149,713,267 Senate Bill 9 73,247,105 83,523,018 78,287,924 Educational Technology Equipment Act 14,821,193 16,961,433 7,998,211 GO Bond Debt Service Fund 113,340,637 110,293,526 118,042,389 Educational Technology Debt Service Fund 25,952,865 14,868,922 16,093,309 Enterprise Fund-KANW Radio Station 513,229 521,082 521,059 Enterprise Fund-Graphics Enterprise Services 658,486 372,153 372,153 Enterprise Fund-Charter School Business Services - 133,446 102,098 Enterprise Fund-Transportation Enterprise - - 1,390,481 GRAND TOTAL $ 1,315,154,665 $ 1,370,129,332 $ 1,317,259,630-14-
Consolidated Funds Resources Fiscal Year 2015-16 Operating Funds: Projected Cash/ Working Capital Balance July 1, 2015 Estimated Revenue Approved Appropriations Unappropriated Resources Projected Cash/ Working Capital Balance June 30, 2016 General Fund $ 41,499,239 $ 646,090,412 $ 687,589,651 $ - Transportation - 18,823,055 18,823,055 - - Instructional Materials 1,987,551 4,753,273 6,740,824 - - Total Operating Funds $ 43,486,790 $ 669,666,740 $ 713,153,530 $ - $ - Special Revenue Funds: Federal Grants $ - $ 70,064,681 $ 70,064,681 $ - $ - State and Local Grants - 3,264,644 3,264,644 - - Athletics 1,661,201 1,055,000 2,716,201 - - Food Services 17,540,788 32,965,582 50,506,370 - - Total Special Revenue Funds $ 19,201,989 $ 107,349,907 $ 126,551,896 $ - $ - Debt Service Funds: General Obligation Bonds Debt Service 60,875,895 57,166,494 118,042,389 - - Education Technology Debt Service 6,371,835 9,721,474 16,093,309 - - Total Debt Service Funds $ 67,247,730 $ 66,887,968 $ 134,135,698 $ - $ - Capital Funds: House Bill 33 $ 93,685,406 $ 56,027,861 $ 149,713,267 $ - $ - Senate Bill 9 51,690,207 26,597,717 78,287,924 - - Special Capital Outlay: Local 12,291,282 2,600,000 14,891,282 - - Special Capital Outlay: State 94,977 585,770 680,747 - - Special Capital Outlay: Federal 12,411,961-12,411,961 - - General Obligation Bonds 29,549,323 47,500,000 77,049,323 - - Educational Technology Equipment Act 7,998,211-7,998,211 - - Total Capital Funds $ 207,721,367 $ 133,311,348 $ 341,032,715 $ - $ - Public Education Department Approved $ 337,657,876 $ 977,215,963 $ 1,314,873,839 $ - $ - Enterprise Funds: KANW Radio 246,059 275,000 521,059 - - Graphics Enterprise Services - 372,153 372,153 - - Charter School Business Services 102,098-102,098 - - Transportation Enterprise Services - 1,390,481 1,390,481 - - Total Enterprise Funds $ 348,157 $ 2,037,634 $ 2,385,791 $ - $ - Total Operating Funds, $713,754,492 Consolidated Funds Resources FY2015-16 Total Special Revenue Funds, $126,761,474 Total Debt Service Funds, $134,135,698 Total Enterprise Funds, $2,413,716 Total Capital Funds, $341,032,715 Total Operating Funds Total Special Revenue Funds Total Debt Service Funds Total Capital Funds Total Enterprise Funds -15-
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Operating Funds Explanation of General Operating Funds The Albuquerque Public Schools District maintains three operating funds; the General Fund; the Transportation Fund; and the Instructional Materials Fund. The purpose of these funds is to segregate fund revenue and associated expenditures related to the funding sources. The combined resource for the General Operating Funds for Fiscal Year 2015-16 is $713.2 Million. General Operating Fund By far the largest of all the funds, this fund is used to record transactions related to the daily operations of student instruction, the various departments that provide direct support to student instruction as well as departments that provide centralized administrative leadership and support throughout the District. The most significant source of revenue for this fund, the State Equalization Guarantee (SEG), is provided by the State of New Mexico through its Public Education Department. This revenue is determined by formula for each school district in the state and is based primarily upon student population and the demographics associated with the student population. For Fiscal Year 2015-16, the District anticipates receiving $631.3 Million through SEG funding. Additional revenue sources to this fund total $14.8 Million for the same year, and the anticipated cash balance at the beginning of the year is estimated to be $41.5 Million. Therefore, total resources available for appropriation are anticipated to be $687.6 Million. Appropriations within this fund provide for the majority of all employee salaries and benefits as well as other general operating expenditures throughout the district, such as utilities, custodian maintenance, supplies, etc. These appropriations are allocated by purpose, or function, to all schools and support departments. Transportation Fund This operating fund is used to segregate and record transactions related to the daily transporting of students to and from their various schools throughout the physical District boundaries. Revenue for this purpose is provided by the State of New Mexico through its Public Education Department. For Fiscal Year 2015-16, the District anticipates receiving $18.8 Million from the state. Appropriations within this fund are restricted to provide for expenditures related to student transportation. School Year marks the first year in over two decades that the District will own and operate vehicles. This change is due to a major student transportation contractor declining to renew as a private sector provider with response from other contract, as other current contractors indicate a similar desire not to renew on contract, nor take on additional routes. -17-
Instructional Materials Fund This fund is used to segregate and record transactions related to the purchase of textbooks and instructional materials. Revenue for this purpose is provided by the State of New Mexico through its Public Education Department. The revenue to each district is determined by formula that is primarily based upon student population. For Fiscal Year 2015-16 the District anticipates receiving $4.8 Million which, when added to the estimated cash balance carryover, provides $6.7 Million in total resources available. Appropriations within this fund are restricted to provide for the purchase of textbooks and other instructional materials provided to students. The State of New Mexico maintains a book depository to expedite the purchase of textbooks used by school districts throughout the state and each District is required to spend at least half of its annual allocation by purchasing instructional materials through the book depository. The remainder of the allocation can be used to purchase other instructional materials directly from vendors in the private sector. -18-
General Operating Fund: Revenue / Expenditures / Cash Balance Fiscal Year 2015-16 GENERAL OPERATIONAL FUND #1100 2013-2014 Actual Approved Adjusted * Projected Final* FTE Positions FTE Positions Proposed Cash Balances: Beginning /Projected Cash Balance $ 36,024,678 $ 41,362,978 $ 41,501,690 $ 41,499,239 $ 41,499,239 Permanent Cash Transfers - - - - - Cash Adjustment (2,451) - - - FUND BALANCE BEGINNING $ 36,022,227 $ 41,362,978 $ 41,501,690 $ 41,499,239 $ 41,499,239 Local Revenues: Taxes Levied/Assessed by the School District $ 4,958,211 $ 4,951,393 $ 4,951,393 $ 4,997,744 $ 5,027,962 Investment Income 164,183 100,000 100,000 200,000 202,792 District Activities-Educational/User Fees 885,888 820,000 820,000 1,088,000 880,000 District Activities-Summer School Fees 550,560 540,000 540,000 501,488 500,000 Other Local Revenue-Rental Income 445,735 300,000 300,000 350,000 350,000 Other Local Revenue-Contributions/Donations 42,746 50,000 50,000 586,583 50,000 Other Local Revenue-Administration Categorical - - - - - Other Local Revenue-Insurance Recoveries 448,809 400,000 400,000 150,000 150,000 Other Local Revenue-Refund of Prior Year's Expenditures 91,227 - - 80,000 - TOTAL LOCAL REVENUES $ 7,587,359 $ 7,161,393 $ 7,161,393 $ 7,953,815 $ 7,160,754 State Revenues: State Equalization Guarantee (SEG) $ 612,562,320 $ 634,569,794 $ 634,569,794 $ 634,961,426 $ 631,317,804 Charter School Admin. Revenue 817,783 878,685 878,685 900,000 950,000 State Flow through Grants-Indirect Costs 1,386 - - - - State Direct Grants-Indirect Costs 26,806 - - - - Fees-Governmental Agencies 7,716 50,000 50,000 7,000 - TOTAL STATE REVENUES $ 613,416,011 $ 635,498,479 $ 635,498,479 $ 635,868,426 $ 632,267,804 Federal Revenues: Impact Aid $ 32,314 $ - $ - $ 19,923 $ - Federal Direct Grants-Indirect Costs 201,227 250,000 250,000 150,000 190,000 Forest Reserve Income 31,058 - - 5,071 - Federal Grants-Indirect Costs 1,907,066 2,000,000 2,000,000 1,424,000 2,471,854 TOTAL FEDERAL REVENUES $ 2,171,665 $ 2,250,000 $ 2,250,000 $ 1,598,994 $ 2,661,854 Other Financing Sources: Disposal of Property <$25,000 or Equipment <$5,000 $ 11,723 $ - $ 35,000 $ - TOTAL OTHER FINANCING SOURCES $ 11,723 $ - $ - $ 35,000 $ - Other Items: Other Items-E-Rate $ 2,844,888 $ 3,900,000 $ 3,900,000 $ 3,894,575 $ 4,000,000 TOTAL OTHER $ 2,844,888 $ 3,900,000 $ 3,900,000 $ 3,894,575 $ 4,000,000 TOTAL REVENUES $ 626,031,646 $ 648,809,872 $ 648,809,872 $ 649,350,810 $ 646,090,412 Expenditures/Appropriations by Function: 1000-Instruction $ 407,166,082 $ 447,737,525 $ 447,499,767 $ 426,006,004 7,381.91 7,116.33 $ 442,685,048 2100-Support Services Students 59,626,893 69,364,651 68,900,010 62,385,880 1,029.81 1,032.58 68,400,711 2200-Support Services Instruction 21,001,558 25,204,195 25,113,236 21,973,318 322.32 322.28 25,620,069 2300-General Administration 4,620,612 5,290,957 5,520,005 4,834,412 32.35 36.35 6,278,938 2400-School Administration 33,910,187 37,176,098 37,317,328 35,479,240 631.28 627.08 36,711,707 2500-Central Services 17,249,788 20,708,543 20,546,636 18,047,950 271.55 281.55 20,712,569 2600-Operation & Maintenance 75,684,695 81,368,697 81,737,455 79,046,829 1,003.10 1,013.00 84,269,548 2700-Student Transportation 261,479 386,312 762,312 621,360 3.00 3.00 387,723 2900-Other Support Services 250,826 1,709,079 1,683,079 331,250 1,709,079 3100-Food Services Operations 689,692 906,728 906,728 315,000 7.00 7.00 668,204 3300-Community Services Operations 1,798 6,000 6,000 2,632 12,000 4000-Capital Outlay 91,024 314,065 319,055 306,935 134,055 TOTAL EXPENDITURES $ 620,554,634 $ 690,172,850 $ 690,311,611 $ 649,350,810 10,682.32 10,439.17 $ 687,589,651 Excess (deficiency) of Revenues over Expenditures $ 5,477,012 $ (41,362,978) $ (41,501,739) $ - $ (41,499,239) FUND BALANCE ENDING $ 41,499,239 $ - $ (49) $ 41,499,239 $ - *Adjusted budget and projected final forecast as of April 30, 2015-19-
PUPIL TRANSPORTATION FUND #1300 Transportation Fund: Revenue / Expenditures / Cash Balance Fiscal Year 2015-16 2013-2014 Actual Approved Adjusted * Projected Final* FTE Positions FTE Positions** Proposed Cash Balances: Beginning/Projected Cash Balance $ - $ - $ - $ - Permanent Cash Transfers - - FUND BALANCE BEGINNING $ - $ - $ - $ - Local Revenues: Investment Income $ 2,661 $ - $ - $ 4,637 $ - State Revenues: Restricted Grants-Transportation Distribution $ 19,470,668 $ 18,145,081 $ 23,011,305 $ 23,042,673 $ 18,823,055 Restricted Grants-Inter-Governmental Contracts 4,663 - - - TOTAL STATE REVENUES $ 19,475,331 $ 18,145,081 $ 23,011,305 $ 23,042,673 $ 18,823,055 TOTAL REVENUES $ 19,477,992 $ 18,145,081 $ 23,011,305 $ 23,047,310 $ 18,823,055 Expenditures/Appropriations by Function: 2500/2700-Student Transportation $ 19,477,992 $ 18,145,081 $ 23,011,305 $ 23,047,310 6.00 165.00 $ 18,823,055 Excess (deficiency) of Revenues over Expenditures $ - $ - $ - $ - FUND BALANCE ENDING $ - $ - $ - $ - $ - *Adjusted budget and final forecast as of May 12, 2015 ** Institution of District-Run Bus Services taking over from contractor Durham Bus Co, who declined contract renewal. -20-
Instructional Materials Fund: Revenue / Expenditures / Cash Balance Fiscal Year 2015-16 INSTRUCTIONAL MATERIALS FUND #1400 2013-2014 Approved Adjusted * Projected Final* Allocation Carryover FY15 to FY16 Proposed Actual Cash Balances: Beginning/Projected Cash Balance $ 780,382 $ 2,379,843 $ 2,379,843 $ 2,836,873 $ - $ 1,987,551 $ 1,987,551 Permanent Cash Transfers - - - - - - - FUND BALANCE BEGINNING $ 780,382 $ 2,379,843 $ 2,379,843 $ 2,836,873 $ - $ 1,987,551 $ 1,987,551 Local Revenues: Investment Income $ 3,881 $ - $ - $ 3,500 $ - $ - $ - State Revenues: Restricted Grants- Adopted Materials $ 2,986,625 $ 2,455,397 $ 2,455,397 $ 3,058,068 $ 2,376,637 $ - $ 2,376,637 Restricted Grants-Non-Adopted Materials 2,986,625 2,455,398 2,455,398 $ 3,058,068 2,376,636-2,376,636 TOTAL STATE REVENUES $ 5,973,250 $ 4,910,795 $ 4,910,795 $ 6,116,136 $ 4,753,273 $ - $ 4,753,273 TOTAL REVENUES $ 5,977,131 $ 4,910,795 $ 4,910,795 $ 6,119,636 $ 4,753,273 $ - $ 4,753,273 Expenditures/Appropriations by Function: 1000-Instructional Materials Credit $ 1,180,667 $ 3,645,319 $ 822,591 $ 500,911 $ 2,376,637 $ 1,133,432 $ 3,510,069 1000-Instructional Materials On-Line Digital 1,425,364-1,567,959 1,567,959 - - - 1000-Instructional Materials Cash 1,314,609 3,645,319 4,900,088 4,900,088 2,376,636 854,119 3,230,755 2200-Library Audio Visual - - - - - - - TOTAL EXPENDITURES $ 3,920,640 $ 7,290,638 $ 7,290,638 $ 6,968,958 $ 4,753,273 $ 1,987,551 $ 6,740,824 Excess (deficiency) of Revenues over Expenditures $ 2,056,491 $ (2,379,843) $ (2,379,843) $ (849,322) $ - $ (1,987,551) $ (1,987,551) FUND BALANCE ENDING $ 2,836,873 $ - $ - $ 1,987,551 $ - $ - $ - *Adjusted budget and projected final forecast as of April 30, 2015-21-
Special Revenue Funds Explanation of Special Revenue Funds The Albuquerque Public Schools District maintains multiple special revenue funds. For discussion purposes, all federal grants will be grouped together and referred to as the Federal Grants Fund although transactions related to each grant are recorded in a segregated fund to assure compliance with the restrictions imposed on the use of each grant. Likewise, all state and local grants will be grouped together and referred to as the State and Local Grants Fund although segregated funds are used for each grant. The District maintains two additional special revenue funds; the Athletics Fund and the Food Services Fund. The combined resources of the District s Special Revenue Funds for Fiscal Year 2015-16 are $126.6 Million. Federal Grants Fund The majority of the District s federal grants are to assist the District in implementing national policies related to public education. These funds are received in one of two ways: Funding received directly from the federal government, also known as direct grants; or federal funds that are processed through the state and allocated to school districts within the state, also known as flow-through grants. Revenues received from federal grants account for the majority of revenue within the District s Special Revenue Funds. For Fiscal Year 2015-16, the District anticipates receiving at least $70.1 Million in federal grant revenue. It should be noted that the District does not include federal grant revenue or appropriations in its budget until the District receives a Notice of Award. Therefore, the revenues reflected in the following tables for Fiscal Year 2015-16 do not include federal grants that will be received after the inception of the fiscal year. Resources within the Federal Grants Fund are restricted to specific purpose and cannot be used to support District operations not contemplated within the scope of the specific grant. Federal Grants Fund: Revenue / Expenditures / Cash Balance Fiscal Year 2015-16 FEDERAL GRANTS FUNDS #2401, #2406, #2499, #2599 2013-2014 Approved Adjusted * Projected Final* FTE Positions 2015-2016 FTE Positions Proposed Actual Cash Balances: Beginning /Projected Cash Balance $ (18,563,251) $ - $ - $ - $ - Permanent Cash Transfers - FUND BALANCE BEGINNING $ (18,563,251) $ - $ - $ - $ - Federal Revenues: Federal Flow-through Grants* $ 57,052,495 55,502,890 $ 66,012,833 $ 66,012,833 $ 66,800,037 Federal Direct Grants 9,545,416 13,634,338 14,610,053 14,610,053 3,264,644 TOTAL REVENUES $ 66,597,911 $ 69,137,228 $ 80,622,886 $ 80,622,886 $ 70,064,681 Expenditures/Appropriations: Federal Flow-through Grants $ 64,338,905 $ 55,502,890 66,012,833 66,012,833 719.30 654.90 $ 66,800,037 Federal Direct Grants 9,994,161 13,634,338 14,610,053 14,610,053 142.30 142.30 3,264,644 TOTAL EXPENDITURES $ 74,333,066 $ 69,137,228 $ 80,622,886 $ 80,622,886 861.60 797.20 $ 70,064,681 Excess (deficiency) of Revenues over Expenditures $ (7,735,155) $ - $ - $ - $ - FUND BALANCE ENDING $ (26,298,406) $ - $ - $ - $ - *Adjusted budget and projected final forecast as of April 30, 2015-22-
State and Local Grants Fund Similar to the District s federal grants, these grants are provided to assist the District in implementing state, or other local political entities such as Bernalillo County or city of Albuquerque, policy related to education or the welfare of students within the District s boundaries. The District anticipates receiving approximately $3.3 Million from these revenue sources in Fiscal Year 2015-16, as with federal grants, state and local grants are not included in the budget until the District receives a Notice of Award. Resources within the State and Local Grants Fund are restricted to specific purpose and cannot be used to support District operations not contemplated within the scope of the specific grant. State and Local Grants Fund: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16 STATE AND LOCAL GRANTS FUNDS #2699, #2799, #2899, #2999 2013-2014 Actual Approved Adjusted * Projected Final* 2014-2015 FTE Positions FTE Positions Proposed Cash Balances: Beginning /Projected Cash Balance $ (1,269,629) $ - $ - $ - Permanent Cash Transfers - - - FUND BALANCE BEGINNING $ (1,269,629) $ - $ - $ - $ - Local Revenues: Local Grants $ 506,670 $ 433,012 $ 1,133,312 $ 1,133,312 $ 120,746 State Revenues: Prior Year Balances $ - $ - $ - $ - State Flow-through Grants 8,053,311 $ 6,566,790 7,554,776 7,554,776 3,085,370 State Direct Grants 562,944 3,222,747 3,263,649 3,263,649 54,402 TOTAL STATE REVENUES $ 8,616,255 $ 9,789,537 $ 10,818,425 $ 10,818,425 $ 3,139,772 State/Local Combined Revenues: State/Local Combined Grants $ 1,284,451 $ 376,592 $ 1,723,784 $ 1,723,784 $ 4,126 TOTAL REVENUES $ 10,407,376 $ 10,599,141 $ 13,675,521 $ 13,675,521 $ 3,264,644 Expenditures/Appropriations: Local Grants $ 731,585 $ 433,012 $ 1,133,312 $ 1,133,312 0.17 $ 120,746 State Flow-through Grants 10,010,657 6,566,790 7,554,776 7,554,776 2.00 3,085,370 State Direct Grants 797,054 3,222,747 3,263,649 3,263,649 1.00 0.20 54,402 State/Local Combined Grants 1,471,096 376,592 1,723,784 1,723,784 1.00 4,126 TOTAL EXPENDITURES $ 13,010,392 $ 10,599,141 $ 13,675,521 $ 13,675,521 4.17 0.20 $ 3,264,644 Excess (deficiency) of Revenues over Expenditures $ (2,603,016) $ - $ - $ - $ - FUND BALANCE ENDING $ (3,872,645) $ - $ - $ - $ - *Adjusted budget and projected final forecast as of April 30, 2015-23-
Athletics Fund This special revenue fund is used to segregate and record transactions related to athletics events throughout the District. Revenues are generated from gate receipts and concessions at athletics events. For Fiscal Year 2015-16, the District anticipates revenues of $1.1 Million and a cash balance carryover of $1.6 Million resulting in total resources available for appropriation of $2.7 Million. Appropriations within this fund are restricted to purposes directly related to conducting the various events such as sports officials and coaching stipends.. Athletics Fund: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16 ATHLETICS FUND #2200 2013-2014 Actual Approved Adjusted * Projected Final* FTE Positions FTE Positions Proposed Cash Balances: Beginning /Projected Cash Balance $ 1,709,597 $ 1,650,780 $ 1,673,760 $ 1,745,434 $ 1,661,201 Permanent Cash Transfers - - FUND BALANCE BEGINNING $ 1,709,597 $ 1,650,780 $ 1,673,760 $ 1,745,434 $ 1,661,201 Local Revenues: Investment Income $ 3,239 $ 3,182 $ - District Activities-Fees-Activities 774,550 1,050,000.00 1,050,000.00 797,705 795,000 District Activities-Fees-Concession Receipts 193,796 150,000 150,000 193,129 190,000 Other Local Revenue-Contributions/Donations 92,796 75,000 75,000 69,129 70,000 TOTAL LOCAL REVENUES $ 1,064,381 $ 1,275,000 $ 1,275,000 $ 1,063,145 $ 1,055,000 Expenditures/Appropriations by Function: Function 1000-Instruction $ 1,028,544 $ 2,925,780 $ 2,948,760 $ 1,029,900 6.00 6.00 $ 2,716,201 Excess (deficiency) of Revenues over Expenditures $ 35,837 $ (1,650,780) $ (1,673,760) $ 33,245 $ (1,661,201) FUND BALANCE ENDING $ 1,745,434 $ - $ - $ 1,778,678 $ - *Adjusted budget and projected final forecast as of April 30, 2014-24-
Food Services Fund This fund is used to segregate and record transactions primarily related to providing meals served to students through school cafeterias. Revenues within the fund are generated primarily by meal charges and federal subsidies for students meeting federal income requirements. The District anticipates receiving $33.0 Million from revenue sources which, when added to the estimated cash balance carryover of $17.5 Million, provide $50.5 Million in total resources available in Fiscal Year 2015-16. Appropriations within this fund are restricted by federal regulations to providing for salaries and benefits for food services employees, food, nonfood supplies, and kitchen equipment. FOOD SERVICES FUND #2100 Food Services Fund: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16 2013-2014 Actual Approved Adjusted * Projected Final* FTE Positions FTE Positions Proposed Cash Balances: Beginning /Projected Cash Balance $ 14,221,494 $ 11,202,138 $ 17,540,788 $ 17,540,788 $ 17,540,788 Permanent Cash Transfers - Prior Year Adjustment (3,133) - - FUND BALANCE BEGINNING $ 14,218,361 $ 11,202,138 $ 17,540,788 $ 17,540,788 $ 17,540,788 Local Revenues: Investment Income $ 25,412 $ - $ - $ 24,781 $ - Food Services-Adult Fees 62,442 54,000 53,000 54,572 48,000 Food Services-Student Fees 4,704,810 4,814,000 4,274,000 3,593,566 4,274,000 Food Services-Other Fees 1,811,929 1,470,000 1,670,000 2,127,361 1,875,000 Other Revenue-Refund of Prior Year's Expenditures - - - 260 - TOTAL LOCAL REVENUES $ 6,604,593 $ 6,338,000 $ 5,997,000 $ 5,800,540 $ 6,197,000 State Revenues: Restricted Grants- Inter-Governmental Contracts $ - $ - $ - $ - $ - Federal Revenues: Restricted Grants-Federal Direct $ 27,842,429 $ 27,350,000 $ 24,031,728 $ 27,199,627 $ 24,768,582 **Other Financing Sources: Other Items-Donated Commodities $ 1,719,109 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 TOTAL REVENUES $ 36,166,131 $ 35,688,000 $ 32,028,728 $ 35,000,167 $ 32,965,582 Expenditures/Appropriations by Function: 2300-Food Service Administration $ 600,000 $ 600,000 $ 600,000 $ 600,000 $ 1,171,854 3100-Food Service Operations 32,243,704 46,290,138 48,969,515 34,400,167 606.50 606.50 49,334,516 TOTAL EXPENDITURES $ 32,843,704 $ 46,890,138 $ 49,569,515 $ 35,000,167 606.50 606.50 $ 50,506,370 Excess (deficiency) of Revenues over Expenditures $ 3,322,427 $ (11,202,138) $ (17,540,788) $ 0 $ (17,540,788) FUND BALANCE ENDING $ 17,540,788 $ - $ 0 $ 17,540,788 $ (0) *Adjusted budget and projected final forecast as of April 30, 2015 ** Other Financing Sources are donated food supplies -25-
Capital Funds Explanation of Capital Funds The Albuquerque Public Schools District maintains multiple capital funds used to segregate and record transactions related to capital projects. Each fund has a distinct funding source, and revenues within each fund are restricted as to the use of the funds. In general, a Capital Master Plan guides the District s Capital Program. In the process of preparing the Capital Master Plan, projects are identified, prioritized, and matched to anticipated funding sources and streams. The combined resource of the District s Capital Funds for Fiscal Year 2015-16 is $341.0 Million. House Bill 33 Fund (Public School Buildings Act) The Public School Buildings Act authorizes school districts within the state to impose, upon favorable vote of its citizenry, a property tax not to exceed ten mills for any, or all, of the following purposes: erecting, remodeling, making additions to public school buildings providing equipment for or furnishing public school buildings purchasing or improving public school grounds The Act also requires that school districts seek voter approval every six years to continue assessing the property tax. The District successfully last obtained voter approval to continue the tax in February 2010 for projects outlined in the Capital Master Plan strategy beginning in 2011. The mill levy for Fiscal Year 2015-16 is 3.841 for residential property and 4.344 for commercial property. The property tax revenue for Fiscal Year 2015-16 is anticipated to generate $56.0 Million in addition to a cash balance carried forward of $93.7 Million bringing the total resources to $149.7 Million. Senate Bill 9 Fund (Two Mill Levy) Senate Bill 9 authorizes school districts within the state to impose, upon favorable vote of its citizenry, a property tax not to exceed two mills for any, or all, of the following purposes: erecting, remodeling, making additions to public school buildings providing equipment for or furnishing public school buildings purchasing or improving public school grounds maintenance of public school buildings or public school grounds purchasing activity vehicles for transporting students to extracurricular school activities purchasing computer software and hardware for student use in public school classrooms -26-
The legislation also requires that school districts seek voter approval every six years to continue assessing the property tax. The District successfully last obtained voter approval to continue the tax in February 2013. Additionally, the State of New Mexico is authorized to provide a minimum guarantee of revenue to school districts that have imposed the two-mill assessment. The gross amount of the minimum guarantee (referred to as SB-9 Matching Funds) is determined by formula mostly driven by student population within a district. Once the gross amount is determined, the state deducts the amount of property tax collected by an individual district and the net difference is submitted to the district. For Fiscal Year 2015-16, the District anticipates receiving $26.6 Million in revenue and carryover funds of $51.7 Million bringing the total resources to $78.3 Million. Special Capital Outlay Local Fund This fund is primarily used by the District to segregate and record transactions related to the acquisition and disposal of real estate. In addition, resources are generated from school facility fees for construction of new residential building on lots within the city of Albuquerque and projects associated with Charter Schools. For Fiscal Year 2015-16 the district anticipates $2.6 Million in revenue and a cash balance carried forward of $12.3 Million bringing the total resources to $14.9 Million. Special Capital Outlay State Fund Each year the State of New Mexico provides resources for designated capital projects by direct appropriations to school districts throughout the state. In reality, these are reimbursable capital grants with time restrictions associated for completion of the individual projects. Most of these projects are designated for the acquisition of technology equipment, library collections or relatively minor improvements to existing school facilities. The District has the option of accepting or rejecting individual projects. During the end of the 2015 New Mexico Legislature Regular Session, capital resources for projects throughout the state were submitted, but not passed into legislation that could be presented for action by the Governor prior to the end of the session. Due to this lack of legislative and executive approval, new appropriations are not available for allocation for the fund; a total of $0.7 Million in resources is currently anticipated to be available in Fiscal Year 2015-16. -27-
Special Capital Outlay Federal Fund This Fund, established in Fiscal Year 2013-2014, is used by the district to segregate and record transactions related to financing capacity or facility condition improvements pursuant to the July 2011 Deputy Secretary of Defense Public Schools on Military Installations Priority List. For Fiscal Year 2015-16 the district anticipates receiving no additional revenue, and a cash carry-forward of $12.4Million. GO Bond Capital Fund This fund is used by the District to segregate and record transactions related to capital projects funded through the issuance of general obligation bonds. The exact amounts and timing of the sale of these bonds are determined by cash flow requirements. In Fiscal Year 2015-16, the District plans to issue $47.5 Million in bonds. The total budget of $77.0 Million includes the proposed sale and $29.5 Million carried forward from previous bond sales. Educational Technology Equipment Act This Fund was established in Fiscal Year 2010-11 as a way to finance education technology equipment and/or other uses pursuant to the Education Technology Equipment Act for learning and administrative use in schools and related district facilities. In Fiscal Year 2014-15, the district issued $15.0 Million in bonds to support the continuance of technology needs for both the and fiscal years. The total resources remaining available to budget for Fiscal Year is the cash balance carried forward amount of $8.0 Million. -28-
House Bill 33: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16 CAPITAL IMPROVEMENTS-HB33 FUND #3160 2013-2014 Actual Approved Adjusted * Projected Final* Allocation Carryover FY15 to FY16 Proposed Cash Balances: Beginning /Projected Cash Balance $ 76,868,465 $ 91,375,435 $ 94,640,020 $ 94,640,020 $ - $ 93,685,406 $ 93,685,406 Permanent Cash Transfers - - - - - - - FUND BALANCE BEGINNING $ 76,868,465 $ 91,375,435 $ 94,640,020 $ 94,640,020 $ - $ 93,685,406 $ 93,685,406 Local Revenues: Taxes Levied/Assessed by the School District $ 55,599,280 $ 55,251,698 $ 55,251,698 $ 52,697,700 $ 56,027,861 $ - $ 56,027,861 Investment Income 134,527 - - - - - - Other Local Revenue-Refund of Prior Year's Exp - - - - - - TOTAL REVENUE $ 55,733,807 $ 55,251,698 $ 55,251,698 $ 52,697,700 $ 56,027,861 $ - $ 56,027,861 Expenditures/Appropriations by Function: 2300-General Administration $ 554,521 $ 558,042 $ 558,042 $ 558,042 $ 565,000 $ - $ 565,000 Construction Services $ 21,731,702 $ 119,273,598 $ 122,814,144 $ 39,275,868 $ 47,390,901 $ 83,784,953 $ 131,175,854 Land - 4,876,151 4,876,151-2,101,259 3,657,113 5,758,373 Land Improvements 5,083,314 8,950,294 7,678,871 3,371,875 2,747,573 3,927,258 6,674,831 Buildings Purchase - - - - - Assets (over $5,000) 153,442 574,918 86,045-322,467 55,962 378,429 Assets ($5,000 or less) 10,439,273 12,394,130 13,878,465 10,446,529 2,900,661 2,260,119 5,160,780 TOTAL EXPENDITURES $ 37,962,252 $ 146,627,133 $ 149,891,718 $ 53,652,314 $ 56,027,861 $ 93,685,406 $ 149,713,267 Excess (deficiency) of Revenues over Expenditures $ 17,771,555 $ (91,375,435) $ (94,640,020) $ (954,614) $ 0 $ (93,685,406) $ (93,685,406) FUND BALANCE ENDING $ 94,640,020 $ - $ - $ 93,685,406 $ 0 $ 0 $ 0 *Adjusted budget and projected final forecast as of April 30, 2015-29-
CAPITAL IMPROVEMENTS-SB-9 FUND #3170 Senate Bill 9: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16 2013-2014 Actual Approved Adjusted * Projected Final* Allocation Carryover FY15 to FY16 Proposed Cash Balances: Beginning /Projected Cash Balance $ 56,752,384 $ 57,311,281 $ 54,468,634 $ 54,468,634 $ - $ 51,690,207 $ 51,690,207 Permanent Cash Transfers - - - - - - - FUND BALANCE BEGINNING $ 56,752,384 $ 57,311,281 $ 54,468,634 $ 54,468,634 $ - $ 51,690,207 $ 51,690,207 Local Revenues: Taxes Levied/Assessed by the School District $ 26,488,634 $ 26,211,737 $ 26,211,737 $ 26,950,735 $ 26,597,717 $ - $ 26,597,717 Investment Income 97,643 - - - - - - Other Local Revenue-Refund of Prior Year's Exp - - - - - - - TOTAL LOCAL REVENUES $ 26,586,277 $ 26,211,737 $ 26,211,737 $ 26,950,735 $ 26,597,717 $ - $ 26,597,717 State Revenues: Restricted Grants-State Flow through Grants $ - $ - $ 2,010,912 $ - $ - $ - $ - TOTAL REVENUES $ 26,586,277 $ 26,211,737 $ 28,222,649 $ 26,950,735 $ 26,597,717 $ - $ 26,597,717 Expenditures/Appropriations by Function: 2300-General Administration $ 264,886 $ 264,738 $ 264,738 $ 264,738 $ 291,340 $ - $ 291,340 Professional Employee Training and Dev Services $ - $ - $ - $ - $ - $ - $ - Repairs and Maintenance Services 9,953,094 23,141,503 20,643,238 9,821,424 12,228,531 10,821,814 23,050,345 Construction Services 9,373,104 36,753,569 33,199,297 6,716,481 6,945,887 25,210,902 32,156,789 Software 2,942,308 643,505 3,688,116 1,774,253 218,506 1,913,862 2,132,368 General Supplies 2,956,990 2,808,759 4,714,612 3,282,533-1,432,078 1,432,078 Land - - - - - - - Land Improvements 750,669 2,398,531 3,601,492 1,355,494-2,271,858 2,271,858 Vehicles 145,540 146,000 450,000 420,896-29,104 29,104 Heavy Equipment 12,072 15,660 - - - - - Assets (over $5,000) 1,471,697 3,744,429 3,677,468 1,432,142-2,245,326 2,245,326 Assets ($5,000 or less) 999,667 13,606,324 12,452,322 4,661,201 6,913,453 7,765,261 14,678,714 TOTAL EXPENDITURES $ 28,870,027 $ 83,523,018 $ 82,691,283 $ 29,729,162 $ 26,597,717 $ 51,690,207 $ 78,287,924 Excess (deficiency) of Revenues over Expenditures $ (2,283,750) $ (57,311,281) $ (54,468,634) $ (2,778,427) $ - $ (51,690,207) $ (51,690,207) FUND BALANCE ENDING $ 54,468,634 $ - $ - $ 51,690,207 $ - $ 0 $ 0 *Adjusted budget and projected final forecast as of May 4, 2015-30-
Local Capital Fund: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16 SPECIAL CAPITAL LOCAL FUND #3130 2013-2014 Actual Approved Adjusted * Projected Final* Allocation Carryover FY15 to FY16 Proposed Cash Balances: Beginning /Projected Cash Balance $ 12,429,142 $ 12,488,585 $ 12,472,485 $ 12,472,485 $ - $ 12,291,282 $ 12,291,282 Permanent Cash Transfers - - - - - - FUND BALANCE BEGINNING $ 12,429,142 $ 12,488,585 $ 12,472,485 $ 12,472,485 $ - $ 12,291,282 $ 12,291,282 Local Revenues: Investment Income $ 21,911 $ - $ - $ 33,045 $ - $ - $ - Other Revenue-Contributions/Donations 713,275 600,000 600,000 268,291 600,000 600,000 Other Revenue-Special Building Local - - - - - - - Other Local Revenue-Refund of Prior Year's Expenditures - - - - - - - Insurance Recoveries - - - - - - - TOTAL LOCAL REVENUES $ 735,186 $ 600,000 $ 600,000 $ 301,336 $ 600,000 $ - $ 600,000 State Revenues: Restricted Grants-Inter-Governmental Contracts $ 1,884,304 $ 1,875,000 $ 1,875,000 $ 466,863 $ 2,000,000 $ - $ 2,000,000 Restricted Grants-State Flow-through Grants - - 578,553 - - - TOTAL STATE REVENUES $ 1,884,304 $ 1,875,000 $ 1,875,000 $ 1,045,416 $ 2,000,000 $ - $ 2,000,000 Other Financing Sources: Disposal of Property >$25,000 or Equipment >$5,000 $ 4,500 $ - $ - $ - $ - $ - $ - TOTAL REVENUES $ 2,623,990 $ 2,475,000 $ 2,475,000 $ 1,346,752 $ 2,600,000 $ - $ 2,600,000 Expenditures/Appropriations by Function: Construction Services $ 1,679,871 $ 10,947,078 $ 10,694,660 $ 1,451,462 $ 758,559 $ 10,195,662 $ 10,954,221 Rentals - - - - - - - Land 375,571 2,543,397 2,545,218 1,596,308 789,458 2,385,766 Land Improvements 170,438 720,787 722,384 2,050 148,957 576,267 725,224 Buildings Purchase 276,903 - - - - - - Assets (over $5,000) - 65 (407) 407-407 407 Assets ($5,000 or less) - 752,258 985,630 74,036 96,176 729,488 825,664 Bond Interest Payment 77,864 - - - - - - 4000-Capital Outlay $ 2,580,647 $ 14,963,585 $ 14,947,485 $ 1,527,955 $ 2,600,000 $ 12,291,282 $ 14,891,282 Excess (deficiency) of Revenues over Expenditures $ 43,343 $ (12,488,585) $ (12,472,485) $ (181,203) $ - $ (12,291,282) $ (12,291,282) FUND BALANCE ENDING $ 12,472,485 $ - $ - $ 12,291,282 $ - $ - $ - *Adjusted budget and projected final forecast as of April 30, 2015-31-
SPECIAL CAPITAL STATE FUND #3140 Direct State Appropriations: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16 2013-2014 Actual Approved Adjusted * Projected Final* Allocation Carryover FY15 to FY16 Proposed Cash Balances: Beginning /Projected Cash Balance $ (514,936) $ - $ - $ - $ - $ 94,977 $ 94,977 Permanent Cash Transfers - - - - FUND BALANCE BEGINNING $ (514,936) $ - $ - $ - $ - $ 94,977 $ 94,977 State Revenues: Restricted Grants-State Flow-through Grants $ 8,595,727 $ 8,595,727 $ 6,771,599 $ 26,667 $ - $ 26,667 Restricted Grants-Prior Year Balances 849,866 151,003 151,003 1,346,495-559,103 559,103 Restricted Grants-Special Capital Outlay-State 5,050,933-94,977 94,977 - - - TOTAL STATE REVENUES $ 5,900,799 $ 8,746,730 $ 8,841,707 $ 8,213,072 $ 26,667 $ 559,103 $ 585,770 Expenditures/Appropriations by Function: Construction Services $ 2,738,003 $ 1,293,370 $ 1,244,025 $ 1,243,752 $ 26,667 $ - $ 26,667 Software - - - - - - - Library Audio Visual - - - - - - - Land - 75,000 75,000 - - - - Land Improvements 893,562 2,967,273 2,996,255 2,372,103-654,080 654,080 Vehicles 11,554-9,000 9,000 - - - Assets (over $5,000) 217,559 3,822,000 54,118 54,118 - - - Assets ( $5,000 or less) 2,776,686 589,087 4,463,309 4,461,256 - - - 4000-Capital Outlay $ 6,637,364 $ 8,746,730 $ 8,841,707 $ 8,140,229 $ 26,667 $ 654,080 $ 680,747 Excess (deficiency) of Revenues over Expenditures $ (736,565) $ - $ - $ 72,843 $ - $ (94,977) $ (94,977) FUND BALANCE ENDING $ (1,251,501) $ - $ - $ 72,843 $ - $ - $ - *Adjusted budget and projected final forecast as of April 30, 2015-32-
SPECIAL CAPITAL FEDERAL FUND #3150 Direct Federal Appropriations: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16 2013-2014 Actual Approved Adjusted * Projected Final* Allocation Carryover FY15 to FY16 Proposed Cash Balances: Beginning /Projected Cash Balance $ - $ - $ - $ - 12,411,961 $ 12,411,961 Permanent Cash Transfers - - - - - - FUND BALANCE BEGINNING $ - $ - $ - $ - $ - $ 12,411,961 $ 12,411,961 Federal Revenues: Special Capital Outlay-Federal $ 92,854 $ 16,250,000 $ 16,250,000 $ 13,182,245 $ - $ - $ - TOTAL REVENUES $ 92,854 $ 16,250,000 $ 16,250,000 $ 13,182,245 $ - $ - $ - Expenditures/Appropriations by Function: Construction Services $ 92,854 $ 16,250,000 $ 16,112,995 $ 744,870 $ - $ 12,393,224 $ 12,393,224 Land - - - - - - Land Improvements - - 44,151 25,415-18,736 18,736 Assets (over $5,000) - - - - - - Assets ($5,000 or less) - - - - - - 4000-Capital Outlay $ 92,854 $ 16,250,000 $ 16,157,146 $ 770,284 $ - $ 12,411,961 $ 12,411,961 Excess (deficiency) of Revenues over Expenditures $ - $ - $ 92,854 $ 12,411,961 $ - $ (12,411,961) $ (12,411,961) FUND BALANCE ENDING $ - $ - $ 92,854 $ 12,411,961 $ - $ 0 $ 0 *Adjusted budget and projected final forecast as of April 30, 2015-33-
G.O. Bond Capital: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16 GO BOND BUILDING FUND #3110 2013-2014 Actual Approved Adjusted * Projected Final* Allocation Carryover FY15 to FY16 Proposed Cash Balances: Beginning /Projected Cash Balance $ 20,996,426 $ 32,757,667 $ 18,172,394 $ 18,172,394 $ - $ 29,549,323 $ 29,549,323 Permanent Cash Transfers - - - - - - FUND BALANCE BEGINNING $ 20,996,426 $ 32,757,667 $ 18,172,394 $ 18,172,394 $ - $ 29,549,323 $ 29,549,323 Local Revenues: Investment Income $ 69,242 $ - $ - $ 74,936 $ - $ - $ - Other Local Revenue-Refund of Prior Year's Exp - - - - TOTAL LOCAL REVENUES $ 69,242 $ - $ 74,936 $ - $ - $ - Other Financing Sources: Issuance of Bonds $ 43,400,000 $ 75,000,000 $ 75,000,000 $ 75,000,000 $ 47,500,000 $ - $ 47,500,000 TOTAL REVENUES $ 43,469,242 $ 75,000,000 $ 75,000,000 $ 75,074,936 $ 47,500,000 $ - $ 47,500,000 Expenditures/Appropriations by Function: Other Professional Services $ 24,128 $ 1,901,083 2,301,800 $ 307,889 $ 307,889 $ 1,553,730 $ 1,861,619 Construction Services 41,331,776 96,916,420 80,780,320 58,362,694 42,164,686 23,492,923 65,657,609 Software 396,515 66 66 - - 49 49 Land - 4,250,000 - - - - - Land Improvements 1,321,022 1,696,882 6,672,754 3,656,801 3,656,801 2,691,349 6,348,150 Assets ( over $5,000) 144,339 624,820 247,460 205,014 205,014 32,233 237,247 Assets ($5,000 or less) 3,075,494 2,368,396 3,169,994 1,165,610 1,165,610 1,779,039 2,944,649 4000-Capital Outlay $ 46,293,274 $ 107,757,667 $ 93,172,394 $ 63,698,007 $ 47,500,000 $ 29,549,323 $ 77,049,323 Excess (deficiency) of Revenues over Expenditures $ (2,824,032) $ (32,757,667) $ (18,172,394) $ 11,376,929 $ 0 $ (29,549,323) $ (29,549,323) FUND BALANCE ENDING $ 18,172,394 $ - $ - $ 29,549,323 $ 0 $ (0) $ (0) *Adjusted budget and projected final forecast as of April 30, 2015-34-
EDUCATIONAL TECHNOLOGY EQUIPMENT ACT FUND #3190 Educational Technology Equipment Act: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16 2013-2014 Actual Approved Adjusted * Projected Final* Allocation Carryover FY15 to FY16 Proposed Cash Balances: Beginning /Projected Cash Balance $ 7,505,111 $ 1,961,433 $ 979,822 $ 979,822 $ - $ 7,998,211 $ 7,998,211 Permanent Cash Transfers - - - - - FUND BALANCE BEGINNING $ 7,505,111 $ 1,961,433 $ 979,822 $ 979,822 $ - $ 7,998,211 $ 7,998,211 Local Revenues: Investment Income $ 8,635 $ - $ - $ - $ - $ - $ - Other Local Revenue-Refund of Prior Year's Expense - - - - - - - TOTAL LOCAL REVENUES $ 8,635 $ - $ - $ - $ - $ - $ - Other Financing Sources: Issuance of Bonds $ - $ 15,000,000 $ 15,000,000 $ 15,000,000 $ - $ - $ - TOTAL REVENUES $ 8,635 $ 15,000,000 $ 15,000,000 $ 15,000,000 $ - $ - Expenditures/Appropriations by Function: Professional Employee Training and Dev Services $ - $ 2,897,259 $ 239,681 $ 239,681 $ - $ - Other Professional Services 462,476 1,249,218 73,556 29,058-36,136 36,136 Repairs and Maintenance Services 3,007,823 5,465,433 2,987,320 3,923,045-1,188,434 1,188,434 Construction Services - - 7,500,000-6,000,000 6,000,000 Software 717,484 94,264 936,250 388,645-97,937 97,937 Assets (over $5,000) - - 1,083,605 934,099 119,605 119,605 Assets (under $5,000) 2,467,083 556,099 556,099 4000-Capital Outlay $ 6,533,924 $ 16,961,433 $ 15,979,822 $ 7,981,611 $ - $ 7,998,211 $ 7,998,211 Excess (deficiency) of Revenues over Expenditures $ (6,525,289) $ (1,961,433) $ (979,822) $ 7,018,389 $ - $ (7,998,211) $ (7,998,211) FUND BALANCE ENDING $ 979,822 $ - $ - $ 7,998,211 $ - $ (0) $ (0) *Adjusted budget and projected final forecast as of April 30, 2015-35-
Enterprise Funds Explanation of Enterprise Funds The Albuquerque Public Schools District maintains four Enterprise Funds: KANW Radio Enterprise, Graphics Enterprise Services, Charter School Business Services Enterprise and Transportation Enterprise. Financial transactions for KANW Radio were moved from the General Operating Fund to an Enterprise Fund in FY 2007-08; Graphics Production & District Services moved a portion of its operation to an Enterprise Fund in FY 2011-12; Charter School Business Services Fund was established in FY 2013-2014; and Transportation Enterprise is being established in the FY budget year. KANW Radio Enterprise Fund KANW Radio Station meets the broadcasting needs of the Albuquerque Public Schools through its non-commercial broadcast services by providing unique and quality program services that inform, educate and entertain its audience. The station has two principal sources of revenue: fund raising; and sale of materials promoting the culture of New Mexico. Revenue is estimated at $0.3 Million for Fiscal Year 2015-16. Additionally, the station continues to produce a small surplus from prior years that is not directly appropriated, guaranteeing fiscal solvency, which is now estimated to be $0.5 Million. Total appropriated resources will be $0.5 Million for Fiscal Year 2015-16. KANW Radio Enterprise Fund: Revenues / Expenditures / Working Capital Balance Fiscal Year 2015-16 KANW ENTERPRISE FUND #6001 2013-2014 Actual Approved Adjusted * Projected Final* FTE Positions FTE Positions Carryover FY15 to FY16 Proposed Cash Balances: Beginning/Projected Cash Balance $ 457,973 $ 246,082 $ 246,082 $ 510,168 $ - $ 246,059 Permanent Cash Transfer - - - - - - FUND BALANCE BEGINNING $ 457,973 $ 246,082 $ 246,082 $ 510,168 $ - $ 246,059 Local Revenues: Other Local Revenue-Contributions/Donations $ 425,685 $ 275,000 $ 275,000 $ 385,870 $ - $ 275,000 Rental 421 - - - - - Disposal of Property <$25,000 or Equip. <$5,000 - - - - - - TOTAL REVENUES $ 426,106 $ 275,000 $ 275,000 $ 385,870 $ - $ 275,000 Expenditures/Appropriations by Function: 2500-Central Services $ 373,911 $ - $ - $ 390,403 8.80 8.80 $ - $ 521,059 Excess (deficiency) of Revenues over Expenditures $ 52,195 $ 275,000 $ 275,000 $ (4,533) $ - $ (246,059) FUND BALANCE ENDING $ 510,168 $ 521,082 $ 521,082 $ 505,635 $ - $ - *Adjusted budget and projected final forecast as of April 30, 2014-36-
Graphics Enterprise Services Fund Graphics Enterprise Services (GES) is responsible for the district s mail and document archive, print marketing and trademark standards, and is an in-plant copy, print, and design service for the Albuquerque Public Schools District. Where district-only usage does not fully utilize these resources, GES extends its excess capacity to provide school-supply solutions for parents, for teachers through The Classroom Store, and full-service graphics, physical marketing and print services for governmental and other external customers. This fund was created in Fiscal Year 2011-12 to capture these activities. Total appropriated resources will be $0.4 Million for Fiscal Year 2015-16. Graphics Enterprise Fund: Revenues / Expenditures / Working Capital Balance Fiscal Year 2015-16 GRAPHICS ENTERPRISE SERVICES FUND #6005 2013-2014 Approved Adjusted * Projected Final* Allocation Carryover FY15 to FY16 Proposed Actual Cash Balances: Beginning/Projected Cash Balance $ (14,690) $ - $ - $ 15,310 $ - $ - $ - Outstanding Loan (30,443) - - - - - - FUND BALANCE BEGINNING $ (45,133) $ - $ - $ 15,310 $ - $ - $ - Local Revenues: District Activities- Fees - Contracted Press, Bindery & Prgms $ 85,840 $ 203,559 $ 203,559 $ 143,990 $ 203,559 $ - $ 203,559 District Activities-Fees - Classroom Store 204,640 168,594 168,594 85,835 168,594-168,594 TOTAL REVENUES $ 290,481 $ 372,153 $ 372,153 $ 229,825 $ 372,153 $ - $ 372,153 Expenditures/Appropriations by Function: 2500-Central Services $ 230,038 $ 372,153 $ 372,153 $ 60,052 $ 372,153 $ - $ 372,153 Excess (deficiency) of Revenues over Expenditures $ 60,443 $ - $ - $ 169,773 $ - $ - $ - FUND BALANCE ENDING $ 15,310 $ - $ - $ 185,083 $ - $ - $ - *Adjusted budget and projected final forecast as of April 30, 2014-37-
Charter School Business Services Enterprise Fund The Albuquerque Public Schools Finance Department provides an option for business management needs for APS authorized charter schools effective FY 2012-2013. This newer enterprise provides financial services for a fee based on the number of days per week needed by the charter school. The number of days is negotiated based on the size of the school and the services required. If a charter school has strong administrative support on staff, less time can be scheduled for the onsite engagement, allowing the provider to focus on specific functions such as payroll, accounts payable, budget management, general ledger maintenance, bank reconciliations, and monthly and quarterly reporting. The focus is on providing services with competent staff and a strong support system for these staff, so that the charter school can operate with confidence that its financial house is in order. Total appropriated resources will be $0.1 Million for Fiscal Year 2015-16. Charter School Business Services Enterprise Fund: Revenues / Expenditures / Working Capital Balance Fiscal Year 2015-16 Charter School Business Services Fund #6010 2013-2014 Actual Approved Adjusted * Projected Final* FTE Positions FTE Positions FY15 to FY16 Allocation Carryover FY15 to FY16 Proposed Cash Balances: Beginning/Projected Cash Balance $ 133,424 $ 133,446 $ 133,446 $ 114,371 $ - $ - $ - Permanent Cash Transfer - - - - - FUND BALANCE BEGINNING $ 133,424 $ 133,446 $ 133,446 $ 114,371 $ - $ - $ - Local Revenues: Intergovernmental Contract Revenues $ - $ - $ - $ 74,076 $ - $ - $ 102,098 TOTAL REVENUES $ - $ - $ - $ 74,076 $ - $ - $ 102,098 Expenditures/Appropriations by Function: 2500-Central Services $ 19,053 $ 133,446 $ 133,446 $ 65,948 1.00 1.00 $ - $ - $ 102,098 Excess (deficiency) of Revenues over Expenditures $ (19,053) $ (133,446) $ (133,446) $ 8,129 $ - $ - $ - FUND BALANCE ENDING $ 114,371 $ - $ - $ 122,499 $ - $ - $ - *Adjusted budget and projected final forecast as of May 8, 2014-38-
Transportation Enterprise Fund The Transportation Enterprise is to provide for revenues and expenditures related to the transportation of Charter School students, Field Activity, and other volume transportation within the Albuquerque Metropolitan Area. School Year marks the first year in over two decades that the District will own and operate vehicles. Total appropriated resources will be $1.3 Million for Fiscal Year 2015-16. Transportation Enterprise Fund: Revenues / Expenditures / Working Capital Balance Fiscal Year 2015-16 Transportation Enterprise Fund #6020 Approved Adjusted * Projected Final FTE Positions FTE Positions Carryover FY15 to FY16 Proposed Cash Balances: Beginning/Projected Cash Balance $ - $ - $ - $ - $ - Permanent Cash Transfer - - - - - FUND BALANCE BEGINNING $ - $ - $ - $ - $ - Local Revenues: Fees - Activites $ - $ - $ - $ - $ 268,993 Fees - Users - - - - 218,743 Intergovernmental Contract Revenues - - - - 902,745 TOTAL REVENUES $ - $ - $ - $ - $ 1,390,481 Expenditures/Appropriations by Function: 2700-Student Transportation Services $ - $ - $ - - 25.00 $ - $ 1,390,481 Excess (deficiency) of Revenues over Expenditures $ - $ - $ - $ - $ - FUND BALANCE ENDING $ - $ - $ - $ - $ - -39-
Debt Service Fund Explanation of Debt Service Fund The Albuquerque Public Schools District maintains two Debt Service Funds; one for General Obligation Bonds, and the other for Educational Technology Notes. The purpose of the Debt Service Fund is to segregate and record transactions related to funding sources and expenditures for repayment of principal along with interest expense on the District s outstanding debt. The primary revenue source for this fund is gathered from property tax collections that are assessed as a mill levy against all property located within the boundaries of the District. The combined resource for the Debt Service Funds in Fiscal Year 2015-16 is $134.1 Million. General Obligation Debt Service Fund: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16 GO BOND DEBT SERVICE FUND #4100 2013-2014 Actual Approved Adjusted * Projected Final* Allocation Carryover FY15 to FY16 Proposed Cash Balances: Beginning /Projected Cash Balance-Restricted $ 54,881,365 $ 52,991,322 $ 61,128,367 $ 61,128,367 $ - $ 60,875,895 $ 60,875,895 Permanent Cash Transfers - - - - - FUND BALANCE BEGINNING $ 54,881,365 $ 52,991,322 $ 61,128,367 $ 61,128,367 $ - $ 60,875,895 $ 60,875,895 Local Revenues: Taxes Levied/Assessed by the School District $ 57,189,210 $ 57,302,204 $ 57,302,204 $ 56,652,190 $ 57,166,494 $ - $ 57,166,494 Investment Income 52,693 - - 50,000 - - - TOTAL LOCAL REVENUES $ 57,241,903 $ 57,302,204 $ 57,302,204 $ 56,702,190 $ 57,166,494 $ - $ 57,166,494 Federal Revenues: Bond Subsidy $ - $ - $ - $ - $ - $ - IRS Interest Reimbursement 887,463 - - 886,506 - - - Other Financing Sources: Issuance of Bonds-Premium/Discount on Bond Issue $ 2,585,024 $ - $ - $ 7,725,285 $ - $ - $ - TOTAL REVENUES $ 60,714,390 $ 57,302,204 $ 57,302,204 $ 65,313,981 $ 57,166,494 $ - $ 57,166,494 Expenditures/Appropriations by Function: County Tax Collection Fees $ 571,892 $ 650,000 $ 650,000 $ 590,000 $ 750,000 $ - $ 750,000 Other Professional Services 311,705 325,000 600,000 560,490 600,000-600,000 Debt Service Reserve - 44,902,563 52,764,608-11,616,494 43,628,015 55,244,509 Bond Principal Payment 35,371,791 44,161,792 44,161,792 44,161,792 41,131,792-41,131,792 Bond Interest Payment 18,212,000 20,254,171 20,254,171 20,254,171 3,068,208 17,247,880 20,316,088 TOTAL EXPENDITURES $ 54,467,388 $ 110,293,526 $ 118,430,571 $ 65,566,453 $ 57,166,494 $ 60,875,895 $ 118,042,389 Excess (deficiency) of Revenues over Expenditures $ 6,247,002 $ (52,991,322) $ (61,128,367) $ (252,472) $ - $ (60,875,895) $ (60,875,895) FUND BALANCE ENDING $ 61,128,367 $ - $ - $ 60,875,895 $ - $ - $ - *Adjusted budget and projected final forecast as of April 30, 2015-40-
Ed. Technology Debt Service Fund: Revenues / Expenditures / Cash Balance Fiscal Year 2015-16 ED TECHNOLOGY DEBT SERVICE FUND #4300 2013-2014 Actual Approved Adjusted * Projected Final* Allocation Carryover FY15 to FY16 Proposed Cash Balances: Beginning /Projected Cash Balance-Restricted $ 12,743,176 $ 8,523,326 $ 6,581,107 $ 6,581,107 $ - $ 6,371,835 $ 6,371,835 Permanent Cash Transfers - - - - - FUND BALANCE BEGINNING $ 12,743,176 $ 8,523,326 $ 6,581,107 $ 6,581,107 $ - $ 6,371,835 $ 6,371,835 Local Revenues: Taxes Levied/Assessed by the School District $ 6,496,145 $ 6,345,596 $ 6,345,596 $ 6,345,596 $ 9,721,474 $ - $ 9,721,474 Investment Income 6,598 - - - - TOTAL LOCAL REVENUES $ 6,502,743 $ 6,345,596 $ 6,345,596 $ 6,345,596 $ 9,721,474 $ - $ 9,721,474 Other Financing Sources: Issuance of Bonds $ - $ - $ - $ - $ - $ - $ - TOTAL REVENUES $ 6,502,743 $ 6,345,596 $ 6,345,596 $ 6,345,596 $ 9,721,474 $ - $ 9,721,474 Expenditures/Appropriations by Function: County Tax Collection Fees $ 64,962 $ 70,000 $ 200,000 $ 125,000 $ 300,000 $ - $ 300,000 Other Professional Services - - 100,000 65,176 100,000-100,000 Debt Service Reserve - 8,496,397 6,324,178-2,071,474 6,371,835 8,443,309 Bond Principal Payment 11,915,000 5,745,000 5,745,000 5,745,000 6,750,000 6,750,000 Bond Interest Payment 684,850 557,525 557,525 619,692 500,000 500,000 TOTAL EXPENDITURES $ 12,664,812 $ 14,868,922 $ 12,926,703 $ 6,554,868 $ 9,721,474 $ 6,371,835 $ 16,093,309 Excess (deificiency) of Revenues over Expenditures $ (6,162,069) $ (8,523,326) $ (6,581,107) $ (209,272) $ - $ (6,371,835) $ (6,371,835) FUND BALANCE ENDING $ 6,581,107 $ - $ - $ 6,371,835 $ - $ - $ - *Adjusted budget and projected final forecast as of April 30, 2015-41-
School District Employment The District is committed to focusing resources directly to the classroom and student support services. In FY2016 the percentage of district employees funded within the General Fund and committed to the classroom (teachers and educational assistants) equals 68.17%. When student support services percentages are included, 87.50% of all employees will be focused on students. The remaining 12.50% are dedicated to Administration, Business/Finance and facilities maintenance (including schools). General Operating Fund Employees 2012 2013 2014 2015 2016 Instruction 7,271.51 7,255.80 7,241.25 7,283.63 7,116.33 Student Support 1,929.34 1,928.42 1,961.68 2,007.91 2,023.29 Admin/Other 1,252.77 1,254.40 1,261.40 1,286.65 1,304.55 Total Employees 10,453.62 10,438.62 10,464.33 10,578.19 10,444.17 District Employment Ratios 100% 80% 12.0% 12.0% 12.1% 12.2% 12.5% 18.5% 18.5% 18.7% 19.0% 19.4% 60% 40% 69.6% 69.5% 69.2% 68.9% 68.1% 20% 0% 2012 2013 2014 2015 2016 Fiscal Years Instruction Student Support Admin/Other In addition to those employees funded within the General Operating Fund, there are 797.4 combined employees funded within the District s Federal and State Operating Grants. The District also employs 606.5 employees in its food service operations. -42-