The following financial reports as of September 30, 2018, are enclosed for your reference. Income Statement For the month ended September 30, 2018, year-to-date Net Proceeds were $7.9M. This is favorable to the budget of $6.6 by $1.3M. Full year 2018 Revenue of $46.5M remains favorable to Budget of $45.3M by $1.2Mk. This is due to additional Pacific Amphitheatre shows, Year Round Events and Interest Income. Total year-to-date Operating Expenses of $35.8M were un-favorable to Budget of $35.1 by $690k. Additional expenses were incurred for Maintenance, Security, Equipment Rentals, entertainers and support staff at these events. Non-Operating Expenses were favorable due to the timing of Major Projects and GASB 68 pension adjustment. Balance Sheet For September 2018 Accounts Receivable was $2.3 vs. $1.6M in September of prior year, due to contract deposits. Deferred Revenues were $1.7M compared to $1.2M prior year. These funds will be reclassified as Revenue per State and GAAP guidelines when services are rendered. As of September 30, 2018, OCFEC s Cash and Investments were $51.8M vs. $46.8M, a year-over-year increase of $5M. The LAIF Investment account was managed to maximize interest earnings Full year Capital Expenditures are projected at $2.9M vs. $4.2M in prior year. Planned projects include deferred maintenance, repairs and equipment as noted on the Capital Expenditures Report. The 2019 budget plan is in process and will be published for review next month. OC Fair & Event Center 32nd District Agricultural Association 88 Fair Drive, Costa Mesa, CA 92626 (714) 708-1500 ocfair.com
32 nd DAA OC Fair & Event Center Year to Date Business Unit Financial Results As of September 30, 2018
Year-Round Events Business Unit Contribution Margin Statement Year to Date as of September, 2018 2018 2018 2017 2018 Year to Date Year to Date % FY Year to Date Full Year Actual % Budget % Actual % Budget Rental of Facilities 2.5 72% 2.4 68% 2.3 65% 3.5 Personnel Services 1.2 69% 1.3 74% 1.2 71% 1.7 Concessions 1.0 83% 1.0 81% 1.0 77% 1.3 Equipment Rentals 0.6 79% 0.5 73% 0.5 74% 0.7 Admissions/Parking 2.1 83% 2.1 81% 1.8 69% 2.6 Other Revenue 0.2 98% 0.2 94% 0.2 95% 0.2 Total Direct Revenue $7.6 77% $7.5 75% $6.9 70% $9.9 Payroll/Related 1.9 74% 1.9 75% 1.5 60% 2.5 Outside Services 0.2 58% 0.3 84% 0.2 62% 0.3 Supplies/Equipment/Rentals 0.1 90% 0.1 90% 0.1 52% 0.1 Facility/Related 0.4 60% 0.5 78% 0.5 75% 0.6 Marketing/Related 0.1 74% 0.1 57% 0.0 38% 0.1 Other Expense 0.1 353% 0.0 76% 0.0 104% 0.0 Total Direct Expense $2.7 72% $2.9 77% $2.3 62% $3.8 Contribution to Overhead and CapEx $4.9 80% $4.6 74% $4.6 74% $6.2
Self-Produced Events Business Unit September 2018 YTD Contribution Margin 35.0 30.0 25.0 20.0 15.0 10.0 5.0 0.0-5.0 Actual Budget PY Actual -10.0-15.0-20.0 Direct Revenue Direct Expense Contribution Margin Self-Produced Events Business Unit Contribution Margin Statement Year to Date as of September, 2018 2018 2018 2017 2018 Year to Date Year to Date Year to Date Full Year Actual % Budget % Actual % Budget Admissions 9.1 100.8% 9.1 100.0% 9.0 99.0% $9.1 Concessions 8.5 102.0% 8.3 100.0% 8.3 99.4% 8.3 Carnival 3.9 101.3% 3.9 100.0% 3.7 95.0% 3.9 Sponsorships 1.8 97.4% 1.7 94.6% 1.6 91.1% 1.8 Commercial Space 1.4 98.1% 1.4 100.0% 1.4 96.1% 1.4 Parking 2.3 101.0% 2.3 100.0% 2.1 92.1% 2.3 Other Revenue 1.2 98.4% 1.2 100.0% 1.1 89.7% 1.2 Total Direct Revenue $28.2 100.7% $27.9 99.7% $27.2 96.9% $28.0 Payroll/Related 5.8 93.9% 5.5 89.5% 5.1 83.0% 6.2 Outside Services 3.0 103.5% 2.8 97.0% 2.5 86.9% 2.9 Marketing/Related 1.7 102.5% 1.7 99.9% 1.5 90.8% 1.7 Supplies/Equipment/Rentals 3.0 121.1% 2.4 98.3% 2.3 93.1% 2.5 Attractions 1.3 113.9% 1.2 100.0% 1.2 99.8% 1.2 Other Expense 2.3 122.1% 1.9 99.8% 1.9 97.6% 1.9 Total Direct Expense $17.2 105.4% $15.5 95.2% $14.5 88.9% $16.3 Contribution to Overhead and CapEx $11.1 94.3% $12.4 105.8% $12.7 108.1% $11.7
Pacific Amphitheatre Business Unit Contribution Margin Statement Year to Date as of September, 2018 2018 2018 2017 2018 Year to Date Year to Date Year to Date Full Year Actual % Budget % Actual % Budget Ticket Sales 7.9 111% 7.1 100% 6.4 89% 7.1 Facility Fee 1.0 99% 1.0 100% 0.9 94% 1.0 Concessions 0.2 79% 0.3 88% 0.2 68% 0.3 Parking 0.4 52% 0.8 100% 0.7 96% 0.8 Sponsorship 0.0 0% 0.0 0% 0.0 0% 0.0 Other Revenue 0.1 112% 0.1 100% 0.2 169% 0.1 Total Direct Revenue $9.6 104% $9.3 100% $8.4 91% $ 9.3 Performers' Fees 4.5 99% 4.5 100% 3.7 81% 4.5 Outside Services 1.1 70% 1.5 97% 0.8 53% 1.5 Marketing/Related 0.3 77% 0.3 100% 0.2 57% 0.3 Supplies/Equipment/Rentals 0.4 392% 0.1 100% 0.3 297% 0.1 Payroll/Related 0.1 71% 0.2 97% 0.2 74% 0.2 Other Expense 0.2 56% 0.3 96% 0.2 86% 0.3 Total Direct Expense $6.5 94% $6.9 99% $5.4 77% 7.0 Contribution to Overhead and CapEx $3.1 133% $2.4 101% $3.1 132% $2.3
Support Services Business Unit Net Overhead Summary Year to Date as of September, 2018 2018 2018 2017 2018 Year to Date Year to Date Year to Date Full Year Actual % Budget % Actual % Budget Interest 0.6 151% 0.3 72% 0.2 61% 0.4 Facility Rentals 0.1 73% 0.1 74% 0.1 79% 0.1 Other Revenue 0.2 60% 0.2 63% 0.3 77% 0.4 Total Revenue $0.9 103% $0.6 69% $0.6 70% $0.9 Payroll/Related 5.7 71% 6.1 75% 5.1 62% 8.1 Facility/Related 1.5 84% 1.4 79% 1.5 83% 1.8 Supplies/Telephone/Postage 0.7 86% 0.8 88% 0.7 85% 0.9 Outside Services 0.7 90% 0.7 94% 0.8 112% 0.7 Insurance 0.3 93% 0.3 75% 0.2 52% 0.4 Other Expense 0.5 72% 0.6 78% 0.5 66% 0.7 Total Expense $9.6 76% $9.8 78% $8.8 70% $12.6 Net Overhead ($8.6) 73% ($9.2) 78% ($8.2) 70% ($11.7) Non-Cash Expenses: Depreciation Expense $2.5 75% $2.5 75% $2.4 74% $3.3 Total Non-Cash Expense $2.5 75% $2.5 75% $2.4 74% $3.3
32nd D A A - OC Fair & Event Center Balance Sheet (Unaudited) September 30, 2018 and 2017 Assets 2018 2017 Cash $ 1,089,503 $ 3,774,026 Investments 50,677,065 43,072,558 Accounts Receivable 2,329,333 1,609,705 Reserve for Bad Debt (22,192) (19,379) Prepaid Expenses 139,011 210,214 Deferred Outflows - Pension 4,332,393 2,061,693 Total Assets 58,545,113 50,708,817 Capital Projects in Process 2,978,376 6,984,220 Land 133,553 133,553 Buildings and Improvements 93,131,569 87,729,681 Equipment 7,326,656 7,256,555 Accumulated Depreciation (53,493,982) (50,186,097) Total Capital 50,076,172 51,917,912 Total Assets $ 108,621,285 $ 102,626,729 Liabilities Accounts Payable 1,706,360 1,687,045 Deferred Revenue 1,777,538 1,189,654 Payroll Liabilities 483,214 397,121 Deposits (854,304) 60,530 Other Liabilities 10,493 436,674 Compensated Absences Liability 987,550 936,362 Deferred Inflows - Pension 36,550 437,969 Pension Liability 15,917,666 14,175,597 Total Liabilities 20,065,067 19,320,952 Net Resources Investment in Capital Assets 50,076,173 51,917,911 Net Resources - Designated Use 1,009,341 959,341 Net Resources - Available for Operations 41,164,855 33,628,081 Unrestricted Net Position - Pension (11,621,823) (12,551,873) Net Resources - Auction Fund 4,299 13,502 80,632,845 73,966,962 Net Proceeds from Operations 7,923,373 9,338,815 Total Net Resources 88,556,218 83,305,777 Total Liabilities and Net Resources $ 108,621,285 $ 102,626,729
32nd D A A - OC Fair & Event Center Statement of Operations - Detailed (Unaudited) September 30, 2018 and 2017 2018 Budget 2017 Full Year to Date Year to Date Budget Year to Date Year over Year 2018 Amount Amount Variance Amount Variance Budget OCFEC-PRODUCED EVENT REVENUE ADMISSIONS TO GROUNDS Gate Admissions $ 8,426,468 $ 7,820,310 $ 606,158 $ 7,659,046 $ 767,422 $ 7,820,310 Advance Admissions 2,821,812 3,602,158 (780,346) 3,420,174 (598,362) 3,602,158 Subtotal 11,248,280 11,422,468 (174,188) 11,079,220 169,060 11,422,468 COMMERCIAL SPACE RENTALS 1,394,057 1,421,675 (27,618) 1,366,431 27,626 1,421,675 CARNIVAL & CONCESSIONS Carnival 3,920,463 3,871,050 49,413 3,676,138 244,325 3,871,050 Concessions 8,538,223 8,599,100 (60,877) 8,359,763 178,460 8,633,800 Subtotal 12,458,685 12,470,150 (11,465) 12,035,901 422,784 12,504,850 EXHIBITS REVENUE Entry Fees 86,622 80,127 6,495 80,127 6,495 80,127 Donations/Awards 3,878 2,766 1,112 2,966 912 2,766 Sales 25,076 16,792 8,284 16,998 8,078 19,192 Subtotal 115,576 99,685 15,891 100,091 15,485 102,085 ATTRACTIONS REVENUE 7,179,577 6,256,395 923,182 5,671,928 1,507,649 6,256,845 MISC OCFEC-PRODUCED EVENT REVENUE Parking 2,595,133 2,758,813 (163,681) 2,749,535 (154,402) 2,758,813 Sponsorships 1,756,175 1,705,550 50,625 1,642,276 113,899 1,803,000 Livestock Auction Receipts 308,629 292,000 16,629 291,846 16,783 292,000 Camping 95,940 98,000 (2,060) 95,178 762 98,000 Exhibitor Fees 41,625 40,700 925 45,890 (4,265) 40,700 Miscellaneous Other Self Produced Revenue 91,666 66,667 24,999 66,667 24,999 66,667 Subtotal 4,889,167 4,961,730 (72,563) 4,891,390 (2,224) 5,059,180 TOTAL OCFEC-PRODUCED EVENT REVENUE 37,285,343 36,632,103 653,240 35,144,962 2,140,381 36,767,103 RENTAL REVENUE RENTAL OF FACILITIES Facility Rental Fees - 21,800 (21,800) (800) 800 21,800 Grounds Wide Rentals 24,500 39,400 (14,900) 39,375 (14,875) 39,400 Building 10 194,450 228,900 (34,450) 196,400 (1,950) 367,500 Building 12 112,205 90,700 21,505 78,300 33,905 170,700 Building 13 - - - - - - Building 14 75,400 75,100 300 66,780 8,620 122,900 Building 15 - - - - - - Building 16 55,000 47,300 7,700 33,600 21,400 89,500 The Hangar 119,375 136,800 (17,425) 118,630 745 251,500 Parade of Products 50,667 55,400 (4,733) 45,925 4,742 106,800 Breezeway 26,400 28,400 (2,000) 29,243 (2,843) 54,300 Wine Courtyard 700 1,200 (500) 325 375 5,900 Silo Building 1,170 2,600 (1,430) 1,710 (540) 2,600 Memorial Gardens 2,100-2,100 800 1,300 3,600 Millennium Barn 1,000 2,800 (1,800) 950 50 4,100 Little Theater 2,100 7,900 (5,800) 7,100 (5,000) 11,400 Baja Blues Restaurant 6,800 5,600 1,200 6,000 800 6,400 Parking Lot 1,625,935 1,451,416 174,519 1,415,541 210,394 1,961,491 Lawns 10,050 6,600 3,450 8,000 2,050 11,900 Event Camping 69,085 52,900 16,185 58,055 11,030 58,700 Festival Grounds 11,500 6,200 5,300 6,050 5,450 33,000 Mall 20,800 20,400 400 12,950 7,850 51,200 Grandstand Arena 28,600 18,200 10,400 20,400 8,200 20,800 Trailer Rallies - 1,300 (1,300) 1,405 (1,405) 1,700 Individual Camping 32,968 44,500 (11,532) 57,795 (24,827) 53,500 Pacific Amphitheater 26,000 52,800 (26,800) 54,600 (28,600) 52,800 Subtotal 2,496,805 2,398,216 98,589 2,259,134 237,671 3,503,491 OTHER RENTAL EVENT REVENUES Interim Admissions 292,052 287,600 4,452 218,710 73,342 287,600 Interim Parking 1,973,538 2,095,400 (121,862) 1,639,395 334,143 2,582,100 Revenue from Personnel Services 1,247,811 1,322,467 (74,656) 1,347,053 (99,242) 1,770,367 Equipment Rentals 654,821 604,100 50,721 608,252 46,569 798,000 Year-Round Concessions 1,034,679 843,500 191,179 914,435 120,244 1,016,600 Outside Caterers 199,329 174,700 24,629 178,408 20,921 237,600 Outdoor Signs 36,690 36,000 690 36,450 240 48,000 10/10/2018 10:14 AM Page 1
32nd D A A - OC Fair & Event Center Statement of Operations - Detailed (Unaudited) September 30, 2018 and 2017 2018 Budget 2017 Full Year to Date Year to Date Budget Year to Date Year over Year 2018 Amount Amount Variance Amount Variance Budget Subtotal 5,438,920 5,363,767 75,153 4,942,703 496,216 6,740,267 EQUESTRIAN CENTER REVENUES Stall Rentals 101,192 101,600 (408) 111,139 (9,947) 138,000 Subtotal 101,192 101,600 (408) 111,139 (9,947) 138,000 OTHER OPERATING REVENUES Discounts Earned 23,417 19,639 3,778 15,640 7,777 22,639 Miscellaneous 436,192 225,899 210,293 373,345 62,847 244,390 Subtotal 459,609 245,538 214,071 388,985 70,624 267,029 TOTAL RENTAL REVENUE 8,496,525 8,109,121 387,404 7,701,962 794,564 10,648,787 TOTAL OPERATING REVENUE 45,781,868 44,741,224 1,040,644 42,846,923 2,934,945 47,415,890 NON-OPERATING REVENUE Interest Earnings 615,519 295,000 320,519 247,314 368,205 407,000 Grants 31,088 88,804 (57,716) 110,398 (79,310) 153,804 Other Non-Operating Revenue 49,217 205,374 (156,157) 4,125 45,092 250,374 Prior Year Revenue 6,613-6,613 16,021 (9,408) - TOTAL NON-OPERATING REVENUE 702,435 589,178 113,257 377,857 324,578 811,178 TOTAL REVENUE 46,484,303 45,330,402 1,153,901 43,224,780 3,259,523 48,227,068 OPERATING EXPENSES Payroll and Related: Salaries/Wages - Permanents 4,584,833 4,767,072 182,239 4,227,538 (357,294) 6,431,371 Salaries/Wages - Overtime 96,840 59,193 (37,647) 107,128 10,288 66,618 Salaries/Wages - Temporaries 5,486,579 5,193,358 (293,221) 4,551,407 (935,172) 5,612,938 Employee p Benefits 3,252,374 3,571,842 319,468 2,874,486 ( ) (377,888) ( 4,726,472 Travel Expense 51,238 77,768 26,530 49,230 (2,008) 124,066 Training and Recruiting Expense 77,280 60,912 (16,368) 61,528 (15,752) 71,687 Subtotal 13,549,143 13,730,145 181,002 11,865,564 (1,683,579) 17,033,152 Professional Services: Professional Services 4,883,343 5,222,172 338,829 4,309,332 (574,012) 5,447,713 Judges 41,853 35,315 (6,538) 36,387 (5,466) 35,315 Subtotal 4,925,196 5,257,487 332,291 4,345,718 (579,478) 5,483,028 Directors Expense: Directors Expense 5,490 10,597 5,107 9,546 4,056 11,597 Directors Mtg Expense 13,367 9,495 (3,872) 8,981 (4,387) 12,300 Subtotal 18,857 20,092 1,235 18,527 (330) 23,897 Insurance Expense 335,870 272,954 (62,916) 189,883 (145,987) 362,954 Telephone & Postage 153,856 150,407 (3,449) 149,730 (4,126) 185,791 Supplies and Equipment: Office Supplies 258,981 160,058 (98,923) 243,309 (15,672) 168,213 Signs/Banners 143,506 226,715 83,209 257,987 114,480 228,315 Decorations/Props 286,085 202,219 (83,866) 205,592 (80,493) 225,269 Small Equipment 33,497 67,333 33,836 47,417 13,920 72,833 Audio Visual 32,856 21,700 (11,156) 24,023 (8,833) 21,700 Software 22,152 53,081 30,929 41,165 19,014 54,601 Computer Hardware & Peripherals 34,914 36,704 1,790 41,665 6,751 39,704 Farm 73,850 65,050 (8,800) 61,802 (12,048) 73,788 Ticketing/Wristbands 93,932 48,334 (45,598) 41,934 (51,998) 58,334 Equipment Rental 2,809,609 2,080,859 (728,750) 2,012,472 (797,138) 2,107,039 Equipment Maintenance & Supplies 210,676 207,756 (2,920) 207,088 (3,587) 242,638 Uniforms & Laundry 122,533 90,708 (31,825) 97,827 (24,705) 92,808 Subtotal 4,122,592 3,260,517 (862,075) 3,282,282 (840,310) 3,385,242 Facility and Related: Maintenance of Buildings/Grounds 792,685 267,828 (524,857) 279,708 (512,977) 299,502 Utilities 1,011,222 926,602 (84,620) 997,072 (14,151) 1,204,741 Trash/Waste Removal 1,008,870 1,643,679 634,809 1,310,284 301,414 1,822,112 Rental of Facilities - 1,000 1,000 - - 1,000 10/10/2018 10:14 AM Page 2
32nd D A A - OC Fair & Event Center Statement of Operations - Detailed (Unaudited) September 30, 2018 and 2017 2018 Budget 2017 Full Year to Date Year to Date Budget Year to Date Year over Year 2018 Amount Amount Variance Amount Variance Budget Special Repairs 637,423 507,700 (129,723) 677,755 40,332 558,700 Subtotal 3,450,200 3,346,809 (103,391) 3,264,819 (185,381) 3,886,055 Publicity and Related: Photography 15,825 14,346 (1,479) 14,688 (1,137) 15,446 Newsletters - 1,250 1,250 - - 2,000 Contests 1,775 780 (995) 354 (1,421) 780 Printing 140,230 183,866 43,636 158,721 18,491 185,616 Advertising - Outdoor 263,817 255,889 (7,928) 251,480 (12,337) 255,889 Advertising - Radio 299,579 404,050 104,471 292,959 (6,620) 414,050 Advertising - TV 500,215 506,389 6,174 491,640 (8,575) 526,389 Advertising - Print 106,568 164,488 57,920 127,498 20,930 164,688 Advertising - Online 334,330 213,792 (120,538) 185,150 (149,180) 217,125 Promotional Expense 96,095 110,136 14,041 99,443 3,347 112,936 Brochure Printing - 16,000 16,000 6,379 6,379 20,500 Buttons Printing 7,758 12,416 4,658 4,916 (2,842) 12,416 Media Relations 8,465 5,328 (3,137) 2,700 (5,765) 5,328 Public Relations Expense 48,062 100,049 51,987 98,540 50,478 115,449 Design & Production - 8,300 8,300 - - 8,700 Sponsorships 309,889 239,900 (69,989) 179,304 (130,585) 293,700 Special Projects 159,994 150,000 (9,994) 6,217 (153,777) 237,538 Subtotal 2,292,603 2,386,979 94,376 1,919,988 (372,616) 2,588,550 Self-Produced Events Attractions Expense: Arena/Hangar Acts 623,510 610,000 (13,510) 614,770 (8,740) 610,000 Grounds Acts 614,225 567,530 (46,695) 560,043 (54,182) 567,530 Major Acts 4,475,545 4,400,000 (75,545) 3,564,200 (911,345) 4,400,000 Attractions Expense 103,304 124,098 20,794 93,916 83,870 124,098 Subtotal 5,816,584 5,701,628 (114,956) 4,832,929 (890,397) 5,701,628 Other Self-Produced Event Expense: Competition Handbook 1,249 1,246 (3) 1,246 (3) 1,246 Jr. Livestock Auction Costs 298,738 277,138 (21,600) 277,138 (21,600) 277,138 Subtotal 299,987 278,384 (21,603) 278,384 (21,603) 278,384 Premium Expense: Cash Premiums 114,948 93,386 (21,562) 90,926 (24,022) 99,386 Trophies, Ribbons 31,811 11,268 (20,543) 19,385 (12,426) 11,268 Subtotal 146,759 104,654 (42,105) 110,311 (36,448) 110,654 Other Operating Expenses: Cash Shortages/(Overages) 35,184 18,393 (16,791) 18,667 (16,517) 18,693 Dues & Subscriptions 41,347 61,890 20,543 37,656 (3,691) 69,420 Bank Charges 441,441 357,348 (84,093) 389,963 (51,477) 364,748 Miscellaneous Expense 167,892 159,185 (8,707) 171,756 3,864 161,185 Subtotal 685,864 596,816 (89,048) 618,042 (67,822) 614,046 TOTAL OPERATING EXPENSE 35,797,512 35,106,872 (690,640) 30,876,177 (4,921,335) 39,653,381 Non-Operating Expenses Depreciation Expense 2,475,000 2,475,000-2,447,037 (27,963) 3,300,000 Major Projects 135,901 448,000 312,099 436,679 300,778 340,000 Net Pension Adjustment - GASB 68-675,000 675,000 - - 900,000 Prior Year Expense 152,517 8,156 (144,361) 126,073 (26,444) 8,156 TOTAL NON-OPERATING EXPENSE 2,763,418 3,606,156 842,738 3,009,788 246,371 4,548,156 TOTAL EXPENSES 38,560,930 38,713,028 152,098 33,885,966 (4,674,965) 44,201,537 NET PROCEEDS $ 7,923,373 $ 6,617,374 $ 1,305,999 $ 9,338,815 $ (1,415,442) $ 4,025,531 10/10/2018 10:14 AM Page 3
32nd DAA - OC Fair & Event Center Capital Expenditures & Major Projects Spending (Unaudited) Capital Expenditures & Major Projects Spending (Unaudited) For the Nine Months Ended September 30, 2018 Description Buildings and Improvements 2018 Approved Budget 2018 Spending 2018 Remaining Budget Roof - Building 14 $ - $ 1,670 $ (1,670) Bioswale - Internal Storm Water Mgmt. 300,000-300,000 Heroes Hall - (Retention held) 20,000 20,000 - AV Equipment 18,000-18,000 (2) Irrigation Pumps - PacAmp Berm - 52,875 (52,875) Furniture & Equipment 25,000 11,244 13,756 Restroom Remodel - Maintenance 50,000 53,103 (3,103) Chain Link Fence - Arlington 180,000 185,025 (5,025) Staging - Hangar 50,000 7,162 42,838 Water Intrusion Repair - Admin Bldg. 30,000-30,000 HVAC Repair - Huntington Bldg. 50,000 51,967 (1,967) ADA Sidewalk Access - Heroes Hall 20,000 6,950 13,050 Storage Expansion - Lot G 30,000 8,860 21,140 Chicken Coop - Centennial Farm 28,000-28,000 Replace Sikaflex - Main Mall 50,000-50,000 Property Site Survey 80,000-80,000 Master Site Plan 50,000-50,000 HVAC Retrofit - Costa Mesa Bldg. 60,000 51,967 8,033 Seal & Stripe - Parking Lot 150,000 23,875 126,125 Parking Lot Repairs - Exterior 100,000 97,392 2,608 Parking Lot Repairs - Interior 350,000 331,943 18,057 Store Front Doors - Bldg. 12,14,& 16 60,000 29,185 30,815 Asphalt Replacement - ASA 40,000-40,000 Property Signage 100,000-100,000 Fire Alarm System - Equestrian Center - 75,812 (75,812) Total Buildings and Improvements $ 1,841,000 $ 1,009,030 $ 831,970 Furniture & Equipment Taylor Dunn Carts $ - $ 12,044 $ (12,044) Forklift 150,000 150,000 Hydraulic Power Lift 15,000 7,970 7,030 Utility Cart Cabs 5,000 5,000 Equip - Migrant Agricultural Memorial 50,000 50,000 TimeCenter Software 40,000 40,000 Time Scheduling Software 37,000 37,000 Wi-Fi Upgrade 60,000 40,264 19,736 Umbrellas 10,000 9,698 302 Equipment - Exhibit 90,000 46,959 43,041 Storm Drain Catch System 15,000 15,000 Network & Server Upgrades 135,000 63,854 71,146 Cable Ramps 12,000 12,891 (891) 2-Yard Trash Dumpsters 25,000 24,401 599 Electrical Storage Containers 8,000 7,309 691 Picnic Tables 15,000 15,516 (516) Stantions 7,000 6,889 111 Total Furniture & Equipment $ 674,000 $ 247,795 $ 426,205 Page 1 of 2
32nd DAA - OC Fair & Event Center Capital Expenditures & Major Projects Spending (Unaudited) Capital Expenditures & Major Projects Spending (Unaudited) For the Nine Months Ended September 30, 2018 Description 2018 Approved Budget 2018 Spending 2018 Remaining Budget Carnival Improvements Carnival Red Gate Drain $ - $ 3,614 $ (3,614) Carnival Midway Distro Panel - 1,968 (1,968) Carnival Kidland Pull Box - 7,613 (7,613) Carnival Red Gate Drain - 1,599 (1,599) Carnival Fiber Sleeves - 6,863 (6,863) Carnival Mustard Stand Utilities - 1,366 (1,366) Carnival G-Force Electrical Relocation - 3,417 (3,417) Carnival Kidland Sewer - 643 (643) Carnival Gazebo Sewer - 166 (166) Carnival Bumper Car Sleeve - 733 (733) Total Carnival Improvements $ - $ 27,982 $ (27,982) Major Projects Silo Furniture $ - $ 2,943 $ (2,943) Fair Material - 4,940 (4,940) F & E Administration - 17,498 (17,498) Fence Replacement - PacAmp 15,000 14,000 1,000 Wrought Iron Fence - PacAmp 25,000 22,770 2,230 Sewer Repair - Triangle Square 7,000-7,000 Master Site Plan - 73,750 (73,750) CEQA/Environmental Impact Report 250,000-250,000 Total Major Projects $ 297,000 $ 135,901 $ 161,099 TOTAL CAPITAL BUDGET & MAJOR PROJECTS $ 2,812,000 $ 1,420,708 $ 1,391,292 Contingency Fund $ 151,000 $ 56,176 $ 94,824 TOTAL CAPITAL BUDGET, MAJOR PROJECTS & CONTINGENCY FUNDS $ 2,963,000 $ 1,476,884 $ 1,486,116 Page 2 of 2
32nd District Agricultural Association OC Fair & Event Center Costa Mesa, CA Statement of Cash Flows (Unaudited) For the Nine Months Ended September 30, 2018 and 2017 CASH FLOWS FROM OPERATING ACTIVITIES 2018 2017 Excess of Expenses Over Revenues $ 7,923,373 $ 9,339,511 Adjustment to Reconcile Excess of Revenue Over Expenses to Net Cash Provided by Operating Activities: Non-Cash Charges (Credits) to Net Income Depreciation Expense $ 2,475,000 $ 2,468,247 (Increase) Decrease in Assets (Increase) Decrease in Accounts Receivable (1,668,570) (1,278,679) (Increase) Decrease in Prepaid Expenses (66,097) (165,356) Increase (Decrease) in Liabilities Increase (Decrease) in Accounts Payable 949,101 609,537 Increase (Decrease) in Deferred Revenue 1,240,499 443,247 Increase (Decrease) in Payroll Liabilities 43,359 (47) Increase (Decrease) in Deposits (886,406) 55,530 Increase (Decrease) in Other Liabilities (426,181) 0 Total Adjustments $ 1,660,705 $ 2,132,479 Net Cash Provided (Used) by Operating Activities $ 9,584,078 $ 11,471,990 CASH FLOWS FROM INVESTING ACTIVITES (Increase) Decrease in Capital Projects in Progress $ (1,335,007) $ (2,938,259) (Increase) Decrease in Building & Improvements (60,000) 22,352 (Increase) Decrease in Equipment 0 83,513 Net Cash Provided (Used) by Investing Activities $ (1,395,007) $ (2,832,394) CASH FLOWS FROM FINANCING ACTIVITIES Net Cash Provided (Used) by Financing Activities 0 0 NET INCREASE (DECREASE) IN CASH $ 8,189,071 $ 8,639,596 Cash and Cash Equivalent - Beginning of Period 43,577,496 38,206,988 Cash and Cash Equivalent - End of Period $ 51,766,567 $ 46,846,584