Merchant Exhibitr Applicatin August 5 th & 6 th / 1pm-5pm bth days / Keystne, Clrad This year we are celebrating the 21 st Anniversary f the Keystne Bluegrass and Beer Festival with tw day filled with frthy beers, killer bluegrass and yummy eats! Services & Prducts Guidelines: Exhibitrs must be present and pen fr business during the festival hurs, see abve. Exhibitrs may nly sell prducts identified in the applicatin and accepted int the festival. Our exhibitr village will be chsen based n hw the prduct fits in with the general theme f the festival and whether r nt it cmpetes with a current nsite vendr. We strive fr a unique and diverse exhibitr experience fr ur guests. Bth Space Guidelines: A single bth is 10x10 and a duble is 10x20. Vendrs are t prvide their wn freestanding display bth. All spaces are n pavement utside. Cncessin trailers will be cnsidered as a duble bth space. If exhibitrs request a 10x10 space, the bth must cmpletely fit within the 10x10 parameters r yu will be charged as a duble bth. Nt all requests fr duble bth spaces will be able t be granted. We have limited space and in rder fr us t accmmdate everyne we have t limit the amunt f duble bth spaces we give ut. Please be aware f this and if yu cannt accmmdate int a smaller space we may nt be able t accept yu int the festival. Pst-festival security is NOT prvided. Parking will be available in the FREE River Run parking lt. N vernight camping is prhibited in this lt. Bth placement is determined by the Event Department and previus placement des nt determine placement fr 2016. Sales Tax & Assessment Fee: All exhibitrs are respnsible fr the cllectin and payment f sales tax t the Clrad Department f Revenue. The current River Run Village tax is 6.375%. Exhibitrs will als be required t remit a.5% sales assessment fr ttal grss sales cllected during the festival. Yu will need t submit a separate payment fr this t the KNC by the cnclusin f the festival.
Electricity: Pwer is available fr an additinal fee and will be prvided nly t thse exhibitrs wh paid fr electricity in advance. We will als nt prvide extensin crds, pwer strips, cable ramps, etc. Yu will need t prvide these items. Nt all pwer surces are clse t the bths s yu may need t plug in much farther dwn frm yur bth. Bring at least ne 100 extensin crd and ne pwer strip. Insurance Requirements: All exhibitrs must maintain insurance that cmplies with the fllwing requirements: Wrkman s Cmpensatin insurance cvering all emplyees r subcntractrs engaged by Applicant in accrdance with the minimum statutry requirements f the State f Clrad. Cmmercial General Liability Insurance in the minimum amunt f $1,000,000 per ccurrence and $2,000,000 aggregate, including the fllwing cverages: cntractual liability, persnal injury, brad frm prperty damage, independent cntractrs, and premises peratins. Keystne Neighburhd Cmpany, Vail Summit Resrts, Inc., and any ther entity reasnably requested by KNC shall be named as additinal insureds n the cmmercial general liability plicy. Autmbile Liability Insurance in the minimum amunt f $500,000/$1,000,000 bdily injury limits and $500,000 prperty damage limits r cmbined single limits f $1,000,000. Vendr shall supply a certificate f insurance t KNC evidencing the abve insurance cverage by n later than June 9 th, 2017. Set-up & Tear dwn: Set up will take place n Friday, August 4 th frm 3pm-5pm r Saturday, August 5 th frm 8am-9am. Vendrs will NOT be able t drive in the village at any ther time except fr these designated hurs. Tear dwn will ccur n Sunday, August 6 th after 5:00pm. Vendrs will nt be able t drive int the village until 5:30pm but may handcart ut their items beginning at 5:00pm. APPLICATION DEADLINES & IMPORTANT DATES MAY 5 th WITHING TWO WEEKS OF APPLICATION DUE DATE MID JUNE JUNE 9 th APPLICATION DUE NOTIFICATION OF ACCEPTANCE INFORMATION PACKETS SENT OUT BOOTH FEE DUE ELECTRICAL FEES DUE IF APPLICABLE ALL REQUIRED FORMS AND PAPER WORK CERTIFICATE OF INSURANCE DUE **NO REFUNDS AFTER THIS DATE**
PLEASE WRITE CLEARLY AND COMPLETE ALL FIELDS Business Name: Cntact Name: Mailing Address: Cell Phne: Email: Website &/r Facebk Page: Bth Space: 10x10 - $375 10x20 - $450 *All trailers/mbile units are subject t apprval based n size and electrical needs, may be asked t perate frm 10x10 space PAYMENT INFORMATION The required bth fee and electrical fees will nt be charged until yu have been accepted int the festival. Be aware that we will likely be charging yur card n r abut June 9 th. Card Type: VISA Mastercard Name n card: Card Number: CVV Cde: Expiratin Date: Zip Cde: PRODUCTS TO BE SOLD Please list all items which yu will be selling during the event including a brief descriptin and picture f the display bth. Yur space will be assigned n the basis f this list and the picture(s) enclsed. Once yu are accepted as an fficial vendr, yu may nly display r sell the items yu have listed and n additinal items will be allwed withut the fficial apprval frm the KNC event staff. Yu may add an attachment describing yur items if need be. Item Item Descriptin Item Cst
2017 Keystne Bluegrass & Beer Electrical Wrksheet Please cmplete the fllwing electrical wrksheet t determine electrical needs. Submit wrksheet with applicatin Business Name: Please list all electrical items that will be used during the 2017 Keystne Bluegrass & Beer Festival. Be very specific and all-inclusive regarding electrical requirements. All vendrs must prvide at a minimum their wn 100 ft 3-prng extensin crd and pwer strip. Vendrs are respnsible fr checking all equipment prir t the event t make sure it is in prper wrking rder. Any equipment that is faulty and requires n-site electrical wrk will be charged an additinal $100 fee. Any Vendr fund verlading circuits r causing nuisance tripping f breakers, will als be charged an additinal $100 fee. Please cmplete the fllwing electrical wrksheet t determine electrical needs. Submit wrksheet with applicatin D yu need electricity in yur bth space? YES NO D yu have a specialty plug r hk-up, such as RV hk-up r 220v? YES NO If yes, please list the types f plugs: Electrical Wrksheet: If yur equipment des nt list amps, fllw this equatin t find the amps: Watts Vlts = Amps Item Amps Ttal: Electrical Fees: T Be Paid with Bth Fee 1-20 AMPS $25 + 20 AMPS $50 Specialty Plug Additinal $25
ACKNOWLEDGEMENT AND ASSUMPTION OF RISK AND RELEASE: The undersigned ( Applicant ) des hereby and frever release Keystne Neighburhd Cmpany, Keystne Resrt, their subsidiaries, parent cmpanies, spnsrs, emplyees, agents, cntractrs and all related entities and persns ( Released Parties ) frm all actins, suits, damages, claims and demands whatsever in law r equity arising ut f participatin in any f the 2017 Summer Festivals. Applicant agrees t abide by all the rules set frth in this applicatin and t be present t cnduct business during all agreed festival hurs. By signing belw, Applicant understands that the Keystne Neighburhd Cmpany has the right t refuse any vendr fr any reasn, which may include items t be sld r cmpetitin with Keystne Neighburhd Cmpany and/r River Run Merchants. Als, placement f all vendr space is nn-negtiable and will nt be changed fr any reasn. Applicant agrees t defend, indemnify and hld harmless the Released Parties frm any and against all claims, liabilities, suits and causes f actin (including attrney's fees and ther csts) fr injuries and/r deaths t any persn r fr damage r destructin f prperty resulting frm any act r missin f Applicant, its agents and emplyees arising r grwing ut f the perfrmance f this Agreement. Please read carefully and initial the fllwing items: My bth will be pen fr business during all festival hurs, I may chse t pen prir t the festival but nt befre 8am n any festival day. I will have sufficient weights and tie dwn straps (40lbs each) n all fur crners f my tent t prevent any danger due t high winds and be sure my tent tp is tethered t each leg. (Please refer t www.lakedillnfirerescue.rg/permits-and-services, then select tents and canpies) I will be sure t clean-up arund my bth space befre leaving the festival grunds n Sunday, August 6 th. I am aware that I must submit my wn Sales Tax t the State f Clrad, which is currently 6.375% as well as remit a.5% assessment fee t the KNC at the cnclusin f the festival. Print Name: Signature: Date: Be sure yu have the fllwing items cmpleted befre yu submit yur applicatin: Applicatin Page Certificate f Insurance Electrical Wrksheet CO Retail License Cpy Fr nline applicatins and mre infrmatin, please visit www.keystnefestivals.cm Please cntact Chelsea Rybak, Special Events Manager at chelsea@keystneneighburhd.cm r 970.423.8994 fr any questins regarding the applicatin prcess. All vendrs will be ntified via email after May 5 th as t their acceptance int the festival. Yu can submit yur applicatin via email, fax (970.423.8994) r mail (140 Ida Belle Drive, Suite F4, Keystne, CO. 80435).