2010 2011 Bard and Cmmittee Chair Training Suth Central Assciatin f Bld Banks
Cnflict f Interest Plicy Any ptential r actual financial r prprietary interest in subject matters under discussin Cnsider if: Emplyee, cnsultant, r prvides services t a manufacturer f prducts which might be utilized by the institutinal r individual members f the Assciatin and whse interest might be affected by the grups deliberatin. A member has reasn t prtect the academic, medical r scientific reputatin f their self, their assciates, r their institutin.
Members with a COI Members with a cnflict f interest shuld be permitted t participate in any cnsideratin f a matter, but nly after their cnflict n the matter has been made knwn. Members wh have a cnflict f interest n a matter which cmes t a vte SHALL NOT vte n any mtin which invlves the matter.
Chairpersns and COI Chairpersns shuld make a statement at each f their meetings requesting that any member with a cnflict n any agenda item r matter under cnsideratin shuld make it knwn.
Mtins Any assciatin member may make r secnd a mtin Bard actins appearing n a cmmittee reprt are cnsidered mtins that are autmatically secnded.
Vting Only the fficers f the bard can vte during a Bard f Directr s Meeting Cmmittee chairs, cmmittee members and general assciatin members cannt vte Only vting delegates, representing the Institutinal Members, may vte during the Business Meeting
Cmmittee Chair Guidelines Read the Cmmittee Charges (fund n the SCABB website, Members nly sectin, Bard and Cmmittee Chair Manual) Ask Questins and Vice yur Opinins Meet All Critical Calendar time frames (Available frm CO) Make yur wn cmmittee timeline accrding t respnsibilities and preparatin fr Annual Meeting Add r remve cmmittee members as necessary
Cmmittee Chair Guidelines Attend the interim (summer ) bard meeting Keep cmmittee members infrmed f all activities Prepare and submit detailed cmmittee reprts and PULSE articles in accrdance with the Critical Calendar
Cmmittee Budgets Prir apprval is required fr all expenses even if they are budgeted. Telecnferences Speaker travel expenses Hnraria Reginal Wrkshps
Immediate Actins Review yur cmmittee charges Cmmunicate any issues with the President Cmplete yur cmmittee rster Cmmunicate final selectins t President Review budgeted expenses Obtain infrmatin frm Treasurer Review the Critical Calendar Obtain cpy frm CO Schedule a meeting with cmmittee members within the next 2-3 weeks Cntact all new members (r thse yu have nt had cntact with) t make initial cntact immediately
During the Service Year Cnduct a meeting with yur cmmittee members Assign/delegate charges Finalize timelines, deadlines, critical calendar Set up means fr cmmunicatin Review budget Interface with Publicatins Cmmittee and submit PULSE articles
During the Service Year Interface with the bard, assciatin members and CO as needed Interface with Fund Raising Cmmittee cncerning slicitatin f funds fr spnsrship f any activity r prgram Submit Cmmittee Summary Reprts and Status f Charges t CO per Critical Calendar Attend Interim Bard Meeting
End f the Service Year Evaluate cmmittee Charges and individual cmmittee member participatin and submit reprt t President Elect (See Critical Calendar) Assist President-Elect with the charges fr next year s cmmittee Interface with new Cmmittee Chair t facilitate smth transitin Attend the Pre-Cnventin Bard Meeting Attend the Membership Orientatin Sessin Attend the Pst-Cnventin Bard Meeting
Prgram Cmmittees Wh Are They? Administrative Prgrams Dnr Recruitment and Cllectins Technical / Scientific Prgram Respnsible fr: Cmpleting Annual Meeting shell Crdinating tpics and dates with the Educatin Cmmittee Turn in Prgram Evaluatin Tally Sheets and rm head cunts t the CO (registratin desk) immediately after cmpletin f the presentatin
Speaker Guidelines Cmmittee cntact persn is respnsible fr the initial cntact Describe bjectives f the prgram and material t be discussed Review the speaker reimbursement plicy Instruct t cmplete the Speaker Infrmatin Frm (Get cntact infrmatin) CO will send and request infrmatin via e-mail
Thank Yu Questins?