FY 2012 School Improvement Grant -Section 1003(g) Budget Development Illinois State Board of Education Innovation & Improvement February 23, 2011 10:00 to 11:30 a.m. (Updated March 29, 2011)
Budget Webinar Agenda Resources Budget Development Overview of SIG 1003(g) Federal and State Funding Requirements Developing an Approvable Budget FY 2012 SIG Budget Development Specifics 2
Resources Budget Development Guidance on Fiscal Year 2010 School Improvement Grants Under Section 1003(g) of the Elementary and Secondary Education Act of 1965 (USDE 2/23/11) http://www2.ed.gov/programs/sif/sigguidance02232011.pdf (2/23/2011 update) ISBE State and Federal Grant and Administration Policy and Fiscal Requirements and Procedures (06/10) http://www.isbe.net/funding/pdf/fiscal_procedure_handbk.pdf FY 2012 SIG 1003(g) Request for Proposals (posted March 25, 2011) http://www.isbe.net/sos/pdf/sig_1003g_rfp12.pdf FY 2012 SIG 1003(g) RFP Forms including Budget Forms http://www.isbe.net/sos/pdf/43-45p_arra_sig_rfp_12.pdf (3/25/2011 update) 3
Webinar & SIG 1003(g) Resources Following today s webinar, the SIG Budget Development webinar audio and Power Point will be posted on the ISBE, Innovation and Improvement Division School Improvement Grant Home Page at http://www.isbe.net/sos/htmls/sip_1003.htm 4
5 Questions: Please submit your questions in the Questions box. We will periodically pause during the presentation to address questions.
SIG 1003(g) Funding Grant Authorization and Funding Sources: o Section 1003(g) - Title I of the Elementary and Secondary Education Act of 1965 (ESEA) o Section 1003(g) of the American Recovery and Reinvestment Act of 2009 (ARRA) Focused on the states Tier I and Tier II schools (persistently lowest-achieving) o Illinois Tier I definition and list http://www.isbe.net/sfsf/pdf/tier1_11.pdf 6 o Illinois Tier II definition and list - http://www.isbe.net/sfsf/pdf/tier1_11.pdf
SIG 1003(g) Funding Competitive Grants: o Illinois FY 2012 Federal Funding = approximately $100 million o $50,000 to $2 million (per school for district LEA-level and school-level SIG related activities) o Annual awards (FY 2012, FY 2013, and FY 2014) based on progress and funding 7
SIG Award LEA and Schools ISBE will determine if the amount requested by the LEA to serve its Tier I and Tier II schools is appropriate based on the Number of Tier I & Tier II schools the LEA commits to serve. Selected school intervention model for each school And for each school the LEA commits to serve, the LEA has completed a Needs Assessment >>> the selection of the school s intervention model. the capacity to enable each school to fully and effectively implement the required activities of the selected intervention. (Federal Guidance: H-4) 8
Successful SIG 1003(g) Projects The LEA and Individual School narratives & budgets clearly and concisely demonstrate that the LEA has the greatest need for these funds, and strongest commitment to ensuring the funds are used to provide adequate resources to fully implement the selected school intervention model in its identified Tier I and Tier II schools. 9
Successful SIG 1003(g) Projects The LEA s identified Tier I and Tier II schools will have the resources and support needed to RAISE SUBSTANTIALLY student achievement Make Adequate Yearly Progress (AYP) and exit improvement status. 10
FY 2012 (Year One): Two Options Option One: Pre Implementation >>>>> FY 2011 fiscal year to the first day of the 2011-2012 academic year Full Implementation First day of the 2011-2012 academic year to June 30, 2012. Option Two: Full Implementation July 1, 2011 to June 30, 2012 11
Pre-Implementation Phase (optional) Examples of Pre-Implementation Activities Family and Community Engagement: communication and outreach efforts. Rigorous Review of External Providers: recruit, screen, and final selection. Staffing: recruitment and hiring of principal, leadership team, instructional staff, etc. Instructional Program: remediation and enrichment for students, select and acquire instructional resources, engage in curriculum alignment, etc. Professional Development and Support: train staff on implementation of the intervention model, policies and practices, evaluation model, etc. Preparation for Accountability Measures: develop and pilot data system and adopt interim assessment. (Federal Guidance: J-2) 12
Details required for creating a substantially approvable budget. DEVELOPING AN APPROVABLE BUDGET 13
ISBE Budget Criteria Budget requests are reasonable and necessary and are in compliance with Title I and ARRA requirements. Directly relate to the full implementation of the LEA selected school intervention model and SIG school improvement activities. Requests are sufficient to fully and effectively implement the planned SIG activities. (Federal Guidance: I-30, J-4) 14
ISBE Budget Criteria - continued Advance the overall goal of the SIG program of substantially improving student academic achievement in the Tier I and Tier II schools. Local, state and other federal funding are utilized and directed to ensure maximized use of the SIG funds for school improvement. Items and staff positions in the budget are substantiated in the LEA and Individual School narratives. (Federal Guidance: I-30, J-4) 15
Title I: Supplement vs. Supplant SIG funds may be used to supplement the amount of non-federal funds to ensure full and effective implementation of the selected intervention model. SIG funds cannot supplant non-federal (state and local) funds or be used to replace existing services that the eligible Tier I and Tier II schools would receive in the absence of the SIG funds. Examples of Supplanting Replace regular expenses (e.g., textbooks, regular classroom teachers, utilities, etc.) Expenses required by state law. 16
Non Allowable Costs - Preparation of the SIG proposal and/or planning costs. Food purchases. Out-of-state travel. Incentives of non-educational value (e.g., trinkets, cash, gift cards, etc.). Motivational speakers. Field trips that are recreational and not directly linked to the academic curriculum or program. (Federal Guidance: H-29) 17
Non Allowable Costs - Capitol improvements such as facility construction, remodeling, or renovations. (see **Note) District-level activities for schools that are not receiving SIG funds, unless the activities are a component of the SIG transition activities to the SIG funded schools. **Note: Costs associated with minor remodeling necessary to support technology are allowed, if the costs are directly attributable to the implementation of the intervention model and are reasonable and necessary. (Federal Guidance: H-29) 18
SIG Plan Expenses Budget 19 SIG 1003(g) Plan developed by the district (LEA) and the Tier I and Tier II schools stakeholders, including the Needs Assessment for each school, and are described in the: LEA Narrative and the Individual School Narratives Expenses: LEA-level and individual schools SIG 1003(g) narratives translated into expenses. Budget: Equally important to the application narratives. Use to clarify the practical implementation of the proposed program activities and objectives.
Analyze the LEA & Schools SIG Plan Needs Assessments: LEA and Individual Schools FY 2012 SIG 1003(g) Plan = Application based on RFP LEA Narrative Section I: Overview and Rationale Section I.B: Goals and Objectives Section II: A (1-12) Individual School Narratives Section I I.B: Lead Partner-role and services I.C: Staffing needs Section II: Proposed Activities A-G 20
SIG Project Expenses Identify the specific SIG funded needs (staff, services, items, etc.) LEA-level expenses AND Each identified Tier I and Tier II school needs for which the LEA will request SIG funding. 21
Illinois/SIG Budget Components ISBE State and Federal Grant and Administration Policy and Fiscal Requirements and Procedures (06/10) http://www.isbe.net/funding/pdf/fiscal_procedure_handbk.pdf Function Number & Descriptors: Pages 24 to 26 Object Number & Descriptors: Page 27 NOTE: FY 2012 SIG 1003(g) budgets do not include all of the Function categories identified in the ISBE handbook due to requirements of the grant. 22
Function Number and Descriptors FY 2012 SIG 1003(g) Budgets LEA and Individual Schools 1000: Instruction Teaching of pupils, interactions between teachers and pupils, including extended time for students. 2110: Attendance and Social Work Services Improving pupil attendance school/home/ community. 2210:Improvement of Instructional Services Assisting instruction staff in collaborative planning, developing, and evaluating the instructional process, including extended time. Professional development and related resources. 23
Function Number and Descriptors FY 2012 SIG 1003(g) Budgets LEA and Individual Schools 2220: Educational Media Services Library/media resource centers to support teaching and learning, central location such as a computer lab for assisted instruction 2230: Assessment & Testing Activities associated with measuring individual student achievement, progress monitoring 2300: General Administration - LEA (5% limit) Costs directly related to implementation of the SIG project and resources, including auditing 2400: School Administration Costs above the regular duties-sig specific 24
Function Number and Descriptors FY 2012 SIG 1003(g) Budgets LEA and Individual Schools 2520: Fiscal Services Bookkeeping and other related to SIG 2540: Operations & Maintenance of Plant Services Limited to SIG related activities/equipment 2550: Pupil Transportation Services Limited to SIG specific activities beyond required 2570: Internal Services Limited to SIG specific buying/storing/distribution 25
Function Number and Descriptors FY 2012 SIG 1003(g) Budgets LEA and Individual Schools 2610: Direction of Central Support Services Lead Partner supporting instructional & support services 2620: Planning, Research, Development & Evaluation Services Contracted evaluation services for SIG funded activities and project 2630: Information Services Communications related to SIG activities 2640: Staff Services SIG related recruiting, hiring, placement 26
Function Number and Descriptors FY 2012 SIG 1003(g) Budgets LEA and Individual Schools 2660: Data Processing Services Data collection, analyses, & use related to SIG 2900: Other Support Services SIG related support services that do not fit in other Function areas. 3000: Community Services Family, community-based, and/or organizational partnership SIG related activities and resources. Parent or community outreach personnel. 27
Function Number and Descriptors FY 2012 SIG 1003(g) Budgets LEA and Individual Schools 4000: Payments to Other Districts or Government Units SIG related activities that are conducted by state or federal government units. Examples: Transition activities with feeder districts. State college/university coursework completed by pupils and/or staff. Lead Partner or services provided by Regional Office of Education or other government funded entity. 28
Object Number and Descriptors FY 2012 SIG 1003(g) Budgets LEA and Individual Schools 100: Salaries Employees of the district SIG specific (teachers, substitutes, tutors, coaches, etc.) [1 FTE Reading and 1 FTE Math Interventionist working with students 2 x 50,000 = $100,000] 200: Employee Benefits Paid by the district and must relate to listed SIG employees in Object 100 TRS for teachers, Medicare, life insurance, medical, IMRF (non-certified staff) [Benefits (% and cost) for Reading & Math Interventionist: Medicare ( ) Fed. TRS ( ) Hospitalization ( )] 29
Object Number and Descriptors FY 2012 SIG 1003(g) Budgets LEA and Individual Schools 300: Purchased Services SIG personnel not on LEA payroll (Lead Partner) and services such as professional development expenses, software license fee, on-line services [Item/Individual, number, cost per item, total cost] Workers compensation and unemployment benefits [Identify individual, %, cost ] 400: Supplies & Materials Expendable materials such as supplemental reading books and items that are below $500 such as math manipulatives, software [item, # of items, cost per item, total cost] 30
Object Number and Descriptors FY 2012 SIG 1003(g) Budgets LEA and Individual Schools 500: Capitol Outlay SIG related technology for classroom, professional development, data collection, etc. and the cost is over $500 for each item/set. [item, # of items, cost per item, total cost] 600: Other Objects Items not otherwise classified such as dues and fees, student tuition [item, # of items, cost per item, total cost] 31 700: Non-Capitalized Equipment Use if LEA board policy has set a threshold at more than the $500 minimum value. This may not apply to submitting LEA.
FY 2012 Budget Forms: Pre-Implementation (optional) District/LEA LEA Comprehensive Budget Year 1: Pre-Implementation Budget (#6) Total: LEA & All Schools 1. LEA Budget Year 1: Pre-Implementation (#6A) 2. LEA Detailed Budget Summary Breakdown Year 1: Pre-Implementation (#6B) Individual School (each selected school) 1. Individual School Budget Year 1: Pre-Implementation (#9) 2. Individual School Detailed Budget Summary Breakdown Year 1: Pre-Implementation (#9A) 32
FY 2012 Budget Forms: Full Implementation District/LEA LEA Comprehensive Budget Year 1: Implementation Budget (#6C) Total: LEA & All Schools 1. LEA Budget Year 1: Implementation (#6D) 2. LEA Detailed Budget Summary Breakdown Year 1: Implementation (#6E) Individual School (each selected school) 1. Individual School Budget Year 1: Implementation (#9B) 2. Individual School Detailed Budget Summary Breakdown Year 1: Implementation (#9C) 33
FY 2012 - Full Implementation Cannot begin before July 1, 2011. If Pre-Implementation is chosen may include carryover from Pre-Implementation Phase (Federal Guidance: J-1) 34
Common Errors Detailed Budget Summary Breakdown pages do not provide sufficient detail. Requested expense is not allowable Please refer to the SIG 1003(g) Federal Guidance, SIG 1003(g) RFP, and Title I requirements. Categorizing salaries in the wrong function and/or not dividing time for individual serving in more than one role: Example: Staff member is working part-time (.5 FTE) with students (1000) and part-time (.5 FTE) working with staff (2210) or in other SIG-related role. 35
Common Errors Math errors: Listed items and costs do not match the total for the items, function, and/or objects. Do not use commas and decimal places on the Budget Summary and Payment forms that must total. If used, the forms won t automatically generate totals. (see Directions on Budget forms) Incorrect Region, County, District, Type Code on budgets and attachments. No date and signature on the LEA Comprehensive Budget (Pre-Implementation and Implementation). 36
Three Year Budget Attachment 5 Completion of Attachment 5 requires an alignment of the LEA narrative and Individual Schools narratives and the projected budgets to ensure the SIG 1003(g) project activities will be fully implemented and supported through the three years of the project (FY 2012, FY 2013, and FY 2014). 37
Three Year Budget Attachment 5 LEA Activities: FY 2012 = total of Attachment 6A (Pre-Implementation if chosen) and Attachment 6D (Full Implementation) FY 2013 and FY 2014 based on narrative and projected budget Each identified Tier I and Tier II school: FY 2012 = total of Attachment 9 (Pre-Implementation if chosen) and Attachment 9B (Full Implementation) FY 2013 and FY 2014 based on narrative and projected budget Each Individual School s budget and aligned LEA budgeted activities may not exceed $2 million per year. 38
In Summary Is the LEA s SIG plan realistic and achievable? Do the budgets align to the plans (narratives) for both the LEA activities and the individual Tier I and Tier II schools? Do the LEA and Individual School plans (narratives) and budgets address the federal requirements and the SIG 1003(g) RFP requests, including the Key Requirements? Is your district, school, and community fully committed to achieving the SIG goal of substantially raising the student achievement of these students? 39
SIG 1003(g) Resources & Updates ISBE, Innovation and Improvement Division School Improvement Grant Home Page at http://www.isbe.net/sos/htmls/sip_1003.htm 40
ISBE Contacts For more information on the School Improvement Grants funded under Section 1003(g), contact the following staff within the Innovation & Improvement Division: Monique M. Chism Ph.D, Division Administrator: 217-524-4832, mchism@isbe.net Marci Johnson, Division Supervisor: 217-524-4832, marjohns@isbe.net Martha (Marti) Woelfle, Principal Consultant: 217-524-4832, mwoelfle@isbe.net 41