Standard Bidding Document (SBD) (Procurement of Goods and Services) CURRENCY NOTE PRESS (A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road 422 101 (Maharashtra) Tel No 00 91 253 2454493 Fax No 00 91 253 2464100 EPABX: 00 91 253 2463730-39 Email:gm.cnp@rediffmail.com Website: www.spmcil.com Not Transferable Security Classification: TENDER DOCUMENT OF PURCHASE OF: Free Wheel Ratchet Bearing - NSS 30. Tender No. 142 / 2011 dated 14.03.2012 This Tender Document Contains 93 Pages. Tender Documents is sold to: M/s Address Details of Contact person in SPMCIL regarding this tender: Name, Designation: Shri S.S.KORANNE, Chief Purchase & Stores Officer Address: Currency Note Press, Phone : 0253-2461318 Nashik Road-422 101 Fax : 0253-2466333 Maharashtra email : cpso.cnpnashik@gmail.com India Note- The word SPMCIL in this SBD hereinafter referred to as Currency Note Press, A unit of SPMCIL which expression, unless repugnant to the context or meaning.
Section I: Notice Inviting Tender (NIT) CURRENCY NOTE PRESS (A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road 422 101 (Maharashtra) Tel No 00 91 253 2461471 Fax No 00 91 253 2464100 EPABX: 00 91 253 2463730-39 Email:gm.cnp@rediffmail.com Website: www.spmcil.com Tender SR. No. 142/2011 Date- 14.03.2012 1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods and services : Schedule No Brief description of goods / services Quantity (with unit) Earnest Money (in Rs.) Remarks 1. Free Wheel Ratchet Bearing - NSS 30 18 Nos N/A This notice is being published only as an abundant precaution and is not as open invitation to quote in the tender, participation in this tender is by invitation only and is limited to selected SPMCIL bidders for the item who have been send this tender by post/courier. Unsolicited offers are liable to be ignored. Type of Tender (Two Bid/PQB/EOI/RC/Development/ Indigenization/Disposal of Scrap/ Security Item etc.) Dates of sale of tender documents One Bid N/A Price of the tender document Rs. 500/- Place of sale of tender documents N/A Closing date and time for receipt of tenders At 2.30 pm on 06-04-2012 Place of receipt of tenders New Administration Building Gate, Currency Note Press, Jail Road, Nashik-Road. Time and date of opening of tenders At 3.00 pm on 06-04-2012 Place of opening of tenders Nominated Person/ Designation to Receive Bulky Tenders ( Clause 21.21.1 of GIT ) Currency Note Press, Jail Road, Nashik-Road. Administrative officer, New administrative Building Gate, Currency Note Press, Jail Road, Nashik-Road.
1. Interested tenderers may obtain further information about this requirement from the above office selling the documents. They may also visit our website mentioned above for further details. 2. Tender documents may be purchased on payment of non-refundable fee of Rs 500 per set in the form of account payee demand draft/ cashier s cheque/ certified cheque, drawn on a scheduled commercial bank in India, in favour of SPMCIL, Unit CNP, payable at Nashik. 3. If requested, the tender documents will be mailed by registered post/ speed post to the domestic tenderers and by international air-mail to the foreign tenderers, for which extra expenditure per set will be Rs 100 for domestic post and Rs 200 for international air-mail. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above. 4. Tenderer may also download the tender documents from the web site www.spmcil.com and submit its tender by utilizing the downloaded document, along with the required non-refundable fee as mentioned in Para 3 above. 5. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 6. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time. 7. The tender documents are not transferable. Address for dropping this tender: CISF office, New Administration Building Gate, Currency Note Press, Jail Road, Nashik-Road-422 101. Sd/- (S.S.KORANNE) CHIEF PURCHASE & STORES OFFICER FOR GENERAL MANAGER CURRENCY NOTE PRESS, NASHIK- ROAD Phone No 0253-2454493 / 2461318
Section II: GENERAL INSTRUCTIONS TO TENDERERS (GIT) Please CLICK the link for further details http://www.spmcil.com/spmcil/uploaddocument/git.pdf
Section III: Special Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. Sl.No. GIT Clause No. Topic SIT Provision 1 4 Eligible Goods and Services No change (Origin of Goods) 2 8 Pre-bid Conference Not applicable 3 9 Time Limit for receiving No change request for clarification of Tender Documents 4 11.2 Tender Currency Indian Rupees 5 12.11 Applicability of Octroi and No change Local taxes 6 14 PVC Clause & Formula Not change 7 19 Tender Validity No change 8 20.4 Number of Copies of Tenders Single to be submitted 9 20.9 E-Procurement Not permitted 10 34 Comparison on CIF Supplement with the Destination basis. following: Price bid evaluation: 11 35.2 Additional Factors for Evaluation of Offers The prices quoted shall be compared on a total price basis (FOR CNP Nashik), including all taxes, duties, packing and forwarding charges, freight, insurance, installation, training etc. as per the price schedule. Not applicable
12 40 purchaser s right to accept tender Supplement with the following: The purchaser also reserves its right to summarily reject offers received from any bidder, on National Security consideration. 13 43 Parallel Contracts Not applicable 14 50.1, 50.3 Tender For rate Contracts Not applicable 15 51.1, 51.2 PQB Tenders Not applicable 16 52.1, 52.3, Tenders involving Purchaser s Not applicable 52.5 and Pre-Production Samples 17 53.4, 53.5, EOI Tenders Not applicable 53.7 18 54.3.1, Tenders for Disposal of Scrap Not applicable 54.5.2 19 55.2, 55.3, 55.7, 55.8 Development/ Indigenization Tenders Not applicable
Section IV: GENERAL CONDITION OF CONTRACT Please CLICK the link for further details http://www.spmcil.com/spmcil/uploaddocument/gcc.pdf
Section V: Special Conditions of Contract (SCC) The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. S No GCC Clause Topic SCC Provision No. 1 8.2 Packing and Marking No change 2 11.2 Transportation of Domestic No change Goods 3 12.2 Insurance No change 4 14.1 Incidental Services No change 5 15 Distribution of Dispatch No change Documents for clearance/ Receipt of Goods 6 16.2,16.4 Warrantee Clause No change 7 19.3 Option Clause The purchaser reserve the right to increase the ordered quantity by 25% at any time, till final delivery date of the contract, by giving reasonable notice even though the quantity ordered initially has been supplied in full before the last date of delivery period. 8 20.1 Price Adjustment Clause Not applicable 9 21.2 Taxes and Duties If the tenderer fails to include taxes and duties in the tender, no claim thereof will be
10 22, 22.1, 22.2, 22.4, 22.3, 22.6 Terms and Mode of payments 11 24.1 Quantum of LD No change considered by purchaser afterwards. No change 12 25.1 Bank Guarantee and Insurance for Material Loaned to Contractor Not applicable 13 33.1 Resolution of Disputes No change 14 36.3.2, 36.3.9 Disposal/ Sale of Scrap by Tender Not applicable
Section VI: List of Requirements Schedule No. Brief description of goods and services (Related specifications etc. are in Section-VII) Accounting unit Quantity Amount of Earnest Money 1. Free Wheel Ratchet Bearing In number 18 Nos. N/A Required Delivery Schedule :- WITHIN TWO MONTHS FROM THE DATE OF RECEIPT OF SUPPLY ORDER. Required Terms of Delivery :- AS ABOVE Destination :- CURRENCY NOTE PRESS, JAIL ROAD, NASHIK ROAD 422 101 Preferred Mode of Transportation :- BY ROAD. 2. All the copies of tenders shall be complete in all respects with all their attachments/enclosures duly numbered. 3. The total cost inclusive of all elements as cited above on FOR Currency Note Press, Nashik Road (Maharashtra), India, basis should be indicated clearly both in words and figures in the price bid. 4. RISK PURCHASE: (a) If the supplier after submission of tender and due acceptance of the same, i.e. after placement of notification of award of contract fails to abide by the terms and conditions of these tender documents, or fails to supply the material as per delivery schedule given or at any time repudiates the contract, the purchaser shall have the right to: (i) Forfeiture of the EMD and (ii) Invoke the Security-cum-Performance Guarantee if deposited by the supplier and procure stores from other agencies at the risk and consequence of the supplier. The cost difference between the alternative arrangement and supplier tendered value will be recovered from the supplier along with other incidental charges, including excise duty, taxes, insurance, freight etc. (b) For all the purpose the Notification of award of contract will be considered acceptance of tender and formal contract pending signing of agreement. Supplier has to abide by all the terms and conditions of tender.
(c) In case of procurement through alternative sources and if procurement price is lower, no benefit on this account will be passed on to the supplier. Section VII: Technical Specifications Schedule-I: Specification for Free Wheel Ratchet Bearing : Type - NSS 30 OD-62mm, Width- 16mm, ID 30mm, Key way width 8mm Quantity : 18 Nos. Note: Tenderer s attention is drawn to GIT clause 17 and GIT sub-clause 10.1. The tenderer is to provide the required details, information, confirmations etc accordingly, failing which it s tender is liable to be ignored. Section VIII: Quality Control Requirements The material will be accepted on manufacturer s guarantee certificate to be sent to purchaser. If any defects observed or the material found unsuitable, then the same will be returned to the supplier for free replacement upto currency Note Press, Nashik Road.
Section IX : Qualification / Eligibility Criteria : MINIMUM ELGIBILITY CRITERIA The following shall be the minimum eligibility criteria for selection of bidders technically. (a) The firm shall enclose attested copy of Sales Tax Registration/ VAT Registration & attested copy of PAN. (b) The firm shall enclose attested copies of audited balance sheet & profit and loss account / trading account audited / certified by Chartered Accountant for the completed three financial year i.e. for 2008-2009, 2009-2010 and 2010-2011. Bidder to furnish stipulated documents in support of fulfillment of qualifying criteria. Non-submission or incomplete submission of documents may lead to rejection of offer.
Sr No TABLE No. 1(b) SUMMARY OF PRICE SCHEDULE (FOR INDIAN BIDDERS) : PRICES SHOULD BE ON FOR, CNP, NASHIK ROAD BASIS. Tender No: 142/2011. Dated: 14.03.2012. SUMMARY OF PRICE SCHEDULE (FOR INDIAN BIDDERS ONLY) Item description UOM (Unit of measur ement) Basic price/ unit (Rs) Packing and forwardi ng charges (Rs), if any Excis e duty (Rs) CSTagai nst Form-C/ VAT@... % as applicab le please specify (Rs) Freight, Insurance, Octri & other charges, if any including delivery at works (Rs) Total rate per unit (Rs) (FOR CNP, Nashik) inclusive of all taxes, duties, freight octroi and insurance charges Offer ed Quan tity Total Price for required quantity of equipme nt (Rs) (FOR CNP, Nashik) inclusive of all taxes, duties, freight octroi and insurance charges 1 2 3 4 5 6 7 8 9 10 11 1 Free Wheel Ratchet Bearing: NSS 30 18 nos. FOR CNP Nashik price in words 1. We confirm that there would not be any price escalation during the supply period. 2. We confirm that we will abide by all the tender terms and conditions and we do not have any counter conditions Note: 1. The TDS (tax deduction at source) and service tax will be applicable for installation, commissioning, supervisory and training charges. 2. Price bids with conditions/ counter conditions are liable to be rejected. (Name and Signature with date) Office Seal/Stamp
SECTION XII: QUESTIONNAIRE SECTION XIII: BANK GUARANTEE FORM OF EMD SECTION XIV: MANUFACTURER S AUTHORIZATION FORM SECTION XV: BANK GUARANTEE FORM FOR PERFORMANCE SECURITY SECTION XVI: CONTRACT FORM SECTION XVII: LETTER OF AUTHORITY FOR ATTENDING A BID OPENING SECTION XVIII: SHIPPING ARRANGEMENT FOR LINER CARGOES SECTION XIX: PROFORMA OF BILLS FOR PAYMENTS Please CLICK the link for further details http://cnpnashik.spmcil.com/spmcil/uploaddocument/sbdtemplate1.pdf