THE CORPORATION OF THE MUNICIPALITY OF GREENSTONE BY-LAW 14-65 Being a By-law to establish rates of remuneration and travel expense allowances for members of Council and to repeal By-Law 07-11 and all amendments thereto WHEREAS Section 283 of the Municipal Act, 2001, S.O. 2001, c.25 as amended, authorizes a Council to pass by-laws to remunerate and pay the expenses of its members; NOW THEREFORE Council of the Corporation of the Municipality of Greenstone enacts as follows: 1. ANNUAL ELECTED OFFICIAL REMUNERATION Mayor - $25,000.00 per annum Councillors At Large - $15,000.00 per annum Ward Councillors- $15,000.00 per annum Members of Council will also be paid an honourarium for attendance at meetings of Greenstone Council relative to where they live in Greenstone as set out herein. Meeting Honoraria TRAVELING FROM: MEETING IN: Geraldton Longlac Beardmore Nakina Jellicoe Caramat MacDiarmid Camp 25 Geraldton $0. $43. $97. $75. $59. $96. $126. $22. $22. Longlac 43. 0. 140. 118. 102. 53. 169. 21. 65. Beardmore 97. 140. 0. 172. 38. 193. 29. 119. 75. Nakina 75. 118. 172. 0. 134. 171. 201. 97. 97. MacDiarmid 126. 169. 29. 201. 67. 222. 0. 148. 104. Jellicoe 59. 102. 38. 134. 0. 155. 67. 81. 37. Caramat 96. 53. 193. 171. 155. 0. 222. 74. 118. Wild Goose Lake Honoraria will only be paid for attendance at Council meetings (Regular, Public Hearing, Special Meetings and sub-committee meetings) regardless of rationale for non-attendance. Attendance shall be recorded in the meeting minutes. A monthly attendance report shall be prepared by the Clerk or designate for submission to the payroll department. 1
Should a member of Council attend more than one Council meeting and/or Sub- Committee meeting in a day, honoraria shall only be paid for attendance at one meeting. It should be recognized that some Members of Council, because of the geography of the municipality, will travel more than others in the execution of their duties. 2. COUNCIL TRAVEL a) EXPENSE ALLOWANCE: i) Km Allowance be equivalent to those rates as set from time to time by the Canada Customs and Revenue Agency (CCRA) Car pooling is encouraged wherever possible. ii) iii) Air Fare - Economy fare when available. Driving Instead of Flying Should a member of Council choose to drive to their destination, rather than fly, the maximum amount permitted for expenses is: - actual mileage up to a maximum of $800.00 (round trip) - one (1) night s lodging allowance, each way, while traveling, to be paid as per receipt - meal allowance for (1) one day, each way, while traveling. iv) Lodging Allowance - To be paid as per receipt. v) Meal Allowance Without receipts: Breakfast $10.00 Lunch $15.00 Supper $25.00 With receipts: All reasonable meal expenses over and above the amounts set out above. Absolutely no alcohol purchases will be reimbursed. 2
vi) Per Diem/Wage Loss Allowance b) TRAVEL APPROVAL Members of Council shall be paid at the rate of $125.00 per day when attending various conferences, seminars, workshops, courses, forums, meetings or other Municipal functions outside the boundaries of the Municipality. Regardless of method of travel (fly or drive) only one day per diem to be allowed for travel to and one day per diem paid for travel from functions as outlined in current policy. Where more than three (3) members of Council wish to attend an event outside the boundaries of the Municipality, Council travel is to be approved by Council resolution prior to travel taking place. The names of the members attending the event shall be noted in the Council meeting minutes. Where alternate municipal representatives have been named, the alternate s travel will only be paid if the primary representative is not attending the meeting. As the Mayor has many additional obligations, it is recognized that the travel of the head of council will be determined by necessity. c) TRAVEL EXPENSE STATEMENT Detailed travel expense summaries are to be prepared by the Treasurer and provided to Council each month showing the travel expense amount by month and the total travel expense year to date for each member of Council. d) TRAVEL EXPENSE BUDGET The annual budget amount available for individual councillors is $5,000.00 for travel and training which may include but is not limited to attendance at any of the conferences/events listed below. Any travel requests over the $5,000.00 cap will be subject to Council approval. 3
The Thunder Bay District Municipal League Annual Meeting and Conference (held each Spring) The Thunder Bay District Municipal League Annual Fall Meeting The Northwestern Ontario Municipal Association Annual General Meeting (held each Spring) The Northwestern Ontario Regional Conference hosted by the Northwestern Ontario Municipal Association and the Ministry of Municipal Affairs and Housing (held each Fall) One (1) other major conference e.g. OGRA/ROMA Annual General Meeting and Conference (held each Spring), AMO Conference (held in August.) e) TRAVEL REPORT A verbal report on the travel shall be presented at a public meeting by at least one (1) member of Council who attended the event as soon as possible following the event. 3. DISCRETIONARY SPENDING In addition to individual amounts allocated to Councillors, a pool of travel/training funds will be available for use at Council s discretion. 4. BENEFITS/OMERS Elected officials may participate in all management employee benefit plans and in the OMERS pension plan under the same percentage of premium costs as are paid by management employees. 5. NON-ATTENDANCE Non-attendance of six (6) Council meetings per year shall be allowed without loss of remuneration. Absence from meetings while on Municipal business or for other valid reasons shall not be counted as non-attended meetings for the purposes of the foregoing sentence. 4
6. PAYMENT Remuneration for members of Council shall be paid monthly by direct deposit. Travel expenses will be paid within two (2) weeks of completed expense forms being submitted. PASSED and ENACTED this 21 st day of July 2014. Original signed by M. Moylan Original signed by E. Slomke Resolution 14-185 July 21, 2014 Mary Moylan, Deputy-Mayor Elizabeth Slomke, Clerk 5