2017 MINUTES OF AGM
MINUTES OF AGM 2
04 General Information 06 President s Message CONTENTS 07 Minutes of 46th AGM 2017 11 Minutes of EOGM 2017 13 The Year in Review 24 Audited Financial Statements 2017
GENERAL MINUTES INFORMATION OF AGM Diabetes Singapore (formerly known as Diabetic Society of Singapore) was set up on 25 September 1971 as a society. Charity Registration No : 0005 UEN No. IPC No. It was registered under the Charities Act on 27 September 1983. : S71SS0043E : HEF0040/G Effective Date of IPC : 1 July 2016 30 June 2018 Registered Address : Block 528, Jurong West St 52 # 01-353 Singapore 640528 The Management Committee as of 31 December 2017 President : Mr Yong Chiang Boon Vice-President : Dr Kevin Tan Eng Kiat Vice-President : Dr Kalpana Bhaskaran Honorary Secretary : Ms Esther Ng Yeok Kheng Asst Honorary Secretary : Ms Gladys Wong Hooi Chuan (resigned 3/4/2017) Honorary Treasurer : Ms Evelyn Hah Siew Yoong Asst Honorary Treasurer : Mr Nadir Maruf Member : Ms Juliana Lim Bee Yoke Member : Mdm Rohanah Bte Pagi Member : Dr Yeo Kim Teck Member : Ms Maurine Lam Member : Dr Gabriel Yee (from 17/5/2017) Patron Advisors Auditor : Minister for Health : Dr Warren Lee Wei Rhen Mr Eddie Lee Choy Ping : CA Trust PAC
MISSION To raise awareness and to provide education, counselling and support to people with diabetes, their families and the community in order to empower them to lead a healthy and productive life. OBJECTIVES To provide service to people with diabetes and others interested in diabetes To undertake activities that promote the general well-being of people with diabetes or are at risk of diabetes To strive to remove prejudice and ignorance concerning diabetes SERVICES GENERAL INFORMATION Diabetes Awareness & Outreach Program Diabetes Education Program Diabetes Prevention Program Diabetes Support Group Program Financial Assistance Program (till September 2017) Diabetes Management & Care Program (Our services include DRP, DFCS, blood glucose check, cholesterol check, HbA1c, counselling, as well as dietetic & podiatry services) MEMBERSHIP As of 31 December 2017, the Society has 3,898 members MANAGEMENT COMMITTEE 6 A total of meetings were held during the period of January - December 2017 MANAGEMENT TEAM The society has 4 full-time & 2 part-time nurses to operate the 2 Diabetes Education and Care Centres + Mobile Operations 3 administrative & 3 front office staff provide the administrative and operations support
PRESIDENT S MESSAGE On behalf of our Management Committee, I am very pleased to announce that the Diabetic Society of Singapore has recently changed its name and logo to the following: DIABETES SINGAPORE The logo is a modern representation of the society s aims far into the future. We have adopted the diabetes blue circle symbol to create the letter d which stands for diabetes and incorporated our Little Red Dot that is Singapore. We are also pleased to welcome Executive Director Mr Venkatesh Narasiah who joined us in November 2017. I believe that, with your continued support and his extensive experience in the finance sector, together we can bring Diabetes Singapore (DS) to the next level of service excellence. In the past one year, DS continued its diabetes education and awareness programs to the community. The aim of the outreach programs is to educate the public on prevention and management of diabetes and how persons with diabetes can continue to live a healthy and normal lifestyle. The Society also collaborated with its community and healthcare partners in talks and programs throughout the year. World Diabetes Day (WDD) held on 12 November 2017 was a success and over 1200 attendees were present at the forum with an equal number of walk-ins. The theme for 2017 was Women & Diabetes: Act Today to Change Tomorrow. WDD Guest of Honour, Dr Amy Khor, Senior Minister of State, Ministry of Health and Ministry of the Environment & Water Resources, echoed the call to Singaporeans to fight diabetes. There was a wide range of activities held at this event and we are thankful to our partners and sponsors, including the Lions Club International, for their continued support. The Diabetes Support Group (DSG) has continued its commendable work during 2017. As part of the War on Diabetes, there was a Citizens Jury set up to mobilise citizens to raise awareness about diabetes and generate community-based recommendations on how to better prevent and manage diabetes as a nation. About 10% of the jury comprised DS/DSG members. Complimentary statements were made about DS/DSG s support, particularly the psychosocial aspects to those undergoing the diabetes life journey. DSG also organised walks and activities with the aim of networking and providing moral support and sharing experience on diabetes with fellow members and caregivers. There were significant challenges faced by DS in 2017. The nursing industry suffered from a high staff turnover and it was no exception for DS. Due to the depletion in resources, DS had to make use of contract agency nursing staff. This didn t prove effective or cost efficient. Nurses require highly specialised training, which increases lead time in deploying agency staff. Due to depletion of nursing staff resources, the Mobile Bus activities were put on hold for half of the year. Managements time and attention was diverted to managing the above issues, hence, deployment of resources and fund raising were constrained. LOOKING TO THE FUTURE A focused long-term strategy has now been put in place and in the process of being implemented. To overcome the shortage in nursing staff, we embarked on a recruitment drive and were successful in getting three new qualified nurses to join in early 2018. This will help us oversee the capacity issues faced earlier. With the launch of the Primary Care Networks (PCNs), we are now seeing a significant pickup in demand for our mobile bus. The recent recruitment of nursing staff has helped us meet this demand. We are also considering adding one more mobile bus to our operations. Since DS is a small organisation in terms of staff size, any increase in its distribution must be done through collaborations. In this regard, Management is actively working on this with various grassroots organisations to increase the outreach of DS. These include governmental sponsored entities and the PCNs. Our focus will also be the early detection of pre-diabetes conditions to help prevent or delay the onset of diabetes. We are also in the midst of upgrading our infrastructure platform and payment functions to better serve our members and the public. I sincerely hope our dedicated Managing Committee will bring fresh programs and activities to serve you better in 2018. Thank you. MR YONG CHIANG BOON PRESIDENT DIABETES SINGAPORE
Opening Address MINUTES OF THE 46TH ANNUAL GENERAL MEETING HELD ON SATURDAY 22ND APRIL 2017 AT DRAMA CENTRE FUNCTION ROOM 2, NATIONAL LIBRARY BUILDING, LEVEL 3, SINGAPORE 188054 1. The meeting commenced at 3.00pm with 36 members present. 2. Mr Yong Chiang Boon, President called the meeting to order. He introduced the Management Committee members present. He explained that Dr Kevin Tan, Vice-President was overseas and Ms Esther Ng, Honorary Secretary was on sick leave. 3. Mr Yong Chiang Boon, with reference to his message, said 2016 was a challenging year for the Society. There were major changes in the office management and during the year, the Society had focused on programs to support MOH s campaign, War on Diabetes. The Society also worked with the Heath Promotion Board on programs on public awareness and diabetes education. MINUTES OF AGM 4. Mr Yong Chiang Boon said the Management Committee had a strategic review in February and in the coming months, the Management Committee will be streamlining its activities and centres operations. The Society will also be looking into IT improvements and harness more IT in its operations. Some of the areas being explored are the following: revamping of the website, NETS payment facilities, registering for talks/courses and scheduling appointments online. 5. Mr Yong Chiang Boon said he would like to take this opportunity to thank all donors and volunteers once again for their support of the Society. Minutes of the 45th Annual General Meeting 6. The minutes of the 45th Annual General Meeting was approved proposed by Mr Tan Chee Wat and seconded by Mr Lim Mon Cheong. Annual Report 2016 7. There being no other questions, the Annual Report 2016 was taken and read and accepted by the general body. Treasurer s Financial Report: Audited Accounts for the period 1 January 31 December 2016 8. The Treasurer, Ms Evelyn Hah informed the general body that the auditors have rendered their opinions. She drew members attention to Page 26 of the Audited Accounts and pointed out that the auditors have given their opinion which stated that the Society s financial statements have been drawn up in accordance with Charities Accounting Standards and Charities Act, Chapter 37 and Societies Act Chapter 311 so as to give a true and fair view of the financial position, the financial activities and cash flows of the Society for the year ended. 9. Ms Evelyn Hah also drew members attention to the other opinion expressed by the auditors on the legal and regulatory requirements on Page 20. 10. She said, in summary, the auditors have given a clean report on all the areas involved. 11. Ms Evelyn Hah referred members to Page 30. She said the financial position of the Society as of 31 December 2016 showed $1.63m in Unrestricted Funds and $325,000 in Restricted Funds to be carried forward for future activities. She said these funds are placed in fixed deposits and bank balances in the banks. 12. On Page 3, she said the statement shows incoming resources and resources expended in the course of the year. There is a net inflow of resources of $26,837 for the year. 13. There being no questions on the Audited Accounts, the Audited Accounts for the period 1 January 31
MINUTES OF AGM December 2016 were adopted proposed by Mr Wong Kin Jong and seconded by Mr Tan Chee Wat. To Appoint Auditors for the Financial Year Ending 2017 14. Mr Yong Chiang Boon informed members that the general body at the previous AGM had approved the appointment of Fiducia LLP as auditors for the financial year ending 2016. Due to the changes in management and MC, the appointment was not effected and the Society continued with the then auditor, Singapore Assurance PAC. Mr Yong Chiang Boon on behalf of the Management Committee apologized for the oversight in not informing the general body of the change. 15. In response to Mr Tan Chee Wat s query that by tabling the proposed auditor, that Singapore Assurance PAC will no longer be the auditor, Mr Yong Chiang Boon said yes. 16. The appointment of CA Trust PAC as Auditor was approved by members on the following terms: a. That the appointment be for two (2) years at a cost of $7,300 for the Audited Accounts 2017 and b. That the Management Committee will review the audit services and costs for FY2018 and that audit costs be capped at $8,000. The motion was proposed by Mr Tan Chee Wat and seconded by Mr Sylvester Heng. There were no objections. Any Other Matters Resignation of Management Committee members 17. Mr Jagir Singh said there were 3 resignations last year and he would like to know the reasons for the resignations. Mr Yong Chiang Boon explained that members had tendered their resignations due to work commitments. Shifting of Bedok Premises 18. Mr Sylvester Heng said last year s report mentioned the closure of the Bedok DECC and asked if this has been done and if not, is there confirmation that it would close and when this will take place. Mr Yong Chiang Boon replied that the in-coming group has not received any confirmation from AIS/MOH as of date. He said the closure may be 6 months from now. Quorum 19. Mr Tan Chee Wat asked if there was a quorum a this point as earlier on, the meeting was delayed due to a lack of quorum. Mr Yong explained that due to a lack of quorum, the meeting was re-convened after 30 minutes. Hence members present now shall be considered a quorum but members would not have the power to alter, amend or make additions to the Constitution. Annual Report 20. Mr Tan Chee Wat complimented the Society on the new format of the Annual Report and felt that it was well done and very presentable. In response to his question on how much it cost the Society to produce the Annual Report, Penny Chan, Senior Manager replied that it cost $1305. 21. Mr Tan Chee Wat pointed out the following inconsistencies in the names and salutations of Management Committee members : Page 4 and Page 17 : Dr Kevin Tan, Dr Ben Ng (Names) Page 4 and 17 : Dr Kalpana Bhaskaran and Mdm Rohanah (Salutations) Use of Singular and Plural in designations - noted that singular is used when there are more than 1 member named
Ms Gladys Wong thanked Mr Tan Chee Wat for his observations and assured that these will be checked more thoroughly in the next Annual Report. Ms Penny Chan explained that Page 4 reflected the composition of the Management Committee in the course of 2016 and its movements viz-a-viz resignations and replacements. In the audited accounts, it only reflects Ms Evelyn Hah as she is the presiding Treasurer at year end. Mr Tan Chee Wat proposed that the names of members as they appear in the NRIC be used instead. 22. Mr Tan Chee Wat said the term War on Diabetes was used by the Minister for Health and the President had also used the same. He said a layman would use the term fight. Ms Gladys Wong explained that the term War is used in the context of a campaign and it is a campaign whilst on the ground, everyone is fighting against diabetes, an action. Hence the difference in the terms used. 23. Mr Tan Chee Wat said he noted that the Audited Accounts used the terms Society and Association interchangeably and asked which would be the correct one. Ms Gladys Wong said that the report is signed by the auditors and the Management Committee cannot change this. However, she noted that it should be the Society and in future, auditors will be asked to do a check. MINUTES OF AGM 24. Mr Tan Chee Wat said on Page 29, the term moneys and monies are used and wanted to know which is correct. Ms Gladys Wong aid the dictionary accepts both words but generally the plural monies is more widely used. 25. Mr Tan Chee Wat pointed out that on Page 35 3.1 (i) the terms assets and asset were used and asked for an explanation. Ms Gladys Wong said the usage is correct and they must be read in context. 26. Mr Tan Chee Wat said on Page 44, Item 9, the cash on hand in 2015 was $253 and in 2016, $92. He asked what this meant. Ms Evelyn Hah explained that the Society uses a petty cash float and the cash on hand represents the balances after reimbursement of expenses, at the end of the financial year. 27. Mr Tan Chee Wat pointed out that on Page 46, the word centers is spelt in the American way and said that since Singapore uses British spelling, the word centres should be used. 28. Mr Tan Chee Wat wanted to know the difference in the rental of office on Page 49 : In 2015, the amount was $11,353 and in 2016, $8,303. Mr Yong Chiang Boon explained that some of the rental costs was defrayed by sponsorship of the spaces for talks and workshops. 29. Mr Tan Chee Wat asked the reason for the decrease in Sundry Income in 2016 compared to 2015 ($74,143 against $238,321). Ms Evelyn Hah explained that there was a one-time donation from the Singapore Tourism Board for 2015 and this was not carried to 2016. In 2016, the management continued their efforts in fund raising and donations through activities. 30. Mr Tan Chee Wat asked, if in future, the Annual Report would be able to provide explanations for variances. Ms Evelyn Hah explained that the audit report does not print the variances. Ms Penny Chan said that the management will work with the management committee to determine the variance threshold and will provide supplementary notes to the accounts to explain the variances for future Annual Reports 31. Mr Tan Chee Wat said that on Page 50, the AGM expenses in 2015 was $2,613 and in 2016 -$6,668. He asked the reason for the increase. Ms Penny Chan replied that in 2016, the Society held 2 general meetings the AGM in April and an EOGM in August. Additional expenses were incurred for printing of notices and mailing of the notices to members, venue and catering etc. 32. Mr Tan asked pointed out that the Consultancy and Professional Fees was $31,256 in 2015 compared to $5,459 in 2016. Ms Penny Chan explained that this was due to consultancy fees paid on the proposed move to Bedok and renovation works in Hong Kah as well as fees for the then GM. 33. Mr Tan said he did not understand what the statement, The Society is not subject to externally imposed funds requirements on Page 52, Note 21 meant. Ms Evelyn Hah explained that the Society may use the funds according to the objective of the funds under its Restrictive Funds whilst the Unrestricted Funds can be used according to the objectives of the Society.
MINUTES OF AGM 34. Mr Tan Chee Wat pointed out that the Fixed Deposits is reflected as $401,511 in 2015 and in 2016, $601,511. He wanted to know where the $200,000 increase came from. Ms Evelyn Hah replied that more funds were put into fixed deposits in 2016. Proof reading of Annual Report 35. Mr Tan Chee Wat voiced his concerns that he was not asked to do the proof reading for the 2016 Annual Report. He said it was an opportunity for him to improve his English and learning. He said he would be happy to continue should the new management wishes to seek his assistance. He said this year s Annual Report had no typo errors and this was very good. Name Change and Logo 36. Mr Tan Chee Wat asked to be updated on the progress of the name change and logo. Mr Yong Chiang Boon explained that the Management Committee will also be looking into amendments to the Constitution. Hence an EOGM will be called in the second half of the year and at the same time, the proposed logo and name changes will be tabled. Prior to the general body s approval, the Society will need to seek the approval of its Sector Administrator for changes to the Constitution. In response to Mr Tan Chee Wat s question if the founder member has given his approval to change the name and logo of the Society, Mr Yong Chiang Boon replied in the affirmative. 37. Mr Tan Chee Wat said he had raised in previous AGMs that the term Vice as used in Vice Presidents be discontinued. He urged the Management Committee to replace the term and suggested using the term Deputy. 38. There being no other matters, the meeting ended at 3.45pm. Certified Correct: Mr Yong Chiang Boon President
MINUTES OF THE EXTRAORDINARY MEETING HELD ON SATURDAY 30TH SEPTEMBER 2017 AT DRAMA CENTRE FUNCTION ROOM 2, NATIONAL LIBRARY BUILDING, LEVEL 3, SINGAPORE 188054 1. At 2.30pm, the meeting was adjourned due to insufficient quorum. 2. The meeting re-convened shortly afterwards with 32 members signed in. 3. Mr Yong Chiang Boon welcomed members to the meeting He explained that the meeting was called to approve the change of the logo. At the last EOGM, members discussed and suggested that the name be changed to Diabetes Singapore. The Management Committee took note and today s meeting was for members to approve the name and logo change of the Society. 4. Mr Yong said it has been 46 years since the Society had its current name and logo. Following members feedback that a change was desired to reflect the modern times and growth of DSS, the Management Committee is now proposing the changes. MINUTES OF EOGM 5. Mr Yong presented the 2 proposed logos. He explained that each logo carries the description of what the logos meant. He said members will be asked to vote for one of the logos and no variations would be allowed. If a majority vote carries one of the logos, it is the intent of the Society to present the new logo at the coming World Diabetes Day in November 2017. 6. Mr Jimmy Ong complimented the Management Committee on the proposed designs for the new logo. 7. In respond to Mr Tan Chee Wat s question if the founding President has approved the name and logo change, Mr Yong said this was raised at the last meeting and Dr Frederick Tan has no objections. 8. Mr Tan Chee Wat said while the Logo 2 has explained the rationale for the design well and that it represented the three types of diabetes commonly known, his preference was Logo 2. 9. Mr Jimmy Tan agreed. He said the red dot represented Singapore and liked the d as it represented diabetes. 10. Mr Deepa Subramaniam suggested that in Logo 2, the empty space in the d be coloured yellow to represent Singapore. He proposed that the colours of the logo be changed to represent different colours for difference racial groups in Singapore. The internationalism aspect can be represented by the colour blue. 11. Ms Gladys Wong advised against going into such specifics. She said the logo should not go into such specifics as to represent race or religion. DSS is for the community and the population at large and blue is the international colour used by IDF for international recognition. 12. Ms Low May Yong commented that Logo 2 against a black background may not stand out very well. 13. Mr Sunny Cheong said in the vote for the logo, members should bear in mind that the logo if for example minus the text, must be able to represent something that would remind one of the purpose of the logo. The logo must give an immediate impact. 14. Mr Peter Seow said he preferred the logo 2. The Logo 1 with the 3 lines represented the 3 types of diabetes and he asked what the design considerations were. 15. Mr Yong explained that the designers were given a brief of what the Society wanted in a logo. The brief were a mixed of members comments given in August 2016.
MINUTES OF EOGM 16. Mr Tan Chee Wat suggested having a figure 3 written in the circle in Logo 2 which would represent the 3 types of diabetes mentioned. 17. Mr Jimmy Ong said that the word diabetes was upfront and clear and that the alphabet D represented diabetes in Singapore. He said Logo 1 in comparison would need an explanation of what the lines meant. 18. Ms Gladys Wong advised using any depiction of numbers. She said over time, there may be many more types of diabetes discovered. She felt that this would then render the proposed logo obsolete and said that any new logo accepted should stand the test of time and the logo should last for another 40 years. 19. Mr Dennis Tan asked if the logo design could have been opened to members. Mr Yong said that the last meeting, members had suggested that the Management Committee should look at designers to design one professionally. 20. There being no other comments, members were asked to vote for the logos. 21. 31 members voted for Logo 2 with one member abstaining. 22. The vote for Logo 2 carried. 23. Mr Yong thanked members for their presence and the meeting ended at 3.30pm. Mr Yong Chiang Boon President
THE YEAR IN REVIEW MEMBERSHIP PROFILE As of 1 January 2018, there were 3898 DS members. In 2017, there were 302 members whose membership lapsed. 134 new members were recruited in 2017. MEMBERSHIP BY AGE 13% 4% 0% 6% 16% MEMBERSHIP Membership TYPE Type 0% 27% 73% Life time Ordinary Associate 21% 40% DIABETES MANAGEMENT AND CARE PROGRAM 76y or above 61 to 75y 51 to 60y 31 to 50y 16 to 30y 15y or below Unknown We have put in place, a series of programs and workshops to help persons with diabetes in self-management of diabetes and to prevent further complications. The programs are also available to their caregivers. PATIENT ATTENDANCE 2012-2017 9,300 1,709 Diabetes complications such as kidney failure, heart disease, blindness or amputations can be prevented if patients go for regular screening through the services provided by us and take ownership of their condition and maintain a healthy lifestyle through disciplined diet, nutrition and exercise. 8,300 7,300 1,186 1,406 2,645 6,300 2,487 2,421 1,074 5,300 1,734 869 4,300 3,300 2,300 1,300 2,826 2,468 2,184 1,103 1,339 1,410 1,923 1,259 1,432 1,754 1,104 382 1,303 1,680 676 300 2012 2013 2014 2015 2016 2017 Mobile Boon Keng Jurong Bedok
CLINICAL SERVICES 2012-2017 Clinical Services 3,000 2,500 2,000 1,500 1,000 THE YEAR IN REVIEW 500 0 2012 2013 2014 2015 2016 2017 DRP 2,836 2,987 2,841 2,709 2,380 1,905 DFS 1,488 1,459 1,505 1,520 1,260 1,066 Counselling 1,807 972 564 598 625 497 HbA1c 1,608 1,294 1,185 1,116 1,068 994 Blood sugar 757 849 1,107 991 753 420 SELF-CARE MANAGEMENT Self Care WORKSHOPS Mgt. Workshop 2012-2017 Attendance 250 200 200 185 150 145 122 100 50 47 18 0 2012 2013 2014 2015 2016 2017
THE YEAR IN REVIEW OUTREACH & TALKS 2012-2017 Outreach & Talks 25 21 20 17 16 15 10 10 9 7 5 4 2 0 0 0 2012 2013 2014 2015 2016 2017 Outreach Talks FINANCIAL ASSISTANCE PROGRAM 700 650 650 600 563 550 500 450 503 460 465 435 400 350 300 2012 2013 2014 2015 2016 2017 The financial assistance program helps patients who are unable to afford the required diabetes consumables to monitor their conditions. With the generosity of Lee Foundation, we have helped persons with diabetes to manage their conditions, which they would otherwise not have been able to due to their financial hardship. This program ran for the first three-quarters of the year, thanks to support of the donor.
THE YEAR IN REVIEW OUTREACH ACTIVITIES & TALKS A major and important part of Diabetes Singapore s work is in increasing the awareness of diabetes and prevention, detection and screening from complications. This is done through delivery of educational talks as well as participation in community events. With the launch of the War on Diabetes, we have received many requests in the year from the community at large, private companies and corporations, schools and individuals on the subject and topics ranged from prevention to management of diabetes.
THE YEAR IN REVIEW DIABETES SUPPORT GROUP (DSG) PROGRAMS The Diabetes Support Group (DSG) comprises members of DS. It is an informal platform for people with diabetes and caregivers to receive and give support to peers. Through social interaction, conversations on diabetes management take place in a relaxed and friendly environment. The DSG plays an important role in diabetes management. The sharing of information and tips on diabetes management make DSG an avenue where members receive motivation and emotional support from one another. The DSG organises regular outdoor activities throughout the year. Among activities organised are nature walks which promote active living and educational and informational activities such as visits to historical and heritage sites. In 2017, the DSG organised several walks such as MacRitchie Reservoir Park Walk and Singapore Riverside Walk, among others. The support group also interacts regularly over the Internet via DSGSG, a Google email/web-based discussion group, to share information and experiences.
THE YEAR IN REVIEW You can access the DSG SG calendar at: http://www.google.com/calendar/embed?src=1hoeae1dgljttol7mbr1gr4j0s%40group.calendar. google.com&ctz=asia/singapore
THE YEAR IN REVIEW MSD PHARMA SINGAPORE (INOC) GRANT MSD Pharma Singapore has generously continued its support of DS. The International Neighbour of Choice [INOC] Grant supports DS programs to: Educate the public and pre-diabetics to prevent or delay the onset of diabetes and its complications Educate those with diabetes on proper diabetes management to prevent complications Upgrade the skills and knowledge of DSS nurse educators so they can maintain a consistent and high-quality standard of care for people with diabetes, and Encourage the public to stay healthy and go for regular health checks through diabetes seminars and talks. In 2017, the funds were used for the following programs: Community Events a total of 21 public talks (including 1 Ramadan talk) were held during the year 2017. Talks were aimed at people in the community and workplaces, corporations, community clubs, senior activity centres, schools, residents committees (RC) in HDB neighbourhoods and religious organisations. Approximately 1300 people attended the talks at various venues which focused on diabetes prevention and management. Public and Diabetes Events participated and showcased diabetes education in 7 public events. DS had a booth in these events. The total walk-in participants was about 3000. World Diabetes Day event hosted by DS. There were several talks and features on diabetes for the public. An estimated 1200 participants attended the event. Diabetes Care/Service to Patients needing Financial Assistance for selected patients where services were provided. Self-Care Management Workshop and Support Group conducted 2 Self-Care Management Workshops of 4 weekly sessions each, for people with diabetes and their family members. These were held at Boon Keng Centre which is located in the HDB heartland. The number of participants was 18. 9 DS Support Group (DSG) members attended The Nutrition and Management Workshops and Cooking Demonstration at Temasek Polytechnic. A cooking demo support activity was conducted. 2 Diabetes Nurse Educators attended higher level Diabetes Nutrition Workshop and Management updates at Temasek Polytechnic.
WORLD DIABETES DAY 2017 World Diabetes Day (WDD) is commemorated on 14 November every year. In 2017, DS held the WDD event on Sunday, 12 November at Suntec Convention & Exhibition Centre. The theme for 2017 was Women & Diabetes: Act Today to Change Tomorrow. WDD Guest of Honour, Dr Amy Khor, highlighted the significance of women in the War against Diabetes. She pointed out the key role women play in taking care of families, wielding a significant influence over the dietary and lifestyle habits of the family. THE YEAR IN REVIEW A Zumba instructor kickstarted the event with an energetic Zumba workout. Four sessions of Public Health Talks were held throughout the day, which included foot care, Heart Disease in Women with Diabetes, forum on Diabetes and Pregnancy and Diabetes and your Gums: The Unsweetened Truth. Diabetic eye and foot screening were conducted, as well as a physiotherapy education and exercise session. Participants learnt about the healthy plate, nutrition tips, as well as about making smart food choices to prevent diabetes. Nurse Educators guided participants on the management of diabetes with the use of the Diabetes Conversational Map. The attractive promotions offered by our pharmaceutical partners on diabetes related products, as always, did not disappoint. Besides sales of diabetes-related products, our industry partners offered fun, educational and engaging activities to learn more about diabetes.
THE YEAR IN REVIEW AIA CHARITY GOLF 2017 AIA Charity Golf started in 2016 in line with AIA s strategic focus of helping Singaporeans live Healthier, Longer, Better lives. In support of the Government s war on diabetes, and with the launch of first-in-market AIA Diabetes Care plan, AIA channelled all funds raised at AIA Charity Golf 2017, which was held on 13 July 2017, to Diabetes Singapore (DS). Close to S$300,000 was raised by AIA and the funds will be used to enhance DS s current diabetes care management and diabetes prevention educational outreach. This includes the purchase of additional mobile screening vans and step up on educational efforts to fight diabetes. Together, we can reach out to more Singaporeans, empowering them to live healthier, live better.
THE YEAR IN REVIEW FUNDRAISING FLAG DAY DS Flag Day on 14 January 2017 raised more than just funds for our outreach programs and clinical services at subsidised rates for people with diabetes. It was targeted at raising awareness on the rising prevalence of diabetes in Singapore. of their mall as our collection centre. And to all who have kindly donated to our cause, individual and corporate donors, DS humbly thanks you for your generosity. We were very fortunate to have the students and teachers from Fuhua Secondary School with us despite it being so close to start of the school year. The group of about 100 enthusiastic and spirited students reported early in the morning at the collection centre at JCube Mall in Jurong East. At the other collection centres, we had a group of students from Nanyang Polytechnic and another group of Girl Guides from Bishan Park Secondary School. Members from the DS Support Group (DSG) also chipped in hours of their precious Saturday morning. Thank you to all our volunteers, students and teachers for setting aside time working so hard to raise funds and diabetes awareness on behalf of DS. We would also like to thank the management of JCube for their support in granting us the use
FINANCIAL STATEMENTS DIABETES SINGAPORE Registration No. S71SS0043E ------------------------------------------------------------ Audited Financial Statements For The Financial Year Ended 31 December 2017
TABLE OF CONTENTS PAGE Statement of the Management Committee 1 Independent Auditor s Report 2 4 Statement of Financial Activities 5 Statement of Financial Position 6 Statement of Cash Flows 7 Notes to the Financial Statements 8-25 26 27-29 30 31 32 33-50 FINANCIAL STATEMENTS
FINANCIAL STATEMENTS
FINANCIAL STATEMENTS
FINANCIAL STATEMENTS CA TRUST PAC A Firm of Chartered Accountants of Singapore Continuance Page INDEPENDENT AUDITOR S REPORT TO THE MEMBERS OF DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) (CONTINUED) Responsibilities of the Management for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements that give a true and fair view in accordance with provision of the Societies Act, the Charities Act and Regulations and CASs, and for devising and maintaining a system of internal accounting controls sufficient to provide a reasonable assurance that assets are safeguarded against loss from unauthorised use or disposition; and transactions are properly authorised and that they are recorded as necessary to permit the preparation of true and fair financial statements and to maintain accountability of assets. In preparing the financial statements, management is responsible for assessing the Society s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Society or to cease operations, or has no realistic alternative but to do so. The Management Committee s responsibilities include overseeing the Society s financial reporting process. Auditor s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with SSAs will always detect a material misstatement when it exist. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economics decisions of users taken on the basis of these financial statements. As part of an audit in accordance with SSAs, we exercise professional judgement and maintain professional scepticism throughout the audit. We also: Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Society s internal control. Evaluate the appropriateness of accounting policies issued and the reasonableness of accounting estimates and related disclosures made by management. Conclude on the appropriateness of management s use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Society s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor s report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor s report. However, future events or conditions may cause the Society to cease to continue as a going concern.
FINANCIAL STATEMENTS
FINANCIAL STATEMENTS DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) STATEMENT OF FINANCIAL ACTIVITIES FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 2017 2016 Note Unrestricted funds Restricted funds Total Total $ $ $ $ Income Income from generated funds: Voluntary income 4 188,548 397,493 586,041 398,424 Activities for generating 5 funds 60,608-60,608 96,755 Investment income 6 7,371-7,371 324 Income from charitable 7 activities 496,346-496,346 677,966 Total incoming resources 752,873 397,493 1,150,366 1,173,469 Expenditure Cost of generating funds: Fundraising costs 8 (11,270) - (11,270) (4,472) Charitable activities 9 (887,423) (71,251) (958,674) (1,079,750) Governance costs 10 (60,563) - (60,563) (62,410) Other expenditure 13 (36,337) - (36,337) - Total expenditure (995,593) (71,251) (1,066,844) (1,146,632) Net income/ (expenditure) (242,720) 326,242 83,522 26,837 Gross transfer between funds 31 (31) - - Net movement in funds 31 (31) - - Total funds brought forward 1,631,758 325,732 1,957,490 1,930,653 Total funds carried forward 1,389,069 651,943 2,041,012 1,957,490
DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) STATEMENT OF FINANCIAL POSITION AS AT 31 DECEMBER 2017 Note 2017 2016 $ $ ASSETS Non-current asset Plant and equipment 14 55,476 90,171 Current assets Inventories 15 30,404 24,751 Trade receivables 16 28,941 2,950 Other receivables 17 9,119 9,611 Grant receivable 17,434 - Cash and cash equivalents 18 1,988,291 1,981,416 2,074,189 2,018,728 FINANCIAL STATEMENTS Total assets 2,129,665 2,108,899 LIABILITIES Current liabilities Trade payables 19 32,469 54,337 Other payables 20 39,669 85,682 Deferred revenue 21 10,430 3,060 82,568 143,079 Net current assets 1,991,621 1,875,649 Non-current liability Deferred revenue 21 6,085 8,330 2,041,012 1,957,490 FUNDS Unrestricted funds 22 1,389,069 1,631,758 Restricted funds - Funds represented by cash 23 636,856 307,799 - Funds represented by plant and equipment 23 15,087 17,933 Total restricted funds 651,943 325,732 Total funds 2,041,012 1,957,490
FINANCIAL STATEMENTS DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) STATEMENT OF CASH FLOWS FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 2017 2016 $ $ Cash flows from operating activities Net income before tax expense 83,522 26,837 Adjustments for: Deferred revenue 5,125 (13,075) Depreciation of plant and equipment 34,695 44,310 Interest income (7,371) (324) Inventories written off 36,337 - Written-back of other payables - (12,575) Operating cashflows before changes in working capital 152,308 45,173 Changes in working capital: Inventories (41,990) 18,976 Trade receivables (25,991) 18,182 Other receivables 492 36,219 Grant receivable (17,434) - Trade payables (21,868) 24,614 Other payables (46,013) 16,118 Net cashflows (used in)/from operating activities (496) 159,282 Cash flows from investing activities Purchase of plant and equipment - (56,688) Interest received 7,371 324 Net cash generated from/(used in) investing activities 7,371 (56,364) Net increase in cash and cash equivalents 6,875 102,918 Cash and cash equivalents at 1 January 1,981,416 1,878,498 Cash and cash equivalents at 31 December 1,988,291 1,981,416
DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 These notes form an integral part and should be read in conjunction with the accompanying financial statements. 1. General DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) (the Society ) is registered under the Societies Act, Chapter 311 and domiciled in Singapore. The Society is also a registered charity under Charities Act, Chapter 37. The Society s Registration Number is S71SS0043E. The Society s registered office and principal place of operation is located at 528 Jurong West Street 52, #01-353 Singapore 640528. The principal activities of the Society are to promote the understanding of the causes and treatment of diabetes and to publicise information concerning diabetes. FINANCIAL STATEMENTS The Society is granted Institution of a Public Character ( IPC ) status for the period from 1 July 2016 to 30 June 2018. 2. Summary of significant accounting policies 2.1 Basis of preparation The financial statements have been prepared in accordance with Charities Act, Chapter 37, Societies Act, Chapter 311 and Charities Accounting Standards ( CAS ). 2.2 Basis of measurement The financial statements have been prepared on a going concern basis under the historical cost convention. 2.3 Functional and presentation currency The financial statements are presented in Singapore Dollar (S$), which is the Society s functional currency. All financial information is presented in Singapore Dollar, unless otherwise stated. 2.4 Income recognition Income is recognised in the statement of financial activities to the extent that the Society becomes entitled to the income, when it is probable that the income will be received; and when the amount of the income can be measured with sufficient reliability. Voluntary income Donations and sponsorships Donations and sponsorships are recognised as and when received.
FINANCIAL STATEMENTS DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 2. Summary of significant accounting policies (Continued) 2.4 Income recognition (Continued) Voluntary income (Continued) Government grants Grants from the government are recognised only when there is sufficient evidence that the Society has complied with the conditions of the grants and grants will be received. Such grants are recognised on an accrual basis. Grants recognised in the statement of financial activities are calculated based on the funding principles of the relevant government organisations. Subsequent adjustments to the grants, upon finalisation by the relevant government organisations, are recognised in the statement of financial activities in the financial year in which it is finalised. Activities for generating funds Income from fund raising events are recognised when received. Investment income Interest income Interest income is recognised on a time-proportion basis using the effective interest method. Income from charitable activities Sale of medical goods Revenue from sales of medical goods is recognised upon the transfer of significant risks and rewards of ownership of the goods to the customers. Service income Service income is recognised upon completion of the services rendered. 2.5 Plant and equipment Measurement Plant and equipment are measured at cost less accumulated depreciation. The cost of plant and equipment includes its purchase price and any costs directly attributable to bringing the asset to the location and condition necessary for it to be capable of operating in the manner intended by management. The Society has adopted a capitalisation policy wherein items of plant and equipment above S$100 are capitalised. When parts of an item of plant and equipment have different useful lives, they are accounted for as separate items (major components) of plant and equipment.
DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 2. Summary of significant accounting policies (Continued) 2.5 Plant and equipment (Continued) Measurement (Continued) The gain or loss on disposal of an item of plant and equipment are determined by comparing the proceeds from disposal with the carrying amount of plant and equipment, and is recognised in the statement of financial activities. Subsequent costs The cost of replacing a part of an item of plant and equipment is recognised in the carrying amount of the item if it is probable that the future economic benefits embodied within the part will flow to the Society, and its cost can be measured reliably. The carrying amount of the replaced part is derecognised. The costs of the day-to-day servicing of plant and equipment are recognised in statement of financial activities as incurred. FINANCIAL STATEMENTS Depreciation Depreciation is based on the cost of an asset less its residual value. Depreciation is recognised in statement of financial activities on a straight-line basis over their estimated useful lives of each component of an item of plant and equipment. The estimated useful lives are as follows: Useful lives Computers Furniture and fittings Office equipment Motor vehicle Renovation 1 year 3 years 3 years 10 years 10 years Depreciation methods, useful lives and residual values are reviewed at the end of each financial reporting period and adjusted if appropriate. 2.6 Inventories Inventories are measured at the lower of cost and net realisable value. The cost of inventories is based on the weighted average basis and includes expenditure incurred in acquiring the inventories, production or conversion costs, and other costs incurred in bringing them to their existing location and condition. Net realisable value is the estimated selling price in the ordinary course of business, less the estimated cost of completion and selling expenses. 2.7 Receivables Receivables, excluding prepayments, are measured at initial recognition at transaction price, excluding transaction costs, if any. Transaction costs shall be recognised as expenditure in the statement of financial activities. Prepayments shall be initially recognised at the amount paid in advance for the economic resources expected to receive in future.
FINANCIAL STATEMENTS DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 2. Summary of significant accounting policies (Continued) 2.7 Receivables (Continued) After initial recognition, trade and other receivables, excluding prepayments, shall be measured at cost less any accumulated impairment losses. Prepayments shall be measured at the amount paid less the economic resources received or consumed during the financial period. At each reporting date, where there is objective evidence that a receivable is impaired, the carrying amount of the asset is reduced through the use of an allowance account, and the amount of the loss is recognised in the statement of financial activities. The allowance recognised is measured as the difference between the asset s carrying amount and the undiscounted future cash flows that the Society expects to receive from the receivables. When a recoverable is uncollectible, it is written off against the allowance account for receivables. Subsequent recoveries of amounts previously written off are credited in the statement of financial activities. 2.8 Payables Payables are initially measured at transaction price, excluding transaction costs, if any, both at initial recognition and at subsequent measurement. Transactions costs shall be recognised as expenditure in the statement of financial activities as incurred. Accruals shall be recognised at the best estimate of the amount payables. 2.9 Operating leases Leases where a significant portion of the risks and rewards of ownership are retained by the lessor are classified as operating leases. Payments made under operating leases (net of incentives received from the lessor) are taken to the statements of financial activities on a straight-line basis over the period of the lease. When an operating lease is terminated before the lease period has expired, any payment required to be made to the lessor by way of penalty is recognised as an expense in the period in which termination takes place. 2.10 Provisions Provisions shall be recognised only when a present obligation (legal or constructive) exists as a result of a past event, it is probable that the Society will be required to settle the obligation, and a reliable estimate can be made of the amount of the obligation. The amount recognised as a provision is the best estimate of the consideration required to settle the present obligation at the reporting date, taking into account the risks and uncertainties surrounding the obligation. When some or all of the economic benefits required to settle a provision are expected to be recovered from a third party, the receivable is recognised as an asset if it is virtually certain that a reimbursement will be received and the amount of the receivable can be measured reliably.
DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 2. Summary of significant accounting policies (Continued) 2.11 Funds (a) (b) Unrestricted funds Unrestricted funds are expendable at the discretion of the Society s Management Committee in furtherance of the Society s objects. Restricted funds Restricted funds are funds subject to specific trusts, which may be declared by the donor(s) or with their authority or created through legal process, but still within the wider objects of the Society. Deferred Care and Share fund Deferred Care and Share fund comprises plant and equipment purchased. Transfers are made to the Deferred Care and Share fund when amounts are utilised for purchase of plant and equipment. The depreciation of the assets purchased with the related grant is taken to the Deferred Care and Share fund over the useful lives of the related assets. FINANCIAL STATEMENTS Unless specifically indicated, fund balances are not represented by any specific assets or liabilities but are represented by all assets of the Society. 2.12 Employee benefits (a) Defined contribution plans The Society makes contributions to the Central Provident Fund scheme in Singapore, a defined contribution pension scheme. Contributions to defined contribution pension schemes are recognised as an expense in the period in which the related service is performed. (b) Short-term employees benefits Short-term employee benefit obligations are measured on an undiscounted basis and are expensed as the related service is provided. A liability is recognised for the amount expected to be paid if the Society has a present legal or constructive obligation to pay this amount as a result of past service provided by the employee, and the obligation can be estimated reliably. 2.13 Expenditure recognition All expenditure is accounted for on accrual basis, aggregated under the respective areas. Direct costs are attributed to the activity where possible. Where costs are not wholly attributable to an activity, they are apportioned on a basis consistent with the use of resources. (a) Cost of generating funds The cost of generating funds are those costs attributable to generating income for the Society, other than those cost incurred in undertaking charitable activities in furtherance of the Society s objective. This includes the costs of generating voluntary income and fundraising costs.
FINANCIAL STATEMENTS DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 2. Summary of significant accounting policies (Continued) 2.13 Expenditure recognition (Continued) (b) (c) Cost of charitable activities Expenditure on charitable activities comprises all costs incurred in undertaking work to meet the charitable objects of the Society. Such costs include the direct costs of the charitable activities of the Society together with those support costs incurred that enable these activities to be undertaken. Governance costs Governance costs include the costs of governance arrangement, which relate to the general running of the Society as opposed to the direct management functions inherent in generating funds, service delivery and programme or project work. Governance costs will normally include both direct costs such as internal and external audit, legal advice for the Society and costs associated with constitutional and statutory requirements, and related support costs which where material, would comprise apportionment of shared and indirect costs involved in supporting the governance activities. 2.14 Taxes The Society is exempted from income tax on income and gains under the Income Tax Act, Chapter 134 to the extent that these are applied to its charitable objects. 3. Significant accounting judgments and estimates The preparation of the Society s financial statements requires management to make judgements, estimates and assumptions that affect the reported amounts of revenues, expenses, assets and liabilities, and the disclosure of contingent liabilities at the end of each reporting period. Uncertainty about these assumptions and estimates could result in outcomes that require a material adjustment to the carrying amount of the asset or liability affected in the future periods. 3.1 Key sources of estimation uncertainty The key assumptions concerning the future and other key sources of estimation uncertainty at the reporting date, that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year are discussed below. Useful lives of plant and equipment Management periodically reviews the estimated useful lives and residual values of plant and equipment during the financial year for reasonableness. The carrying amounts of the Society s plant and equipment and details of a change in estimate during the financial year are disclosed in Note 13. The Society s plant and equipment are currently depreciated on a straight line basis, over the estimated useful lives of between 3 to 10 years.
DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 4. Voluntary income 2017 2016 Unrestricted funds Restricted funds Total Total $ $ $ $ Donations 77,021 397,493 474,514 285,126 Government grants 111,527-111,527 113,298 188,548 397,493 586,041 398,424 During the financial year, the Society issued tax deductible receipts for donations of Unrestricted Funds totalling $71,005 (2016: $48,844). 5. Activities for generating funds 2017 2016 Unrestricted funds Restricted funds Total Total $ $ $ $ FINANCIAL STATEMENTS Income from fund raising events 60,608-60,608 96,755 6. Investment income 2017 2016 Unrestricted funds Restricted funds Total Total $ $ $ $ Interest income 7,371-7,371 324 7. Income from charitable activities 2017 2016 Unrestricted funds Restricted funds Total Total $ $ $ $ Service income 74,320-74,320 89,780 Sale of medical goods 269,197-269,197 365,769 Membership subscription fees 14,260-14,260 32,151 World Diabetes Day income 89,750-89,750 75,623 Newsletter income 29,600-29,600 27,925 President s challenge 2015 - - - 40,000 Miscellaneous income 19,219-19,219 46,718 496,346-496,346 677,966
FINANCIAL STATEMENTS DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 8. Fundraising costs 2017 2016 Unrestricted funds Restricted funds Total Total $ $ $ $ Expenditure for fundraising events 11,270-11,270 4,472 9. Charitable activities 2017 2016 Unrestricted funds Restricted funds Total Total $ $ $ $ Cost of services rendered 37,299 921 38,220 37,125 Depreciation of plant and equipment 31,849 2,846 34,695 44,310 Purchase of medical goods 209,499 45,991 255,490 360,748 Events and newsletter expenses 90,314 13,711 104,025 94,337 Employee benefit expenses (Note 11) 416,137 2,111 418,248 422,477 Office rental 22,346-22,346 38,046 Repairs, maintenance and utilities 44,025 220 44,245 41,350 Others 35,954 5,451 41,405 41,357 887,423 71,251 958,674 1,079,750 10. Governance costs 2017 2016 Unrestricted funds Restricted funds Total Total $ $ $ $ Auditor s remuneration 6,500-6,500 8,800 AGM expenses 7,825-7,825 6,668 Employee benefit expenses (Note 11) 46,238-46,238 46,942 60,563-60,563 62,410 The governance costs include costs of preparation and examination of statutory accounts, the cost of holding Annual General Meetings and cost of governance arrangement which relates to the general running of the Society.
DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 11. Employee benefits expenses 2017 2016 $ $ Wages and salaries 404,077 418,966 Contributions to defined contribution plans 58,298 50,453 Other employee benefits 2,859-465,234 469,419 The employee benefits expenses are recognised in the following line items in the Statement of Financial Activities 2017 2016 $ $ Charitable activities (Note 9) 416,137 422,477 Governance costs (Note 10) 46,238 46,942 Others 2,859 - FINANCIAL STATEMENTS 465,234 469,419 Included in the above are remuneration paid to key management personnel as follows: 2017 2016 $ $ Remuneration and other benefits 69,069 58,166 Contributions to defined contribution plans 9,237 4,794 78,306 62,960 12. Support costs Charitable Governance activities costs Total $ $ $ Salaries and bonuses 416,137 46,238 462,375 The allocation of support costs of the Society is apportioned based on the amount of time spent and number of staff operating in the Society. Support costs comprises of wages and salaries and contributions to defined contribution plans.
FINANCIAL STATEMENTS DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 13. Other expenditure 2017 2016 $ $ Inventories written off 36,337 - During the year, medical supplies of $32,153 located at one of the branches have been pilfered. Management has found that an employee of the branch had pilfered medical supplies of $32,153 and altered the accounting records of branch to avoid management s detection. Upon the discovery of the incident, the employee was duly terminated. The Society has filed a police report and duly informed the Society's Sector Administrator, the Ministry of Health, of this incident. As at the date of the financial statements, police investigation is underway. Management have performed a review for the inventory movements for all branches and determined that the pilferage of medical supplies is isolated to one branch. Management have also determined that the amount of medical supplies pilfered is irrecoverable. This amount of medical supplies pilfered has been recorded in the statement of financial activities for the financial year ended 31 December 2017 accordingly. As at the date of the financial statements, management is reviewing the inventory s internal control procedures.
DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 14. Plant and equipment Furniture and fittings Office equipment Motor vehicles Renovation Total Computers $ $ $ $ $ $ Cost As at 1 January and 31 December 2017 19,352 170,552 230,188 80,000 391,278 891,370 Accumulated depreciation At 1 January 2017 19,352 161,626 229,846 70,000 320,375 801,199 Depreciation - 5,763 257 8,000 20,675 34,695 At 31 December 2017 19,352 167,389 230,103 78,000 341,050 835,894 Carrying amount At 31 December 2017-3,163 85 2,000 50,228 55,476 FINANCIAL STATEMENTS
DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 14. Plant and equipment (Continued) Computers Furniture and fittings FINANCIAL STATEMENTS Office equipment Motor vehicles Renovation Total $ $ $ $ $ $ Cost At 1 January 2016 19,352 167,052 230,188 80,000 338,090 834,682 Additions - 3,500 - - 53,188 56,688 At 31 December 2016 19,352 170,552 230,188 80,000 391,278 891,370 Accumulated depreciation At 1 January 2016 16,161 155,542 229,239 62,000 293,947 756,889 Depreciation 3,191 6,084 607 8,000 26,428 44,310 At 31 December 2016 19,352 161,626 229,846 70,000 320,375 801,199 Carrying amount At 31 December 2016-8,926 342 10,000 70,903 90,171
DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 15. Inventories Inventories comprises of medical related products and materials which are stated at cost. The cost of inventories recognised as an expense amounted to S$209,499 (2016: S$300,498) as disclosed in Note 9. 16. Trade receivables 2017 2016 $ $ Not past due and not impaired 338 988 Past due but not impaired 28,603 1,962 28,941 2,950 FINANCIAL STATEMENTS Trade receivables are non-interest bearing and are generally on 0 to 30 days terms. There is no other class of financial assets that is past due and/or impaired except for trade receivables. Receivables that are past due but not impaired The Company had trade receivables amounting to $28,603 (2016: $1,962) that were past due at the reporting date but not impaired. These receivables were unsecured and the analysis of their aging at the reporting date was as follows: 2017 2016 $ $ Trade receivables past due but not impaired: - Less than 30 days 7,174 748-31 60 days 14,000 790 - More than 60 days 7,429 424 28,603 1,962 17. Other receivables 2017 2016 $ $ Deposits 3,093 4,363 Prepayments 4,279 3,501 Other receivables 1,747 1,747 9,119 9,611
FINANCIAL STATEMENTS DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 18. Cash and cash equivalents 2017 2016 $ $ Cash and bank balances 1,379,716 1,379,905 Fixed deposits 608,575 601,511 Cash and cash equivalents per statement of cash flows 1,988,291 1,981,416 The fixed deposits bear interest at an average rate of 0.25% to 0.78% (2016: 0.25% to 1.88%) per annum and are for tenure less than 12 months (2016: 12 months). 19. Trade payables 2017 2016 $ $ Trade payables: - Third parties 32,469 54,337 20. Other payables 2017 2016 $ $ Other payables 8,583 47,564 Accrued expenses 28,227 38,118 Provision for unutilised leave 2,859 - Total other payables 39,669 85,682 21. Deferred revenue 2017 2016 $ $ Due within 1 year 10,430 3,060 Due within 2 5 years 6,085 8,330 16,515 11,390 Deferred revenue comprises membership subscription fees that are paid by members upon signing up as a member of the Society and this is recognised in the statement of financial activities over 3 or 5 years, depending on the type of membership.
DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 22. Unrestricted funds Balance at 1 January Income Expenditure Transfer Balance at 31 December $ $ $ $ $ 2017 Unrestricted funds 1,631,758 752,873 (995,593) 31 1,389,069 2016 Unrestricted funds 1,714,436 954,509 (1,046,989) 9,802 1,631,758 23. Restricted funds a) DOT Program Fund FINANCIAL STATEMENTS This is a fund to empower general medical practitioners through lectures and their patients through counselling. b) Plant and Equipment Fund This is used for the setting up of branches and is designated to meet the capital cost of setting up community based diabetes education and care centre at Hong Kah and Boon Keng. This fund could be funded by donations or transfers from any of the above funds within the permissible use of funds stipulated by donors. c) Lee Foundation Diabetes Care Fund This is designated to provide financial assistance to needy patients. d) Lions Diabetes Program This is a fund from Lions Clubs to subsidise the public health screening and diabetes complication screening. e) MSD Grant This is designated to raise public awareness about diabetes care, education and prevention. f) Nurse Training Fund This is designated for the cost incurred for nurses training. g) Care and Share Fund This is a matching grant from the Ministry of Social and Family Development (MSF), based on qualifying donations. It can be used in capability building, capacity building, new programmes/enhancement or expansion of existing programme, and critical existing needs (up to 20%) in the provision of services and programme for our beneficiaries. h) Podiatry Fund This is designated for providing podiatry services to people with diabetes in the community.
FINANCIAL STATEMENTS DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 23. Restricted funds (Continued) i) Renovation Fund This is designated to meet the cost of setting up satellite centres with the objective to promote awareness of diabetes to members and the general public. j) AIA Education & Community Outreach Fund This is a grant designated to promote awareness on diabetes to members of the general public. Balance at 1 January Income Expenditure Transfer Balance at 31 December $ $ $ $ Funds represented by cash 2017 DOT Program Fund 1,862 - - - 1,862 Plant and Equipment Fund 3,634 - - (3,634) - Lee Foundation Diabetes Care Fund 9,715 15,000 (45,991) 21,276 - Lions Diabetes Program 34,195 - (189) - 34,006 MSD grant 123,357 1,000 (12,792) (5,852) 105,713 Nurse Training Fund 25,770 - - - 25,770 Care and Share Fund 77,449 206,193 - (5,653) 277,989 Podiatry Fund 1,075 - - - 1,075 Renovation Fund 30,742 - - (6,168) 24,574 AIA Education & Community Outreach Fund - 175,300 (9,433) - 165,867 307,799 397,493 (68,405) (31) 636,856 Funds represented by plant and equipment Deferred Care and Share fund 17,933 - (2,846)* - 15,087 Total 325,732 397,493 (71,251) (31) 651,943
DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 23. Restricted funds (Continued) Balance at 1 January Income Expenditure Transfer Balance at 31 December $ $ $ $ Funds represented by cash 2016 DOT Program Fund 1,862 - - - 1,862 Plant and Equipment Fund 7,268 - - (3,634) 3,634 Lee Foundation Diabetes Care Fund 30,120 50,000 (70,405) - 9,715 Lions Diabetes Program 34,959 - (764) - 34,195 MSD grant 68,735 80,736 (26,114) - 123,357 Nurse Training Fund 25,770 - - - 25,770 Care and Share Fund 9,518 88,224 - (20,293) 77,449 Podiatry Fund 1,075 - - - 1,075 Renovation Fund 36,910 - - (6,168) 30,742 216,217 218,960 (97,283) (30,095) 307,799 FINANCIAL STATEMENTS Funds represented by plant and equipment Deferred Care and Share fund - - (2,360)* 20,293 17,933 Total 216,217 218,960 (99,643) (9,802) 325,732 * Depreciation relating to furniture and fittings of $5,763 (2016: $6,084) and renovation of $20,675 (2016: $26,428) (Note 14), includes $$2,846 (2016: $2,360) in Deferred Care and Share fund. 24. Fund management The Society s funds are made up of unrestricted and restricted funds. The funds are annually reviewed to ensure long term sustainability and the Society s targets for its unrestricted fund to be up to two years of operations expenditure. 25. Operating lease commitment As at the reporting date, the Society has commitments for future minimum lease payments under non-cancellable operating lease as follows: 2017 2016 $ $ Within one year 9,084 13,623 26. Board of Management Personnel The Society is governed by Management Committee. All Committee Members receive no monetary remuneration.
FINANCIAL STATEMENTS DIABETES SINGAPORE (F.K.A DIABETIC SOCIETY OF SINGAPORE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2017 27. Comparative information The previous year s financial statements were audited by another firm of Public Accountants and Chartered Accountant, whose report dated 3 April 2017 expressed an unqualified opinion on those financial statements. Reclassification Certain reclassifications has been made to the prior year s financial statements to enhance comparability with the current year s Statement of Financial Activities. As a result, certain line items have been reclassified on the Statement of Financial Activities and the related notes to the financial statements. Comparative figures have been adjusted to conform with the current year s presentation. The Society did not present a third statement of financial position at the beginning of the preceding period as the reclassifications did not result in material effect on the information in the Statement of Financial Position at 1 January 2016. 31 December 2016 As previously reported Restatement As stated $ $ $ Statement of financial position Funds Restricted funds 325,732 (325,732) - Restricted funds Funds represented by cash - 307,799 307,799 Restricted funds Funds represented by plant and equipment - 17,933 17,933 Statement of financial activities Income Charitable activities 591,248 (591,248) - Income from charitable activities - 677,966 677,966 Investment income - 324 324 Other incoming resources 87,042 (87,042) - Expenditure Charitable activities (1,056,320) (23,430) (1,079,750) Governance and operating costs (80,442) 80,442 - Governance costs - (62,410) (62,410) Other resources expended (5,398) 5,398-28. Authorisation of financial statements for issue The financial statements for the financial year ended 31 December 2017 were authorised for issue by the Management Committee on 16 April 2018.
DONORS, SPONSORS AND VOLUNTEERS DONORS, SPONSORS AND VOLUNTEERS DSS thanks all donors, sponsors and volunteers for their generous DS thanks contributions all donors, sponsors to the Society and volunteers over the for years. their generous contributions to us over the years. Funds raised were key avenues in diabetes education Funds raised were key in funding diabetes education awareness and social outreach. awareness and social outreach. MINUTES OF AGM