First Meeting of the Global Steering Committee (GSC) Summary Record

First Meeting of the Global Steering Committee (GSC) Summary Record

Page 2 of 6 DATE, TIME, VENUE Date: 15 December 2011. Time: 16:00-17:30 Hrs. (Rome Time) Venue: The meeting was carried out through Video/Telephone conferencing. LEAD PARTICIPANTS AGENDA OUTCOMES BMGF: Chris Gingerich (Mr.) DFID: Frances Harper (Ms.) EC: Amerigo Liotti (Mr.) ECLAC: Mr. Giovanni Savio (Mr.) ERS-USDA: Cheryl Christensen (Ms.) FAO: Pietro Gennari (Mr.) IBGE, Brazil: Flavio Bolliger (Mr.) IFAD: Thomas Elhaut (Mr.) Italian Cooperation: Simonetta Di Cori (Ms.) Philippines: Romeo Recide (Mr.) UNESCAP: Haishan Fu (Ms.) WFP: Joyce Luma (Ms.) World Bank: Shaida Badiee (Ms.) 1. Membership of the GSC 2. ToR of the GSC 3. Rules of decisions 4. Establishment of the Executive Board 5. ToR of the Executive Board (EB) 6. Initial budget allocation 7. Venue, dates of the next meeting of the GSC 1. Membership of the GSC: A list of proposed members of the GSC was circulated before the conference. All participants agreed to be part of the GSC. The confirmation from the Chair of the United Nations Statistical Commission (UNSC) was still awaited. Some participants noted that the membership of the GSC is dominated by international organizations and proposed to expand it in order to have a wider representation from countries. It was also agreed to include additional representatives from resource partners (i.e. Islamic Development Bank), International and Regional Organization (i.e. PARIS21, UNSD, CISSTAT), and the user community (i.e. farmer or agricultural organisations). The GSC will have the option to enlarge its membership The GSC will elect its own Chair for a term of 2 years. 2. ToRs of the GSC The meeting agreed to include additional responsibilities in the ToRs, in particular: The GSC will ensure coordination and integration of the Action Plan to implement the Global Strategy with other ongoing international programmes of statistical capacity development.

Page 3 of 6 The GSC will be responsible for mobilisation all kinds of support for implementation of the Strategy, including raising of funds, in-kind contributions and technical support. The GSC can invite identified experts or representatives of relevant organizations to the meetings of the GSC to share good experience and provide guidance, as needed. The GSC can review its functions at any stage, as required. 3. Rules of decisions It was agreed that the decisions of the GSC will be taken by consensus. A voting mechanism may be applied in exceptional situation when a consensus cannot be reached. The Participating Partners will not take part in the voting to avoid any potential conflict of interest. 4. Establishment of the Global Executive Board (GEB) The meeting agreed on the need for the GEB. The GEB will be a sub-group of the GSC. It will include 7 members, including two representatives from the five regions, selected on rotating basis. The Chair of the GEB will be elected by the GEB itself, for a term of 2 years. 5. ToRs of the GEB The GEB will receive delegated authority to oversee the execution of the decisions and directions of the GSC, and will work towards achieving objectives sets forth by the GSC. 6. Initial budget allocation The meeting noted the following pledges from the resource partners: a. Department for International Development of the United Kingdom (DfID): A proposal of a contribution of 16 million pounds to the Trust Fund supporting the Action Plan of the Global Strategy is under internal DFID approval process. If approved, this funding is expected to be allocated to global activities as well as regional and country activities in Africa and Asia. b. Bill & Melinda Gates Foundation (BMGF): About one million dollars have been already committed to fund for the Country Assessment activities in some countries in Africa and Asia. Another proposal of approximately 10 million dollars is expected to be approved. c. Asian Development Bank (ADB): US$ 500,000 have been committed. d. Italian Cooperation: US$ 250,000 have been committed. e. African Development Bank (AfDB): has already initiated activities in Africa using their funds f. Partners the including World Bank, PARIS21, EuroStat, Department of Agricultural of the United States (USDA), have also committed their technical and in-kind support. 7. Venue, dates of the next meeting of the GSC The GSC agreed to hold its first face-to-face meeting at the margins of the next session of the UN Statistical Commission to be held in New York at the end of February 2012. FAO was requested to circulate the revised ToRs of the GSC and GEB.

Page 4 of 6 Annex 1: Proposed members of the Global Steering Committee 1. Resource partners BMGF: Mr. Chris Gingerich, Senior Program Officer DfID: Ms. Frances Harper, Head of Profession for Statistics & Team Leader, Global Statistics Partnerships Team Italy: Mr. Marco Ricci, Ministro Coordinatore Multilaterale Direzione Generale Cooperazione allo Sviluppo 2. Two country representatives per region: Africa: Ms. Samia Zekaria, President, Central Statistical Agency (CSA) of Ethiopia TBD Asia & the Pacific: Philippines: Mr. Romeo Recide, Director, Bureau of Agricultural Statistics, Department of Agriculture TBD The Americas: Ms. Wasmália Bivar, President, IBGE, Chair of the FoC Group of the UNSC on Agricultural Statistics Ms. Mary Bohman, Administrator, USDA - Economic Research Service (ERS) Europe & CIS: TBD Near East: TBD Chair of the UN Statistical Commission: Mr. Ali bin Mahboob Al-Raisi (Oman), General Director of Social Statistics, Ministry of National Economy 3. International organizations EUROSTAT: Mr. Pieter Everaers, Director of External Cooperation, Communication and Key indicators IFAD: Mr. Thomas Elhaut, Director, Statistics and Studies for Development Division, Strategy and Knowledge Management Department PARIS21: Mr. Christophe Duhamel, Deputy Manager. PARIS21 Secretariat UNDESA: Mr. Paul Cheung, Director, Statistics Division WFP: Ms. Joyce LUMA, Chief, Food Security Analysis Service The World Bank: Ms. Shaida Badiee, Director, Development Data Group 4. Farmer Associations and Agricultural Organizations: TBD 5. Participating Partners ADB: Mr. Douglas Brooks, Director - Development Indicators and Policy Research Division under the Economics and Research Department, Assistant Chief Economist, AfDB: Mr. Charles Lufumpa, Director, Statistics Department CISSTAT: Mr. Vladimir Sokolin, Chairman FAO: Mr. Pietro Gennari, Director, Statistics Division IsDB: Mr. Abdullateef Bello, Director, Data, Resources and Statistics Department SPC: Mr. Gerald Haberkorn, Manager, Statistics for Development Programme UNECA: Mr. Dimitri Sanga, Director, African Centre for Statistics UNECLAC: Mr. Luis Beccaria, Director, Division of Statistics and Economic Projections UNESCAP: Ms. Haishan Fu, Chief, Statistics Division UNESCWA: Mr. Juraj Riecan, Director, Statistics Division

Page 5 of 6 Annex 2: Governance of the Action Plan to implement the Global Strategy 1. Global Steering Committee The Global Steering Committee (GSC) will provide strategic guidance and oversight for the execution of the Action Plan to implement the Global Strategy. The GSC is the ultimate decision making body for the use of the Trust Fund in compliance with the conditions stipulated in the agreements between the Administrative Agent (FAO) and individual Resource Partners. The GSC will meet at least annually to determine the funds allocation based on the contributions committed by all Resource Partners. Additional meetings of the GSC may be held, as required, on proposal of the Global Executive Board. Countries or institutions may be invited at its meetings, as required, to present good practices that can be shared globally. Specifically, the Global Steering Committee will: a. Ensure coordination and promote integration between activities of the Global Strategy and other related initiatives of statistical capacity development for synergy, complementarity and greater impact; b. Ensure a coordinated approach in the implementation of the regional Action Plans in consultation with the Regional Steering Committees; c. Decide on the allocation of funds between activities at the global, regional and national levels and between regions and inform the Trust Fund Administrative Agent accordingly; d. Approve the proposal of annual work plans for global activities prepared by the Global Office; e. Monitor progress in the implementation of the Action Plan; f. Review recommendations of the Global Executive Board and approve the consolidated financial report to be prepared by the Administrative Agent and individual financial reports from each Participating Partner 1 implementing components of the Strategy and receiving funds; g. Approve the Global Monitoring & Evaluation Plan and M&E reports; h. Review and provide inputs into the terms of reference and reports of the periodic evaluations; i. Appoint the members of the Global Executive Board and periodically review its mandate; j. Support the mobilization of resources for the implementation of the Action Plan, including financial resources, in kind technical support, South-South Cooperation, etc.. Composition: The Global Steering Committee will be composed of selected Country representatives, representatives of International and Regional Organizations, Resource Partners, farmer Associations and Agricultural Organizations as well as key Technical Partners. The GSC may review its composition to include new members as required. The Chair of the GSC will be elected for a term of 2 years. Rules of decision: Decisions of the GSC will be taken by consensus. In the event that a consensus cannot be reached, decisions will be taken by a simple majority voting process, where Participating Partners will have no voting rights and all votes will carry equal weight. 2. Global Executive Board The Global Executive Board (GEB) is a subgroup of the GSC with delegated authority from the GSC to act on its behalf in the interim period between meetings. Its role is to provide policy direction, guidance and accountability to the day-to-day work of the Global Office and other Participating Partners and to support the decision-making process of the GSC. Key decisions of the GSC, including the allocation of funds to global, regional and national activities and the approval of the annual work plans for global activities, will 1 Participating Partners are agencies in charge of implementing components of the Action Plan

Page 6 of 6 not be delegated to the GEB. The Global Executive Board will meet at least three times a year, where possible at the margins of suitable international meetings. If needed, additional consultations will be conducted via videoconferencing, telephone and e-mail. The specific responsibilities of the GEB are to: a. Follow-up on the implementation of the decisions taken by the Global Steering Committee; b. Review and make recommendations to the GSC on annual work programs and budgets prepared by the Secretariat; c. Review and make recommendations to the GSC on annual reports and other important documents as required; d. Review and make recommendations to the GSC on the agenda and papers for the annual GSC meetings prepared by the Secretariat; e. Review and make recommendations to the GSC on financial reports and review the budget situation on a regular basis; f. Review the consolidated progress report by the AA and individual reports from each PP on the implementation and make recommendations to the GSC; g. Review the Global Monitoring & Evaluation Plan and reports and make recommendations to the GSC h. Review nominations for new GSC members and submit them to the GSC for approval; Composition: The Members of the Global Executive Board will be Seven in total. They will be appointed by the GSC from the list of existing GSC members, selecting two country representatives, two regional partners representatives, two resource partners representatives and FAO (ex-officio). Members resigning from the Global Executive Board will be replaced as soon as possible through an electronic consultation with the agreement of the GSC s Chair, and the appointment will be ratified at the next GSC meeting. The Chair of the GEB will be elected for a term of 2 years. Rules of decision: Decisions of the GEB will be taken by consensus.