2018-19 Budget Overview HIGHLIGHT: OPERATIONS & MAINTENANCE and ATHLETICS Presentation to the Bethlehem Central School District Board of Education Wednesday, March 7, 2018
DISTRICT GOALS
Recap of prior meetings TONIGHT S TOPICS Updated estimates that reduce baseline expenditures Operations & Maintenance Athletics Future Meetings 3
SUMMARY BUDGETED REVENUES Budget 2017-18 Budget 2018-19 School Taxes $64,267,000 $64,267,000 PILOT Payments 3,282,000 3,295,000 State Aid 28,110,000 27,687,000 Other Revenue 1,464,000 1,837,000 TOTAL $97,123,000 $97,086,000 4
SUMMARY EXPENDITURES BY AREA 5 2017-18 Budget 2018-19 Baseline Administrative $3,107,309 $3,168,979 Instructional Programs 31,771,807 32,856,640 SESS 13,155,590 13,540,070 Transportation 6,399,091 6,227,553 Operations & Maintenance 5,440,248 5,403,711 Technology 2,444,686 2,471,804 Athletics 744,869 772,952 Fringe Benefits 22,399,600 24,028,200 Debt Service 11,659,800 11,936,091 Total $97,123,000 $100,406,000
BASELINE BUDGET AS OF 2/8/18 Revenues $97,086,000 Expenditures (100,406,000) Preliminary Gap ($3,320,000) Revise initial estimates: health insurance, BOCES rates, state aid Consider reductions/additions in coming weeks of specific departmental areas Tax Levy: increase to what extent? Use of fund balance: if ultimately needed Potential salary savings on staff retirements 6
Approved retirements for the end of this school year: 15 teachers, 1 guidance counselor, and 1 occupational therapist SAVINGS FROM STAFF Salary differential with new hires starting at entry level pay scale: $840,000 May have 1-2 additional retirements: each retirement saves approximately $49,000 in salary RETIREMENTS 7
Blended rate increase estimated at 6.1% in baseline. Dropping to 5.8%. SAVINGS FROM UPDATED HEALTH INSURANCE ESTIMATES Updated retiree health insurance costs. Reduced trend by 9%. Combined reduction to baseline: $400,000 Health Insurance Expense Baseline Budget $13,370,000 Revised Baseline 12,970,000 Reduction ($400,000) 8
TRANSPORTATION BUDGET OVERVIEW 2017-18 2018-19 Salaries $5,377,066 $5,360,322 Equipment 40,000 40,000 Fuel 373,920 225,000 Bus Parts/Supplies 241,500 210,000 Insurance 122,400 122,400 Other Operating Costs 168,825 168,852 Garage Building 75,380 100,978 Total $6,339,091 $6,227,553 Decrease ($171,538) 9
TRANSPORTATION SALARY & POSITION INFORMATION Position (Employee #s are not FTEs, but # of positions.) # of Emp. 2017-18 # of Emp. 2018-19 Drivers 92.0 $2,982,500 92.0 $2,965,850 Bus Attendants 32.0 669,252 32.0 647,364 Mechanics 7.0 460,436 7.0 452,641 Supervisors, Office/Clerical 5.0 306,050 5.0 317,713 Dispatcher/Trainer 3.0 157,028 3.0 160,954 Substitutes 272,500 245,000 Extra Hours/Overtime 451,300 483,800 Other (Health Insur. Buyouts) 78,000 87,000 Total $5,377,066 $5,360,322 10
TRANSPORTATION SUBSTITUTES & EXTRA WORK 2014-15 2015-16 2016-17 2017-18 2018-19 Substitutes Actual/Est. 245,322 225,212 221,459 228,000 235,000 Substitutes Budget 305,000 315,000 265,000 272,500 245,000 Positive Variance 59,678 89,788 43,541 44,500 10,000 Extra Hours/OT Actual/Est. 342,051 348,849 427,851 (1) 425,000 453,800 (2) Extra Hours/OT Budget 424,400 430,500 452,000 451,300 483,800 Positive Variance 82,349 81,651 24,149 26,300 30,000 (2) (1) - Increases in actual: OT incurred covering medical leaves, $30,000; weather delays, $20,000; Training, Extra Trips, $29,000. (2) - Costs will be higher next year (DOT trainer mandate, additional billed summer work), but can reduce estimate by $30,000. 11
CONSIDERATION BUS REPLACEMENT PROPOSAL Proposed purchase: 6 large buses 6 small buses 3 Chevy Suburbans Cost not to exceed $1,190,000 Voter approval needed to purchase 12
TECHNOLOGY BUDGET OVERVIEW 2017-18 2018-19 Salaries $717,040 $724,320 Equipment 602,483 445,233 Software 86,955 166,728 Materials & Supplies 75,000 67,000 Purchased Services 198,200 285,223 BOCES 765,008 783,300 Total $2,444,686 $2,471,804 Increase $27,118 13
OPERATIONS AND MAINTENANCE 2018-19 BUDGET DEVELOPMENT Gregg Nolte Director of Facilities & Operations 14
O & M BUDGET OVERVIEW 2017-18 2018-19 Salaries $3,326,148 $3,290,461 Equipment/Vehicles 231,900 200,900 Utility Costs 936,000 948,000 Contracted Services 391,500 351,500 Special Projects 107,000 134,000 Custodial/Maintenance Supplies 367,300 373,100 BOCES 80,400 100,000 Total $5,440,248 $5,397,961 Decrease ($42,287) 15
O & M SALARY AND POSITION INFORMATION Position FTE 2017-18 2018-19 Custodians 39 $1,884,876 $1,918,031 Maintenance 15 846,094 782,581 Supervisors & Admin. Support 4 359,628 354,298 Substitutes/Misc. 158,800 158,800 Overtime 75,000 75,000 Total 58 $3,326,148 $3,290,461 16
O & M EQUIPMENT AND VEHICLES Description Amount Dump Truck w/ plow (1-Ton) Replaces #545 $49,000 Bobcat w/brush, snowblower, 2 buckets Winter Sidewalk Maintenance 48,000 Utility Vehicle w/ salt spreader (diesel) Multi-season Vehicle 25,000 Glenmont & Eagle Rider Floor Machines ($12,000 each) Replaces walk behind units 24,000 Aerator (slicing & coring) Replacing old unit 10,000 Various custodial equipment (floor scrubbers, burnishers, vacuums) 18,500 Various grounds equipment (carts, blowers, spreaders, attachments for Ventrac unit) 26,400 2018-19 Total $200,900 17
O & M SPECIAL PROJECTS Project Description Amount HS D222 & D224 Additional Furniture $27,000 HS Gym B - Sand, Fix & Refinish Floor, approx. 13,000 sf 31,000 HS Main Office Conference Room Table/Chairs 5,000 Glenmont: Main Office Furniture & Library Carpet 13,600 Elsmere: New Clock System & 7 cafeteria tables 24,500 Hamagrael: Replace Library & Classroom (2) Carpet, Sand/Refinish gym floor 13,100 Slingerlands: Library Furniture, Library Carpet, tile replacement in ELC Common Area 19,800 Eagle: projects are minor, and covered in supplies line item N/A MS: projects are larger in scope, and covered within upcoming bond work N/A 2018-19 Total $134,000 18
CAPITAL OUTLAY Transportation Air Compressor Replacement & Sound Deadening Room Replaces 18-year old unit New unit will be in sound deadening room with general storage above $100,000 in budget (as transfer to capital fund) 19
CLASSROOM TEMPERATURE ASSESSMEN A district-wide assessment was conducted because personal comfort is important for students and staff 82-88º Minimum temp SED requires a minimum classroom temperature of 65 ; however, no specified max Winter cold Survey showed classrooms are cold in winter; Raised temp 1 districtwide, which has helped 78-85º Hot, humid days O&M logged classroom temperatures during hot days this past Summer/Fall HS, MS, Eagle, Elsmere were hottest Air conditioning In offices, MS/HS LMC, internal classrooms, and classrooms requiring a conditioned environment as a medical accommodation
CLASSROOM TEMPERATURE OPTIONS Bottom line: Short of installing central air, which is prohibitively expensive, there are limited alternatives, providing only modest relief. What we CAN do now: Use energy management system to pre-cool rooms with potentially cooler night air Use energy system to minimize outside air exchanges (limits the amount of hot air coming in) Other Options: Provide 24 industrial, pedestal-mounted, quiet design fans 83 2 nd floor rooms x $600/fan=$49,800 Install 2 ceiling mounted fans in each classroom 83 2 nd floor rooms x $1,600/set=$132,000 Recommendation: start with a smaller scope pilot project using a combination of pedestal & ceiling fans. Monitor impact/effectiveness, expand if deemed beneficial. 21
ANTICIPATED TIMELINE - PPA Spring 2018 Site Plan approval from town hoped for in spring of this year. Summer 2018 Construction start desired late spring 2018 2-3 mos. build time National Grid utility upgrade must also occur Fall 2018 Commercial operations date, by 11/30/2018.
ATHLETICS 2018-19 BUDGET DEVELOPMENT Len Kies Athletic Director 23
Each school year Bethlehem Central School District is represented by 22 JV Teams 4 Freshman Teams 22 Modified Teams 30 Varsity Teams 80 Interscholastic Athletic Teams 2 Unified Teams 24
ATHLETICS BUDGET OVERVIEW 2017-18 2018-19 Coaches /Chaperones/Trainer $480,919 $511,252 Equipment 12,500 5,000 Program Expenditures 176,000 173,400 BOCES (software) 0 2,600 Supplies, Uniforms, Post-season games, Conferences 75,450 80,700 Total $744,869 $772,952 Increase $28,083 25
PROGRAM EXPENDITURES What program expenditures include Officials fees Ice rental fees Entry fees Lifeguard fees Police coverage Equipment reconditioning $62,000 $22,500 $5,000 $2,500 $21,100 $6,140
ATHLETICS PROGRAMS AND PARTICIPATION 15 girls programs 15 boys programs (3 co-ed) 102 coaches plus 6 program assistant coaches 3 volunteer coaches 80 teams Fall: 33 Winter: 24 Spring: 23 1,931 student-athletes in grades 7-12 (Based on 2016-2017) Note: This is total team participation (some students play more than one sport) 27
ATHLETICS BUDGET ADDITIONS Baseball Field Rentals Spring, 2019 As a result of bond project work, both baseball fields located at HS will be offline for spring 2019 Drainage Backstops Dugouts Varsity, Junior Varsity, Freshman levels affected Field rentals will include Elm Park & Bellizzi Field Cost: $ 6,000 28
BUDGET DEVELOPMENT AS OF 3/7/18 Expenditures Revenue Gap Baseline as of 2/8/18 $100,406,000 $97,086,000 $3,320,000 Athletics 6,000 Salary Savings, Retirements (840,000) Updated health insurance (400,000) Reduce Transp. OT estimate (30,000) Adj. Baseline as of 3/7/18 $99,142,000 $97,086,000 $2,056,000 Areas still to be reviewed: BOCES estimates Projections for 2017-18, Fund Balance State budget impacts? ESY? Instructional/SESS areas: net program reductions Tax Levy: TBD each 1% of tax levy generates $640,000 29
BOARD OF EDUCATION ELECTION On May 15, voters in the Bethlehem Central School District will elect two members of the Board of Education. Nominating petitions are available from the District Clerk, Brittany Barrett. All petitions are due by April 16 at 5 p.m. Lynne Lenhardt Ms. Lenhardt is retiring after serving our community for 30 years (since 1988). She is currently the vice-president. Thank you to Lynne and Charmaine, for their devoted service!! Charmaine Wijeyesinghe Dr. Wijeyesinghe is not seeking re-election. She has served on the board for nine years (since 2009). Terms for incoming board members will expire June 30, 2021 30
March 21: Instructional Staffing & Programming, Special Ed and Student Services April 10 (Tues.): Discussion, Decisions, and Adoption. FUTURE MEETINGS BUDGET DEVELOPMENT May 1 (Tues.): Meet the BOE Candidates Night, HS Cafeteria, 6:30 p.m. May 2: Public Hearing on Proposed Budget May 15: Budget Vote, 7 a.m. to 9 p.m. at the high school All meetings begin at 7 p.m. unless otherwise noted. 31