BS8848:2014 Compliance Document BMS World Mission s This documents how BMS World Mission operates gap year programmes (s) in various locations around the world to meet the requirements of BS8848:2014. BS8848:2014 is published by BSI Standards Limited, under licence from The British Standards Institution, and came into effect on 31 March 2014. BS 8848 specifies operational requirements for providers of a broad range of s, including: voluntary, educational and charitable sectors of provision, as well as commercial providers of s; university and academic fieldwork, gap year and volunteering experiences, school visits, charity challenges and research expeditions; ad holidays and treks; those organized for young people and mature adults, whether in groups or venturing as individuals. More information on BS8848:2014 may be obtained at http://www.bsigroup.com/localfiles/en- GB/consumer-guides/resources/BSI-Consumer-Brochure- Adventurous-Activities-UK-EN.pdf The following checklist supports our self-declaration of conformity to BS 8848:2014, and is done so in conjunction with that document. Requirement for conformity BS 8848:2014 principal sub clause Name, location and type of evidence (eg attached as appendix, electronic system) Date Identity of provider 3.1 BMS World Mission is the sole provider, accountable for all elements of the. Unambiguous statement of purpose of the 3.2d) Clear aims stated in the Information Pack, available upon request. Information Pack Nov Dated version of the itinerary Permissions required for 3.3.3 Found in the Information Pack and Key Details Sheet, example attached as appendix. 3.4 Found in our short-term booking conditions on our website, as well as in the Information Pack. Example Key Details Sheet, June Booking conditions last revised Nov Costs of and any 3.5.1 A summary statement of costs are stated in the Information Pack and
anticipated additional charges Times considered to be outside jurisdiction of the provider the Key Details Sheet as well as a breakdown of what the payment to BMS covers and what additional expenses are required to be paid by the participant. 3.6.2 Details found in section 21 of our booking conditions. Contingency plans, including those for travel and accommodation 3.7.1, 6.3 and 6.4 Contingency Planning and Emergency Response document, attached as an appendix. Contingency Planning and Emergency Response, Nov Incident and emergency response plan Communication plan: routine and emergency List of emergency contact numbers for leadership team Insurance provision 3.7.2.1 Contingency Planning and Emergency Response document, read in conjunction with the Crisis Management Guidelines, available on request. 3.8 Details found in the Communication Plan, attached as an electronic appendix. 3.8.3.3 Emergency contacts are documented in BMS emergency phone folder and made accessible to the leadership team as well as being stored on our database system. 3.9 Details of our Travel Insurance (covering medical, evacuation and repatriation), Tour Operators Liability Insurance, Public Liability Insurance and Financial Failure Insurance can be found in the policy documents, all attached as appendices. Crisis Management Guidelines, August Communication Plan, Nov Travel Insurance policy, Oct Public Liability Insurance, Nov Financial Failure Insurance Jan Tour Operators Liability Insurance, Feb Safety policy 4.1 Our approach to Risk Management is detailed in our Security and Risk Management Guidelines, attached as an appendix. An inclusion statement can be found in our Equal Opportunities Policy, attached as an appendix. Our protection of U18s is Security and Risk Management Guidelines: Nov 2013
Written risk assessment and management documentation and provenance (dated) Competencies required of leadership team and verification required Identity of incountry representative Criteria for inclusion as a participant in the List of stakeholders identified for Arrangements for management of remote/indirect supervision and related disciplinary actions Pre- and on- training required for leadership team and participants and how this will be assessed described in our Child and Vulnerable Adult Protection Policy, attached as an appendix. Our Code of Conduct can be found in the Information Pack. 4.3.2 Written risk assessments are kept on record according to our Security and Risk Management Guidelines, and our Supplementary Risk Management Policy for s, attached as an appendix. 5.1.1.2 Supervisor competencies described in the Supplementary Risk Management Policy for Action Teams. 5.1.6.1 All supervisors live in-country and will take this role. 5.2.1 Found in the Information Pack. 5.3 Parent/ guardian permission sought for U18s in accordance with our booking conditions. Relationship with sending churches described in the Sending Church Agreement, attached as an appendix. 5.4.1.3 The type of supervision is clearly outlined in our Supervisor Guidelines, a copy available upon request. It is typically indirect, under the definitions of BS8848. 5.5.1.2 A summary of the pre- training can be found in the Action Team Information Pack. Expectations of orientation programme are set out in the Supervisor guidelines. Assessment of training is done via team reviews (detailed in Supervisor Guidelines) and progress monitoring by staff/ supervisors. Equal Opportunities Policy, date Child and Vulnerable Adult Protection Policy, date Supplementary Risk Management Policy for Action Teams, Nov Sending Church Agreement, date Supervisor Guidelines, Nov
Information for participants: Prebooking; Booking contract; Joining instructions List of third party providers, including travel and accommodation, and assessment criteria used 5.5.3.1, 5.7.2, 5.7.3 and 5.6.3 6.2, 6.3 and 6.4 All of this information is contained within the contract which consists of the Key Details sheet, Information Pack and our Booking Conditions. Third party providers listed in the Third Party Providers document, attached as an appendix. Assessment done via the Risk Assessment, found in the Supplementary Risk Management Policy for Action Teams. Third party providers for s, Nov Sources of technical advice for activities Medical and first aid provision Procedures for equipment procurement, use and maintenance Post- reporting and review of safety management 6.6.2 BMS Team Leader for Mission Programmes is responsible for supervisor and participant competence and technical advice of risk. 6.7 Evidence found in the medical section of the Information Pack, sections 5 and 8 of our Booking Conditions, and the health section of the risk assessment. Note particularly the provision of first aid training for participants, and the use of an external health agency for screening and consultation. 6.8 A packing list is suggested to all participants created in conjunction with the overseas staff to ensure appropriate equipment is taken, and an example can be found in a Country Guide, (example available on request). Due to the nature of the placements, there is very little specialist or personal protection equipment required. 7 Complaints procedure described in our booking conditions. Once the has taken place, evaluations are taken from participants and their overseas supervisors with the opportunity for other stakeholders to provide feedback if they wish. BMS UK staff then undertake a review, with a written report produced after to look at both the management system Example Country Guide, June
and the as a whole, paying particular attention to whether the original aims were achieved.