MUNICIPALITY OF ARRAN-ELDERSLIE Council Meeting C#06 2013 Wednesday, March 20 th, 2013 9:00 a.m. Council Chambers Municipal Administration Offices 1925 Bruce County Road 10 Chesley, Ontario His Worship Mayor Paul Eagleson MINUTES A special meeting of the Council of the Municipality of Arran Elderslie was held on Wednesday, March 20 th, 2011 at 9:00 a.m. in the Council Chambers. The purpose of this meeting is budget deliberations. The following Members of Council were present: Mayor Paul Eagleson (Chair) Deputy Mayor Mark Davis Councillor Doug Bell Councillor Brian Dudgeon Councillor Steve Hammell Councillor Dan Kerr Councillor Peter Steinacker The following members of Staff were present: P. Rouse, Clerk L. Albright, Deputy Treasurer J. Planz, Chief Building Official V. Weppler, Works Manager A. McArthur, Facilities, Parks & Recreation Manager S. McLeod, Water and Sewer Foreman D. Creech, Financial Consultant 1. Adoption of the Agenda Moved by: Councillor Steinacker Be It Resolved, That the agenda for the Council Meeting of March 20 th, 2013 be received and adopted, as distributed by the Clerk. Carried Resolution # 06 120 2013 2. Disclosures of Pecuniary Interest and General Nature Thereof There were no disclosures of pecuniary interest by Members of the Committee under the Municipal Conflict of Interest Act at this time.
3. Move Into Committee of the Whole Moved by: Councillor Kerr Seconded by: Councillor Dudgeon Be It Resolved, That Council of the Municipality of Arran Elderslie does now move into Committee of the Whole. Carried Resolution # 06 121 2013 4. Scheduled Business: 4.1 Brief Overview D. Creech David R. Creech, CA who was retained by Council on January 14 th, 2013, on a shortterm consultancy basis, to assist the Municipality provided a brief overview of the budget process, explaining present situation including 2013 assessment growth, operating budget increase after growth and the 2012 Surplus. 4.2 Presentation of Draft 2013 Operating Budgets i) Administration P. Rouse, Clerk Peggy Rouse, Clerk, provided a brief overview of the Administration budget, outlining the major accomplishments and challenges for 2012, a summary of the 2012 financial results. Mrs. Rouse provided Council with highlights of the 2013 service requirements and a high level summary of the budget revenues and expenses for 2013. Discussion included the increase costs due to several legal matters, the general workload has increased because of several staff and certain key matters are not being adequately addressed, job descriptions and pay equity being done for unionized staff. ii) Protective Services Fire Departments P. Rouse, Clerk Peggy Rouse, Clerk provided a brief overview of the budget material provided to Council, outlining the summary of the 2012 programs, and a summary of the 2012 financial results. Mrs. Rouse provided Council with highlights of the 2013 service requirements and the high level summary of budget revenues and expenses for 2013. iii) Protective Services Building & By law Enforcement J. Planz, Chief Building Official Josh Planz, Chief Building Official/By law Enforcement Officer, provided Council with a overview of the Building and By law Enforcement budget, outlining the major accomplishments and challenges for 2012, a summary of the 2012 financial results, the highlights of the 2013 requirements and a high level summary of the budget revenues and expenses for 2013, noting that there is money set aside for new tires for the Chief Building Official s vehicle. Mr. Planz noted the number, value and fees of permits issued for 2012. A recess was held at this time (10:13 a.m. 10:30 a.m.). iv) Recreation/Cultural Services A. McArthur, Facilities, Parks and Recreation Manager Anne McArthur, Facilities, Parks and Recreation Manager reviewed and discussed the major accomplishments and challenges for 2012, a summary of the 2012 financial results, the highlights of the 2013 requirements and a high level summary of the budget revenues and expenses for 2013, noting that several grants were obtained in 2012 to make facilities more energy efficient and reduce operating costs, address the age and condition of several of our buildings and fields. Ms. McArthur provided Council with highlights of 2013 service requirements, noting that the department continue to improve conditions at municipal buildings, parks and fields, need to shift attention to accessibility requirements, implement Page 2 of 5
requirements under Regulation 397/12, address the condition of the Tara Arena roof and further energy improvements at the Paisley Arena and the Bijou Theatre and the relocation of the Paisley Library. v) Transportation Services V. Weppler, Works Manager Vernon Weppler, Works Manager provided a brief overview of the Transportation budget, outlining the major accomplishments and challenges for 2012, a summary of the 2012 financial results, the highlights of the 2013 requirements and a high level summary of the budget revenues and expenses for 2013, noting that a number and condition of gravel roads is continuing to cause problems, with the closing of one (1) landfill site, there was reassignment of staff to develop the other landfill, several sewer and water capital projects were cancelled to complete projects for which grants for received and the loader/blade used for snow plowing in Tara which has worked great. Mr. Weppler provided Council with highlights of 2013 service requirements, noting there is a need to address the aging equipment and various equipment needs to be replaced, garbage collection needs to be tendered and Concession 6 (Elderslie) needs hot mix pavement. vi) Environmental Services V. Weppler, Works Manager Vernon Weppler, Works Manager provided a brief overview of the Environmental Services budget, outlining the major accomplishments and challenges for 2012, a summary of the 2012 financial results, the highlights of the 2013 requirements and a high level summary of the budget revenues and expenses for 2013, Mr. Weppler provided Council with highlights of 2013 service requirements, noting that staff is struggling to keep up with all the new regulations for operating the plants and Market Street in Tara needs water main and road reconstruction. vii) Other D. Creech/P. Rouse David R. Creech, CA and Peggy Rouse, Clerk explained to Member of Council that the Police, Conservation Authorities and Cemetery have also been included in the Operating budget that has been provided to Council. A recess was held at this time (11:55 a.m. 12:49 p.m.). 4.3 Presentation of Draft 2013 Capital Budgets i) Protective Services Fire Departments P. Rouse, Clerk Peggy Rouse, Clerk, provided a brief overview of the budget material provided to Council from the Fire Departments, which included a new pumper and Jaws of Life for the Paisley & Area Fire Department, noting that there is no money in the operating budget to put in the reserve. ii) Recreation/Cultural Services A. McArthur, Facilities, Parks and Recreation Manager Anne McArthur, Facilities, Parks and Recreation Manager reviewed the draft 2013 capital budget with Members of Council, noting the insulation/lighting, roof recoating, a new stage and dressing room doors at the Chesley Community Centre. Other draft 2013 capital budgets for the Town of Chesley include tables and chairs and a new pool heater. The draft capital budget included the replacement of the oil burner, lighting upgrade, brine pump and the roof recoat for the Paisley Community Centre. The draft capital budget included a lawn tractor, curling club lights (Arran Page 3 of 5
Elderslie share), diamond washroom improvement and the roof replacement at the Tara Arran Community Centre. iii) Transportation Services V. Weppler, Works Manager the Roads Department with Members of Council, noting the replacement of the roof at the Paisley Works Shop, single surface treatment on the B line (Arran) from Hwy 21 to the 4 th, hot mix pavement on Concession 6 (Elderslie) from Sideroad 25 to Sideroad 15. Other projects included Market Street in the Village of Tara, Thompson Lane in the Town of Chesley, new street lights for Tower Park in the Town of Chesley and sidewalks in various locations on 4 th Avenue South East in the Town of Chesley. Mr. Weppler reviewed the draft 2013 capital budget for bridges including Vest Bridge (E06) located on Sideroad 15 Elderslie, Proud Bridge (A02) located on Sideroad 4 (Arran), Christie Bridge (A06) located on Sideroad 25 and Bridge E22 located on Sideroad 10 (Elderslie). Mrs. Weppler reviewed with Members of Council the draft 2013 capital budget for equipment in the transportation services department which includes a new grader, a tractor/loader/blade/snowblower (including the trade in of the CAT) and a new pickup truck. Mr. Weppler also reviewed the draft 2013 capital budget for the Landfills including the weigh scales and a storage building (pole construction and dirt floor). iv) Environmental Services V. Weppler, Works Manager the Water portion of the Environmental Services Department with Members of Council, noting the filter backwash tank (de chlorination), SCADA upgrades, the replacement of a 6 main on 3 rd Street from Hawkins to 1 st Avenue North and a 6 main on Inkerman Street in the Town of Chesley. Mr. Weppler noted a new pick up truck for the Village of Paisley, and the well testing inspection and maintenance and a 8 main on Market Street from River Street to Main Street in the Village of Tara. the Sewer portion of the Environmental Services Department with Members of Council, noting repairs to the Riverside Shop roof, composite raw sewage sampler, need study on lagoons, replacement of manhole on 5 th Street SE and new manhole on 4 th Street North West and an electrical transfer switch at north east pump station in the Town of Chesley. Mr. Weppler noted a replacement MMC units, equalization tank transducer, grit channel sensing change, alum room building ventilation for the Village of Paisley, and repair pump influent piping and replace perimeter fencing in the Village of Tara. v) Other D. Creech/P. Rouse David R. Creech, CA and Peggy Rouse, Clerk reviewed with Members of Council with the carry over from 2012 and capital projects for future years. Page 4 of 5
A recess was held at this time (2:26 p.m. 2:34 p.m.). Discussion continued on the proposed 2013 budget which included how to finance the unfunded balance of the renovation and expansion of the Chesley Medical Clinic. 5. Move out of Committee of the Whole Moved by: Councillor Bell Be It Resolved, That Council of the Municipality of Arran Elderslie does now move out of Committee of the Whole. Carried Resolution # 06 122 2013 Moved by: Councillor Dudgeon Whereas, SRCLK.13.09 was received on February 11 th, 2013, which provided an overview of the costs, donations and options for financing the unfunded balance of the renovation and expansion of the Chesley Medical Clinic; and Whereas, Council needs to decide on how to finance the unfunded balance of $234,558 from the renovation and expansion of the Chesley Medical Clinic; therefore Be It Resolved, a) That the 2012 year end balance in the Krug Bequest Medical Centre Reserve Fund in the amount of $ 94,000 be used to reduce the unfunded balance for the renovation and expansion of the Chesley Medical Clinic; and b) That the 2012 Surplus from the Operating Budget of the Chesley Medical Clinic, to offset the capital costs for the renovation and expansion to the Chesley Medical Clinic. Carried Resolution # 06 123 2013 6. Date of Next Meeting The next Special meeting of the Council for budget deliberations will be held on Wednesday, March 27 th, 2013. 7. Adjournment Moved by: Deputy Mayor Davis Seconded by: Councillor Steinacker That the meeting be adjourned to the call of the Mayor. Carried Resolution # 06 124 2013 The meeting was adjourned at 2:55 p.m. Original Signed by Paul Eagleson, Mayor Original Signed by Peggy Rouse, Clerk Page 5 of 5