GUJARAT MARITIME BOARD

GUJARAT MARITIME BOARD Bid Documents For CONSULTANCY SERVICES FOR STRUCTURAL DESIGN FOR MARINE AND OTHER CIVIL ENGINEERING WORKS TO BE CARRIED AT VARIOUS GMB PORTS (TECHNICAL BID) Executive Engineer (Civil) Engineering Division-2 Gujarat Maritime Board Sagar Bhavan, Sector 10-A, Opp. Air Force Station "CHH Road", Gandhinagar-382 010 Phone No.(079)232 38 346-48 Fax : No.(079)232 34 704

2 CONSULTANCY SERVICES FOR STRUCTURAL DESIGN FOR MARINE AND OTHER CIVIL ENGINEERING WORKS TO BE CARRIED OUT AT VARIOUS GMB PORTS I N D E X Sr. No. 1 BID NOTICE Details 2 BID EVALUATION 3 INSTRUCTIONS TO BIDDERS 4 INTRODUCTION 5 SCOPE OF THE WORK 6 GENERAL TERMS AND CONDITIONS 7 LETTER OF TRANSMITTAL 8 SCHEDULES: A to F

3 1.0 BID NOTICE: 1.0 Executive Engineer(c), Engineering Division-2, Gujarat Maritime Board, Sector-10 A, Gandhinagar invites bids for pre-qualification & Empanelment of consultants for Consultancy services for structural design for marine and other civil engineering works to be carried out at various GMB ports from the reputed Consultancy firms having adequate experience in structural design of Ports and Harbour related structures. (i). Bid Document Fee (Nonrefundable) Rs. 5000/- (Rupees Five Thousand Only) (ii) Earnest Money Deposit Rs. 25,000/- (Rupees Twenty Five Thousand only) (iii) Bid Document to be 04/12/2015 downloaded from GMB website (www.gmbports.org) (iv) Pre bid meeting 16/12/2015 (v) Last date of submission of 29/12/2015 bid document in sealed cover (vi) Bid opening 30/12/2015 Detailed terms & conditions and other related information is given in the Bid Document. For more details, please visit GMB website www.gmbports.org or contact the concern officer of GMB. 1.1 Those Consultancy firms / Individual designer (having registered advance software) who wish to submit the bid document as a joint venture (JV) shall have to produce Memorandum of understanding (MOU) along with application while submitting the bid documents. 1.2 The bid document can be downloaded from the website www.gmbports.org 1.3 The pre-qualification/empanelment bid along tender fee of Rs. 5000/- in form of DD/bankers cheque and Earnest money Deposit of Rs.25000/- (Rupees Twenty Five Thousand only) in the form of FDR with validity of 180 days minimum in favour of the Executive Engineer(C), Engineering Division-2, payable at Gandhinagar should reach the office of the Executive Engineer(C), Engineering Division-2, Gujarat Maritime Board, Gandhinagar payable at Gandhinagar on or before 29/12/2015 by RPAD/ Speed Post only.

4 Against EMD, bank guarantee or exemption Certificate from other department shall not be accepted. The offer without tender fee/emd shall be considered non-responsive and shall be outright rejected. 1.4 The offers received after the above-mentioned last date and time shall not be accepted. Delay in submission due to postal or any other reasons shall not be entertained, under any circumstances. 1.5 If possible, the pre-qualification/empanelment bid shall be opened on the next day in the presence of the bidders/representatives, who chose to remain present. 1.6 Evaluation of Bids 1.6.1 The pre-qualification/empanelment bid will be evaluated for assessment of technical capability followed by financial capability, relevant experience (including past performance). 1.6.2 An Evaluation Committee as appointed by the GMB will evaluate the proposals. The details given by the applicants in the application form will be evaluated by scoring method. 1.6.3 The Committee reserves the right to restrict the list, of Consultants to be enlisted to any number deemed suitable by it. Committee's decision shall be final and binding to all bidders. 1.7 Issue and Receipt of Bid Document 1.7.1 The Bid Document shall be available by down loading from GMB's Website (www.gmbports.org) and the same shall have to be submitted duly filled in along with required tender fees/emd as mentioned in the above table. 1.7.2 It may be noted that the printed hard copy of the bid documents shall not be issued. The bidders are required to down load the same from GMB website. 1.7.3 The bidders shall submit completed bid document by Registered Post AD / Speed Post so as to reach the Executive Engineer (C), Engineering Division - - 2, Gujarat Maritime Board, Gandhinagar on or before 29/12/2015 up to 6 pm i.e the last date of submission of the bid. 1.7.4 The offer shall be valid for 180 (one hundred eight) days from the date of opening of the technical bid. 1.7.5 Bid document fee of Rs. 5,000/- (non-refundable) shall have to be furnished in form of DD/bankers cheque issued by Scheduled bank drawn in favour of

5 "Executive Engineer(C), Engineering Division-2, Gujarat Maritime Board, Gandhinagar payable at Gandhinagar shall have to be furnished along with bid documents. 1.7.6 Earnest Money Deposit (EMD) of Rs. 25,000/- in the form of DD/FDR for a period not less than 6 (six) months issued by scheduled bank drawn in favour of " Executive Engineer(C), Engineering-2, Gujarat Maritime Board, Gandhinagar payable at Gandhinagar shall have to be furnished along with bid documents. 1.7.7 The bid document without bid document fees and EMD shall be liable for rejection. 1.8 Pre-bid meeting Pre-bid meeting will be held at the office of the Executive Engineer(C), Engineering Division-2, Gujarat Maritime Board, Gandhinagar, Opp. Air Force, Sector 10-A, CHH Road, Gandhinagar 382 010 on date 16/12/2015 at 12.00 hours for the required clarifications. 1.9 GMB reserves right to reject any or all offer without assigning any reason/reasons thereof. 1.10 Contacting Officers For information relating to the consultancy assignment, following officers may be contacted; Executive Engineer(C), Engineering Division-2, Gujarat Maritime Board, Gandhinagar Sector-10/A, CHH Road, Opp. Air Force Station, Gandhinagar-382 010 Ph. No. (079) 232 38 346-48 Fax No. (079) 232 34 704

6 2.0 QUALIFICATION CRITERIA & SELECTION PROCEDURE In the overall selection process, the bidders should get overall 70% marks in technical evaluation. The bids shall be assessed and evaluated based on the qualification criteria and selection procedure prescribed hereunder. Technical Evaluation (1) Financial capacity (2) Technical capability (3) Experience Criteria Sr. No. Particulars Max. Points 1 FINANCIAL CAPACITY 10 Company s total turnover for last three year shall be Rs.50 lacks 10 2 TECHNICAL CAPABILITY 50 (I) One Structure Engineer (M.E. or M.Tech,) with minimum 10 year experience in such field 15 (II) Two Structural Engineer (B.E. or B.Tech.) with 5 year experience in such field 15 (III) Design software 20 3 EXPERIENCE 40 Experience for designing marine structures (4 Points/structure) Experience for designing RCC frame structures (4 Points/structure) Experience of designing other structures (2 Points/structure) 16 16 08 TOTAL 100 Minimum Score The minimum score needed by an applicant to be considered for qualification is set at 60% (percent) of the maximum for the respective group score. However, the required minimum overall score shall be 70% (percent) of the total maximum score. This means that an applicant, apart from meeting the minimum score of 60% (percent) in each group, will need to have achieved an overall score of 70% (percent) (i.e. 70 points) or more to qualify.

7 3.0 INSTRUCTIONS TO BIDDERS: 1. Any expenditure incurred by the applicant towards preparing the offer in providing clarification or attending discussions / conference, making presentations etc., shall not be reimbursed by Gujarat Maritime Board. 2. Details shall be furnished in prescribed format. Incomplete bid shall be liable for rejection. 3. Language for submission of the bid shall be English. 4. Enclosed schedules shall be filled in completely and all questions shall be answered. If any particular query is not relevant it shall be stated as Not Applicable. 5. Financial data, project cost, value of work etc. shall be given in Indian rupees. 6. For any clarification, this office may be contacted on any working day during office hours. 7. The pre-qualification & Empanelment bid shall contain EMD and D.D. The consolidated bid document shall be submitted as mentioned above by Registered Post A.D./Speed Post in sealed cover with title CONSULTANCY SERVICES FOR STRUCTURAL DESIGN FOR MARINE AND OTHER CIVIL ENGINEERING WORKS TO BE CARRIED OUT AT VARIOUS GMB PORTS to the office of the Executive Engineer(C), Engineering Division-2, Gujarat Maritime Board, Sector-10A, Gandhinagar-382 010, so as to reach on or before 29/12/2015 up to 6 pm. 8. Applicant shall sign all the documents. The applicant shall countersign all additions, corrections and erasures in the bid documents, if any. 4.0 INTRODUCTION: 4.1 The Gujarat Maritime Board (GMB) was set up in 1982 under the Gujarat Maritime Board Act, 1981, in order to develop, maintain, operate, manage, minor and regulate the State's ports in professional manner.

8 4.2 The GMB regulates private ports, captive jetties, private jetties, GMB jetties, wharf, breakwater and other Off-Shore marine structure and On-Shore structures to facilitate port working yard to cater to trade demand along with ship-breaking yards. Moreover, GMB develops and maintains minor fishery harbors / fishing centers in Gujarat and also undertake construction of marine structures for other organization like Coastguard, Indian Navy etc., on executing agency basis. 4.3 GMB undertake construction and maintenance of various types of infrastructures such as R.C.C. Jetties, Wharves, Break waters, Quays, Dolphins, Roads, Bridges, Shore protection works, platforms, Godowns, Transit sheds, Residential buildings (Quarters), Office buildings, water supply related works like ESR, U.G Sump, Storm water drainage, Drainage & Sewage line, etc. 4.4 For further details of the activities of GMB website www.gmbports.org may be referred. 4.5 GMB desires to avail consultancy services for carrying out detailed structural design and analysis for the aforesaid types of works to be executed at various GMB Ports only Consultancy firms / Individual designer (having registered advance software). 5.0 SCOPE OF THE CONSULTANCY SERVICES: 5.1 GMB shall provide available input data/ information such as layout plan, marine information, hydrographic survey details etc., 5.2 Consultancy firms / Individual designer (having registered advance software) shall have to verify the data and if any doubt/ambiguity observed shall be verified mutually. If required, site visit shall be made for confirmation. 5.3 Consultancy firms / Individual designer (having registered advance software) shall have to prepare economical structural design in conformity with the provisions of all relevant prevailing Indian Standards, IRC etc., from several alternatives using data supplied. Specific marine condition shall be considered while designing the marine structure. The structural design shall be carried out by using latest version of software, etc.

9 5.4 Consultancy firms / Individual designer (having registered advance software) shall prepare preliminary design of the structure and submit to GMB. Any, suggestions mutually agreed shall be incorporated. 5.5 Consultancy firms / Individual designer (having registered advance software) shall have to clarify/explain design & drawing details / concept adopted to GMB engineers and at the time of execution consultant should have explain to site Engineer. 5.6 Consultancy firms / Individual designer (having registered advance software) shall be accountable for structural design of said structure of particular project site as per GMB / Govt. rules or law of land from time to time. 5.7 The structural designs and drawings shall be property of GMB and shall utilize the same. 5.8 If GMB desire to cross check / scrutinized the prepared design by any other expert / technical institute as a proof checker who shall be appointed by the GMB, than Consultancy firms / Individual designer (having registered advance software) shall responsible for the approval of the structural design from the proof checker without any extra cost. Consultancy firms / Individual designer shall attend meeting with such expert/proof checker appointed and will comply the remarks. 5.9 Consultancy firms / Individual designer shall also check the structural design of various structures which was carried out by other client of GMB. 6.0 GENERAL TERMS AND CONDITIONS 6.1 Consultant shall provide consultancy services as described above. The Consultant shall be required to perform any other services which may be required whether or not expressly mentioned for structural design to the entire requirement and satisfaction of GMB. 6.2 Consultant/Consortia of Firms shall be of National/International repute with a demonstrable track record of rendering Consultancy Services for structural design and analysis for a Project of the magnitude envisaged. 6.3 Consultancy firms / Individual designer (having registered advance software) shall have to furnish following documents duly self-attested: a) Copy of company Registration Certificates of the only Consultancy firms / Individual designer (having registered advance software), Memorandum of

10 Agreement in case of a Joint Venture. Detail of company profile, organization structure, personnel profile and key managerial members etc. in Schedule-A. b) Financial status shall be furnished in Schedule-B c) Details of key personnel shall be given as per Schedule-C. d) A list of works in progress of similar nature in Schedule-D. Copies of work orders from clients may be attached. e) A list of similar nature of jobs under taken during last five years in Schedule-E. Copies of experience certificates/ documents in support shall be attached. f) Details of litigation, if any, during last five years shall be furnished in Schedule-F. g) Copy of Tax registration certificates (Sales Tax/Service Tax/PAN etc.) h) Any other documentary evidence-supporting fulfillment of qualifying criteria. i) Certificate of membership of professional bodies relating to the expertise in the profession. 6.4 Effectiveness of Pre-qualification & Empanelment 1. Pre-qualification/Empanelment shall come into force on the date of the client's letter to the consultant informing them about approval of their name as a successful pre- qualified bidder. This letter will be issued by the authorized representative of the GMB, Gandhinagar. 2. This Pre-qualification/Empanelment will remain effective for a period of three years. During this period, offers shall be invited from the prequalified/empanelled consultant for Structural Design services on the individual civil projects to be taken up by the GMB. 3. Validity of Pre-qualification & Empanelment can be extended for further period of one year if so agreed both by the GMB and the Pre-qualified bidders/empanelled firm. 4. EMD of Rs. 25,000/- taken from the successful bidders shall be released after validity period of Pre-qualification/Empanelment i.e. 3 years or successful completion of the assignment whichever is later.

7.0 LETTER OF TRANSMITTAL 11 Executive Engineer(C) Engineering Division-2, Gujarat Maritime Board Sagar Bhavan, Sector-10A Gandhinagar- 382 010. Dear Sir, Having examined the bid documents including scope of works and time frame of the aforesaid work, we hereby submit all the necessary information and relevant documents as desired. The application is made by us, on behalf of in the capacity of duly authorized to submit the offer. The necessary evidence admissible in law in respects of authority assigned to us on behalf of the firms for applying and for completion of the contract document is attached herewith. It is certified that the information furnished in this document is authentic. We understand accept that the GMB reserves the right to reject any application without assigning any reason. Date: Place: Encl: 1. Schedules duly filled in the prescribed form 2. Evidence of authority to sign 3. Latest brochures of the firm (Signature of Applicant) Including title and capacity in which application is made.

12 SCHEDULE A Structure and Organization 1. Name of the consultancy firms /Individual designer (having registered advance software(in full) Address Telephone no. Fax No. Email address Website (if any) 2. Description of Consultancy firms / Individual designer (having registered advance software) Year of establishment (Certificate of Registration/Incorporation under Indian Companies Act to be furnished) Place of business 3. Registration 4. Name and address of Bankers 5. No. of years of experience in the profession 6. Name of members of Consultancy firms / Individual designer (having registered advance software) (if any) 7. Attach an organization chart showing the structure of the Consultancy firms / Individual designer (having registered advance software) (Signature of applicant) Including title and capacity in which application is made.

13 SCHEDULE - B FINANCIAL STATUS (For each Member of the group) 1. Name of the Consultancy firms / Individual designer (having registered advance software): 2. Annual Turnover (for the last 3 years) (Indian Rupees) (Attach audited balance sheet) Year Home Current/last Year 2014-15 One year before 2013-14 Two year before 2012-13 Three year before 2011-12 Abroad NOTE :- All foreign currencies should be converted to equivalent Rupees. (Signature of Applicant) Including title and capacity in which application is made.

14 SCHEDULE - C DETAILS OF KEY PERSONNEL WITH THE APPLICANT Name of the Applicant: Sr. Description No. 1 Chief Structural Engineer On applicants pay roll since 2 Senior Structural engineer 3 Number of professional Graduates 4 Number of administrative graduates Note: Please give latest CV s of all personals. (Signature of Applicant) Including title and capacity in which application is made.

15 SCHEDULE - D EXPERIENCE: SIMILAR TYPE OF STRUCTURAL DESIGN WORKS ON HAND Give information about relevant project in progress for which structural design has been prepared. Name of Client Location & Description of project Project cost Date of work order Stipulated date of completion %age of practical completion Likely completion date Reason for delay, if any 1 2 3 4 5 6 7 8 (Signature of Applicant) Including title and capacity in which application is made

16 SCHEDULE - E EXPERIENCE: SIMILAR TYPE OF STRUCTURAL DESIGN AND DURING LAST FIVE YEARS Name of Client Location & description of project Cost of the project Contract value of the job Date of award of job Stipulated date of completion of the job Actual date of completion Reasons for delay, if any 1 2 3 4 5 6 7 8 Note: (i) (ii) Certificate regarding satisfactory completion of the job from the employers/clients may be attached. Non-disclosure of any information in the schedule shall result in to dis qualification of the firm. (Signature of Applicant) Including title and capacity in which application is made

17 SCHEDULE - F Litigation History Name of applicant: Applicant should provide information on any history of litigation or arbitration resulting from contracts executed in last five year or currently under execution. Year Award for / or against applicant Name of client. Cause of litigation and matter of dispute. Disputed amount in Rupees. (Signature of Applicant) Including title and capacity in which application is made.