City of Port Orchard Council Meeting Minutes Work Study Session Meeting of April 17, 2018 1. CALL TO ORDER Mayor Putaansuu called the meeting to order at 6:32 p.m. Roll call was taken by the City Clerk as follows: Councilmember Ashby Councilmember Chang Councilmember Clauson Councilmember Cucciardi Mayor Pro-Tern Diener Councilmember Lucarelli Councilmember Rosapepe Mayor Putaansuu Staff present: Public Works Director Dorsey, Community Development Director Bond, Judge Drury, City Attorney Cates, and Office Assistant II Whisenant were also present. A. Pledge of Allegiance Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. BUSINESS ITEMS A. Citizens Comments There were no citizen comments. B. Approval of an Agreement with Winward McCormick LLC for the Equitable Consideration and Construction of the McCormick Woods Lift Stations 1 and 2 MOTION: By Councilmember Clauson seconded by Councilmember Lucarelli, to authorize the Mayor to execute an Agreement with Winward McCormick, LLC for the McCormick Woods Lift Stations #1 & #2 Upgrade. Mayor, councilmembers, and staff discussed costs associated with the development and lift stations. In that this agreement allows them to continue building their homes while the interim improvements will allow more connections. The motion carried.
Page 2 of 5 (Contract No. 035-18) 3. DISCUSSION ITEMS A. Municipal Court Update Judge Drury gave an update on the Municipal Court and his transition into the new position. Discussed future budgeting on the horizon for a records/paperless system and employment changes. Mayor Putaansuu explained that personnel actions should be made through an ordinance, and there will be a cleanup ordinance brought to council for the biennial changes made in 2017 through to recent changes in 2018. Judge Drury explained the types of cases that are brought through the Municipal Court. They are mostly parking tickets, DUIs, domestic disturbances, and retail theft; with approximately 70-75% residents of the Port Orchard area, not necessarily City residents. Council Direction: No direction was given. B. Ban on Retail Sale of Puppies and Kittens from Mill Breeders Community Development Director Bond reviewed the previous discussions leading up to the newest revised ordinance, noting the recent changes applied as requested from the last Council meeting. City Attorney Cates explained the revisions to animal locations, definitions, non-profit status, and animal control authority. Councilmember Ashby said she has concerns with moving forward in adopting the ordinance being presented. She explained how she thoroughly vetted the topic; from the State processes to other local government involvements, risks to the citizens, pet stores business models, online sales, and the use of City resources. And would only support no retail sales of puppies and kittens, as we currently don't have any. Councilmembers discussed the City resources and involvement of the item, especially regarding the City's current code, difficulty in creating definitions, appreciated the information and effects brought before them by the interested parties. Council Direction: The Council came to a consensus to table the item. OTHER DISCUSSION ITEMS: Budget Amendment Readings Codified
Page 3 of 5 Mayor Putaansuu briefed the Council that our current practice of having two readings for budget amendments deviate from State law. He asked the Council if they would like to proceed with two readings, as that is the current practice, or would they like to follow the RCW. If they prefer the two-reading process, it is recommended to codify that practice. Councilmembers discussed the potential urgency of some budget amendments and fund balances. Council Direction: Council came to a consensus for staff to move forward with following the State law process. City Hall Heating and Boiler Budget Authority to Transfer to Kitsap Regional Library Building Air & Heating System Mayor Putaansuu said the previously budgeted HVAC funds from the result of the energy audit will not be used, as the City can't take on anymore projects at this time. Rather than the funds not being used, staff is looking at shifting the budget authority for City Hall HVAC system to the library building HVAC system needs. Councilmember and staff spoke to the budget authority, library building structure, and library needs. Banner and Holiday Decorations Hanging Issue Mayor Putaansuu informed the Council that a truck took out the banner, and due to this situation, the City has since discovered the height requirements were not being met. This also impacts the wire for the holiday decorations. Mayor Putaansuu has sought permission from two building owners, and the Public Works Department is currently assessing the ability to attach the wires/brackets to their building to allow for the banner to be hung between these buildings. Public Works Director Dorsey is working with WSDOT to see if we can have a sign posting the limitations to temporarily satisfy the hanging of the banner requests and holiday decorations. Summer Hire Positions Wage Increase Mayor Putaansuu informed the Council of the minimal response to the Summer Hire open positions. It was discovered that the Budget states the Summer Hire and Seasonal Hire positions at two different wages. Both positions do the same work and should be paid the
Page 4 of 5 same. A survey of other area cities came in that the wages vary between $12.25 to $15.00 per hour. The City will repost the positions for $13.50 per hour, with the understanding there may need to be a budget amendment to support this increase. Tremont Street Widening Project Change Order Mayor Putaansuu discussed the recent issue with the sewer line at the Tremont Street Widening Project, and the need for a Change Order with Council approval. At this time, only an estimate has been provided. Councilmember and staff discussed the need to move forward with the Change Order approval without holding up the project because of Council action needed. In addition, discussion was held on current policies on taking action at a Work Study Session. City Attorney Cates stated that a motion would need to be made to authorize the work to be done. MOTION: Councilmember Clauson, seconded by Councilmember Lucarelli, to give the Mayor authority to approve the change order up to $175,000. The motion failed with a lack of a vote. After Council and staff discussion, it was suggested that this item be brought to the next Council meeting for approval. Council Direction: Staff is to bring forward the Change Order approval to the next Council meeting for consideration. Puget Sound Energy Commercial Meter Mayor Putaansuu and Public Works Directory Dorsey informed of the commercial meters needed for the residential homes that have been converted to commercial businesses. Appeal Filed on Issued Permit Community Development Director Bond informed the Council of an appeal on a sign permit will be going to the Hearing Examiner. Mayor, staff, and Council briefly discussed the permit and the location of the proposed sign.
Page 5 of 5 4. ADJOURNMENT The meeting adjourned at 8:18p.m. No other action was taken. Audio/Visual was successful. Brarfdy Rinearson, MMC, City Clerk Robert Putaansuu, Mayor m.- cr i 1 U *.cf> +- ** ; SEAL : I