Development Services; 7.2% Planning; 2.7% PWC/ Manassas Convention & Visitors Bureau; 0.6% Transportation; 2.7% Economic Development; 1.4% Transit; 11.5% Public Works; 48.1% Parks & Recreation; 17.4% Lake Jackson Service District; 0.1% Bull Run Service District; 0.1% Prince William Public Library System; 7.8% MISSION STATEMENT The mission of the Office of Planning is to assist the community in developing the County to its best potential. We evaluate and implement policies to support the goals of the community as it prospers and matures. 388 Community Development
EXPENDITURE AND REVENUE SUMMARY % Change Adopt 13/ A. Expenditure by Program Approp Actual Adopted Adopted Adopt 14 1 Zoning Administration $773,647 $743,428 $797,572 $871,807 9.31% 2 Long Range Planning $1,129,795 $920,874 $1,040,870 $2,725,728 161.87% 3 Current Planning $577,452 $549,759 $602,697 $600,656-0.34% 4 Community Development $0 $0 $166,170 $115,266-30.63% 5 Office Management $1,187,353 $455,601 $1,205,367 $1,205,363 0.00% Total Expenditures $3,668,247 $2,669,662 $3,812,676 $5,518,820 44.75% Total Designated Funding Sources $1,883,052 $1,738,954 $1,716,417 $1,844,082 7.44% Net General Tax Support [includes General Fund Transfer to Land Development] $2,952,469 $2,203,572 $3,204,605 $4,866,373 51.86% Net General Tax Support 80.49% 82.54% 84.05% 88.18% FTE BY PROGRAM FY 12 Adopted FY 13 Adopted FY 14 Adopted 1 Zoning Administration 8.04 7.39 8.59 2 Long Range Planning 10.25 9.90 9.80 3 Current Planning 5.60 5.60 5.50 4 Community Development 0.00 1.00 1.00 5 Office Management 8.61 8.61 8.61 Full-Time Equivalent (FTE) Total 32.50 32.50 33.50 Community Development 389
MAJOR ISSUES A. Addition of Future Growth Positions - On September 11, 2012, BOCS Resolution 12-742 was adopted which created four full-time equivalent (FTE) positions for future growth capacity in County development fee agencies. Due to increased workload and sufficient development revenue the County Executive added three positions to Development Services and one to Planning. Budget BUDGET ADJUSTMENTS Adjustments A. Budget Additions 1. Metropolitan Washington Council of Governments (COG) Membership Dues Increase Expenditure $13,876 Revenue $0 General Fund Impact $13,876 FTE Positions 0.00 a.description - This addition covers the annual increase in COG for membership dues. b. Service Level Impacts - There are no service level impacts. c.five Year Plan Impacts - There is an increase of $13,876 each year in the five year plan associated with this initiative. 2. Adjustment to Land Development Fee Schedule Expenditure $0 Revenue $127,665 General Fund Impact $0 FTE Positions 0.00 a.description - This addition adjusts the Land and Building Development fee schedules to align development fees with activity costs and current revenue projections. Land Development Fee Schedule The FY 2014 Budget includes a 3.5% across the board fee increase to the Land Development fee schedule. Land Development revenue supports expenditures in each of the four land development agencies: Development Services, Planning, Public Works and Transportation; of the total $2,530,921 increase, the net revenue budget increase to Planning is $127,665. The following table details how the revenue is split between each of the four agencies: Department Amount Development Services $812,161 Transportation $420,570 Planning $127,665 Public Works $1,170,525 Total Development Fee Revenue: $2,530,921 390 Community Development
b. Service Level Impacts - There are no service level changes associated with this initiative. Without the revenue increase, service levels and core staffing levels would be negatively impacted. c.five Year Plan Impacts - There are no five year plan impacts. B. Budget Shifts 1. Shift Budget for Washington Airport Task Force and Stafford Airport to Transportation Budget Shift $83,000 Agency Impact ($83,000) FTE Positions 0.00 a.description - This initiative will shift the funding of membership dues for the Washington Airports Task Force ($25,000) and participation in the Stafford Regional Airport Authority ($58,000) from the Office of Planning to the Regional Planning activity in Transportation. The Stafford Regional Airport Authority owns and operates the Stafford Regional Airport and is comprised of representatives from Stafford County, Prince William County and the City of Fredericksburg. The Washington Airports Task Force is a non-partisan nonprofit, 501(c) (3) dedicated to promoting the expansion and enhancement of aviation services for Virginia and the National Capital region. b. Service Level Impacts - Membership and participation has the potential to support economic development and growth, particularly in the aviation sector and supports diversification in overall economic development opportunities. c.five Year Plan Impacts - There are no five year plan impacts associated with this resource shift. Community Development 391
PROGRAM SUMMARY Zoning Administration % of founded current year Property Code Enforcement cases resolved or moved to court action within 100 days 93% 96% 93% 94% Proffers disbursed towards capital projects $10.0m $7.6m $7.0m $9.0m Zoning enforcement helps preserve the appearance and condition of our neighborhoods 84% 84% 1. Customer Service/Zoning Permits Operate the zoning counter and process zoning permits including home occupancy permits, temporary commercial permits, sign permits and provide zoning or building permit assistance to small businesses. Total Activity Annual Cost $265,632 $248,374 $348,539 $359,325 Zoning permits processed 6,000 6,307 6,500 6,700 Certificates of zoning approval issued within the same day 99% 90% 98% 98% Sign permits completed 400 503 425 500 Zoning review of sign permit applications within 12 working days 95% 99% 95% 99% Temporary commercial activity permits completed 110 139 140 145 Zoning review of temporary commercial activity permits within 10 working days 100% 78% 98% 99% Zoning counter customers waiting 10 minutes or less 72% 74% 71% 75% 2. Zoning Administration Administer the County s zoning ordinance by processing appeals and variances to the Board of Zoning Appeals. Assist with preparing zoning text amendments and responds to zoning and proffer verification requests. Total Activity Annual Cost $503,321 $495,054 $449,033 $512,481 Zoning verifications/interpretations processed 120 135 130 140 Zoning interpretations/verifications responded to within 30 calendar days 99% 96% 98% 98% Non-conforming use (NCU) verifications 175 133 200 175 NCU verifications responded to within 30 calendar days 90% 66% 90% 90% 392 Community Development
2. Zoning Administration (continued) Proffer interpretations processed 30 24 25 25 Zoning text amendments processed 3 10 3 5 Proffers collected $6.0m $10.1m $7.0m $9.0m Delinquent proffers collected $300,000 $90,320 $150,000 $50,000 Long Range Planning Appearance of new developments reflect well on the community 85% 85% Neighborhoods have or are planning adequate community facilities 76% 76% Residential units added through rezonings and SUP s 600 317 600 500 Nonresidential square feet processed through rezonings and SUPs 2.0m 1.8m 2.0m 2.0m Capital investment in targeted redevelopment areas $2m 1. Comprehensive Plan Maintenance and Update Provide case management services for comprehensive plan amendment requests to the Board of County Supervisors and process administrative and formal public facility reviews. In addition, reviews and provide case management for planning studies, zoning text amendments and special projects related to tourism, economic development, beautification and other planning/ program projects identified by the Board of County Supervisors. Total Activity Annual Cost $974,851 $920,874 $1,040,870 $2,725,728 Comprehensive plan amendments initiated by the Board of County Supervisors 1 4 2 3 Average time (in months) for CPA review 15 16 14 14 Administrative public facilities reviews processed 50 55 35 40 Formal public facilities reviews processed 3 9 2 3 Planning studies processed 4 6 5 5 Average time (in calendar days) for administrative public facilities review 16 19 18 18 Community Development 393
Current Planning Total annual capital investment (non-retail) $105m $445m $105m Targeted businesses added or expanded 20 18 20 Annual number of trips by all of modes of transportation (bus, rail, ridesharing) combined made by Prince William residents 9.16m 8.73 9.16m Citizens satisfaction with ease of getting around Prince William County 55.0% 84% 55.0% Number of civilian residential fire-related deaths per year <2 1 <2 Civilian fire injuries per 100,000 population 8.0 10.1 8.0 Fire and Rescue turnout time of <= 1 minute 90% 44% 90% Emergency incident response <= 4 minutes 90% 48% 90% First engine on scene-suppressions <= 4 minutes 90% 39% 90% Full first-alarm assignment on scene-suppression <= 8 minutes 90% 7% 90% Advance Life Support (ALS) Response <= 8 minutes 90% 84% 90% Average emergency response time (CY data) 7.0 6.5 7.0 Appearance of new developments reflect well on the community 85% 85% Neighborhoods have or are planning adequate community facilities 76% 76% Residential units added through rezonings and Special use Permits (SUP s) 600 317 600 500 Nonresidential square feet processed through rezonings and SUPs 2.0m 1.8m 2.0m 2.0m 1. Current Planning Review and provide case management services for rezoning and special use permit applications from the initial application acceptance to preparing recommendations to the Planning Commission and final action by the Board of County Supervisors. Total Activity Annual Cost $579,189 $549,758 $602,697 $600,656 Rezoning cases accepted for review during the fiscal period 25 21 25 25 Rezoning cases acted upon by the BOCS during the fiscal period 20 25 20 22 Average time (months) of rezoning cases from acceptance to board action 9 14 9 9 SUP accepted for review during the fiscal period 30 24 30 30 SUP cases acted upon by the BOCS during the fiscal period 25 32 25 28 Average time (months) of SUP cases from acceptance to board action 8 6 8 8 Monetary proffers pledged $3.0m $11.6m $3.0m $5.0m 394 Community Development
Community Development Total annual capital investment (non-retail) $105m $445m $105m Targeted businesses added or expanded 20 18 20 Capital investment in targeted redevelopment areas $2m 1. Community Development Implement activities and projects across the County that enhance capital investment and job creation. Work with the private sector to identify, promote and implement redevelopment and revitalization strategies of vacant/underused properties, reuse existing structures and quality mix used developments in strategic locations. Total Activity Annual Cost $0 $0 $166,170 $115,266 Consultant request for proposal prepared 1 1 Consultant contracts administered 1 1 Lot consolidation projects complete 1 1 Grant funds secured $50,000 $50,000 Zoning text amendments prepared 2 2 Land use policy amendments prepared 2 2 Marketing programs developed 1 1 Community Development 395
Office Management Land use and development are effectively managed 77% 77% Overall quality of PWC services meets residents expectations 90% 90% 1. Records Management Respond to requests for land development documents and records associated with site plans, rezoning, special use and permitting files from development and legal representatives, citizens and County agencies. Total Activity Annual Cost $141,739 $133,493 $147,167 $135,915 File requests fulfilled 2,500 2,542 2,600 2,600 File requests handled within 24 hours 99% 99% 99% 99% 2. Leadership and Management Oversee management of the Planning Office; establish and manage department goals, objectives, activities and evaluations; coordinate all fiscal activities (budgets, revenue tracking, purchasing and contracting) and track and respond to requests for information from citizens, the development industry and County agencies. Total Activity Annual Cost $1,035,943 $322,108 $1,058,200 $1,069,449 Performance evaluations completed on time 96% 71% 96% 94% Invoices paid 300 217 Invoices processed within 3 working days of receipt 95% 99% 96% 96% 396 Community Development