FIS/ CIS Cross Company Functionality

FIS/ CIS Cross Company Functionality

Cross Company Functionality - FIS Cross Company Time Entry For clients who have employees that split time across companies there are configurations that can be populated and numonics that need to be are set which will allow users to select multiple companies in time entry detail. This functionality works the same for both weekly and daily time entry Configuration Entries: PAYROLL: MULTI_CO_PR_CONTRA_ACCOUNT Co 1 = a receivable account Co2/Co3 etc = payable account Please Note: These item need to be set up for all companies This functionality is also supported for Standard Distribution employees. Percentages can be designated by company.

Cross Company Benefits Allocations In Payroll > Maintenance: Create the master list. Add the company provided benefits available for the employees. Only enter a default amount if the same amount is used for ALL employees. Please Note: Should the default amount be changed, the system will update all employee values at the employee level. The benefit can also be linked to a deduction. The benefit must have a default amount. If the deduction is inactive or removed from the company benefit master list, the system will remove the benefit from all employees. Users cannot manually add a benefit for an employee if the benefit is linked to a deduction. Only the amount can be changed. Benefits at the employee level cannot be added to terminated employees. If the deduction is inactivated at the employee level, the benefit will be removed for that employee only.

Cross Company Benefits Allocations - Continued Once the master is created, the individual employees must be set up. At month end, the system will sum all values from the Benefit Allocation, sum all values for Leave Time earned and sum all Employer portions of FUTA, SUTA, Medtax, SStax, 401k and RS (retirement). It will then get a percentage by dividing the employee allocation total by total benefit allocations. Please note, once the Benefit Spread is calced / posted for one company, the same is done for all of the other companies also. A critical audit will occur if an employee has benefits and no time charged. No Benefit Distribution will be set up for the employee. All accounts with a numonic of Benefit Spread will zero out and a debit to all destination accounts for company 1, then company 2, etc. Then a debit is posted to the company 1 contra account and a to the other companies contra accounts set up in the configuration below. Configurations: PAYROLL: MULTI_CO_PR_CONTRA_ACCOUNT (only to be set if the one company processes payroll for all other companies) EOM: BE_ALLOCATION_BASIS Options are: TOTAL, DEPT, EMP. Set to EMP to use this functionality.

Cross Company Accounts Payables (Interfunding) Once some initial set up has been completed, the GL numbers and Company ID s are set up to allow invoices to be entered across companies; users will have the ability to select the Company ID in the Enter Payables>Invoice Details section. When the voucher is posted, the system will create the entries in GL for the Receivable and Payables accounts based on Company ID s. There is some setup required. Please contact FIS Support for assistance. Information needed from the client: Parent Receivable / Dependent Payable / Parent Co ID / Dependent Co ID.

Future FIS Cross Company Functionality TT 123579: Minor materials to spread across companies. TT 123581: Stores to spread across companies TT 118465: Cross company additional spreads at month end TT 123586: Cross company MJE s TT 123585: Cross company inventory transfers TT 123976: Cross company Purchase Card transactions

Cross Company Functionality - CIS Deposit Transfers Users have the ability to associate each deposit type to one or more account sub types, and by virtue of that relationship each deposit type is associated to one or more companies. The Deposit Add form was modified to now load only those Deposit Types that are associated to the account sub type of the account being worked. (Prior to this multicompany enhancement, all deposit types were loaded into the Deposit Type dropdown list when adding a new deposit.) The deposit invoice will be created using the GL Numbers applicable to the deposit type/account sub type combination. If the configuration setting for CIS>ALLOW_CROSSCOMPANY_TRANSACTIONS is N, only accounts in the same company as the account originating the transfer will be displayed. If the setting is Y, member accounts that exist in other companies and are set up for the same type of deposit will also be displayed in the list of eligible accounts to receive the deposit transfer. The order of the list of available accounts will be driven by a control table as well as the setup for the Deposit Transfer.

Deposit Transfers - Continued When the Transfer button is pressed, the normal transfer processing will occur. If the deposit transfer is between companies, transactions will be written to the GL using the GL numbers specified by the client during setup for the from and to account sub types, and the GL Clearing Accounts for the from and to companies specified in the atscbsconfig table. Automatic Deposit Transfer Deposits that are set up to automatically transfer to another account upon account disconnect will transfer based on the transfer priority setup, as well as the setup for Deposit Transfer.

INDIVIDUAL ACCOUNT BALANCE TRANSFERS The Balance Transfer form accessed from the Balance Transfer toolbar on the Account Browser will allow multi company transactions based on the atscbsconfig setting for ALLOW_CROSSCOMPANY_TRANSACTIONS. If cross company transactions are allowed and the balance transfer is between companies, an alert message will display when the user clicks on the Apply button. When the Apply button is pressed, the normal transfer processing will occur. Additionally, if the balance transfer is between companies, transactions will be written to the GL using the A/R GL numbers specified in the account sub types setup for the from and to account sub types, and the GL clearing accounts for the from and to companies specified on the atscbsconfig table

INACTIVE ACCOUNT BALANCE TRANSFERS The Balance Transfer form accessed via the Transfer Inactive Account Balances menu selection from the Accounts option on the Main menu was modified to display the company ids associated to the originating and receiving accounts. In addition, a Primary Account flag was added to the list of receiving accounts. With multi-company enhancement, the application was modified to display receiving accounts ( Transfer Balance To Accounts ) that exist for the member but are associated to a different company than the originating account s company based on the config setting for ALLOW_CROSSCOMPANY_TRANSACTIONS. If cross company transactions are allowed, any account sub types that are specified in the Account Transfer Priority table will be considered eligible for a balance transfer regardless of the company the account sub types exists in, and will be displayed as an eligible transfer to account. The order of the list of available accounts will be driven by the Account Transfer Priority table setup, as well as the setup for Balance Transfer. When the Transfer button is pressed, the normal transfer process will occur. Additionally, if the balance transfer is between companies, transactions will be written to the GL using the A/R GL numbers specified in the account sub type setup for the from and to account sub types, and the GL clearing accounts for the from and to companies specified on the configuration GL, CROSSCOMPANY_CLEARING_GL.

CUSTOMER REFUND CREDIT BALANCE TRANSFERS The Consumer Billing Refunds process will now allow credit balances to be transferred to accounts in other companies. The order of the eligible account transfers will be driven by the account transfer priority setup, as well as the Account Transfer setup. If the credit balance is transferred to an account in another company, the GL posting transactions that are generated will be identical to those described for the transfer of a credit A/R balance under the Individual Account Balance Transfers section. FINAL LETTERS BALANCE TRANSFERS The Final Letters process will now allow debit balances to be transferred to accounts in other companies. The order of the eligible account transfers will be driven by the account transfer priority setup, as well as the setup for the FINALLETTER. If the debit balance is transferred to an account in another company, the GL posting transactions that are generated will be identical to those described for the transfer of a debit A/R balance under the Individual Account Balance Transfers section.

WRITEOFF AMOUNT BALANCE TRANSFERS Previous to this enhancement, account balances transferred by the Write Off process could only be transferred to other accounts within the same company as the written off account, otherwise the balance would be written off to bad debt. With this multi-company enhancement, if cross company transactions are allowed (based on the configuration setting for ALLOW_CROSSCOMPANY_TRANSACTIONS), any account sub types that are specified in the Account Transfer Priority table will be considered eligible for a balance transfer regardless of the company the account sub type exists in, but will be still be given the transfer priority order specified in the Account Transfer Priority table, as well as the setup for WRITEOFFS. When write offs are processed, the normal transfer processing will occur. Additionally, if the balance transfer is between companies, transactions will be written to the GL using the A/R GL numbers specified on the account sub types table for the from and to account sub types, and the GL clearing accounts for the from and to companies specified on the config GL> CROSSCOMPANY_CLEARING_GL. The GL posting transactions that are generated for the debit balance transfers will be identical to those described for the Individual Account Balance Transfers.

Bad Debt By Company The system has the ability to process bad debt by company. On the Bad Debts/Write Offs form, the coop may choose to write off the accounts in a specific company or accounts for all companies. When the accounts are displayed/viewed on the Bad Debts/Write Offs form, the Member has Other Active Accounts flag will display Y IF the member has other active accounts in the system AND the coop allows cross company transactions via the config entry CIS, ALLOW_CROSSCOMPANY_TRANSACTIONS = Y. If the coop does NOT allow cross company transactions via the config entry CIS, ALLOW_CROSSCOMPANY_TRANSACTIONS = N the Member has Other Active Accounts will display Y ONLY if the member has another active account in the same company as the account to be written off. If an account is eligible to be written off AND the coop does NOT allow cross company transactions, the Member has Other Active Accounts flag will appear blank as the system will NOT transfer the inactive account balance to the active account in company 1. IF the coop DOES allow cross company transactions, the Member has Other Active Accounts flag will appear as Y and the system WILL transfer the inactive account balance to the active account, regardless of the company that either account is in.

Bad Debt By Company - Continued Write Offs When the Process button is clicked on the Write Offs form, the account data written to the Bad Debt History and Bad Debt trans tables will reflect the company id associated to the account sub type/account type for each account. The Inactive account balance (for the account to be written off) will ONLY transfer to an Active account for the member under two scenarios, one, if the Active account is in the same company as the Inactive account OR the Active account is in a different company and the coop allows cross company transactions. If the Active account is in a different company than the Inactive account AND the coop does NOT allow cross company transactions, the Inactive account balance will be written off to bad debt. NOTE: the description of the invoice created and the GL transactions that will occur when the Inactive account balance is transferred to an Active account in another company is documented in requirements document called document.

Bad Debt By Company - Continued Bad Debt Adjustments Bad Debt Adjustments form, which is accessed via the Bad Debts/Bad Debt Adjustments menu option. The Transfers, Details and Adjustments tab display the Bad Debt by company. On each tab, the user has the option of viewing bad debt for All companies or just one company, by changing the value of the Company dropdown. Bad Debt Adjustments form>transfers tab the users can transfer the Bad Debt by company to an account. If the coop does NOT allow cross company transactions and the transfer account is in a different company than the bad debt, the transfer account will NOT be valid. If the coop does allow cross company transactions and the transfer account is in another company, the following data will be created to ensure the appropriate GL transactions take place to move the dollars from one company to another. Bad Debt Adjustments form> Details tab users can see detailed transactions, i.e. bad debt transfer in/out, payments by clicking the button beside the corresponding bad debt record. Bad Debt Adjustments form> Adjustments tab users have the ability to adjust bad debt balances by company, either by adding or subtracting amounts, via the Adjustment Type of Debit or Credit. Once again, the user may adjust more than one bad debt balance by selecting the Adjustment Type and providing an Adjustment Amount for each bad debt record and then clicking the Process button. NOTE: This is one transaction in CIS that does NOT generate a GL transaction as the system has no current way of determining what the both sides of the transaction are, this has not changed with this requirement.

Bad Debt By Company - Continued Assign Bad Debt Bad Debts/Assign Bad Debts menu option, will display the Company Name associated to the record that has not had a collection agency assigned to it. The Credit Bureau value that will display for each bad debt record will come from the config entry BADDEBT>DEFAULT_COLLECTION_AGENCY for the company id associated to the account. The form will allow the user to view/assign unassigned bad debt for all companies or one specific company by changing the Company dropdown value. Consolidation Member>Consolidate menu option will show a Bad Debt Balance for either member to be consolidated or destination member that is the total of all bad debt for all companies including any bad debt interest (per bad debt by company), if applicable.

Multi Company Capital Credits The system will process Capital Credits by company rather than using the config entry COOPINFO>DEFAULTCOMPANYID The Capital Credit Types Setup form, accessed via the Setup/Capital Credit Types menu option, was modified to display the Company Name associated to the capital credit type on the main Summary When a capital credit type is added or edited, the setup form will allow the user to specify the company that is associated to the capital credit type. When saved, this will update the company id with the selected company id value. When an allocation is run for a capital credit type, the system would previously use the value of the config entry COOPINFO>DEFAULTCOMPANYID for the company id value for the allocation records. The system will now use the company id value from the Capital Credit Type that was allocated. As well, the transaction that post to the GL immediately for allocations will post for the same company id value.