MINISTRY OF RAILWAYS HEAD OFF. & REGD. OFF. : 5, HIDE ROAD, KOLKATA 700 043 TEL: +91 33 2439-7415, 2439-4114, 2439-6613, 2439-7413, FAX: +9133 2439 7632/ 5607 E-mail: purchase@braithwaiteindia.com Website: www.braithwaiteindia.com CIN- U74210WB1976GOI030798 Tender Enquiry No: BCL/PUR/ 400 T Hyd. M/c.- P.No.183/ VW/18 Dated: 11.12.2018 M/s Sealed Tenders in Two Bid System are invited for repairing incluing supply of spares parts for 400 T Hydraulic Machine at Victoria works of BCL as mentioned in Scope of Work of the tender, require for VW maintenance deptt. as per tender conditions. 1. Closing of tender Box: 14.30 hrs. on 20.12.2018 2. Opening of Part-I bid of the tender: 15.00 hrs. on 20.12.2018 The offer should comprise of two parts as under: - Part-I Part-II : Techno-commercial bid : Price Bid Both, Part-I & Part-II bids of the quotation shall be inserted in two (2) separate envelopes, being sealed and super-scribed. These two envelopes shall be put into 3 rd envelope which should also be sealed and superscribed our tender no., date, due date & box no. In case of hand delivery, the sealed tender shall be dropped directly in our Tender box no. 2 within due date of tender submission. No offer shall be accepted after closing of the Tender Box in whatsoever mode of receipt. Sealed Tender is to be addressed to Sr.Mgr. (Pur), Braithwaite & Co. Ltd., 5, Hide Road, Kolkata 700 043. The techno commercial bid (Part-I) of the tender shall be opened on 20.12.18 at 15.00 hrs. Tenderers may depute their authorized representative during opening of the tender.the price bids of techno - commercially acceptable bidders only shall be opened for which opening date & time shall be intimated in due course. Tender documents can also be downloaded from our website www.braithwaiteindia.com and offer can be submitted meeting the tender requirements. For Braithwaite & Co. Ltd. Contd..P/2
Page -2 A. Bidder(s), who shall submit offer(s) against website display of this tender / non registered with BCL, should submit the following documents along with the techno-commercial bid of the offer. 1) Experience documents related repairing / maintanance of any Machine tools, Hydraulic Machine along with supply various mechanical spares of Hydaulic machine executed during last 7 (seven) years ending on 31.10.2018. To proof of supply of similar job, P.O. copies along with completion certificate, certified bills etc. to be submitted. 2) Audited /C A certified Balance Sheet and Profit & Loss accounts for last three years ending on 31.03.2018. 3) Copy of the PAN, Trade license, GST registration cerificate & income tax return for the last three years. 4) For startup MSE vendors relaxation in experience & turn over will be applicable as per norms. B. Following documents to be submitted along with the techno-commercial bid (Part- I) of the offer: 1) For NSIC/MSME/SSI registered bidders, copy of valid documents along with indication for ownership (i.e. whether the owner is of SC /ST category). In case the owner is of SC /ST category, necessary documents is to be submitted. 2) A declaration of UAM (Udyog Aadhar Memorandum) number by MSE bidders of CPPP, failing which such bidders will not be able to enjoy the benefits as per PP Policy of MSMEs order,2012. C. Scope Of Work): 1). Repairing of 400 T Hydraulic Machine along with supply of spares for the same at Victoria works for Plant no. VW /183. Details of the Machine, which shall be repaired as below: Make Yuken Type 165BAR, 11KW /15HP, HE /HC /053 Rate / Capacity 400 T Year of make 10/1999 Model No. 590-0-01/BD - 14 Plant No. VW /183 a) Scope of work of the above Machine as follows: i) Dismalting and re-fittings in all respect to make the machine in working condition. ii) Supply of labour & supervisor to complete the job in all respect. b) Scope of supply as follows: i) 1 no. New Shaft Size: 180 mm dia x 4050 mm Lg. (approx) Material Specifican: EN-8 ii) 4 nos. New Nuts - Size: 305 mm dia x 175 mm Thick (approx) Material Specifican: EN-8 2) Special note for Other scope of work:. i) Contractor to be supplied above Materials along with material test report / certificate. For the above materials should have hardness of 180 to 200 BHN test certificate should be provided along with Supply. ii) The suppled materials should be covered with Warranty for a period of one year from the date of Run & Fit. In case of any query before quoting, bidders may contact Manager (Maintenance) CW /VW, Asst. Mgr. (Maint-VW) for clarification, if any. No claim shall be entertained afterwards. D. The Techno-Commercial Bid (Part-I) : 1) Earnest Money Deposit (EMD) : Rs. 5,000/- (Rupees five thousand only) EMD shall be submitted either in the form of DD / Pay Order drawn in favour of `BRAITHWAITE & CO.LTD.' payable at Kolkata or in the form Bank Guarantee. Firms registered with GeM, SSI units registered with NSIC, MSME Units for the wagon components and RDSO approved vendors for the wagon components and PSU units may be exempted from submission of EMD. The earnest money is liable to be forfeited if the tenderer withdraws or amends, impairs or derogates from the tender in any respect within the period of validity of this tender. Earnest Money lodged by unsuccessful tenderer shall be refunded to them immediately after finalization of a tender. In case of the successful tenderer, the same shall be retained by the Company, till submission of security deposit or if so decide by the tenderer adjusted against Security Deposit for the said job. Contd P/3
2) SECURITY DEPOSIT: Page-3 For due fulfillment of the contractual obligations, the successful bidder shall furnish Security Deposit within 15 days of receipt of Purchase order in the form of Bank Guarantee (as per format provided by the Purchaser)/ Demand Draft / Pay order which shall remain valid till completion of contract period plus 6 months for catering to Warranty / Guarantee period of spares. The amount of Security Deposit will be 5% of contract value. The proceeds of the security deposit or proceeds on invocation of BG submitted as S.D. shall be payable to the purchaser as compensation for any loss resulting from the contractor s failure to complete its obligations under the contract. Security Deposit may also be built up by deducting the amount proportionately from each bill of the contractor on their request. However, 50% of the total amount of Security Deposit is to be deposited by the successful bidder on receipt of Purchase Order. Balance 50% may be recovered from running bill. In respect of Firms registered with SSI, NSIC, MSME Units, GeM & D, RDSO and PSU units SD may be waived. As and when an amendment is issued to the contract, the contractor shall within 15 days of the receipt of such an amendment furnish to the purchaser an amendment to the security deposit. 3) Performance Guarantee:- The contractor shall also submit a Performance Bank Guarantee for a sum equal to 5% of the contract value after receipt of order and before receipt of first payment. The Performance Bank Guarantee shall remain valid up to contract period plus 6 months for catering to guarantee / warrantee period of contract. The Security Deposit, if submitted, can be converted Performance Bank Guarantee. Submission of Performance Bank Guarantee (PBG) by RDSO approved vendors is waived in respect of purchase of raw materials, components, consumables for wagon, Bogies and Couplers. PBG shall be returned/refunded only after successful completion of warranty period of the contract. 4) MSME vendors may opt for submission of either SD or PBG. E) Terms & conditions: General Terms & Conditions: 1) Tender will be considered cancelled if the documents required for Part-I & Part-II bids are not placed in respective / proper envelope. 2) The Offer (Part-I & Part-II) should be completed in all respects duly signed and shall have no discrepancies. In case, prices are quoted in techno-commercial bid, the offer will be rejected. 3) All corrections (if any), must be signed at the appropriate place by the signatory of the bidder, otherwise tender will be considered as invalid. 4) BCL reserves the right of postpone the due date of the tender / to cancel the tender at any stage. 5) Offer shall remain valid for 90 days from the date of opening the tender. 6) Payment Terms: Payment terms shall be 100% with 30 days credit from the date of submission of certified bill with all relevant documents after completion and commissioning of the subject job. MSME vendors may avail their payment through TReDs platform. BCL reserves the right to keep the payment of GST amount on hold till receipt of ITC by BCL is ensured. In case of noncompliance regarding documents / monthly return to ensure availing in put tax credit (ITC) by BCL. BCL also reserves the right to deduct the resultant amount. 7) Bill certifying authority: In-Charge Maintenance i.e. Mgr. (Maint) CW & VW of BCL or his authorised representative. 8) Delivery & Job completion time: Subject job to be completed within 60 from the date of P.O. 9) Inspection: Inspection of material will be carried out by BCL. 10) Terms of Delivery: Job shall be done at BCL s VW, P/61, C.G.R. Road, Kol-43 11) Bidders are expected to quote for full tendered quantity. However, offered quantity should not be less than 50% of tender quantity. 12) Price quoted / ordered rate(s) should remain Firm up to completion of the subject job and up to the end of the contract. No claim for price increase shall be entertained. 13) A copy of un-quoted price bid (without price) should be given in Part-I offer mentioning in relevant column as Quoted or Not Quoted. 14) BCL reserves the right to terminate the order with 7 (seven) days notice at any point of time in case poor performance / non-compliance of delivery schedule / bad quality of materials & workmanship. Contd..P/4
Page 4 15) Guarantee / Warranty: The supplier will give Warranty / Guarantee for the supplied items for a period of one year from the date of supply and acceptance of materials. 16) Quantity variation: BCL reserves the right to increase the quantity by +/- 30%. 17) An unconditional acceptance of all notes, terms & conditions of the tender must be given along with the offer in Techno-Commercial Bid. 18) Price Bid part shall be opened only if Part-I is qualified. 19) Liquidated Damages : In the event of failure on the part of the supplier to complete the awarded job within the stipulated completion period, Braithwaite reserves the right to recover a sum of 0.5 % for every week of delay or part thereof by way of L.D. subject to a maximum of 10 % of the ordered value. 20) Risk Purchase : In the event of failure on the part of the supplier to complete the job within the reasonable period of time as decided by the Purchaser, the purchaser reserves the right to get the job done by other Agency / Agencies as per the order on Risk Purchase basis and shall recover the extra cost thereof, if incurred, from the contractor. 21) Arbitration : All questions, disputes or differences whatsoever shall, arise between the purchaser and the supplier / contractor upon or in relation to or in connection with the contract, either party may forthwith give to the other notice in writing of the existence of such question, dispute or difference and the same shall be referred to the adjudication of sole arbitrator. MD / CMD - BCL shall have the right and authority to appoint an arbitrator who is not connected with either party in any way. The parties to the dispute will share equally the cost of arbitration as intimated by the Arbitrator. Such a reference submitted to the Arbitrator shall be deemed to be the submission to the Arbitrator within the meaning of the Arbitration and Conciliation Act, 1996 statutory modification thereof. The proceedings of the Arbitration shall be held in Kolkata. 22) Any legal dispute that may arise will be settled within the jurisdiction of court of Kolkata. 23) All information, documents etc. shall be given in Part-I offer ie; in the Techno-Commercial Bid. Part-II ie, Price Bid shall contain only price part as per prescribed format. 24) Evaluation of lowest bid shall be on the basis of lowest Grand total rate received from a bidder for completion the entire job at BCL s Works as per Price Bid Format. 25) Rejection / Replacement: Notwithstanding the fact that the materials have been duly inspected and covered by DM. The supplier shall arrange for free replacement / rectification of rejected / defective components if any, detected during or after fitment at our works, on receipt of our written advice to that effect. The replacement of the components shall be made within 15 days from the date of our advise, failing which, we reserve the right to purchase the said quantity from other sources at supplier s cost. Collection of rejected materials from our Stores and delivery of replacement supplies at our Works will be at supplier s cost and responsibility. If the rejected materials are not removed from our premises within a reasonable period, we will dispose the same off without any notice to supplier. 26) All chalans, invoices should be in the form as specified by the GST authority. 27) Party shall mention the HSN code for the tendered job / item in their techno-commercial bid along with GST rates. 28) Procedure of Raising Challan / Invoices. a) The B.O. items reference, material code, description, drawing no. & alteration no. of components indicated in our Purchase Order as well as HSN code should be mentioned in GST compliant challans and invoices. All consignments must accompany challans, D.M. / I.C., test certificate whenever applicable. b) At the time of collection of the receipted challan, it should be ensured that the challan acknowledges the receipt of DM/IC, if any. c) Challan should be made out of in quadruplicate, out of which two copies will be returned to the supplier duly receipted by our by our In-Charge (Wagon Stores). One copy of the same must be submitted along with the invoice forwarded to us. d) Invoices should be in triplicate duly supported by receipted challan & other relevant documents. 30) In case of cartel formation, following terms shall be maintained. Wherever all or most of the bidders quote equal rates and cartel formation is noticed, BCL reserves the right to place order one or more bidders with exclusion of the rest without assigning any reason thereof. 31) GST shall be paid at actuals as per prevailing rate as applicable at the time of dispatch/ completion of job against submission of documentary evidence. Contd..P/5
Page 5 F. Part-II: Price bid: 1) This part must be free from any condition and signed with stamp. 2) The bidder should quote rate(s) as per Price Bid Format. 3) The quoted rate shall be mentioned in figure as well as in words. In case difference, rates quoted in words shall be considered. 4) Quoted rate should clearly indicate GST. 5) No over writing or correction will be allowed. Bid will be treated as cancelled if any over writing or correction is found in the price bid. G) Price Bid Format Sl. No. a Description of items Labour charges for repairing of 400T Hydraulic Machine including dismantling, re-fittings, rectification, testing & commissioning of the job. Tendered quantity Basic rate/ unit in (Rs.) GST/unit in (Rs.) Unit rate in Rs. (inclusive all) (A) (B) (C) D=(B+C) 1 No. b i) Supply of 1 no. New Shaft Size: 180 mm dia x 4050 mm Lg. (approx) Material Specifican: EN-8 ii) Supply of 4 nos. New Nuts Size: 305 mm dia x 175 mm Thick (approx) Material Specifican: EN-8 1 no. 1 set Grand total value for the complete Job For Braithwaite & Co. Ltd.