NATIONAL FERTILIZERS LIMITED (A Government of India Undertaking) Vijaipur-473 111, Dist. Guna (MP) Tel. No. 07544-273529 Ext. No. 2304 Fax# (91) 7544-273089, Tel# 273050/273691 E-mail: prvjp@nfl.co.in; mspatel@nfl.co.in Website: nationalfertilizers.com NOTICE INVITING TENDER Enquiry No : NFV/PUR/BIU150433/1505912E Dated : 09.11.2015 Due On : 16.12.2015 BY AIR MAIL SUB: Request for Quotation Dear Sirs, We immediately require the items as per detailed specifications and quantities given in the ANNEXURE-1 & II attached. You are requested to forward us your detailed quotation in duplicate immediately or latest by the DUE DATE mentioned above confirming the following: 01. Rates should be quoted in words and figures. 02. Your guaranteed shortest delivery period must be quoted. 03. Prices should be quoted on F.C.A. INTERNATIONAL AIRPORT basis in case of Airfreighting. The consignment shall be forwarded through our Consolidation-cum-Forwarding Agent and their House Air Way Bill will only be acceptable in the event of placement of Order. Their Name and Address will be communicate to you in the event of placement of order. The price basis F.C.A. (International Air Port) Incoterm 2010 shall be inclusive of all charges upto air craft in seller s account. Please specifically confirm that In case of placement of order the consignment shall be handed over after all necessary export clearance of the same and all charges paid upto aircraft will be in seller s account. In case of Sea-freighting, prices should be quoted on F.O.B. SEAPORT basis (Please indicate Port of Embarkation in your quotation). 04. Percentage of Agency Commission, if any, included in quoted prices and payable to your Indian Agents in Indian Currency must be clearly indicated in your offer. Agency Commission, if applicable, will be paid after satisfactory receipt and inspection of material at our site. The Name and Address of your Indian Agent should be given in the quotation. 05. Please note that in case the offer is being submitted through your Indian Agent, if any, or being submitted by the Indian Agent, on behalf of you, such offers must be accompanied by a valid Authorization Certificate of yours allowing that Indian Agent to quote against the above said Enquiry. Offers received from your Indian Agent/s without proper authorization shall not be considered for acceptance/placement of orders. 06. Our Standard Payment Terms are by means of an Irrevocable Letter of Credit. 07. Please note that your Banker s Charges including LC Confirmation Charges shall have to be borne by you. However, Bank Charges in India excluding LC Confirmation Charges
shall be borne by NFL. Also in case of Order and subsequent to establishment of LC, if any amendment is required to be got made in the established Letter of Credit or the validity of Letter of Credit is required to be got extended for reasons for which NFL is not responsible then the Bank Commission for such amendments / extensions to/of Letter of Credit shall be borne by you. Please confirm your acceptance in the offer. 08. Liquidated Damages (LD): Liquidated Damage Charges shall be recovered from supplier/indian Agent @0.5% per week or part thereof subject to a maximum of 5% of Net Contract Price in case of delay in supplies. 09. The deviations if any from technical specification of our NIT are to be clearly mentioned in the offer. 10. The quotation should be complete with product catalogue of the offered model of items. 11. In case of Order, you will have to furnish following dispatch documents: i) Signed Invoice ii) Air Way Bill/ Bill of Lading iii) Packing List iv) Certificate of Origin [Please specify Country of Origin in your quotation] v) Prior Fax/Cable Advice to Insurance Company giving details of shipment vi) Phytosanitary certificate in case of wooden packing. vii) Guarantee certificate viii) Material Test Certificate for material of construction. ix) Valve leakage Class and Hydraulic Test Certificates. 16. In case Order is placed on you, while supplying the material you should mark/tag each and every item with nomenclature/ part number. Please confirm. 17. Requirement of Phytosanitary Certificate: As per the orders of Government of India, no article packed with raw/solid wood packaging material shall be allowed to be imported in India unless the wood packing material has been properly treated and marked as per ISPM-15 or is accompanied by a Phytosanitary Certificate with the treatment endorsed. The treatment of raw/solid wood packing material prior to export shall include either methyl bromide (MB) @ 48 g/m 3 for 16 hours at 21 o C and above or any equivalent thereof or heat treatment (HT) of 56 o C for 30 min. (core temperature of wood) or Kiln Drying (KD) or Chemical Pressure Impregnation (CPI) or any other treatment provided that these meet the HT specifications of the ISPM-15. Any article, if found packed with raw/solid wood packaging material without specified treatment and without marking as per ISPM-15 or if not accompanied by Phytosanitary certificate with treatment endorsed, as the case may be, shall be considered untreated and import of material shall not be allowed and such material shall be released by the Custom Authorities only after ensuring that wood packaging material has been properly treated at the point of entry under the supervision of Plant Quarantine Officer which shall result in extra cost and delay in clearance of material resulting in levy of penalties/wharfage etc. All such extra cost/penalties/wharf-age shall be recoverable from the supplier. Provided that above conditions shall not be applicable to wood packaging material wholly made of processed wood products such as plywood, particle board, oriental strand board or veneer that have been created using glue, heat and pressure or combination thereof. Also the above conditions shall not be applicable to wood packaging material such as veneer peeler cores, saw dust, wood wool and shavings and thin wood pieces (less than 6 mm thickness), unless they are found to be harbouring any regulated pests specified. PLEASE CONFIRM THAT IN CASE OF PLACEMENT OF ORDER, YOU WILL ENSURE COMPLIANCE OF THE ABOVE. 18. In case the quantities of material shipped are not found as per Invoice, the Custom Duty and other Charges, if any, payable by NFL on the short supplied items will have to be reimbursed by you to NFL. 19. Goods received short or in damaged condition will have to be replaced by the Supplier FREE OF COST with Custom Duty, Freight & Insurance Charges to the Supplier's account, if such shortages or damages are not due to peril in transit. 20. Your quotation shall be valid for our acceptance for 90 days.
21. Quantities mentioned are tentative and may vary at the time of order placement. Please confirm acceptance to part order. 22. M/s NFL does not bind itself to accept the lowest or any tender and reserves to itself the right to accept or reject all or part of an offer at its discretion with out assigning any reasons thereof. We also reserve the right to split the order and place order on more than one supplier. 23. The Quotation should be sent in SEALED ENVELOPE superscribed with our Enquiry No: NFV/PUR/BIU150433/1505912E Date:09/11/2015 Due Date: 16/12/2015 at 1300 Hours (Local time). 24. Address/Telex No./Telephone No. of English knowing contact person may kindly be mentioned in the offer. 25. Please indicate the net weight/ gross weight/ dimensions etc. of the items being offered against this enquiry. 26. PATENTS In the event of order, you shall agree to indemnify the NFL or/and hold it/them harmless from against all claims, liability, loss, damage or expense including counsel fees arising from or by reasons of an action or claimed trade mark patent or copyright infringement or any litigation based hereon with respect of any part of the quoted items and such obligation shall survive acceptance of and payment for the items. 27. INDEMNITY In the event of order, you shall indemnify and save harmless NFL and or customer from all claims, losses, demands, causes of action or studies arising out of the services, labour, equipment and material supplied. 28. You must confirm each clause of this tender enquiry specifically. In case, you do not comment on any of the clause, we shall presume that the same has been accepted by you unconditionally. Deviations, if any, from above terms and conditions must be mentioned explicitly. However, in case of any deviation from our above said terms and conditions, we reserve our right either to ignore your offer or load the same suitably at our sole discretion. Thanking you Yours faithfully For NATIONAL FERTILIZERS LIMITED (MOHSIN SULEMAN PATEL) ASSTT MANAGER-MATERIALS Encl: as above.
ANNEXURE-I List Of Items NIT NO: NFV/PUR/BIU150433/1505912E Date:09/11/2015 NIT Due Date: 16/12/2015 S.No. Material Code Description Unit Quantity 1 IU1122320 LEVEL CONTROL VALVE TAG NO No. 01 11-LV-166, SERVICE: WASTE WATER CONTAINING UREA AND CARBAMATE CONTENTS, BODY SIZE 3", RATING: ANSI 600# FLANGED RF, DETAILED SPECIFICATIONS AS PER ATTACHED ANNEXURE-II. 2 IU1122321 SPARES FOR ABOVE CONTROL VALVE 11-LV-166 VIDE ITEM CODE IU1122320. ST 01 SPECIAL NOTES: 1) Please confirm that you will submit following certificates along with dispatch documents without any extra cost implication to NFL:- (i) Material Test Certificate for material of construction. (ii)valve leakage Class and Hydraulic Test Certificate. 2) Confirm that you will guarantee the items against manufacturing defects and bad workmanship for the period of 18 months from the date of supply or 12 months from the date of installation, whichever is earlier and will submit Guarantee Certificate to this effect along with dispatch documents. 3) Please confirm that the material would be properly packed in the event of placement of order. 4) Your Offer should be valid for 90 days from the date of Tender Opening. Please confirm the same in your Quotation. 5) Please submit your Quotation as per the enclosed Price Bid Format. 4) This NIT is also available on Central Public Procurement Portal (CPP Portal) and also on NFL Website: www.nationalfertilizers.com (MOHSIN SULEMAN PATEL) ASSTT MANAGER-MATERIALS
Sub: Your NFV/PUR/BIU150433/1505912E Date:09/11/2015 NIT Due Date: 16/12/2015 Dear Sir, With reference to above mentioned tender, we hereby submit our Price-Bid as under in the currency (Mention the currency)- Sr. no. Item Description 1 LEVEL CONTROL VALVE TAG NO. 11-LV-166, SERVICE: WASTE WATER CONTAINING UREA AND CARBAMATE CONTENTS, BODY SIZE 3", RATING: ANSI 600# FLANGED RF, AS PER SPECIFICATION IN NIT. Qua UOM Curren ntity cy 01 No. Basic Unit Price (Currenc y) Basic Total P & F FOB/FCA Charg Charges, if Any any other GRAND TOTAL (on Price es (if (including Inland charge F.O.B./F.C. (Currenc applic Freight from your s (If Abasis) y) able) works to any) (Currency) (%) port/airport of (Curren embarkation) (Currency) cy) 2 Spare for above Control 01 SET Valve 11-LV-166 I/We have read all the terms and conditions of the NIT and the Annexure(s) thereto and agree to accept and abide by the same in toto. The above quotation has been prepared after taking into account all the terms and conditions of the NIT. We enclose a break up of the various cost components quoted by us. Dated : Signature of Tenderer or their Authorised Representative : Place: Name & Address of Tenderer : Phone No. : Fax No. : 1. NFL shall be responsible for arrangement of transit insurance from port/airport of embarkation to our stores. The rates shall be exclusive of transit insurance. Please confirm.