Southern Homes 205 E. Madison Ave. Athens, TN 37303 Office (423) 744-3515 Fax (423) 744-3516 RENTAL APPLICATION Date: Property Applying For: * When do you want or need to move in: Have you Viewed this Property? This application is hereby made for the general purposes to obtain a lease with this property manager/ company. It is to be filled out and signed with the understanding that this application has to be reviewed before it can be approved. All tenants must fill out an application prior to renting a property. This company follows all of the state guidelines, federal laws and the fair housing act when screening for future tenants. This application is for a single family dwelling. The individual homeowner always has the ultimate decision and reserves the right to refuse someone based on unfavorable information found during the application process such as a criminal record, poor rental reference, lack of rental history, the inability to verify employment or any fraudulent information provided. Therefore, it is important to provide accurate information on this application. All applications will be reviewed in a timely manner. $20.00 application fee per adult must be paid before we can process any application. Application fees are non- refundable. If you fear you may not qualify, call the property manager prior to applying to discuss your specific concerns. Southern Homes will need to make a copy of your driver s license / ID and proof of your income to process this application. PRIMARY APPLICANT Name: Phone Number: ( ) - **Mobile Number: ( ) - **E-mail: Present Address: How Long? Previous Address: How Long? CO - APPLICANT Name: Phone Number: ( ) - Mobile Number: ( ) - E-mail: Present Address: How Long? Previous Address: How Long? *All applicants and co-applicants are equally responsible for rental payment as well as any damages caused by occupants in regards to this lease. Roommates must understand that they are equal on the lease, but if one fails to pay the rent, the other is responsible to make up the difference. If we evict one, we evict both. Both roommates are also equally responsible for damage, repair, and clean up, just as a spouse would be. It is important that you understand this clearly before obtaining possession of any property we manage. *Do not add anyone into the household after leasing the property without contacting Southern Homes!*
ANY OTHER OCCUPANTS: Anyone else in the home over the age of 17 such as an adult child or aging parent? Name: Age? Name: Age? Will children live in the home? if so, how many and their ages: *If you have income from these occupants, Please let us know!* (Living with full time or part time custody) Frequently Answered Questions: If there are multiple applications received on the same home, the home owner and property manager will discuss all applications received and choose the most qualified applicant. You cannot get keys or start moving in until the rent & security deposit have been paid. We cannot hold a home off the market longer than 2 weeks. And that is only with an approved application, paid security deposit & signed lease. All funds must be verifiable to secure a lease. (If you pay with a check, we must be able to verify those funds). PRIMARY APPLICANT EMPLOYMENT Employer: Supervisor: Telephone Number: ( ) - How Long On the Job: Monthly Income? We must be able to verify your income. Please provide proof of income when submitting application. Child Support, Unemployment or Alimony can be listed but cannot be used as primary source of income. (Please provide your most recent pay check stub, letter of employment, or copy of checking account to show consistent income) CO APPLICANT EMPLOYMENT Employer: Supervisor: Telephone Number: ( ) - How Long On the Job: Monthly Income? *Alternative Source of Income: Monthly Amount $ Estimated Total Combined Monthly Take Home Pay for Household: DO YOU HAVE A CO-SIGNER? Name: Please attach Co-Signer Application to this application.
IF YOU HAVE A PET - PLEASE READ THE FOLLOWING PARAGRAPHS: It is imperative that you fully disclose any pets in the home currently or future intent! Most properties will not allow pets, so please disclose this prior to viewing a home. We will inform you which homes will allow pets. Some owners will allow a small pet but not a large one and some a cat and not dog etc It is always best to just ask us. We will find out if this owner is willing to allow the pet in the home. Thank you for your cooperation! We do have a pet application for your pet(s) that needs to be filled out also if you have any pets. If you get permission for the current pet, any future pets will have to be approved. You can t start out with permission for a Yorkie and trade it in for a Pit Bull. Please understand the seriousness of this matter. The pet deposit is refundable after move out if there is no damage or clean up to be done. *All outside pets must be kenneled or contained in a fenced in area and not tied or chained up. The home owner s insurance forbids dogs to be loose for liability reasons. PETS Do you currently have a pet or pets? How Many? Inside / Outside - Weight, age and breed of animal (s): Have you filled out a Pet Application? Is it attached? Will you carry personal liability insurance on your pet if requested? *If you own a Service Animal, you must provide papers proving that it is a certified service animal required for your assistance. There is a difference between an emotional support animal and a Service Animal! RENTAL HISTORY Please start with your current landlord or who you pay your payments to, even if it is a bank. Please provide your previous landlord in the second slot. Please provide the information even if it is out of state, a government agency or whomever we need to contact that you have paid rent / mortgage to. (If it is a mortgage, you can provide current statement) Current Landlord: Phone: Previous Landlord: Phone: *If you do not have a rental reference because you have never rented but have been a home owner, you will need to show proof of ownership. We can use a tax card or a mortgage statement. We do pull need records to verify. *If you have recently lost your home as the home owner, we will need to verify that the rental home is at least 20% less than what you defaulted on. (Such as if your mortgage was $1,000 per month, your rent cannot be higher than $800.) We need proof of this. Thank you for understanding. *If you have never rented a home or apartment before (no verifiable rental history) or if you are under the age of twenty-five years old, unemployed or otherwise not qualified, we may need to have a parent or legal guardian (someone who qualifies) to co-sign for you on this lease. Please be aware of this and get a co-signer application and return it with this one. Please call us if you have any questions. *We also have a paper available that shows how we qualify income. Just ask and we will be happy to give you a copy to help you know what price range you are qualified to rent.
MORE ON YOUR CURRENT STATUS **Have you given your current landlord notice?: **What is your desired move in date to this property?: **Are you being evicted from your current residence?: Have you ever been evicted from a residence?: If so why?: Have you ever broken your lease?: If so when?: Have you ever had any former landlord or property management company file judgment against you for breach of contract, broken lease, damages, etc...? If so when?: Is there any reason why we cannot contact your current landlord? How much do you pay currently in rent/ mortgage: *****ALL INFORMATION MUST BE VERIFIED BEFORE YOU CAN BE APPROVED***** PERSONAL REFERENCES Emergency Contact: Phone: Personal Reference: Phone: Personal Reference: Phone: Personal Reference: Phone: Signing this application gives us permission to contact you when necessary for repairs, inspections and collection or money owed to the company. Please know that if we are unable to contact you and have made every attempt to do so, we can and will contact your personal references in an attempt to contact you. We will call you, text you, e-mail you and make home visits if you are unresponsive. We do not like contacting your references but will if we need to do so. So, please notify our offices any time you change your phone number or e-mail address. Before You Rent: Southern Homes has a strict rental policy. All rents are due on the 1 st of every month. They are late after the 3 rd of the month and there is a $10 a day late fee after the 3rd. We do not allow people to stay in the home without paying rent. If you have failed to pay rent by the middle of the month, we will start the eviction process.
HOW DID YOU HEAR ABOUT US: NAME OF REFERRED IF ANY: CRIMINAL AND BACKGROUND CHECK I hereby authorize Southern Homes to pull a complete background check on all applicants and any adult subject to live in the home. By signing this agreement, it acknowledges that you understand we will conduct a full reference check that includes but not limited to a criminal, national homeland security, sex registry, eviction database, and/ or credit will be ran for the sole purpose of the application to lease the home you have applied for with us. Your personal information is kept in office and not shared or sold to an outside party. We reserve the right to discuss items discovered unfavorably with the home owner in order to make a final decision. If you fail to list an applicant due to their background and we discover them residing in the home, you will be evicted promptly. This check does include the process of our team verifying your rental references, your source of income, employment and all information provided on this application. We ask for your patience and cooperation while we process your application. It does take time to verify all the information. (All applicants Must Sign and submit a copy of their driver s license with correct date of birth for the application) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Please read and understand that this application is an agreement to allow Southern Homes to conduct a complete background and reference check, as well as verify all of the information provided. Any inaccurate information that is provided by a potential tenant will be grounds for denial. Please provide current, accurate and verifiable information to help process your application. Primary Applicant s Signature Date Co- Applicant s Signature Date If Co Signer is Needed, They Must Fill Out Their Own Application and it Must be Completed Prior to Approval and Lease Signing. WHEN RETURNING THIS APPLICATION PLEASE REMEMBER: YOUR App Fee, ID & Verification of Income! IN OFFICE USE ONLY Number of Adults in the home: Amount of Application Fee Collected: _$ Initial Approved Denied Date Leased
SECURITY DEPOSITS We ask you to read and understand that your security deposit is also a damage deposit and not your last month s rent. You are required to provide a thirty day notice even if your lease is up. If your lease is up and we are not given a notice, we will assume that you will continue on in a month by month extension of your current lease. Your security deposit will be kept in an escrow account with the company. The home owner will not have access to the funds. They will however see the receipts for it. This account is regulated and subject to inspection and audit. If you present a deposit and sign a lease and then fail to take possession of the home, you will lose that deposit in order to compensate the home owner for potential loss of funds while holding the home for you. If you move (without breaking your lease) and the home is clean and in good working order, as you received it or better, you will be eligible to receive the entire security deposit back in full. The property manager must go in and do a walk through and photograph the home, just as it was done prior to your moving in. Once the walk through is completed, please allow up to two weeks to receive your deposit. However, state law provides us up to thirty days to return the deposit. Unless there is work to be done, it should never take that long. If there are damages, you must wait until all of the work has been completed and then be refunded what is left of the security deposit after expenses have been paid. You will receive a copy of all invoices indicating the work completed. If there is more damage than your deposit, we will proceed to court to cover those expenses. If you break your lease or are evicted, you may lose your security deposit depending on circumstances. We refund a very high percentage of the security deposits in full. We like returning deposits and not having to work on the homes. If you want your security deposit back in full, please take care of the home, and keep it free from damage and neglect. Returning it clean, in good order and providing proper notice will be greatly appreciated. We do not start processing securtity deposits returns until after the 8 th of the month, due to the first of the month activities with collecting rent, assisting people in moving out and in to the homes. You must also return copies of keys, even though properties are rekeyed. This is part of your relinquishing access to the home. We want a clear date as to your departure from the home. Any items left behind will be removed, donated, sold or thrown away. We cannot allow you access back into the home once you have moved. Please be out by the agreed upon date. If you stay past that date, you need to notify us and make arrangements to pay prorated rent while still in possession. (Whether you are living in it not, you will be charged for rent for any day you have possession of the home. Communication is key with your property manager and we truly look forward to working with you. We have a high success rate and hope to keep it that way. Your property manager is always willing to talk with you and work with you on any issues you may have. We assume that there will not be any issues but want to properly disclose this information to you prior to you entering one of our homes. Thank you for your cooperation in this matter! We hope to provide you a glowing rental reference after you leave! Primary Applicant s Signature Date Co- Applicant s Signature Date 7/16 Southern Homes