East Hartford Public Schools Budget Overview BOE Session II November 29, 2018
Expectations Matter Effort Matters Competence Matters Solutions Matter Relationships Matter VISION: Schools that are the Pride of our Community MISSION: Results Matter To deliver a high quality learning experience for Every Child, Every Day
Presentation Organization Purpose To present the FY20 EHPS Superintendent s Budget to the East Hartford Board of Education To review the program details and decisions included within the FY20 Superintendent s proposal To earn your support and commitment in the budget process Agenda Budget Overview Budget Book Review EHPS Program Detail Human Resources Business Services Information Technology Facilities Elementary Education Secondary Education Pupil Personnel Questions and Answers
Budget Timeline 11/19 Release of Superintendent s Budget to BoE 11/28 Joint BoE/Council Budget Workshop 1/4/19 Submission of BoE Budget to Mayor 2/28/19 Presentation of BoE Budget to Town Council 10/19 School Based Budgets Due to Central Office 11/29, 12/5 BoE Budget Workshops 2/20/19 Submission of Mayor s Budget to Town Council East Hartford Board of Education Budget Process 9/27 Budget Released to District Principals 10/19-11/14 Development of Superintendent s Proposal 12/3 Public Hearing for Superintendent s Budget 12/17 Adoption of BoE Proposed Budget 3/19/18 Town Council Adopts Budget
Budget Themes Aligned to EH2020 Vision and priorities Responsive to current state and local budget contexts/challenges Includes Forecasts for both expenditures and revenue that will continue to unfold in the budget process $1.5M additional Alliance/ECS funding Includes flat funding SPED/Magnet costs Maintains current services in response to significant personnel cuts required by the FY19 Budget process
Budget Book Review
Budget Book Review
Budget Book Review
Consistent Budget Structures/Terminology Throughout the FY20 Superintendent s Budget Proposal, the following structures and terminology repeat consistently. For the sake of this workshop session, the following explanation apply for all program details. Contractual salary increases: certified and non-certified staff lines reflect required increases based on negotiated contracts. Contractual increases: increases reflect required costs associated with contracts for service (ex. Transportation). Programmatic Reorganization: increases/decreases created by re-aligning or transitioning staff between programs to improve operational efficiencies. These reorganizations do not result in financial impact to the proposed budget. Other Object Lines reflect current services: increases to line items reflect minimal to no changes.
Division Review-Human Resources Program Overview: Hiring/recruitment (staffing profile) Labor relations/negotiations Employee management/discipline Substitute Services Human Resources, $1,470,842, 2% Program Budget Implications: None Remaining Budget, $92,611,777, 98%
Division Review-Human Resources Program 57 Human Resources (Pg. 86) Object Line 110021 reflects contractual salary increases and upgrade of secretary position to Benefits Coordinator that occurred on July 1, 2018 Object Line 300001 reflects a decrease of $10,000 for legal services Other Object Lines reflect current services
Division Review-Business Services Program Overview: Budget Development/Management Accounts Receivable/Payable Payroll Grants School Lunch Program Purchasing Benefits/ Fixed Charges Student Transportation East Hartford Connects/Working Cities Program Budget Implications: Programmatic Reorganization Residency moved to Pupil Personnel Services Health Benefits: Process for working with town finance team Student Transportation: Process for adding buses to fleet Debt Service Flat-funded Magnet costs Remaining Budget, $63,607,636, 68% Business Services Total, $30,474,983, 32%
Division Review-Business Services Program 21- Magnet Schools (Pg.43) Object Line 51005 increased as a result of contractual increases for school transportation Object line 564001 adjusted based on CSDE approval of 7.0% enrollment cap formula which provides EHPS with state grant of just over $900,000 Program 50- Board of Education Services (Pg. 76) Object Lines reflect current services Program 52- Community Services (Pg. 78) Object Lines reflect current services Program 53- Central Administration (Pg. 80) Object Line 110020 reflects a contractual salary increase and the transfer of an Assistant Secretary position, (1.0 FTE) to support the CIO, the Initiative Director for East Hartford CONNects (Working Cities) and the Office of Family and Community Partnerships
Division Review-Business Services Program 54- Principal Administration (Pg. 82) Object Line 610001 reflects the transfer of copy paper funds to each building. School Principals will manage their copy paper accounts Program 55 Fiscal/Contract Contingency (Pg. 84) Object Line 101020 adjusted by (.50) FTEs for a Network Technician (Webmaster). The salary cost is shared with Program 59- Information Systems Object Line 101021 reflects a contractual salary increase. The Residency Officer and a part time Residency Investigator were moved to Program 23- Special Ed. Resources Object Line 132010 reduced to match negotiation settlements (Local 818- Supervisors and Non- Bargaining Employees) Object Line 340001 reduced as a result of moving bus monitor costs to Program 63- Student Transportation Other Object Lines reflect a reduction in expenses
Division Review-Business Services Program 58 Benefits/Fixed Charges (Pg. 88) Object Line 230001 reflects the reinstatement of the $1.67M contribution for Other Post Employment Benefits (OPEB) to match the FY19 adopted budget Object Line 230002 reflects an increase in the Para Pension contribution (Actuarial estimates). Object Line 230003 reflects an increase in the Defined Contribution Plan for non-certified staff retirements. Defined contribution is driven by new hires. Object Line 260001 reflects a decrease in the amount set aside for Unemployment Compensation. Object Line 280001 reflects an increase of $2.5M for the cost of health benefit claims Program 63 Student Transportation (Pg. 98) Object Line 510002 reflects contractual increases for student transportation Program 81 Debt Service (Pg. 102) Object Line 831001 reflects an adjusted budget payment for Debt Service in FY2019-20. There is also a pre-payment of $760,000 towards Debt Service planned for in the current fiscal year
Division Review-Information Technology Program Overview: Network Server Administration Hardware Management/ Software application Classroom Technology Support Voice/data, email, service/repair of laptops/pcs/printers, maintain/upgrade of maintenance/software and licensing Program Budget Implications: Programmatic Reorganization Projected increase in E-Rate revenue IT Entry Plan/Audit Server Project Miscellaneous Website Licensing Information Technology, $1,775,720, 2% Remaining Budget, $92,306,899, 98%
Division Review-Information Technology Program 59 Information Systems (Pg. 90) Object Line 110020 is the result of contractual salary increases and the realignment of a Network Technician, Webmaster, (0.5) FTE s, with the Business Office Object Line 110021 is the result of contractual salary increases and sharing the cost for a Chief Information Officer with the town and the funding of an Assistant Network Administrator (1.0) FTE s. Object Line 610001 reflects an increase as a result of moving $45,000 from Program 43- Education Technology general supplies account
Division Review-Department of Facilities Program Overview: Maintenance Division Custodial Division Security Division Capital Improvement Plan Program Budget Implications: Utility Costs Facility Project Needs Facilities Total, Department $10,599,557, 11% of Facilities $9,607,586 11% Remaining Budget $80,828,833 89% Remaining Budget, $83,483,062, 89%
Division Review-Department of Facilities Program 60 Plant Operations (Pg. 92) Object Line 132010 reflects an increase in overtime costs Program 61 Plant Maintenance (Pg. 94) Object Line 110020 is the result of contractual salary increases and the addition of a new HVAC position (1.0) FTE s Object Line 430001 reflects an increase for repair and maintenance services Object Line 621001 reflects an increase in the cost of natural gas to match actuals Object Line 622001 reflects an increase in the cost of electricity to match actuals Object Line 735001 reflects an increase in software technology for the Akita Box asset management program Program 62 Security Services (Pg. 96) Object Line 1122020 reflects an increase in sub security guards Program 80 Building/Capital Improvements (Pg. 100) Object Lines reflects current services
Division Review-Elementary Schools Program Overview: District Elementary Schools and Pre-K program K-12 World Language/ EL/ Bi-Lingual K-12 Art and Music Programs K-12 Health and PE Programs Program Budget Implications: Programmatic Reorganization Increasing obligation of Pre-Kindergarten educational programming Transition of Kindergarten (13 FTE)teachers to Alliance Grant (projection) Elementary Education Total, $20,778,434, 22% Elementary Schools $12,192,841 13% Remaining Budget $78,243,578 87% Remaining Budget, $73,304,185, 78%
Division Review-Elementary Schools Program 01 Elementary Instruction (Pg. 7) Object Line 101010 reflects a shift in funding of Kindergarten Teachers, (13.00) FTE s, from the general budget to new, anticipated state Alliance Grants funds Program 06 Early Childhood Education (Pg.17) Object Line 101010 reflects an increase current cash match amounts for Head Start, School Readiness, Smart Start and Primary Mental Health Grants. Object Line 110020 has increased as a result of a shared salary (1.10) FTE for staff support at the Early Childhood Learning Center (ECLC). Positions were previously supported by grant funds. Program 11 World Languages (Pg. 23) Object Line 101010/ 101011 are a result of contractual salary increases
Division Review-Elementary Schools Program 12 Art (Pg. 25) Object Lines 101010/101011 are the result of contractual salary increases Program 13 Music (Pg.27) Object Line 101010/ 101011 are the result of contractual salary increases Program 26 English as a Second Language (Pg. 52) Object Line 101010/ 101011 are the result of contractual salary increases Program 27 Gifted and Talented (Pg. 54) Object Line 101010 is a result of contractual salary increases
Division Review-Elementary Schools Program 41 Curriculum Development (Pg. 70) Object Lines reflect current services Program 42 Media Services (Pg. 72) Object Line 101010 has increased as a result of contractual increases Program 43 Education Technology (Pg. 74) All Object lines were combined and moved to the general supply account in Program 59- Information Systems. The object lines are managed by the CIO. This program will remain in the budget for historical purposes only
Division Review-Secondary Schools Program Overview: District Secondary Schools and Programs Alternative Education (Synergy) Adult Education Program Budget Implications: Programmatic Reorganization Secondary Education, $13,821,632, 15% Remaining Budget, $80,260,987, 85% Remaining Budget $67,389,158 75%
Division Review-Secondary Schools Program 02- English Language Arts (Pg. 9) Object Line 101010 has increased as a result of a contractual salary increase and the addition of (2.0) FTE s from grants Program 03- Math (Pg. 11) Object Lines 101010/101011 are a result of contractual salary increases Program 04- Science (Pg. 13) Object Line 101010/101011 are adjusted for contractual salary changes Program 05- Social Studies (Pg. 15) Object Lines 101010/101011 are a result of contractual salary increases Program 10- Student Activities (Pg. 21) Object Lines reflect a current services budget Program 14- Family & Consumer Science (Pg. 29) Object Line 101010 is a result of contractual salary increases
Division Review-Secondary Schools Program 15- Business Education (Pg. 31) Object Line 101010 is a result of contractual salary increases Program 16- Technology Education (Pg. 33) Object Line 101010 is a result of moving the cost for Technology Coaches (1.0) FTE s to the new anticipated state Alliance Grant funds Program 17- Cooperative Technology (Pg. 35) Object Line 510004 reflects a contractual increase for student transportation to Prince & Cheney State Technical Schools Program 18- Alternative Education (Pg. 37) Object Line 101010/101011/110029 are a result of contractual salary increases
Division Review-Secondary Schools Program 19- Adult Education (Pg. 39) Object Lines are established based on the state's Adult Education grant and reflect current service funding levels for the program Program 20- Summer School (Pg. 41) Object Lines 131010 reflects an increase for certified staff working in the secondary education summer school program Program 35- Guidance/Career Education (Pg. 66) Object Lines 101010/101011 are a result of contractual salary increases
Division Review- Pupil Personnel Program Overview: Pre-K-12 Special Education staffing, resources and programming Woodland School Related support services: psychology/social work speech therapy occupational/physical therapy nursing services Residency Program Budget Implications: Increasing Special Education Needs Autism classrooms Multi-disability classrooms Reintroduction of Transition Kindergarten Increase of OT/PT services Projected increase for SPED In-District tuitions and Medicaid reimbursements Flat-funded of out of district tuition costs Total Pupil Personnel, Division of $15,498,726, 16% Pupil Personnel $15,318,826 17% Remaining Budget $75,117,593 83% Remaining Budget, $78,583,893, 84%
Division Review-Pupil Personnel Program 23 Special Education (Pg. 45) Object Line 101010 is a result of contractual salary increases and the addition of a Special Education Teacher, (1.0) FTE s for a new Transition Kindergarten classroom at O Connell School Object Line 110020 is a result of contractual salary increases It also includes the transition of a Secretary position to a Fiscal Administrative Assistant II, (1.0) FTE that occurred on July 1, 2018 Object Line 102024 is a result of contractual salary increases and the addition of a Special Education para (1.0) FTE for a new Transition Kindergarten classroom at O Connell School Object Line 110029 reflects the assignment of Behavior Managers based on the need at Woodland School and the addition of a Behavior Manager (1.0) FTE for a new Transition Kindergarten classroom at O Connell School Object Line 340001 reflects a decrease in other contractual services. Object Line 510001 reflects account adjustments in special education student transportation Program 24 External Placements (Pg. 48) Object Line 510001 reflects current services out-placed, special needs students transportation Object Lines 561001 and 563002 reflects current services for special needs students being identified by state agencies and the magnet schools Object Line 900002 Special Education Funding reimbursements are expected to be ($300K) higher than the current year primarily for non-resident students attending the Woodland School Program Object Line 900003 Medicaid reimbursement received from the state Department of Social Services are expected to increase by ($50K)
Division Review-Pupil Personnel Program 25 Home Instruction (Pg. 50) Object Line 131010 reflects a decrease in the use of certified staff for home instruction Object Line 132010 has decreased as a result of fewer non-certified staff needed to support home instruction Program 30- Social Work Services (Pg. 56) Object Line 101010 is a result of contractual salary increases Program 31 Health Services (Pg. 58) Object Line 122020 reflects an increase for substitute nurses Object Line 340001 is the result of a need for additional medical services for students Object Line 442001 has decreased as a result of a lessening need for medical equipment to support students with multi-disabilities
Division Review-Pupil Personnel Program 32 Psychological Services (Pg. 60) Object Line 101010 is a result of contractual salary increases Program 33 Speech/Language/Hearing (Pg. 62) Other Object Lines show a reduction in expenses Program 34 OT/PT Services (Pg. 64) Object Line 110020 is a adjusted to reflect all Occupational Therapy Assistants, (2.0) FTE s, and Physical Therapists (2.0) FTE s, now working a full week, Monday through Friday. The demand for more OT/PT services be available for students led to this change Program 40 Paraprofessionals (Pg. 68) Object Line 102022/10202 are a result of contractual salary increases
Summary/ Conclusion Key Take-Aways Contingent on following projections: Health Benefit expenditures ($2.5M) Alliance grant revenues ($1.5M) SPED/Magnet costs (Flat-funded) Revenue adjustments ($390K) Maintains current services that will support delivery of needed programs and services Process will continue to respond to unfolding state and town budget deliberations
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