WORK2FUTURE FOUNDATION MEETING AGENDA Thursday, December 13, 2018 5:15 pm Adult Training Center 1601 Foxworthy Ave. Rm# 20 San José, CA 95118 408.794.1175 www.work2futurefoundation.org Joe Foster, Interim Board Chair Jose Rivera, Executive Director For questions regarding this agenda, please call Kimberley McCoy at 408.794.1175. To request an accommodation or alternative format for work2future meetings, events or printed materials, please call Kimberley McCoy at 408.794.1175 or call 408.294.9337 (TTY) as soon as possible, but at least three business days before the meeting/event.
NOTICE TO THE PUBLIC Good afternoon, my name is Joe Foster, and in my capacity as Interim Board Chairperson of the work2future Foundation, I would like to welcome you to the Foundation Board meeting of December 13, 2018. The procedure for this meeting is as follows: The work2future Foundation Secretary will verify quorum; the President will read the opening remarks. Members of the public wishing to make a comment will then be given two (2) minutes each to comment work2future Foundation staff and/or work2future Foundation Directors will present recommendations for each action item on the agenda. Foundation Directors may ask questions of work2future Foundation staff and Directors. work2future Foundation Directors may take action on any item designated as an action item. Copies of the agenda have been placed on the table near the door for your convenience. work2future Foundation Directors may only discuss items listed on the Agenda. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the work2future Foundation Board, will be available for public inspection at the work2future Foundation Administration facility located at 1601 Foxworthy Ave., San Jose, California 95118 at the same time that the public records are distributed or made available to the work2future Foundation Board. 2
ORDER OF BUSINESS I. QUORUM VERIFICATION WORK2FUTURE FOUNDATION BOARD MEETING Thursday, December 13, 2018 5:15pm II. CLOSED SESSION A. Fiscal Updates thru September 2018 and Fundraising Report {Action} Jose Rivera, Executive Director B. Staffing Update {Discussion} Jose Rivera, Executive Director III. IV. CHANGES TO THE AGENDA PUBLIC COMMENT For items not listed on the agenda. Limited to three minutes. V. OPENING REMARKS VI. AGENDA ITEMS A. Old Business 1. Minutes Approval {Action} Approval of the October 25, 2018 work2future Foundation Board Meeting Minutes B. New Business 1. Director s Update {Discussion} Jose Rivera, Executive Director 2. Board Chair Resignation {Action} Jose Rivera, Executive Director 3. New Board Member Recommendation {Action} Jose Rivera, Executive Director 4. Programs Update {Discussion} Jose Rivera, Executive Director Kim McCoy, Associate Director 5. Board Development {Discussion} Jose Rivera, Executive Director C. Set Items for Next Agenda D. Announcements E. Next Meeting VII. ADJOURNMENT 3
VI (A) (1) MINUTES APPROVAL [ACTION] 4
I. QUORUM VERIFICATION work2future Foundation Board MEETING MINUTES October 25, 2018 Call to Order: 5:29 p.m. Members Present: Joe Foster, Dr. Marzieh Nabi Members Absent: Sara Moghadam Staff Present: Jose Rivera and Kimberley McCoy II. CLOSED SESSION Fiscal Updates thru June 2018 w/staffing and Recruitment Information and Fundraising Report Executive Director Jose Rivera provided the Board with an overview of the June 2018 Statement of Financial Position and Statement of Financial Activities and an overview of the FY 2018 Foundation Budget Amendment and the FY 2019 Budget with the updated Fundraising Report. Motion: Joe Foster Second: Marzieh Nabi Unanimous approval of the work2future Foundation s June 2018 Statements of Financial Position, Statement of Financial Activities, the FY 2018 Foundation Budget Amendment and the FY 2019 Foundation Budget. Executive Director Jose Rivera provided the Board with an overview of current fundraising efforts. III. CHANGES TO THE AGENDA There were no changes to the agenda, as no items could be moved due to the lack of a quorum. IV. PUBLIC COMMENT No public comments were made. V. OPENING REMARKS No opening remarks were made, as no guests were present, and no quorum was established. VI. AGENDA ITEMS A. Old Business 1. ACTION: Approval of the minutes from the April 26 and August 23, 2018 meeting of work2future Foundation Board. Motion: Joe Foster Second: Marzieh Nabi 5
Unanimous approval of the April 26 and August 23, 2018 work2future Foundation Board meeting minutes. B. New Business 1. DISCUSSION: Director s Update Executive Director Jose Rivera provided the Board with an update 2. ACTION: Board Chair Resignation Motion: Joe Foster Second: Marzieh Nabi Unanimous approval to accept the resignation of Board Chair Jason Cameron 3. ACTION: Board Chair Appointment Motion: Joe Foster Second: Marzieh Nabi Unanimous approval to appoint Board Member Joe Foster as Interim Board Chair. 4. DISCUSSION: Programs Update Executive Director Jose Rivera provided the board with an update of adult and youth programs, including San Jose Works. 5. DISCUSSION: Board Development Executive Director Jose Rivera provided the board with an update, including the need to actively recruit and onboard new members. C. Set Items for Next Agenda October 25, 2018 Board Meeting Minutes Approval Fiscal Update to include reports covering financial activities, position, and fundraising Board Development to include activities around Board recruitment and a possible event for Board recruitment Director s Update Programs Update D. Announcements There were no announcements. E. Next Meeting The next work2future Foundation meeting is scheduled for Thursday, December 13, 2018 at 5:15 pm at the San Jose Job Training Center, 1601 Foxworthy Avenue, Room 20, San Jose, CA 95118. VII. ADJOURNMENT The meeting/discussion was officially adjourned at 6:20 p.m. Motion: Joe Foster Second: Marzieh Nabi The meeting was adjourned. 6
VI (B) (1) Director s Update [DISCUSSION] 7
VI (B) (2) Board Member Resignation [ACTION] 8
TO: work2future Foundation Board FROM: Jose Rivera Executive Director SUBJECT: Approval of Resignation of DATE: December 13, 2018 Board Member RECOMMENDATION ACTION: Board approval to accept the resignation of work2future Foundation Board Member Sara Moghadam BACKGROUND: As you may know, Sara Moghadam recently submitted an email to the Foundation Executive and Associate Directors regarding her intention to resign as a Foundation Board Member. A recent work challenge has resulted in Sara spending less time in San Jose: therefore, she no longer wishes to serve on the Board. ATTACHMENT: Letter of Resignation 9
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VI (B) (3) Board Member Recommendation [ACTION] 11
TO: work2future Foundation Board FROM: Jose Rivera Executive Director SUBJECT: Approval of Recommendation DATE: December 13, 2018 for new Board Member RECOMMENDATION ACTION: Board approval to accept the recommendation of work2future Foundation Executive Director Jose Rivera in adding Frank Romero to the Foundation Board BACKGROUND: As you may know, Sara Moghadam recently submitted an email to the Foundation Executive Director regarding her intention to resign as a Foundation Board Member. Foundation bylaws require a minimum of three Board Members to conduct business. Frank Romero was recruited based on his long-term tenure in private industry and a desire to serve. ATTACHMENT: Professional Bio 12
Board Member Recommendation: Frank Romero General Manager/Controller Scientific Business Unit San Jose Operations Continuum, an Amplitude Laser brand In 30 years with Continuum, Frank has been responsible for the following: 1. Cost Accounting Manager/IT Manager 2. Implementation of MRP system 3. Local Area Network Design and implementation 4. Annual Budgeting & Quarterly Forecasting 5. Composition of a white paper on the move to new ERP system, including budgeting information, which was presented to senior management. White paper included a Plan B. 6. Designed and implemented new chart of accounts by product line 7. Performed in-house HR management for one year while the company was owned by Excel Technologies 8. Controller managing 4 people and managing all aspects of Accounting a. Cash Management b. Monthly/Quarterly/Year End Financials c. Dealing with Big 4 CPA firms regarding quarterly and annual audits d. Monthly review of financials with senior management 9. During ownership by GSI Corporation Was responsible for 8a-8d along with shopping the company to a new owner along with the CEO 10. The company was sold to Amplitude Laser Group in 2012 part of the transition 11. Was responsible for all aspects of accounting along with setting up infrastructure for Continuum from banking to IT, HR, Credit, Taxes and Audit Reviews. 12. Reported Orders by customer to internal and external team. 13. On 3/31/18, made General Manager of Continuum. During this time, I have made customer visits, negotiated lease agreements and customer contracts, and have gone thru an export compliance audit, along with finding a new building for Continuum. Frank brings accounting, event planning and management, IT, and strategic planning experience to the work2future Board of Directors and is eager to help. He is an expert in his understanding of project planning, budgeting, forecasting, and cash management. 13
VI (B) (4) Programs Update [DISCUSSION] 14
TO: work2future Foundation Board FROM: Jose Rivera, Executive Director Kim McCoy, Associate Director SUBJECT: Programs Update DATE: December 13, 2018 Executive and Associate Directors Jose Rivera and Kim McCoy to discuss program highlights and status of program goals as of November 30, 2018. ATTACHMENTS: WIOA Youth Program Update WIOA Adult Program Update San Jose Works 4.0 Update 15
YOUTH PROGRAM - PROGRAM SERVICES AS OF 11/30/18 Reporting Period: November 1, 2018 - November 30, 2018 TOTAL ENROLLMENTS Number of Carryover Participants (as of July 1, 2018) New Participant Enrollments as of November 30, 2018 Total Participants Provided Services 91 103 194 Program San Jose South County Total YOUTH PROGRAM ENROLLMENTS YEAR TO DATE - Nov 30, 2018 Goal Actual % of Goal 81 22 105 91 12 103 112.3% 54.5% 98.1% YEAR END - JUNE 30, 2019 Goal % of Goal 185 49.2% 50 24.0% 235 43.8% Program POP as of 11/30/18 WEX Actual YOUTH PROGRAM TRAINING FY 2018-2019 % of Goal POP as of 11/30/18 San Jose Undefined 48 N/A Undefined 0 N/A 6 0 0.0% 48 South County Undefined 7 N/A Undefined 0 N/A 0 0 0.0% 7 OJT Actual % of Goal POP as of 11/30/18 Total Undefined 55 N/A Undefined 0 N/A 6 0 0.0% 55 ETPL Actual % of Goal Total WEX/OJT/ ETPL (All Training) Program Placed in Employment Sectors - (Closure) POP as of 11/30/18 YOUTH PROGRAM PLACEMENT FY 2018-2019 Placed in Employment - Carryovers POP as Actual % of Goal of Actual % of Goal 11/30/18 San Jose 49 23 46.9% 55 30 54.5% South County 13 2 15.4% 9 4 44.4% Total 62 25 40.3% 64 34 53.1% Entered Post-Secondary (Closure) 20 1 21 16
WIOA Youth Narrative Report November 30, 2018 1. WIOA Youth North: Enrollment pipelines are secured with the HUB, Opportunity Youth Academy (OYA), ConXion, and San Jose Conservation Corp. We have made our entire recruitment and enrollment process remotely accessible with satellite locations at all enrollment pipeline community service providers. Outreach is conducted approximately 10 hours a week. Quality of service is our primary focus as we are currently in the process of revamping our training modules and adding an Emotional Intelligence segment to address stress management, which in turn increases our employee retention rates and positive followup results and improvements in the Pie Chart Report. 2. WOA Youth - South: We are currently fully staffed in South County, with two new hires who will be dividing their caseloads 50/50 between both North and South enrollments. We are collaborating with Eckerd, the provider for WIOA Adult services in South County, to increase program outcomes and meet contractual obligations. We are meeting monthly as a collective to strategize outreach efforts and enrollment pipelines, as well as coordinating colocation site coverage with South County partners. CARAS, ConXion South, and OYA- Gilroy will be our primary focus as we continue these efforts. 17
ADULT/DISLOCATED WORKER PROGRAM - PROGRAM SERVICES AS OF 11/30/18 Reporting Period: July 1, 2018 - June 30, 2019 TOTAL ENROLLMENTS Number of Carryover Participants (as of July 1, 2018) 567 New Participant Enrollments as of July 1, 2018 318 Total Participants Provided Services 885 Total Exited 124 Total Active 761 YEAR TO DATE PROGRAM ENROLLMENTS YEAR TO DATE Program POP as of 11/30/18 Actual % of Goal Foundation 425 318 75% Total 425 318 75% 13 basic 305 intensive Program Goal Actual % of Goal COHORT 0 0 0% ETPL 28 25 89% OJT/WEX 53 19 36% Total 81 44 54% *Cohort training must have employer participation prior to launch * Will pull numbers from ETPL as funds are in the same pool ADULT/DISLOCATED WORKER PROGRAM TRAINING FY 2018-2019 work2future FOUNDATION YEAR END 1,000 32% 1,000 32% POP as of 11/30/18 Program Goal Actual % of Goal ETPL OJT/WEX COHORT 0 0 0% 7 IT 5 IT / 1 Health Care ETPL 11 25 227% 7 Bus/Finance 9 MFG OJT/WEX 22 19 86% 6 Health Care 1 Driver DO Total 33 44 133% 5 Driver DO 3 Const *Cohort training must have employer participation prior to launch * Will pull numbers from ETPL as funds are in the same pool ADULT/DISLOCATED WORKER PROGRAM PLACEMENTS FY 2018-2019 work2future FOUNDATION YEAR TO DATE YEAR END Program POP as of 11/30/18 Actual % of Goal Goal % of Projection Entered Employment in Area of Training 35 15 43% 81 19% Total 35 15 43% 81 19% Sector Based Employment Actual Advanced Manufacturing 8 Business Services/Finance 15 Construction 5 Health Care/Social Assitance 3 ITC 20 Total 51 Goal ADULT/DISLOCATED WORKER PROGRAM TRAINING FY 2018-2019 work2future FOUNDATION YEAR TO DATE/YEAR END 7 IT ETPL 7 Bus/Finance 5 Driver DO 3 Const % of Projection OJT/WEX 5 IT / 1 Health Care 9 MFG 6 Health Care 1 Driver DO 18
WIOA Adult and Dislocated Worker Narrative Report November 30, 2018 1. Enrollment numbers for November were 318 or 75% of the November goal. Historically, this time of year has seen a decrease in enrollments due to the holiday season. The enrollment numbers pick up again after the first of the year. 2. Training numbers for October are as follows: - ETPL training goal has been exceeded with 25 in training with a goal of 11. - OJT/WEX is at 19 with a goal of 22. 3. Entered Employment in Area of Training numbers: - 15 clients entered employment in area of training as of 11/30/2018. 4. 51 in Sector- Based Employment: - Advanced Manufacturing 8 - Business Services/Finance 15 - Construction 5 - Health Care/Social Assistance 3 - ICT 20 19
San Jose Works 4.0 Program Operating Plan (POP) Goals As of 11/23/2018 Measure Goal SJW 4.0 ENROLLMENTS (w/carryover) 750 30 60 90 120 150 180 220 250 280 310 330 370 390 410 440 460 480 510 540 570 600 630 660 690 720 750 HOT SPOT ENROLLMENTS (16-29) 525 21 42 63 84 105 126 154 175 196 217 231 259 273 287 308 322 336 357 378 525 525 525 525 525 525 525 NON HOT SPOT ENROLLMENTS (16-29) 225 9 18 27 36 45 54 66 75 84 93 99 111 117 123 132 138 144 153 162 225 225 225 225 225 225 225 SJW 4.0 PLACEMENTS + Employed Unverified 625 14 30 45 61 76 97 117 146 177 210 245 275 300 325 360 385 400 420 441 468 502 527 560 580 605 625 SJW 4.0 PLACEMENTS 500 12 25 37 51 63 79 92 116 142 170 200 225 245 265 295 315 325 340 356 378 407 427 455 470 485 500 HOT SPOT PLACEMENTS (16-29) 350 8 17 25 35 40 52 60 80 102 120 140 158 171 185 206 220 227 235 248 264 283 300 318 329 339 350 NON HOT SPOT PLACEMENTS (16-29) 150 4 8 12 16 23 27 32 36 40 50 60 67 74 80 89 95 98 105 108 114 124 127 137 141 146 150 Employed Unverified 125 2 5 8 10 13 18 25 30 35 40 45 50 55 60 65 70 75 80 85 90 95 100 105 110 120 125 5/11/2018 5/25/2018 6/8/2018 6/22/2018 7/6/2018 7/20/2018 8/3/2018 8/17/2018 8/31/2018 9/14/2018 9/28/2018 10/12/2018 10/26/2018 11/9/2018 11/23/2018 12/7/2018 12/21/2018 1/4/2019 1/18/2019 2/1/2019 2/15/2019 3/1/2019 3/15/2019 3/29/2019 4/12/2019 4/26/2019 Remarks Program Operating Plan (POP) Actual Attainment Measure Goal SJW 4.0 ENROLLMENTS (w/carryover) 750 101 133 171 192 216 226 233 240 277 322 340 411 490 564 591 0 0 0 0 0 0 0 0 0 0 0 HOT SPOT ENROLLMENTS (16-29) 525 72 96 118 127 144 152 156 161 189 220 237 302 366 414 431 NON HOT SPOT ENROLLMENTS (16-29) 225 29 37 53 65 72 74 77 79 88 102 103 109 124 150 160 SJW 4.0 PLACEMENTS + Employed Unverified 625 23 34 62 77 81 97 105 109 153 183 192 226 255 276 362 0 0 0 0 0 0 0 0 0 0 0 SJW 4.0 PLACEMENTS 500 23 34 62 77 81 97 105 109 153 175 184 211 239 259 325 0 0 0 0 0 0 0 0 0 0 0 HOT SPOT PLACEMENTS (16-29) 350 13 20 39 44 47 55 59 63 99 114 123 146 173 191 238 NON HOT SPOT PLACEMENTS (16-29) 150 10 14 23 33 34 42 46 46 54 61 61 65 66 68 87 Employed Unverified 125 0 0 0 0 0 0 0 0 1 8 8 15 16 17 37 SJW 4.0 PLACEMENTS + EU % vs. Goals 164% 113% 138% 126% 107% 100% 90% 75% 86% 87% 78% 82% 85% 85% 101% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% Placement % vs. Goals 192% 136% 168% 151% 129% 123% 114% 94% 108% 103% 92% 94% 98% 98% 110% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% Employed Unverified % vs. Goals 0% 0% 0% 0% 0% 0% 0% 0% 3% 20% 18% 30% 29% 28% 57% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% Remarks 5/11/2018 5/25/2018 6/8/2018 6/22/2018 7/6/2018 7/20/2018 8/3/2018 8/17/2018 8/31/2018 9/14/2018 9/28/2018 10/12/2018 10/26/2018 11/9/2018 11/23/2018 12/7/2018 12/21/2018 1/4/2019 1/18/2019 2/1/2019 2/15/2019 3/1/2019 3/15/2019 3/29/2019 4/12/2019 4/26/2019 20
SAN JOSE WORKS UPDATE San Jose Works (SJ Works) is a City of San Jose-funded partnership between work2future, the City s Parks, Recreation, and Neighborhood Services Department (PRNS), and The Silicon Valley Organization (The SVO), an unfunded partner. SJ Works has two tracks, (i) subsidized, in which the City covers the cost of stipends or wages for youth internships/jobs, and (ii) unsubsidized, in which employers cover the cost of stipends or wages. It serves 1,000 youth, focusing increasingly on career pathways. SJ Works 4.0, the 2018-19 edition of the subsidized program, has provided: 375 subsidized employment opportunities for youth aged 14 18. o To date, 93% of placed youth have successfully completed paid internships subsidized by the program. Retention methodology: Youth who have earned three paychecks or completed 100 hours in two pay periods. o The subsidized model focused increasingly on Priority-Sector and In- Demand Occupation internships for high school youth. o Of the 375 subsidized placements, 261 were in priority sectors information and communications technology, health care, construction, advanced manufacturing, and business and finance or in-demand occupations outside those sectors. Youth were recruited from High School Career Technical Education classes focusing on the priority sectors and related in-demand occupations. o The remaining 114 subsidized placements were with community centers, libraries, City departments and Council offices, or with nonprofit agencies. Additional services provided to participating youth included career counseling, job readiness workshops, supportive services (e.g. bus passes), and financial education. Planning for SJW 5.0 summer program has started Staff are currently working with the City and Foundation on the Unsubsidized program and expect to meet a goal of serving 625 youth by April 2019. To date, 623 have been enrolled and 393 have been placed. 21
Staff will also begin working with the City and the Foundation in preparation for SJ Works 5.0 for 2019-2020: Expected to serve approximately 1,000 youth, ages 14 29, with an estimated 375 subsidized employment opportunities and an estimated 625 unsubsidized employment opportunities. Participating youth will continue to have access to services such as job counseling, job readiness training, supportive services (e.g. transportation, clothing, etc.) and financial education. 22
VI (B) (5) Board Development [DISCUSSION] 23
TO: work2future Foundation Board FROM: Jose Rivera, Executive Director SUBJECT: Board Development DATE: December 13, 2018 BACKGROUND AND UPDATE: At the November 2017 meeting of the work2future Foundation Board, discussion of a monthly addition to the agenda took place. The Board noted a request to prepare information detailing needs the staff has for which the Board might be able to provide assistance. Jose Rivera will present information for discussion by the Board, to include details about a possible recruitment event. 24
VI (C) Set Items for Next Agenda VI (D) Announcements VI (E) Next Meeting VII Adjournment 25